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General Purposes Committee - Monday, 19th October, 2015 2.00 pm

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Phil Garnett 0113 39 51632

Items
No.	Item
10.	Appeals against refusal of inspection of documents To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an appeal the press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting) Minutes: There were no appeals against the refusal of inspection of documents.
11.	Exempt Information - possible exclusion of the press and public 1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report. 2 To consider whether or not to accept the officers recommendation in respect of the above information. 3 If so, to formally pass the following resolution:- RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:- Minutes: There were no resolutions to exclude the public.
12.	Late items To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes) Minutes: There were no formal late items submitted to the agenda for consideration. However supplementary information was circulated to Members at the meeting in relation to Agenda Item 9 “Community Governance Review recommendations on the creation of a new Town Council for Guiseley.”
13.	Declaration of Disclosable Pecuniary and Other Interests To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct. Minutes: No declarations were made.
14.	Apologies for absence To receive any apologies for absence from the meeting. Minutes: Apologies for absence were received from Councillor A Lowe. Councillor B Selby was in attendance as substitute.
15.	Minutes of the Previous Meeting PDF 55 KB To confirm as a correct record the minutes of the previous meeting held on 16^th June 2015. Minutes: RESOLVED – That the minutes of the meeting held on 16th June 2015 be approved as a correct record.
16.	West Yorkshire Joint Overview and Scrutiny Committee PDF 110 KB To receive the report of the Head of Scrutiny and Member Development which considers and makes recommendations to Full Council to appoint a Joint Health Overview and Scrutiny Committee, to delegate relevant functions (in accordance with the Committee’s terms of reference), and to appoint members to the new committee following nomination by the Scrutiny Board (Adult Social Care, Public Health, NHS). Additional documents: WYChairsdraftToRsversion2.(Appendix 1)docx , item 16. PDF 45 KB Minutes: The Principal Scrutiny Advisor presented a report of The Head of Scrutiny and Member Development which considered and made recommendations to full Council to appoint a West Yorkshire Joint Health Overview and Scrutiny Committee, to delegate relevant functions, and to appoint members to the new committee following nomination by the Scrutiny Board (Adult Social Care, Public Health, NHS). RESOLVED – The Committee resolved to: a) Note the contents and details contained within the report; b) Recommend to full Council that: · Council resolves to appoint a West Yorkshire Joint Health overview and Scrutiny Committee together with the authorities listed at Paragraph 6.1 of the submitted report; and · Council approves the terms of reference for the West Yorkshire Joint Health overview and Scrutiny Committee as set out at Appendix 1 of the submitted report; · Council delegates relevant functions, as set out at Appendix 1 of the submitted report, that shall be exercisable by the West Yorkshire Joint Health Overview and Scrutiny Committee, subject to the terms and conditions specified; and · Council agrees to appoint such members to the West Yorkshire Joint Health Overview and Scrutiny Committee, as nominated by the Scrutiny Board (Adult Social Services, Public Health, NHS).
17.	Amendments to the Council Procedure Rules PDF 108 KB To consider the report of the City Solicitor presenting the feedback received from political groups on changes to the operation of Ordinary Council meetings that have been trialled during the July and September Council meetings. Minutes: The Head of Governance Services presented a report of the City Solicitor. The report presented feedback from political groups on changes to the operation of Ordinary Council meetings that have been in operation for a trial period at the July and September council meetings. RESOLVED – The Committee resolved to: (a) Approve an extension of the trial period to allow for further consideration of the arrangements during the remainder of the municipal year; and (b) Request a further report to the May 2016 meeting of this Committee in order for recommendations to be made on the adoption of the revised Council Procedure Rules to the May 2016 Annual Council meeting.
18.	Community Governance Review Recommendations on the Creation of a New Town Council for Guiseley PDF 96 KB To consider the joint report of the Assistant Chief Executive (Citizens and Communities) and the City Solicitor which seeks confirmation of the Committee’s view as to whether or not a Guiseley Town Council should be established, and if so, which polling districts should be included within the new Town Council, together with the community governance reasons for recommending the new Town Council on the basis proposed. Additional documents: Appendix A , item 18. PDF 2 MB Appendix B , item 18. PDF 40 KB Appendix C , item 18. PDF 830 KB Appendix D , item 18. PDF 86 KB Appendix E , item 18. PDF 259 KB Appendix F , item 18. PDF 96 KB Minutes: The Head of Elections, Licensing & Registration presented a report of the Assistant Chief Executive (Citizens and Communities) and the City Solicitor. The report considered further information in regard to the creation of a new Town Council for Guiseley. Members noted that the bulk of representations received from the public were against the proposal of creating a Town Council. RESOLVED – The Committee resolved to recommend to full Council that a new Guiseley Town Council should not be established.