Agenda and minutes

General Purposes Committee
Monday, 1st October, 2018 3.30 pm

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Harriet Speight  Email: harriet.speight@leeds.gov.uk

Items
No. Item

1.

Appeals against refusal of inspection of documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

 

Minutes:

There were no appeals against the refusal of inspection of documents.

2.

Exempt Information - possible exclusion of the press and public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2   To consider whether or not to accept the officers recommendation in respect of the above information.

 

3   If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

 

Minutes:

There were no resolutions to exclude the public.

3.

Late items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

 

Minutes:

There were no late items.

4.

Declaration of Disclosable Pecuniary and Other Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct.

Minutes:

There were no declarations of interest.

5.

Apologies for absence

To receive any apologies for absence from the meeting.

Minutes:

Apologies for absence were received from Councillors Lowe, Dobson, Cohen, Kidger and J Lewis. Notification was received that Councillor B Anderson would be present as substitute for Councillor Cohen, and Councillor Harland would be present as substitute for Councillor J Lewis.

 

 

6.

Minutes of the last meeting pdf icon PDF 55 KB

To receive and approve the minutes of the meeting held on 18 May 2018.

Minutes:

RESOLVED – That the minutes of the meeting held on 18th May 2018 be approved as a correct record.

 

 

7.

Review of polling districts, polling places and polling stations pdf icon PDF 91 KB

To consider a report of the Chief Officer for Elections and Regulatory seeking Members approval of the process and timetable for the review of polling districts, places and stations due to commence 2nd October 2018.

 

 

Additional documents:

Minutes:

The Chief Officer for Elections and Regulatory submitted a report which sought Members approval of the process and timetable for the review of polling districts, places and stations due to commence 2nd October 2018.

 

The following information was appended to the report:

 

·  Review of polling districts, polling places and polling stations 2018/19 timetable

 

The following were in attendance:

 

·  John Mulcahy, Chief Officer for Elections and Regulatory

·  Sue Wolfe, Deputy Electoral Service Manager

 

Members were informed that undertaking the review was a statutory requirement, and that the review will follow the same format as successfully used previously.

 

RESOLVED –

a)  That the process for the review be agreed.

b)  That the timetable for the review as set out at Appendix A to the report be agreed.

c)  That the use of the Electoral Working Group as a forum to discuss the results of any representations received in response to the consultation exercises, and to provide recommendations for the Committee’s consideration, be agreed.