Agenda and minutes

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Debbie Oldham 0113 39 51712 

Items
No. Item

1.

Appeals against refusal of inspection of documents

To consider any appeals in accordance with Procedure Rule 25 of the Access to Information Procedure Rules (in the event of an appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 25, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

 

Minutes:

No appeals against refusal of inspection of documents.

2.

Exempt Information - possible exclusion of the press and public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2   To consider whether or not to accept the officers recommendation in respect of the above information.

 

3   If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

 

Minutes:

There were no resolutions to exclude the public.

3.

Late items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

 

Minutes:

There were no late items.

4.

Declaration of Disclosable Pecuniary and Other Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct.

Minutes:

No declarations of disclosable pecuniary and other interests were made.

5.

Apologies for absence

To receive any apologies for absence from the meeting.

Minutes:

Apologies were received from Councillors Golton, Latty, Lowe.

6.

Minutes - 7th May 2013 pdf icon PDF 27 KB

To confirm as a correct record the minutes held on 7th May 2013.

Minutes:

RESOLVED – That the minutes of the General Purposes Committee meeting held on 7th May 2013 be approved as a correct record.

7.

Joint Review of Polling Districts and Community Governance Review of Parish and Town Councils - Initial Proposals Report pdf icon PDF 104 KB

To  receive a report of the Head of Licensing and Registration considering the initial proposals for the joint polling district review and community governance review of parish and town councils and to agree the initial proposals to be published on 24 June 2013 for the second consultation period of the review.

Additional documents:

Minutes:

Members considered a report of the Head of Licensing and Registration setting out the results of the preliminary stage of a joint review of Polling Districts and the Community Governance Review of Parish and Town Councils. 

 

The report provided the results of the public consultation and representations received to date and set out the conclusions reached by the Electoral Working Group.

 

RESOLVED – that;

 

a)  the summary of representations set out in Appendices A, B and C of the report as initial proposals be approved.

 

b)  the initial proposals be published for further consultation from 24 June to 16 September 2013 and that the outcome of that consultation be considered by General Purposes Committee in November.

 

8.

Webcasting of Council Meetings pdf icon PDF 73 KB

To receive a report of the Chief Officer Democratic and Central Services which sets out the background and provides information on the proposal to webcast Council meetings and provides information on two trial webcasts which have taken place. The report also seeks Member’s views on whether Council meetings should be webcast on a more regular basis.

Additional documents:

Minutes:

Members considered a report of the Chief Officer (Democratic and Central Services) outlining the results of two trial webcasts of meetings of full Council.  The report also sought Members’ views on whether webcasts of full Council be continued in the 2013-14 Municipal Year.

 

Members considered the projected costs of introducing such arrangements and sought assurances that the protocol for webcasting (agreed by member Management Committee in October 2012) would be complied with.

RESOLVED – that; 

 

a)  the outcome of the trials be noted

 

b)  approval be given to further Webcasts of full Council meetings in the 2013-14 Municipal.