Agenda and minutes

Health and Wellbeing Board - Thursday, 20th April, 2017 9.30 am

Venue: Leeds Mencap, The Vinery Centre, 20 Vinery Terrace, Leeds LS9 9LU

Contact: Helen Gray  0113 3788657

Note: A pre-meeting for Board Members will be held 9.00am until 9.30 am 

No. Item

Representatives of Clinical Commissioning Groups

Dr Jason Broch  NHS Leeds North CCG

Sue Robins  NHS Leeds West CCG

Dr Alistair Walling  NHS Leeds South & East CCG

Nigel Gray  NHS Leeds North CCG


Directors of Leeds City Council

Dr Ian Cameron – Director of Public Health

Cath Roff – Director of Adult Social Services

Steve Walker – Director of Children’s Services


Representative of NHS (England)

Gillian Laurence - NHS England


Third Sector Representative

Kerry Jackson – St Gemma’s Hospice


Representative of Local Health Watch Organisation

Lesley Sterling-Baxter – Healthwatch Leeds

Tanya Matilainen – Healthwatch Leeds


Representatives of NHS providers

Sara Munro - Leeds and York Partnership NHS Foundation Trust

Phil Ayres - Leeds Teaching Hospitals NHS Trust

Bryan Machin - Leeds Community Healthcare NHS Trust


Tony Cooke – Chief Officer Health Partnerships

Ann Akers – Interim Head of Communications, Engagement, Equality and Diversity, NHS Leeds CCGs


Paul Bollam – Chief Officer, Leeds Plan


Welcome and introductions


The Chair welcomed all present and brief introductions were made.


The Chair also welcomed Doctor Alistair Walling – Clinical Director of Primary Care, Leeds South and East CCG who had taken over from Andrew Harris.



Appeals against refusal of inspection of documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Rules (in the event of an Appeal the press and public will be excluded)


(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)


There were no appeals against refusal of inspection of documents.



Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.


2   To consider whether or not to accept the officers recommendation in respect of the above information.


3   If so, to formally pass the following resolution:-


RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-



The agenda contained no exempt information.



Late Items

To identify items which have been admitted to the agenda by the Chair for consideration


(The special circumstances shall be specified in the minutes)



No formal late items of business were added to the agenda.



Declarations of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.




There were no declarations of disclosable pecuniary interest.



Apologies for Absence

To receive any apologies for absence


Apologies for absence were received from Councillor D Coupar; Dr Gordon Sinclair; Phil Corrigan; Julian Hartley; Moira Dumma; Thea Stein and Councillor E Taylor. Sue Robins; Phil Ayres; Brian Hughes; Gillian Laurence and Bryan Machin were welcomed as substitute members.



Open Forum

At the discretion of the Chair, a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Health and Wellbeing Board.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.


No matters were raised by members of the public under the Open Forum.



Minutes pdf icon PDF 90 KB

To approve the minutes of the previous Health and Wellbeing Board meeting held 20th February 2017 as a correct record.


RESOLVED – The minutes of the meeting held 20th February 2017 were approved as a correct record.



Draft NHS Leeds Clinical Commissioning Groups (CCGs) Annual Reports 2016-2017 pdf icon PDF 290 KB

To consider a report which presents excerpts from the draft 2016-17 Annual Reports of each of the three NHS Leeds Clinical Commissioning Groups (CCGs) in relation to partnership working with the Health and Wellbeing Board and wider partners to help deliver the Leeds Health and Wellbeing Strategy 2016-2021.


The Interim Head of Communications, Engagement, Equality & Diversity for NHS Leeds South & East Clinical Commissioning Group (CCG) submitted a report on behalf of all three Leeds CCGs which highlighted the relevant sections from the draft Annual Reports of all 3 CCGs, seeking comments on the extent of their input into the Leeds Health and Wellbeing Strategy 2016-21.


Anne Akers presented the report along with Sue Robins and Nigel Gray highlighting the partnership working undertaken between the 3 Leeds CCGs and the Leeds Health & Wellbeing Board and wider partners to help deliver the Leeds Health and Wellbeing Strategy 2016-21.


Excerpts from the Draft Annual Reports were attached to the report as

Appendix 1 NHS Leeds South & East CCG; Appendix 2 NHS Leeds West and Appendix 3 NHS Leeds North.


The report highlighted the timescale for submission of the Annual Reports to NHS England by 21st April 2017, which had curtailed longer consultation with the Board, however next year, with the move to the One Voice approach working together as three CCGS, an earlier discussion with members was anticipated to help shape the content and consider the wider context of alignment with the Leeds Health & Wellbeing Strategy 2016-2021


The Board discussed the draft reports and made the following comments:

·  The need for a report which was user friendly.

·  To produce a one city report rather than separate reports.

·  The challenges of rolling out the strategies and engagement schemes across a city as diverse as Leeds.

·  The work of the Board in progressing the Health and Wellbeing Strategy 2016-2021 and the need to capture this in the report.

·  The need to capture the work of the third sector including the work of palliative care teams.

·  To engage with communities to assess the pressures on the services. and to check how the service is making a difference.

·  The need to have more input from communities.

·  The approach to integrated NHS services in other core cities.

·  That CCGs use their Annual General Meetings as an opportunity to engage and tell ‘our city’ story. This could be used along with feedback in the annual report.


Members were informed that it was a statutory duty to produce a report for NHS England which required a number of mandatory fields to be completed.


The Board welcomed a suggestion that a magazine rather than 3 reports could be produced which would be able to focus on the work undertaken across the city of integrated services and show the positives of partnership working. 


It was noted for action that the Chair asked for a timetable to be provided to enable the Board to contribute to future annual reports. The Chair also requested timescales from the CCGs in relation to next year’s report along with proposals for involving the Board in its development and agreement.


The Chair was grateful that the report had been presented to the Board but expressed her regret that the report had not been brought sooner to enable the Board to contribute.



a)  To note  ...  view the full minutes text for item 63.


Date and Time of Next Meeting

To note the proposed date and time of the next Board meeting as 20th June 2017 at 2.00pm (with a pre-meeting for Board members at 1.30 pm)


RESOLVED - To note the proposed date and time of the next Board meeting as 20th June 2017 at 2.00 pm (with a pre-meeting for board members at 1.30pm)


Cllr. S Golton joined the meeting during this item.