Agenda and minutes
PDF 91 KBVenue: Civic Hall, Leeds, LS1 1UR
Contact: Phil Garnett 0113 39 51632
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Election of Chair Minutes: In the absence of Cllr Blake, Councillor J Lewis was proposes as Chair for the meeting.
RESOLVED – Councillor J Lewis be elected as Chair for the duration of the meeting |
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Appeals against refusal of inspection of documents To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an appeal the press and public will be excluded).
(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)
Minutes: There were no appeals against the refusal of inspection of documents. |
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Exempt Information - possible exclusion of the press and public 1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.
2 To consider whether or not to accept the officers recommendation in respect of the above information.
3 If so, to formally pass the following resolution:-
RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-
Minutes: There were no resolutions to exclude the public. |
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Late items To identify items which have been admitted to the agenda by the Chair for consideration
(The special circumstances shall be specified in the minutes)
Minutes: There were no late items submitted for consideration. |
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Declaration of Disclosable Pecuniary and Other Interests To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct. Minutes: No declarations were made. |
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Apologies for absence To receive any apologies for absence from the meeting. Minutes: Apologies for absence were received from Councillors Golton, Blake, Lowe and J Procter.
Councillors J Bentley, Selby and Coupar were in attendance as substitutes. |
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Minutes - 12th May 2015 To receive the minutes of the meeting held on 12th May 2015. Minutes: RESOLVED – The Committee resolved to approve the minutes of the meeting held on 12th May 2015 as a correct record. |
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Amendments to Council Procedure Rules To receive a report of the City Solicitor which proposes amendments to the Constitution following the Head of Governance Services’ annual review.
Additional documents:
Minutes: The City Solicitor submitted a report which proposed changes to the operation of Ordinary Council meetings, and that the changes be adopted for a trial period at the July and September meetings.
Members discussed the process for providing full Council with Community Committee updates, particularly with increased functions being delegated to them.
In discussion it was confirmed to Members that there would be opportunity to consider the outcome of the trial period at the October meeting of the Committee.
RESOLVED – The Committee resolved to:
(a) Agree that the proposed amendments to Council Procedure Rules as set out at Appendix A of the submitted report be adopted, on a trial basis, for the July and September Council meetings; (b) Note the indicative timings for Council as set out at Appendix B of the submitted report; and (c) Receive a further report in October 2015 on the outcome of the trial period.
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To receive a report of the Chief Officer HR which proposes amendments to the Constitution following the introduction of the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2015. The Regulations require changes to the Employment Committee terms of reference; the Officer Employment Procedure Rules; and the terms of reference for the General Purposes Committee. At the same time, amendments are necessary to the Employment Committee Terms of Reference and Officer Employment Procedure Rules to provide clarity on the recruitment and dismissal process for senior officers. Additional documents:
Minutes: HR and Legal Services submitted a report which proposed amendments to the Constitution in light of the Local Authorities (Standing orders) (England) (Amendment) Regulations 2015. The regulations require changes to the Employment Committee Terms of reference and the Officer Employment Procedure Rules; and the establishment of a panel of independent persons. In addition, following a review of recruitment policy and practice, other amendments were proposed to the Employment Committee Terms of Reference and Officer Employment Procedure Rules to provide clarity on the recruitment and dismissal process for senior officers.
Members discussed the report in detail. In particular consideration was given to the process by which Executive Board Members are informed of proposed appointments by the Employment Committee, and given the opportunity to raise objections with the Employment Committee.
Following discussion Members agreed that, in advance of interviews taking place, Executive Board Members be informed of those candidates that have been shortlisted by the Employment Committee for interviews.
RESOLVED – the Committee resolved to recommend to full Council for approval:
(a) amendments be made to the Employment Committee Terms of reference as set out at Appendix A of the submitted report; (b) amendments be made to the Officer Employment Procedure Rules as set out at Appendix B of the submitted report with the caveat that, in advance of interviews taking place, Executive Board Members be informed of those candidates that the Employment Committee has shortlisted for interview; and (c) That a panel be established to comprise of a minimum of two independent Persons with the Terms of Reference as set out at Appendix C of the submitted report.
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