Agenda and minutes

General Purposes Committee
Friday, 18th May, 2018 9.00 am

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Email: 

No. Item


Appeals against refusal of inspection of documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an appeal the press and public will be excluded).


(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)



There were no appeals against the refusal of inspection of documents.




Exempt Information - possible exclusion of the press and public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.


2   To consider whether or not to accept the officers recommendation in respect of the above information.


3   If so, to formally pass the following resolution:-


RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-



There were no resolutions to exclude the public.




Late items

To identify items which have been admitted to the agenda by the Chair for consideration


(The special circumstances shall be specified in the minutes)



There were no late items, however, the agenda set out that the meeting had been called at short notice in accordance with paragraph 4.1 of the Access to Information Procedure Rules.




Declaration of Disclosable Pecuniary and Other Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct.


There were no declarations of interest.




Apologies for absence

To receive any apologies for absence from the meeting.


Apologies were received from Councillors Debra Coupar, Alison Lowe, Amanda Carter, Rebecca Charlwood and Mark Dobson.


Councillor Kim Groves, Mohammed Iqbal and Richard Lewis attended the meeting as substitutes for Councillors Coupar, Charlwood and Lowe. Councillor Barry Anderson attended the meeting as substitute for Councillor Carter.




Minutes of the last meeting pdf icon PDF 114 KB

To receive and approve the minutes of the meeting held on 7th March 2018.


RESOLVED – That the minutes of the meeting held on the 7 March 2018 be approved as a correct record.




Annual Review of Constitution pdf icon PDF 38 KB

To consider the report of the City Solicitor which sets out proposals following the annual review of the Constitution.


Additional documents:


The City Solicitor submitted a report which set out proposals following the annual review of the Constitution.


Members sought clarification as to whether the amendment to Council Procedure Rule 28.3 removed the requirement for at least one Member from each ward to be in attendance, for the meeting to be quorate. This was confirmed by the Principal Corporate Governance Officer. Members suggested that a review of Community Committee Procedure Rules be undertaken, particularly in relation to funding specific to individual wards, such as the allocation of Community Infrastructure Levy (CIL) money.


Members requested that the reference to the Royal Charter of 1897 in Article 5 remains prominent, as opposed to being referenced as a footnote.


RESOLVED – To recommend to full Council the amendments to the Constitution set out in the report, subject to the change outlined above.


(Councillors Rafique and R Lewis joined the meeting at 9:05am, during consideration of this item.)