Agenda and draft minutes

Inner South Community Committee - Wednesday, 7th July, 2021 2.00 pm

Venue: St Matthews Community Centre

Contact: Harriet Speight - Governance Services 

Items
No. Item

Chairs opening comments

The Chair welcomed everyone to the meeting, saying that it was nice to meet again within the Community. She welcomed Cllr Sharon Burke who was newly elected to the Middleton Park Ward at the recent elections.

1.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals against the refusal of inspection of documents.

2.

Exempt Information - Possible Exclusion of the Press and Public

1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2 To consider whether or not to accept the officers recommendation in respect of the above information.

 

3 If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:

Minutes:

There were no exempt items.

3.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

Minutes:

There were no late items. However, supplementary information was circulated to Members in relation to Item 8, Inner South Community Committee Finance Report (Minute 8 refers).

4.

Declaration of Disclosable Pecuniary and Other Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

 

Minutes:

There were no declarations of disclosable pecuniary interests.

 

However, Cllr Groves did wish it to be noted that she was a Member of the Hunslet Hawks Rugby Foundation Board, in respect of items being discussed under Item 8 Inner South Community Committee Finance Report.

5.

Apologies for Absence

To receive any apologies for absence.

Minutes:

There were no apologies.

6.

Minutes - 3 March 2021 pdf icon PDF 317 KB

To receive and approve the minutes of the meeting held on Wednesday 3rd March 2021.

Minutes:

RESOLVED – That the minutes of the meeting held on 3rd March 2021, be approved as a correct record.

 

Matters arising

 

·  In relation to Minute 20 

o  Members asked for more information about organisations and businesses in Inner South who are part of the Safe Spaces Scheme (Domestic Violence), this was emailed to members in March and July.

o  A letter on behalf of the Committee had been circulated to all the schools in the Inner South area, thanking the schools for all their work through the pandemic.

o  Members had asked for a formal item on Universal Credit at a future meeting – Cllr Pryor said that officers workloads didn’t permit attending, due to Covid. He was happy to attend and answer questions and take away any he couldn’t answer.

 

 

7.

Open Forum

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 

In order to facilitate the Open Forum whilst certain restrictions relating to the pandemic remain in place, the process has been adapted slightly, so that members of the public are invited to make written submissions in advance of the meeting on any matter which falls within the Committee’s terms of reference. These will be read out under the agenda item and considered by the Community Committee.

Minutes:

Two members of the public attended the meeting. At the discretion of the Chair they were invited to ask questions or make comments.

 

Mr Morton asked about the land at South Leeds Golf Club. The Committee responding by informing him that a meeting had taken place with offices to look at a community consultation process which they hoped would take place in August. The Committee had been waiting for restrictions to be lifted as face to face consultation was the preferred method of consultation.

 

Plans for the area included a Memorial Park and Urban Park for the wider community of Inner South. The consultation process would look at ideas put forward from the community.

8.

Inner South Community Committee - Finance Report pdf icon PDF 730 KB

To consider the report of the Head of Locality Partnerships that provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2021/22.

Additional documents:

Minutes:

The Head of Locality Partnerships submitted a report that set out the delegated budget position for the Community Committee and invited Members to consider the minimum conditions and the wellbeing applications submitted.

 

Two further wellbeing applications had been submitted as supplementary information for Members consideration.

 

Members requested to review and agree the minimum conditions which had previously been approved by the Community Committee. Members were of the view that no revisions were required and agreed the minimum conditions as set out at paragraph 14 of the submitted report.

 

The projects set out in the report were discussed and agreed as follows:

 

Project Title

Wards

Amount requested

Decision

Hunslet & Riverside Blue Grit Bin refills

Hunslet & Riverside

£1,600 (Revenue)

Approved

Stourton Park and Ride CCTV Cameras Running Costs

Middleton Park

£4,060 (Revenue)

Approved

Hunslet Community Gala

Hunslet & Riverside

£4,080 (Revenue)

Approved

Litter Free Beeston

Beeston & Holbeck

£2,055 (CIL)

Approved

Beeston Festival

Beeston & Holbeck, (£2,500) Hunslet & Riverside(£2,500)

£5,000 (Revenue)

Approved

Holbeck Foodbank

Beeston & Holbeck (£1,500)

Hunslet & Riverside (£1,500)

£3,000 (Revenue)

Approved

Hunslet Club Summer Gala

Hunslet & Riverside

£3,000 (Revenue)

Approved

Middleton Crescent Gate

Middleton Park

£458.33 (Revenue)

Approved

St Luke’s Local Environmental Project

Beeston& Holbeck (£1,261)

Hunslet & Riverside (£1,739)

£3,570 (Revenue)

Approved

Monday Evening Project

Beeston & Holbeck (£3,150)

Hunslet & Riverside (£10,350)

Middleton Park (£5,400)

£18,900 (Revenue)

Approved

Rolling with Holbeck Moor

Beeston & Holbeck

£1,580 (YAF)

Approved

 

Members were advised of delegated decisions taken since the last Community Committee held on 3rd March. These were set out at paragraph 43 of the submitted report.

 

Members discussions included:

·  The length of time taken to have grit bins delivered to locations.

·  The need for more information to be provided from organisations to include sustainability of projects, match funding and staffing costs. It was suggested that a working group be formed to discuss the Committees requirements for future funding applications.

 

It was noted that since the report had been written one project had been declined. The application had been submitted by Leeds United for a project called ‘Fit Minds’.

 

Members discussed funding for larger organisations and who the funding benefitted. They also discussed how to empower small organisations to apply for funding.

 

Members were advised that the Localities Team would keep requesting more information on CIL from officers in City Development, particularly where it was known that large developments were due to commence.

 

RESOLVED - 

a. The Minimum Conditions, were reviewed and agreed (paragraph 14)

b. Noted the proposed Ring Fences (paragraph 22 onwards)

c. Noted the details of the Wellbeing Budget position (Table 1)

d. Wellbeing proposals for consideration and approval as set out above

e. Noted details of the projects approved via Delegated Decision (paragraph 43)

f. Noted monitoring information of its funded projects (paragraph 47 onwards)

g. Noted details of the Youth Activities Fund (YAF) position (Table 2)

h. Noted details of the proposed Small Grants Budget (paragraph 57)

i. Noted details of the proposed Community Skips Budget (paragraph 58)

j. Noted details of the Capital Budget (Table 3)

k. Noted  ...  view the full minutes text for item 8.

9.

Inner South Community Committee - Update Report pdf icon PDF 829 KB

To consider the report of the Head of Locality Partnerships that provides an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

Additional documents:

Minutes:

The Head of Localities Partnerships submitted a report that provided a summary of the work undertaken by the Communities Team based on the priorities identified by the Inner South Community Committee. A Social Media update was appended to the report.

 

Members were invited to make nominations to the sub groups of the Inner South Community Committee.

 

Sub Group

Number of places

Appointed

Community Committee Champion

Environmental & Community Safety

3

Cllr Groves, Cllr Iqbal, Cllr Gabriel (Chair)

Cllr Gabriel (Env), Cllr Iqbal (Comm Safety)

Children and Families

3

Cllr Wray, Vacancy, Cllr Amass (Chair)

Cllr Almass

Health and Wellbeing

3

Cllr Wray, Cllr Scopes, Cllr Burke (Chair)

No Appointment made

 

 

Councillors Truswell and Almass stepped down as Health and Wellbeing Community Committee Champions. They were of the view that the remit for this sub group was to wide and varying with a number of partner organisations, and it had been difficult to make any real progress given that it was such a wide remit.

 

The Chair thanked Councillors Truswell and Almass for the work that they had done whilst being Community Committee Champions.

 

The Committee discussed the role of this sub group and were of the view that it was an important issue which linked through all areas of the work within the community.

 

It was agreed that this sub group would not appoint a Community Committee Champion for this area but would appoint members to the sub group and nominated Cllr Burke to Chair this sub group. It was the proposal that the sub group would look at all aspects of health and wellbeing, with specific focus on mental health issues. It was suggested that the Health Need Assessments could be a starting point to what the needs of the Inner South area priorities might be.

 

It was also agreed that the Committee would like to keep receiving the report from Public Health.

 

It was noted that previously meeting with Community Committee Champions had taken place with the relevant Executive Member. However, these seemed to have lapsed. These meetings had been useful and helped to provide a focus for the sub groups.

RESOLVED – To note the report and appointed to the Inner South Community Committee Sub groups as above.

10.

Community Committee Appointments 2021/2022 pdf icon PDF 498 KB

To consider the report of the City Solicitor that invites members to note the appointment of Councillor A Gabriel as Chair of the Community Committee for 2021/22 as agreed at the recent Annual Council Meeting, and also to invite the Committee to make appointments to those positions detailed in section 6 / the appendices.

Additional documents:

Minutes:

The report of the City Solicitor noted  the appointment of Cllr Angela Gabriel as Chair of the Community Committee for 2021/22 as agreed at the recent Annual Council Meeting, and also to invite the Committee to make appointments to those positions detailed in section 6 and the appendices.

 

The Community Committee made the following appointments:

Organisation / Outside Body

No. of Places

Appointment

Belle Isle Elderly Winter Aid

1

Cllr K Groves

Holbeck Together

1

Cllr A Gabriel

Middleton Elderly Aid

1

Cllr S Burke

Belle Isle Tenant Management Organisation (BITMO)

2

Cllr P Truswell

Cllr S Burke

Beeston, Cottingley and Middleton Cluster

2

Cllr G Almas

Vacancy

Joint Extended Schools and Services (JESS)

3

Cllr P Wray

Cllr A Scopes

Vacancy

Inner South Local Housing Advisory Panel

3

Cllr A Gabriel

Cllr E Nash

Cllr K Groves

Local Care Partnership- Middleton and Beeston

 

Bramley Wortley & Middleton

3

Cllr P Truswell

Cllr Almass

 

Vacancy

Champions:

Environment & Community Safety

 

 

 

Children’s Services

 

Health, Wellbeing and Adult Social Care

5

 

Cllr A Gabriel (Environment)

Cllr M Iqbal (Community Safety)

 

Cllr G Almass

 

Vacancy

Corporate Parenting Board

1

Cllr G Almass

 

 

Members raised concerns in relation to appointments for clusters. Although the Members were willing to accept the appointments they were not invited to the meetings. It was suggested that the Principal Officer when reporting back to Children’s Services on the appointments made, should raise this issue with the Clusters Officer.

 

Members discussed the membership of the Housing Advisory Panel. They suggested that tenants should also be invited to become members of the Housing Advisory Panel.

 

The Inner South Community Committee requested that the Local Care Partnership Team be invited to a future meeting to provide an update.

 

RESOLVED -  To agree the appoints as set out above and to note the appointment of Cllr Angela Gabriel as Chair of the Community Committee for the duration of the 2021/22, as agreed at the recent Annual Meeting of Council.

11.

Time and date of next meeting

The next meeting will be held Wednesday 1st September 2021 at 2.00 p.m.

Minutes:

RESOLVED – To note that the next meeting of Inner South Community Committee would be on 1st September 2021 at 2pm. Venue to be confirmed.