Agenda, decisions and minutes

Contact: John Grieve (0113) 22 43836  Email: john.grieve@leeds.gov.uk

Items
No. Item

OFFICERS:  Jane Maxwell, West North West Area Leader

Stuart Byrne, West North West Area Management

Zahid Butt, West North West Area Management

Jason Singh, West North West Environmental Locality 

  Manager   

  Lynne Hamshaw, West North West Homes Leeds

  Ryan Platten, City Development

  Keith Mack, Environment and Neighbourhoods 

  John Grieve, Resources Department 

 

  MEMBERS OF THE PUBLIC:

 

  Dr Richard Tyler, Leeds HMO Lobby 

  Amanda Jackson, University of Leeds

  Jo Johnson, Leeds Metropolitan Students Union

  Ben Fisher, Leeds University Union

  Bryony Lawless, Leeds University

  Marian Charlton, Cardigan Centre

  Ms N Ford, Broomfield resident

  Joan Brown, Cardigan Triangle Community Association

  Sergeant Dan Wood, West Yorkshire Police

  Ken Waterworth, Vesper Road resident

  Shelia Waterworth, Vesper Road resident

    Sue Buckle, South Headingley Community Association 

 Josie Green, NHPNA

Tony Green, NHPNA

 

    

 

17.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

Minutes:

In accordance with his powers under Section 100B(4)(b) of the Local Government Act 1972, the Chair agreed to accept supplementary information in respect of agenda  item No. 10 Delegation of Environmental Services – Service Level Agreement, which was not available at the time of agenda despatch. (Minute No. 26 refers)

 

18.

Declarations of Interest

To declare any personal / prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct.

Minutes:

Councillor Chastney declared an interest in Agenda Item No. 11, West North West Homes Leeds – Involvement in Area Committees, as a Director of West North Homes. (Minute No. 27 refers) 

19.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillor S Bentley and G Harper.

20.

Open Forum

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

In accordance with paragraph 6.24 and 6.25 of the Area Committee Procedure rules, the Chair allowed a period of up to 10 minutes for Members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee:

 

(i)  Co-operative Store – Cardigan Road – Joan Brown, Cardigan Triangle Community Association spoke about the anti-social issues that had arisen in the area following the granting of a 24 hour alcohol licence. Sergeant Dan Brown confirmed that there was increased activity in the area when young people leaving nightclubs in the early hours would frequent the store.

 

It was the general opinion of Members that the granting of 24 hour alcohol licences in residential areas was not welcome.

 

RESOLVED – That the Chair of the Area Committee be requested to write to the Licensing Authority highlighting the adverse affects on residential amenity as a consequence of granting 24 hour alcohol licences in residential areas.

 

(ii)  Houses in Multiple Occupation – Planning Workshop (Item No. 13 refers) – Dr  Richard Tyler , Leeds HMO Lobby – In passing comment on this item. Dr Tyler said that such a policy was long overdue. In the past many people had suffered a lot of grief through a lack of control and it was hoped the proposed policy would address this.

 

(iii)  Litter on streets - Ms N. Ford, Broomfield Road resident – Spoke about the large amount of litter in the Broomfield, Newport and Brudenell areas which was a potential health hazard. Many of the properties in the area were family dwellings but this did not appear to be understood by the large student population. Could students be made more aware that families were also living in this area and could the City Council ensure that adequate resources were assigned to the area to address the litter problem. It was reported that visitors to the area often commented upon the poor tidiness of the streets.

 

Sue Buckle, Ash Grove resident and Councillor Illingworth echoed Ms Ford’s comments. Another resident suggested that refuse from hot food takeaways also played a substantial part in the untidiness of the area.

 

In responding Jason Singh, Environmental Locality Manager for North West Inner Area said that litter and street cleansing was a major problem in the area. There were a lot more resources allocated to this part of the city because of the large amount of student housing, but, it was not just a case of keeping the streets clean but changing peoples behaviour.

 

Councillors Hamilton and Matthews suggested more frequent bin collections, given the concerns raised, there was clearly something not working.

 

Officers pointed out that litter bin collection was a central service and not a delegated function

 

Councillor Atha suggested prosecuting landlords for public nuisance offences, this may result in the landlords taking greater responsibilities for their tenants.

 

It was suggested that the Chair write to the Director of  Environment and Neighbourhoods requesting that more frequent refuse collections take  ...  view the full minutes text for item 20.

21.

Minutes of the Previous Meeting pdf icon PDF 110 KB

To confirm as a correct record the minutes of the meeting held on 14th July 2011

 

(Copy attached)

Minutes:

Councillor Hamilton requested a minor correction to Minute No.4 (City of Leeds Girls High School) and also to Minute No. 6(a) deleting the reference to Headingley Primary School and replacing it with Headingley Community Centre

 

RESOLVED – That with the inclusion of the minor amendments, the minutes of the previous meeting held on 14th July 2011 be accepted as a true and correct record.

22.

Matters Arising from the Minutes pdf icon PDF 132 KB

To consider any matters arising from the minutes

Additional documents:

Minutes:

 

(a)  Headingley South Stand Development (Minute No. 4(e) refers) – Councillor Walshaw sought clarification as to whether an upgrade of the sound system would be included as part of the development proposal?. Officers to clarify the position at the next meeting.

 

(b)  Kirkstall District Centre (Minute No. 6 (c) refers) – It was reported that a date had been fixed to brief Members on the current status of the Kirkstall District Centre Development.

 

(c)  Local Authority Appointments to Outside Bodies (Minute No.8 refers)  - Following the resignation of Councillor P Ewens from the Burley Lodge Centre Management Committee there was now a need for the Area Committee to fill this vacancy.

 

  RESOLVED – That Councillor G Harper be appointed to the Burley Lodge Centre Management Committee for a one year period commencing from 22nd September 2011.

 

(d)  Area Committee Roles for 2011/12 – (Minute No.9 refers)  - It was reported that the appointment of a Corporate Parent, representing the Area Committee was still outstanding.

 

  RESOLVED – That Councillor S Bentley be appointed as the Area Committees Corporate Parent representative for a one year period commencing from 22nd September 2011.

 

(e)  Batcliffe Wood House (Minute 4 (b) refers) – Officers was reported that there was a restriction on the property prohibiting the house being let to students. It was further reported that the owner had requested that the restriction be lifted or partially lifted to allow students to live at the property.

 

RESOLVED - It was the view of the Area Committee that student  housing at this property would not be supported.

23.

Area Chairs - Forum Minutes pdf icon PDF 64 KB

To consider a report by the Assistant Chief Executive (Planning, Policy and Improvement) which provides notification to Members of the decision made by full Council that Area Chair’s Forum minutes should be considered by the Area Committee  as a regular agenda item.

 

(Report and Minutes of the Area Chair’s Forum held on 17th June 2011 attached)

 

(Council Function 5 Minutes)

Additional documents:

Minutes:

The Assistant Chief Executive (Planning, Policy and Improvement) submitted a report on a requirement to submit copies of the Area Chairs Forum Minutes to Area Committee meetings.

 

A copy of the Area Chairs Forum minutes of a meeting held on 17th June 2011 were appended to the report for the information and comment.

 

RESOLVED

 

(i)     That the contents of the report be noted.

 

(ii)    That the minutes of the Area Chairs Forum meeting held on 17th   June 2011 be received and noted.

 

24.

Delegation of Environmental Services - Service Level Agreement pdf icon PDF 96 KB

To consider a report by the Director of Environment and Neighbourhoods which provides details of a Service Level Agreement drawn up for the delivery of environmental services in the Inner West Area. Members are recommended to approve the attached Service Level Agreement for delivery of delegated environmental services.

 

(Report attached)

 

(Executive Function 10 Minutes)

Additional documents:

Decision:

 

RESOLVED – That the Service Level Agreement for the delivery of delegated environmental services be approved

Minutes:

The Director of Environment and Neighbourhoods submitted a report which provided details of a Service Level Agreement (SLA) drawn up for the delivery of environmental services in the North West Inner Area. The report sought Members approval to sign off the Service Level Agreement.

Appended to the report was a copy of the Draft budget for 2011/12 together with a copy of the Service Level Agreement for the Delegation of Environmental Services.

In addition to the above appendix, a copy of the 14 week mechanical sweeping schedule, the litter bins – allocation of budget and mechanical route coverage had been circulated as supplementary information.

Jason Singh, Environmental Locality Manager for North West Inner Area presented the report and responded to Members’ queries and comments.

 

In summary, specific reference was made to the following issues:-

 

·  To ensure resources were flexible enough to cope with the demands of a large student population

·  The downtime of mechanical vehicles

·  To explore the possibility of the outright purchase of cleansing vehicles as opposed to lease hire

·  To explore further opportunities for partnership arrangements

·  To consider the wider use of fixed penalty notices

·  Budget to be flexible across the three Area Committees

 

RESOLVED – That the Service Level Agreement for the delivery of delegated environmental services be approved.

25.

West North West Homes Leeds - Involvement in Area Committees pdf icon PDF 89 KB

To consider a report of West North West Homes Leeds which outline the purpose of WNWhL involvement with the Area Committee, and explores ways of making there involvement as productive and meaningful as possible. The report also provides information on progress of current partnership work relevant to Area Committee work.

 

(Report attached)

 

(Council Function 10 Minutes)

Minutes:

West North West Homes Leeds submitted a report which outlined the purpose of West North West Homes involvement with the Area Committee and suggested ways of making their involvement as productive and meaningful as possible.

 

The report also provided information on progress of current partnership work relevant to Area Committee work.

 

Lynne Hamshaw, Neighbourhood Performance Manager presented the report and responded to Members queries and comments.

 

In the discussion that ensued Members made specific reference to the following issues:

 

  • Co-ordination of service
  • Develop consistent approach with Area Strategies
  • Looking at the places where we live, learn and work
  • Clear Links – Resources joined up to deliver an improved service
  • Local lettings
  • Maintenance contractors

 

RESOLVED –

 

a)  That the contents of the report be noted

b)  That further update reports be provided on a six monthly basis commencing March 2012

c)  That a representative from the Housing Maintenance Contractor (Morrison’s) for West North West Homes be invited to attend the a future meeting of the Area Committee

26.

Leeds Anti Social Behaviour Team pdf icon PDF 172 KB

To consider a report by the Director of Environment and Neighbourhoods which provides details of the changes to the Anti Social Behaviour Service, the new process for dealing with anti social behaviour in Leeds and details about the three new area based multi agency teams.

 

(Report attached)

 

(Council Function 10 Minutes)

Minutes:

The Director of Environment and Neighbourhoods submitted a report which provided details of the changes to the Anti Social Behaviour Service, the new process for dealing with anti social behaviour in Leeds  and details about the three new area based multi agency teams.

 

Keith Mack, Performance and Information Manager presented the report and responded to Members queries and comments.

 

In the discussion that ensued Members made specific reference to the following issues:

 

  • Improving information sharing between partners
  • Improving communication
  • Making the best use of resources
  • Understanding the causes of anti-social behaviour

 

RESOLVED – That the contents of the report be noted

 

27.

Houses in Multiple Occupation - Planning Workshop pdf icon PDF 459 KB

To consider a report by the Director of City Development setting out details of three Planning Workshops which will assist in the establishment of a Policy to control changes of ordinary dwellings to houses in multiple occupation (HMOs)

 

(Report attached)

 

(Council Function 10 Minutes)

Minutes:

The Director of City Development submitted a report setting out details of three Planning Workshops which would assist in the establishment of a Policy to control changes of ordinary dwellings to houses in multiple occupation (HOMs)

 

Ryan Platten, Community Planner, Inner North West Area presented the report and responded to Members queries and comments.

 

In the discussion that ensued Members made specific reference to the following issues:

 

  • Welcome and support the proposed Policy
  • The role and assistance of Landlords in establishing such a Policy
  • The involvement of the Universities and other Further Education Colleges

 

 

RESOLVED –

 

a)  That the contents of the report be noted

 

b)  That Councillors: N Walshaw be nominated as the Ward representative for Headingley to attend the relevant workshop, other Ward Members to be identified at a later date.

 

28.

The Major Benefits and Added Value of Capital Well Being Funding in West North West Leeds pdf icon PDF 88 KB

To consider a report of the West North West Area Leader responding to a request at a recent Area Leader’s meeting to explore the added value of well-being funding for capital projects. The report described how the capital well-being budget in the West North West (WNW) has been spent, for what purpose and the benefits gained from it’s expenditure.

 

(Report attached)

 

(Executive Function 10 Minutes)

Additional documents:

Decision:

 

 

RESOLVED – That the contents of the report be noted

Minutes:

The West North West Area Leader submitted a report responding to a request at a recent Area Leader’s meeting to explore the added value of Wellbeing Funding for Capital Projects. The report described how the Capital Wellbeing Budget in the West North West Area had been spent, for what purpose and the benefits gained from it’s expenditure.

 

Appended to the report was the Capital Wellbeing Review (Appendix 1 refers)

 

Jane Maxwell presented the report and responded to Members queries and comments.

 

Detailed discussion ensued on the contents of the report and appendices.

 

In summary, specific reference was made to the following issues:

 

  • Develop community capacity
  • Address community safety issues
  • Enhance Town and District centres
  • Improve the environment, green space and parks
  • Enhance community assets
  • Deliver highway repairs and improvements and parking schemes and encourage sustainable transport schemes

 

RESOLVED – That the contents of the report be noted

29.

Area Committee Wellbeing Funding pdf icon PDF 89 KB

To consider a report by the Deputy Chief Executive which provides an update of the current budget position of the Wellbeing fund, sets out details of recent monitoring claims for Area funded projects, advices of a new request for Area Committee Wellbeing capital funding, proposals to change the small grant budget allocation process and to consider a range of new small grant funding requests.

 

(Report attached)

 

(Executive Function 10 Minutes)

Additional documents:

Decision:

 

 

RESOLVED-

 

a)  That the contents of the report and appendices be noted.

b)  To note the Wellbeing monitoring returns for quarter one 2011/12.

c)  That the request for capital funding for the Hyde Park and Woodhouse ward (Bedford Fields Community Woodland Garden project) be approved in principle, Ward Members to determine the final amount offered

 

d)  That the method of distributing the small grant by ward be undertaken on a first come first serve basis

 

e)  That the following New Small Grant Requests be dealt with as follows:

 

Project  Decision     

 

(i)  Leeds Gathering –   Application Not Granted

 

(ii)  Healthy Living –   Approved £365

 

(iii)  Open XS Lantern

Festival –   Approved £365

 

(iv)  Ways of Sitting –   Application Not Granted

 

(v)  HeadingleyLitfest 2012 –   Approved £365

 

(vi)  Burley Binyards Gardens

 Maintenance Project –   Approved £365

 

(vii)  The Hooter  Approved - £365

 

(f)  That in respect of (e) above, the applicants to confirm viability of the project in light of the amount offered

 

 

Minutes:

The Deputy Chief Executive submitted a report which provided an update of the current budget position of the Wellbeing Fund, set out details of recent monitoring claims for Area funded projects, provided advice on new requests for Area Committee Wellbeing Capital Funding, put forward proposals to change the small grant budget allocation process and sought consideration of new small grant applications.

 

Appended to the report were copies of the following documents for the information/comment of the meeting:-

·  Wellbeing Budget Statement (Appendix 1 refers)

·  Project Monitoring Summaries (Appendix 2 refers)

·  Bedford fields Community Woodland Garden Summary (Appendix 3 refers)

·  Small Grant Applications (Appendix 4 refers)

Stuart Byrne North West Inner Area Management presented the report and responded to Members’ comments and queries.

 

In summary, specific reference was made to the following issues:-

 

  • An update on the Bedford Fields Community Woodland Garden
  • Small Grant Applications and a proposal to change the allocation process
  • A summary of the New Small Grant requests

 

RESOLVED-

 

a)  That the contents of the report and appendices be noted.

 

b)  To note the Wellbeing monitoring returns for quarter one 2011/12.

 

c)  That the request for capital funding for the Hyde Park and Woodhouse ward (Bedford Fields Community Woodland Garden project) be approved in principle, Ward Members to determine the final amount offered

 

d)  That the method of distributing the small grant by ward be undertaken on a first come first serve basis

 

e)  That the following New Small Grant Requests be dealt with as follows:

 

Project  Decision     

 

(i)  Leeds Gathering –   Application Not Granted

 

(ii)  Healthy Living –   Approved £365

 

 

 

(iii)  Open XS Lantern

Festival –   Approved £365

 

(iv)  Ways of Sitting –   Application Not Granted

 

(v)  HeadingleyLitfest 2012 –   Approved £365

 

(vi)  Burley Binyards Gardens

 Maintenance Project –   Approved £365

 

(vii)  The Hooter  Approved - £365

 

(f)  That in respect of (e) above, the applicants to confirm viability of the project in light of the amount offered

 

 

30.

Date and Time of Next Meeting pdf icon PDF 48 KB

To note that the next meeting will take place on Thursday 27th October 2011 at 7.00pm at Kirkstall St Stephen’s Church Hall, Leeds

Minutes:

RESOLVED – To note that the next meeting will take place on Thursday 27th October 2011 at 7.00pm at Kirkstall St Stephen’s Church Hall, Leeds