Agenda and minutes

General Purposes Committee
Wednesday, 1st February, 2017 10.00 am

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Kevin Tomkinson 0113 247 4357 

No. Item


Appeals against refusal of inspection of documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an appeal the press and public will be excluded).


(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)



There were no appeals against the refusal of inspection of documents.


Exempt Information - possible exclusion of the press and public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.


2   To consider whether or not to accept the officers recommendation in respect of the above information.


3   If so, to formally pass the following resolution:-


RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-



There were no resolutions to exclude the public.


Late items

To identify items which have been admitted to the agenda by the Chair for consideration


(The special circumstances shall be specified in the minutes)



There were no late items.


Declaration of Disclosable Pecuniary and Other Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct.


There were no declarations of interest.


Apologies for absence

To receive any apologies for absence from the meeting.


Apologies were received from Councillor G Latty and Councillor Lowe.


MINUTES - 5TH DECEMBER 2016 pdf icon PDF 50 KB

To receive and approve the minutes of the meeting held on Monday 5th December 2016.


RESOLVED – That the minutes of the meeting held on 5th December 2016 be approved as a correct record.


Constitutional Amendments pdf icon PDF 122 KB

To receive a report of the City Solicitor which recommends amendments to the Constitution which are necessary to reflect the new organisational structure developed by the Head of Paid Service.

Additional documents:


The City Solicitor submitted a report recommending amendments to the Constitution which are necessary to reflect the new organisational structure developed by the Head of Paid Service.




a)  To recommend that Council approve the amendments listed below with effect from 1st April 2017:-

Part 2 - Article 12 (Appendix A)

Part 2 – Article 15 (Appendix B)

Part 3 – Section 1 – Local Choice Functions (Appendix C)

Part 3 – Section 2A – Functions of the Full Council (Appendix D)

Part 3 – Section 2B – Scrutiny Board Terms of Reference (Appendices E1-E6)

Part 3 – Section 2C – Officer Delegation Scheme (Council (non-executive) Functions):

·  General Delegations (Appendix F)

·  Chief Executive (Appendix G)

·  Director of Resources and Housing (Appendix H)

·  Chief Officer (Financial Services) (Appendix I)

·  City Solicitor (Appendix J)

·  Director of Communities and Environment (Appendix K)

·  Director of City Development (Appendix L)

·  Chief Planning Officer (Appendix M)

·  Director of Children and Families (Appendix N)

·  Note the removal of Deputy Chief Executive, Assistant Chief Executive (Citizens and Communities), and Director of Environment and Housing.


b) To recommend that Council appoint the Director of Communities and Environment as the Deputy Electoral Registration Officer and the Chief Officer (Financial Services) as the Council’s S151 Officer and note that the Chief Officer (Financial Services) will designate a deputy and communicate details to Members before taking up the S151 responsibilities on 1st April.