Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2   To consider whether or not to accept the officers recommendation in respect of the above information.

3   If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no late items.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of

the Members’ Code of Conduct.

No declarations of pecuniary interests were made.

To receive any apologies for absence.

Apologies for absence were received from Cllr. Shemilt.

To approve the minutes of the meeting held on 23^rd September 2019.

RESOLVED – That the minutes of the meeting held on the 23^rd September 2019, be approved as a correct record.

In relation to Minute 20 – Matters arising, Cllr. Lay informed the meeting that he had attended the Children’s Services Cluster meeting on the 30^th September. However, nobody from Children’s Services had contacted either him or Cllr. Anderson in relation to their appointment to the Pool/Bramhope/Otley Cluster as had been requested. It was noted that Governance Services had contacted Children’s Services on behalf of Cllrs. Lay and Anderson for a one to one meeting to discuss the appointment.

In light of this information the Committee suggested that it should be escalated to the Head of Democratic Services for his view on this matter.   

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

On this occasion no members of the public in attendance wished to speak.

The report of the Head of Stronger Communities provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2019/2020.

(Report attached)

The report of the Head of Stronger Communities provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2019/2020.

Members were informed of the following key points:

·  The remaining balance of the Wellbeing Budget is £49,891.28. A full breakdown of the projects was listed at Table 1 of the submitted report.

·  Points 20 – 25 listed projects for Members consideration;

·  Point 29 provided monitoring information on projects which had been supported by the Committee and included Summer Bands in Leeds Parks 2019, Rawdon Cricket Club Improvements and Horsforth Hall Park – New Play Equipment;

·  Table 2 of the report provided a list of all the projects funded so far and the remaining balance of £56,280;

·  Table 3 and 4 showed the breakdown of spend per ward of small grants and skips it was noted that there was a remaining balance of £4,275.

Members requested clarity on an application within Table 3 in relation to Improvements to the St Helena’s Community Social Club Hub and Crowtrees Gardens Association application for a Skip.

Members also asked for a breakdown of CIL money which had been to the town and parish councils in the Outer North West area.

Clarity was provided to the Horsforth Ward Members on the under spend at the Horsforth Ballroom in relation to the acoustics. They were provided with the figures and the remaining balance to be paid back to the Horsforth Ward.

Members discussed at length the application for £2,000 for the application Period Poverty put forward by the Communities Team Central. The request was for each ward to contribute £500 towards the project. Members did not want to see any girl go without these products, but requested more information on this project and other similar schemes before they make their decision. It was suggested that an officer from the Communities Team Central could attend the next meeting.

RESOLVED – To:

a)  Note the details of the Wellbeing Budget position on Table 1;

b)  Considered the following wellbeing proposals set out below

c)  Details of the projects approved by delegated decisions;

d)  Monitoring information of its funded projects;

e)  Details of the Youth Activity Fund at Table 2;

f)  Details of the Small Grants Budget at Table 3;

g)  Details of the Community Skips Budget at Table 4;

h)  Details of the Capital Budget at Table 5; and

i)  Details of the Community Infrastructure Levey (CIL) at Table 6

The report of the Head of Stronger Communities brings to members’ attention an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

This report provides regular updates on some of the key activities between Community Committee meetings and functions delegated to Community Committees, Community Champions roles, community engagement, partnership and locality working.

(Report attached)

The Report of the Head of Stronger Communities updated the Community Committee on the work which the Communities Team is engaged in, based on the priorities identified by the Community Committee.

The Community Committee Champions provided the following verbal updates on the themes:

·  Cllr. Latty the Children and Families Champion informed the Community Committee that the Youth Summit had now been booked and is due to take place on 11^th February 2020, in the Civic Hall. The children will be having their lunch in Rosebowl. The agenda for the event will include an item on Climate Emergency, and a question and answer session with the Lord Mayor. Cllr. Latty urged Members to attend.

·  Cllr Anderson the Environment and Community Safety Champion informed the Committee:

o   That he was in the process of arranging a full day session which will be split for the morning session to discuss Climate Emergency and the afternoon session to discuss Parks and Countryside issues. This is currently in the planning stages with no date confirmed.

o  The Citizens Jury has reported back and a big issue is the airport with such recommendations as charging those who fly frequently and dependant on income;

o  The Executive Board report in relation to the road in and around the airport will be in the public domain shortly;

o  The Community Committee need to consider how tree planting in the Outer North West area should be funded;

o  A brief update was provided on the Waste Strategy;

o  Cllr. Peter Gruen to discuss with West Yorkshire Police the need for Councillors to be able to partake in individuals cases within their ward.

·  Cllr. Wadsworth Champion for Transport said that a meeting of the sub group had been arranged for Friday 6^th December, it was still to be confirmed who would attend the meeting from Highways. It was noted that there was to be no discussion on the road leading to the airport.

·  Cllr Downes, Skills and Employment Champion has now arranged to meet with the Chief Officer, Skills and Employment once a month and will report back to this Committee;

·  Cllr. Graham Latty said the sub group for Health, Wellbeing and Adult Social Care had not met yet. Cllr. Latty went on to say that he had been attending the meetings of the Local Care Partnerships which were looking at dementia for the Outer North West area. Cllr. Latty also provided an update on the CAREVIEW APP which this Community Committee had helped to produce was now being used city-wide.

A brief update on housing matters and universal credit was provided to the Committee by the Housing Manager for the area. It was noted that estate walkabouts usually take place on a quarterly basis. Members should be being made aware of the walkabouts and provided with a list of issues.

Members were advised that at the Health and Wellbeing Scrutiny Board, it had been confirmed that the urgent treatment centre would be opening in December 2019,  ...  view the full minutes text for item 37.

Members raised concern about the difficulty of being able to access the agenda for the Community Committee meeting from the public access site.

The Community Committee were advised of an app called ‘Safe a Life’ which provided the position of the nearest defibrillator to your location.

The Chair thanked all for their attendance and wished the greetings of the season.

The meeting of the Outer North West Community Committee will be held on 2^nd March 2020, at 1:30pm.

The next meeting of the Outer North West Community Committee will be on 2^nd March 2020, at 1.30, at Greenacre Hall.