Agenda and minutes

General Purposes Committee
Monday, 5th December, 2016 2.00 pm

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Kevin Tomkinson 0113 247 4357 

Items
No. Item

1.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an appeal the press and public will be excluded).

 

In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance and Scrutiny Support at least 24 hours before the meeting.

Minutes:

There were no appeals against the refusal of inspection of documents.

2.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

 

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2   To consider whether or not to accept the officers recommendation in respect of the above information.

 

3   If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

 

Minutes:

There were no resolutions to exclude the public.

3.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

 

Minutes:

No late items were submitted to the agenda for consideration, Members did however consider additional information form the Morley Borough Independent Group Whip in respect of the item on Substitution Arrangements for Council Meetings (minute 7 refers).

4.

DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct.

 

Minutes:

There were no declarations of interest.

5.

APOLOGIES FOR ABSENCE

To receive any apologies for absence from the meeting.

 

Minutes:

Apologies for absence were received from Councillor Charlwood, Councillor Lowe and Councillor J Procter. Councillor C Dobson attended as substitute for Councillor Lowe.

6.

Minutes - 9th May 2016 pdf icon PDF 55 KB

To receive and approve the minutes of the meeting held on 9th May 2016.

Minutes:

RESOLVED - That the minutes of the meeting held on 9th May 2016 be approved as a correct record.

7.

SUBSTITUTION ARRANGEMENTS FOR COUNCIL COMMITTEES pdf icon PDF 93 KB

To consider a report of the City Solicitor recommending amendments to the Council Procedure Rules to allow greater flexibility around the appointment of substitutes to Plans Panels and the report also recommends provision for substitution for the Council’s Housing Advisory Board.

 

(Report Attached)

Additional documents:

Minutes:

The City Solicitor submitted a report recommending amendments to the Council Procedures Rules to allow greater flexibility around the appointment of substitutes to Plans Panels, the report also recommended provision for substitution for the Council’s Housing Advisory Board.

 

Members also considered correspondence from the Morley Borough Independent Group Whip in respect of paragraph 3.3 of the report which set out the current practice between the smaller political groups in respect of substitute arrangements.

 

In discussing this matter Members agreed that in relation to each Plans Panel, the Council shall appoint a list of substitute members comprising all other members of the other Plans Panels, the Development Plan Panel and the Licensing Committee. In addition the list may include any Members, nominated by their group Whip, who are not members of these committees, but have received appropriate training.  A nominated member shall be entitled to attend meetings in place of a regular member, subject to the substitute member having received appropriate training.

 

RESOVED – That the proposed amendments to the Council Procedure Rules set out at Appendix A to this report be recommended to Full Council for approval.