Agenda for General Purposes Committee on Tuesday, 9th February, 2016, 2.00 pm

General Purposes Committee - Tuesday, 9th February, 2016 2.00 pm

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Phil Garnett 0113 39 51632

Items
No.	Item
26.	Appeals against refusal of inspection of documents To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an appeal the press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting) Minutes: There were no appeals against refusal of inspection of documents.
27.	Exempt Information - possible exclusion of the press and public 1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report. 2 To consider whether or not to accept the officers recommendation in respect of the above information. 3 If so, to formally pass the following resolution:- RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:- Minutes: There were no resolutions to exclude the public.
28.	Late items To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes) Minutes: There were no late items submitted for consideration.
29.	Declaration of Disclosable Pecuniary and Other Interests To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct. Minutes: There were no declarations made.
30.	Apologies for absence To receive any apologies for absence from the meeting. Minutes: Apologies for absence were received from Councillors J Blake, R Charlwood and J Procter. Councillor Coupar was in attendance as substitute for Councillor J Blake and Councillor Ingham was in attendance as substitute for Councillor R Charlwood.
31.	Minutes - 8th December 2015 PDF 54 KB To receive the minutes of the meeting held on 8^th December 2015. Minutes: RESOLVED – That the minutes of the meeting held on 8^th December 2015 be approved as a correct record.
32.	Approval of the 2016/17 Pay Policy Statement PDF 120 KB To receive a report of the Chief Officer (HR) which seeks Members’ views on the revised Pay Policy Statement and for the Committee to make recommendations to Full Council to approve the changes before the start of the 2016/17 financial Year. Additional documents: Draft Pay Policy Statement 201617v0.6 , item 32. PDF 235 KB Minutes: The Senior HR Business Partner presented a report of The Chief Officer HR which sought Members’ views on the revised Pay Policy Statement and for the Committee to make recommendations to Full Council to approve the changes before the start of the 2016/17 financial Year. RESOLVED – The Committee resolved to: (a) Recommend to full Council that the review of the Pay Policy Statement for the 2016/17 financial year be adopted; (b) Recommend that any in year amendment to the Annual Pay Policy Statement in respect of exit payment caps or as a consequence of changes to Leeds City Council’s policy statement on Pension Scheme Discretions is undertaken by the Chief Officer (HR) and reported to the General Purposes Committee; and (c) Note the assurances from the Deputy Chief Executive that the senior management pay structure is appropriate and complied with.
33.	Extension of Webcasting PDF 77 KB To receive a report of the City Solicitor which provides an update on the outcome of two trial webcasts in the newly refurbished committee room and seeks General Purposes Committee’s agreement to extend live webcasting to meetings of the Executive Board from March 2016. Minutes: The Head of Governance Services presented a report of the City Solicitor which provided an update on the outcome of two trial webcasts in the newly refurbished committee room and sought General Purposes Committee’s agreement to extend webcasting to meetings of the Executive Board. RESOLVED – The Committee resolved that: (a) Webcasting facilities be extended to the new committee room facility as set out in paragraph 4.4 of the submitted report; (b) The Chief Information Technology Officer be requested to ensure that enhanced Internet access is installed into the new committee room; (c) Meetings of Executive Board are webcast as soon as is possible and by no later than the meeting of the Board in April 2016; and (d) The contract option to extend the existing webcasting services in the Civic Hall be agreed, with that extension being for a further 24 months from 1^st September 2016 to 31^st August 2018.
34.	Date and Time of next meeting To Be Confirmed Minutes: 3pm Monday 9^th May 2016.