Agenda and minutes

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillor Chastney.

To confirm as a correct record the attached minutes of the meeting held on 6^th October 2008.

RESOLVED – That the minutes of the meeting held on 6 October 2008, be confirmed as a correct record.

Further to Minute No. 18, 8^th September 2008, to receive and consider the attached report of the Head of Scrutiny and Member Development, and to receive further evidence from the witnesses invited to today’s meeting.

The Head of Scrutiny and Member Development submitted a report which updated the Board on the Sickness Absence Management Inquiry.  Appended to the report was a summary of an Absence and Labour Turnover survey carried out by the Confederation of British Industry.  It was also reported that a major private company had been approached to contribute to the Board’s Inquiry.

The Chair welcomed Rachel Allsop, Director of Human Resurces, Leeds Teaching Hospitals NHS Trust (LTHT) to the meeting.

In response to Members comments and questions, the following issues were discussed:

• Further to comments regarding the upset and anxiety caused to Leeds City Council staff due to the pay and grading review, it was reported that LTHT had gone through a similar process with the introduction of a national pay scheme and local evaluation.  The impact of this on sickness and absence had not been measured at LTHT.
• LTHT focussed on investing in Managers to deal with attendance management issues and how to incorporate this into routine performance management.
• Stress related illness – it was reported that the LTHT had participated in a Health And Safety Executive project that assessed stress standards.  Absence due to stress was closely monitored both at individual and team level.
• LTHT had seen a 1% drop in sickness absence.
• Staff workloads and the impact on sickness were monitored through various methods including staff surveys.
• Health manuals for staff had been developed and health promotion initiatives such as issuing staff with pedometers had been used.
• Staff who worked in areas considered to be high stress such as Intensive Care and Accident and Emergency Units.  It was reported that these areas did not have higher levels of sickness and that critical incident training was available for staff.
• Staff cover and use of agency and pool staff.
• Managing attendance for staff with long term and permanent illnesses and the involvement of occupational health.
• Occupational health referral and capability procedures.
• Human resources performed an advisory role in relation to attendance management with managers performing immediate duties.
• Identification of work areas where staff could face aggressive or violent behaviour.
• The need for staff with viral infections to be absent, particularly where working with people suffering from other illnesses.

The Chair introduced the following trade union representatives to the meeting:

·  Betsy Saidani – UNISON

·  Brian Mulvey – UNISON

·  Dick Banks – UNITE

·  Michelle Robb – GMB

·  Steve Terrington – GMB

In response to Members questions and comments, the following issues were discussed:

·  Further to a question of how the Unions dealt with malingerers, it was reported that in the first instance, that all employees who had reported sick followed the same procedures.  Continual monitoring and occupational health referrals identified genuine cases although it was accepted that on occasions it was difficult to identify cases where staff used the sickness procedures for their own benefit.  The Unions aimed to support staff to enable their attendance at work.

·  It was reported that the Unions did have a constructive working  ...  view the full minutes text for item 40.

To receive and consider the attached report of the Head of Scrutiny and Member Development, which incorporates the minutes of the Executive Board meeting held on 8^th October 2008 and an extract from the Council’s Forward Plan of Key Decisions for the period 1^st November 2008 – 28^th February 2009.

The Head of Scrutiny and Member Development submitted a report which outlined the Board’s current work programme.  Also appended to the report was a copy of the Forward Plan and the minutes of the Executive Board held on 8 October 2008.

RESOLVED –

(1)  That the Executive Board minutes and Forward Plan be noted.

(2)  That the Board’s work programme be agreed.

Monday 1^st December 2008

*Tuesday 6^th January 2009

Monday 2^nd February 2009

Monday 2^nd March 2009

Monday 6^th April 2009

* All at 10 am (Pre- Meetings at 9.30am) except re-arranged meeting on Tuesday 6^th January, which will commence at 2.00 pm (Pre-Meeting 1.30 pm).

Monday 1^st December 2008

*Tuesday 6^th January 2009

Monday 2^nd February 2009

Monday 2^nd March 2009

Monday 6^th April 2009

* All at 10 am (Pre- Meetings at 9.30am) except re-arranged meeting on Tuesday 6^th January, which will commence at 2.00 pm (Pre-Meeting 1.30 pm).