Agenda and minutes

At the commencement of the meeting the following Members were in attendance, Councillors B Anderson, Coupar, J Lewis and R Lewis as Councillor Garthwaite had submitted her apologies for the initial part of the meeting.

To elect a Chair for the duration of the meeting.

RESOLVED – That Councillor Coupar be elected as Chair for the duration of the meeting.

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against refusal of inspection of documents.

RESOLVED – That Appendix 2 to the report entitled ‘Appointment of Chief Officer Community Safety, Communities and Environment’ referred to in Minute No. 7 be designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4(1) and (2) and on the grounds that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information by reason of the need to maintain the competitive nature of the interview process and to retain information submitted by individual applicants in confidence, as disclosure could undermine the process, future appointment processes, or the outcome on this occasion to the detriment of the Council’s and public interest.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no declarations of disclosable pecuniary interests made at the meeting.

To receive any apologies for absence from the meeting.

Apologies were received from Councillor Garthwaite for the initial part of the meeting.

To receive a report of the City Solicitor which provides an overview of the governance arrangements and format for this specific Employment Committee which will have responsibility for the recruitment to the position of Chief Officer, Community Safety, within Communities & Environment.

(Report & Appendix attached)

The City Solicitor submitted a report which provided Members with an overview of the governance arrangements and format for this specific Employment Committee which had responsibility for recruitment to the post of Chief Officer, Community Safety.

RESOLVED –

(a)  That the governance arrangements and format relating to the Employment Committee, as detailed within the submitted report, be noted;

(b)  That the Council’s requirements regarding the consideration and disclosure of confidential and ‘exempt’ information, be noted.

To receive a report of the Chief Officer (HR) which presents a proposal to Employment Committee to appoint to the position of Chief Officer, Community Safety, within the Communities & Environment directorate.

(Cover Report and Appendix 1 attached)

(Please note that Appendix 2, which is designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4(1) & (2), will follow)

The Chief Officer (HR) submitted a report which outlined the process for the recruitment to the position of Chief Officer, Community Safety.

Two officers from within HR, together with the Director of Communities and Environment were in attendance at the meeting in an advisory capacity.

Having considered the submitted report and appendices, with the details of exempt appendix 2 being considered in private, the Committee undertook the formal recruitment process (shortlisting).

RESOLVED - That two candidates be put forward to progress to the interview stage of the recruitment process for the position of Chief Officer, Community Safety.

At this point, the meeting was adjourned, to be reconvened on 25^th April 2018 in order to undertake the interview process.

The meeting was reconvened on Wednesday 25^th April 2018 (10.30am).

Councillors Coupar (Chair), B Anderson, Garthwaite, J Lewis and R Lewis were all in attendance.

At the start of the reconvened meeting the Chair reported that following the shortlisting exercise one candidate had withdrawn from the process.

It was agreed to proceed with the one remaining candidate and if that candidate was considered by the Committee not to be appointable then the position would be re-advertised. 

The Committee met to undertake the formal interview process for the candidate who had been shortlisted.

The Director of Communities & Environment, Head of Service (HR) and a Senior HR Advisor were in attendance at the meeting in an advisory capacity.

Having considered the submitted information in respect of the shortlisted candidate and received feedback from the associated stakeholder panel which had been held earlier in the day, the Committee undertook the formal interview process for the position of Chief Officer, Community Safety, which in line with Minute No. 3 (above), was conducted in private, and it was

RESOLVED – That following the conclusion of the formal interview process and having considered all relevant information put before the Committee, it be agreed that Paul Money be offered the position of Chief Officer, Community Safety, subject to the conclusion of the associated notification processes, as set out within the Officer Employment Procedure Rules.