Agenda and minutes

Contact: Andy Booth (0113) 2474325  Email: andy.booth@leeds.gov.uk

Items
No. Item

1.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies for absence were submitted on behalf of Councillors J Chapman, J Illingworth and J Walker.

 

2.

Open Forum

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. The following issues were discussed:

 

·  Royal Park School – signage regarding the premises being unsafe for entry due to asbestos.  It was thought that this work had already been carried out.  Area Management agreed to investigate and report back.

·  Thanks were expressed on behalf of Chris Baird and the Enviromental Localities Team for recent litter clearances, as part of the Student Changeover process.

·  The Burley Lodge Trust had now become known as Better Leeds Communities.  The Committee was given an overview of services provided and Members were invited to the launch event of the new organisation.

 

3.

Minutes - 16 May 2013 pdf icon PDF 49 KB

To confirm as a correct record the minutes of the meeting held on 16 May 2013

Minutes:

RESOLVED – That the minutes of the meeting held on 16 May 2013 be confirmed as a correct record.

 

4.

Minutes of Area Chair's Forum pdf icon PDF 61 KB

To note the minutes of the Area Chair’s Forum held on 1 March 2013

Minutes:

RESOLVED – That the Minutes of the Area Chair’s Forum be noted.

 

5.

Local Authority Appointments to Outside Bodies pdf icon PDF 88 KB

To receive and consider the attached report of the Chief Officer, Democratic and Central Services

Additional documents:

Minutes:

The report of the Chief Officer (Democratic and Central Services) outlined the procedures for Council appointments to outside bodies and the Area Committee was requested to consider and appoint to those bodies listed in the report.

 

Members attention was brought to the Outside Bodies that required Member appointments for the 2013/14 Municipal Year.

 

 

RESOLVED – That the following appointments be made for the 2013/14 Municipal Year:

 

Better Communities Leeds Board  Councillor C Towler

Of Directors

 

Cardigan Centre  Councillor N Walshaw

 

Swarthmore Education Centre  Councillor G Harper

 

Ireland Wood Children’s Centre  Councillor S Bentley

 

ALMO Area Panel  Councillor J Illingworth

  Councillor J Chapman

 

6.

Appointment of Area Lead Members, Cluster Representatives and Corporate Carers. pdf icon PDF 83 KB

To receive and consider the attached report of the Assistant Chief Executive (Customers and Communities)

Additional documents:

Minutes:

The report of the Assistant Chief Executive (Customers and Communities) invited the Area Committee to make appointments to Area Lead Member roles, Clusters and the Corporate Carers Group for the 2013/14 Municipal Year.

 

RESOLVED – That the following appointments be made for the 2013/14 Municipal Year:

 

Area Leads

 

Environment and Community Safety  Councillor N Walshaw

 

Employment Skills and Welfare  Councillor L Yeadon

 

Children’s Services*   Councillor S Bentley

 

Public Health & Wellbeing and Adult  Councillor J Illingworth

Social Care & Community Health

 

*Children’s Services to include role of Corporate Carer

 

Clusters

 

ESNW (Extended Services North West:  Councillor J Bentley

Weetwood, Adel and Wharfedale)

 

Inner NW Hub  Councillor J Illingworth

  Councillor M Hamilton

 

 

Open XS (Hyde Park, Woodhouse  Councillor J Akhtar

and part of Headingley)

 

7.

Nominations to Area Committee Sub Groups pdf icon PDF 78 KB

To receive and consider the attached report of the Assistant Chief Executive (Customers and Communities)

Minutes:

The report of the Assistant Chief Executive (Citizens and Communities) set out the roles of the Inner North West Area Committee Sub Groups and sought nominations to the position of Chair to each group.  It also sought nominations for both Elected Member and resident representatives from each ward to each sub group where appropriate.

 

Members were also asked to consider the existing Sub Groups and whether to consider establishing a new sub group to look at Community Safety issues.  It was felt that Community Safety issues could be included within the current Sub Group structure and that the Joint Transport Group should continue if Members in the North West Outer Area Committee agreed.

 

RESOLVED – That the following Sub Group appointments be made for the 2013/14 Municipal Year:

 

Planning Sub Group

 

Headingley  Councillor N Walshaw (Chair)

Hyde Park & Woodhouse  Councillor G Harper

Kirkstall  Councillor J Illingworth

Weetwood  Councillor S Bentley

Community Representatives  Mr M Winter; Mr K Torode; Dr R Tyler; Ms M Charlton; Mr D Hall; Mr M Thomas; Ms M Southon; Ms B Mitchell/ Ms  G Rawinsky (shared appointment)

 

Environment Sub Group

 

Headingley  Councillor N Walshaw

Hyde Park & Woodhouse  Councillor C Towler (Chair)

Kirkstall  Councillor L Yeadon

Weetwood  Councillor J Bentley

Community Representatives  Mr H Eagleston; Ms J Brown; Mr P Hall; Mr J Davison; Mr M Park

 

Joint Transport Sub Group

 

Headingley  Councillor N Walshaw

Hyde Park & Woodhouse    Councillor J Akhtar

Kirkstall  Councillor J Illingworth

Weetwood  Councillor J Chapman

 

8.

West and North West Locality Team service Level Agreement and Performance Summary pdf icon PDF 116 KB

To receive and consider the attached report of the Locality Manager (West and North West Leeds)

Additional documents:

Minutes:

The report of the Locality Manager (West and North West Leeds) provided an update on performance against the Service Level Agreement (SLA) between North West Inner Area Committee and the West North West Environmental Locality Team.

 

Jason Singh, Locality Manager (West and North West Leeds) presented the report.

 

Members’ attention was brought to the performance summary and activity outlined in the report.  Approval was also sought for the Service Level Agreement for the delivery of delegated environmental service in 2013/14.

 

In response to Members comments and questions, the following issues were discussed:

 

·  Enforcement priorities – these would be discussed at Sub Group meetings and with Ward Members.

·  Bin collections  - problems with bins being left out particularly in HMO areas.

·  Gully cleaning

·  Commercial/trade refuse – could legal proceedings be investigated?

·  Problems related to short term tenancies and lack of knowledge regarding waste collection and recycling.

·  Graffiti and costs of graffiti removal.

·  The Environmental Locality Team were complimented on the improved tidiness of the area.

 

RESOLVED –

 

(1)  That the performance of the West North West Locality Team over the past year be noted.

(2)  That the Service Level Agreement (SLA) for the delivery of delegated environmental services in 2013/14 be approved.

 

9.

Better Lives for People of Leeds: Care Homes and Day Services for Older People pdf icon PDF 97 KB

To receive and consider the attached report of the Director of Adult Social Services

Minutes:

The report of the Director of Adult Social Services outlined the Better Lives vision in which context a review of the remaining care homes and centres had been completed and proposals developed that revised the current service model and, if implemented would lead to the decommission of three facilities in the Inner North West area.

 

The report outlined proposed options for the following care homes and day centres:

 

·  Burley Willows care home and day centre, Hyde Park & Woodhouse

·  Queenswood Drive day centre, Kirkstall

 

Michelle Tynan, Chief Officer – Learning Disabilities and Kim Edwards, Business and Contracts Officer presented the report.

 

Members were informed of consultation that had been held with residents and users of the homes along with their relatives and carers and that a report with final recommendations would be submitted to Executive Board in September 2013.

 

In response to Members comments and questions, the following issues were discussed:

 

·  It was recognised

·  Possibility of other uses or public ownership of the buildings involved – it was suggested that discussion be held with Ward Members regarding future possible community use.

·  Estimated savings should the porposals be approved would be approximately £488,000.  Capital investment was required to bring the homes to standard and it was felt unlikely that a residential care provider would take on use of any of the buildings.

 

RESOLVED – That the consultation process to implement the recommendations of the Executive Board held on 15 February 2013 be noted.

 

10.

Investing in Young People: Update of the Future Direction of Youth Services and Delegated Functions for Area Committees pdf icon PDF 227 KB

To receive and consider the attached report of the Director of Children’s Services

Minutes:

The report of the Director of Children’s Services provided the Area Committee with an update on the recommendations agreed at Executive Board in March 2013 - Investing in Young People: Future Direction for Youth Services in Leeds.

 

The report also informed and updated the Area Committee of their delegated responsibilities for Youth activity funding.  This included how they commissioned, monitored and evaluated local play, arts, sports and cultural activity for young people aged 8-17 years with the involvement and participation of children and young people throughout the process.

 

Ken Morton, Head of Service, Young People and Skills presented the report.

 

Members’ attention was brought to the funding that has been made available for North West Inner Leeds of £17,884 for 2013/14 and £35,769 for 2014/15.  This funding could be used to provide activities for young people and to lever in other funding.

 

In response to Members comments and questions, the following issues were discussed:

 

·  Concerns regarding the use of NHS data for funding based on population – assurances had been given that this was the most reliable, accurate and up to date information available.

·  Members were informed that any projects that required funding for the forthcoming summer holidays could be arranged via consultation with Ward Members and approved under the delegated decision process.

·  Ways of working with Young People and Clusters to influence provision.

·  Free swimming and use of other leisure facilities – engagement with sports centres.

 

Jane Maxwell, West North West Area Leader, outlined a process that would enable arrangements to be made for activities in the 2013 Summer holidays with the tight timescales involved.  The Area Committee could authorise a Member representative from each ward meet to consider possible activities for the 2013 Summer holiday period and make recommendations to officers. Officers could then ratify the recommendations made by these Members via the delegated decision process.  This would enable the necessary approvals to be put in place quickly enough to allow arrangements to be made for the 2013 Summer holiday period.  Details of the schemes commissioned would be brought back to a future Committee for Members’ information.

 

RESOLVED –

 

  • That the report be noted.
  • That a Member representative from each ward meet to consider possible activities for the 2013 Summer holiday period, and make recommendations to officers.
  • b) That officers be authorised to ratify the recommendations made by the Sub Committee via the delegated decision process.
  • That the Area Committee Chair and new Area Lead for Children’s Services work with the Executive Member to shape the July Executive Board report re targeted youth work services.

 

11.

Wellbeing Update and Monitoring Report pdf icon PDF 74 KB

To receive and consider the attached report of the Assistant Chief Executive (Customers and Communities)

Additional documents:

Minutes:

The report of the Assistant Chief Executive (Citizens and Communities) provided the North West (Inner) Area Committee with an update on the budget position for the Wellbeing Fund for 2013/14 and provided Quarter 4 monitoring for projects funded in 2012/13.  It also highlighted the current position of the Small Grants and skips pots and those Small Grants and skips that had been approved since the last meeting.

 

The following issues were discussed:

 

·  Update on the Community Development Worker post – work was ongoing in relation to recruiting to this post and a further update would be provided to Members.

·  Thanks were expressed for the continued support of park patrols on Woodhouse Moor which have been successful in preventing some of the previous problems encountered there.

·  Thanks for support for Unity Day, to be held at Hyde Park on 27 July.  Members also discussed issues surrounding the organisation of this event.

·  Funding for additional out of hours noise service.

·  Hyde Park Neighbourhood Management.

 

RESOLVED -

 

(1)  That the current budget position for the Wellbeing Fund for 2013/14 be noted.

(2)  That the content of the monitoring returns for Quarter 4 projects funded in 2012/13 be noted.

(3)  That the current position of the Small Grants and skips pots and those Small Grants and skips that have been approved since the last meeting be noted.

 

12.

Date and Time of Next Meeting

Thursday, 19 September 2013 at 7.00 p.m.  Venue to be confirmed.

Minutes:

Thursday, 19 September 2013 at 7.00 p.m.