Agenda and minutes

To consider any appeals in accordance withProcedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before themeeting)

There were no appeals against the refusal of inspection of documents.

1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2 To consider whether or not to accept the officers recommendation in respect of the above information.

3 If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

There were no resolutions to exclude the public.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no late items submitted for consideration.

However Agenda Item 15 “Inner South Community Committee delegated budget report” had been re-published and circulated to Members.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

No declarations were made.

To receive any apologies for absence.

There were no apologies for absence

To receive the minutes of the meeting held on 9^th March 2016.

RESOLVED – That the minutes of the meeting held on 9^th March 2016 were approved as a correct record.

In accordance with Paragraphs 4.16 and 4.17 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee. 

A member of the public asked about problems caused by hot food take away shops on Dewsbury Road. Members confirmed they would keep this issue under review.

To receive a report of the City Solicitor to formally notify Members of the appointment of Councillor Gabriel to the position of Inner South Community Committee Chair for the duration of the 2016/2017 municipal year, which was made at the Annual Council Meeting on 19th May 2016.

The City Solicitor submitted a report which formally notified members of the appointment of Councillor Gabriel to the position of Inner South Community Committee Chair for the duration of the 2016/17municipal year, which was made.

RESOLVED – The Committee resolved to note the appointment of Councillor Gabriel as Chair for the 2016/17 municipal year at the Annual Council Meeting on 19th May 2016.

To receive a report of the City Solicitor The purpose of which is to invite the Committee to make appointments to the following, as appropriate:-

• Those Outside Bodies as detailed at Appendix 1;
• One representative to the Corporate Parenting Board;
• Community Committee Champions, as listed; and
• Those Children’s Services Cluster Partnerships, also as listed.

The City Solicitor submitted a report which outlined the Community Committee’s role regarding appointments to: Outside Bodies; Community Lead Members; Children’s Services Cluster Partnerships and the Corporate Parenting Board. In addition, the report invited the Committee to determine the appointments to these groups and organisations.

RESOLVED – That the following appointments be made:

Outside Bodies:

Belle Isle Elderly Winter Aid

Councillor Blake

Belle Isle Tenant Management Organisation (BITMO)

Councillors Truswell and Groves

Holbeck Elderly Aid

Councillor Ogilvie

Middleton Elderly Aid

Councillor Groves

Inner South Local Housing Advisory Panel

Councillors Ogilvie and Truswell

Community Lead members:

Environment & Community Safety – Councillor Ogilvie  (Focusing on Environment) and Councillor Iqbal focusing on Community Safety)

Childrens Services – Councillor Gabriel

Employment, Skills and Welfare – Councillor Groves

Health, Wellbeing and Adult Social Care – Councillors Truswell (Focusing on Health and Wellbeing) and Davey (Focusing on Adult Social Care)

The Chair also asked for a representative from each ward to sit on each Sub group.  the table below shows the agreed decision

Childrens’ Services Cluster Partnership Representatives:

Beeston and Cottingley and Middleton – Councillors Ogilvie and Blake

JESS (Joint extended schools and services: Beeston Hill, Holbeck, Belle Isle and Hunslet) – Councillors Gabriel, Iqbal and Groves.

Corporate Parenting Board

Councillor Gabriel.

To receive a report of The Chief Officer Housing Management which seeks Ward Councillor nominations from the Inner South Community Committee to the Inner South Housing Advisory Panel (HAP).

To receive a report of the Chief Officer Housing Management which seeks Ward Councillor nominations from the Inner South Community

Committee to the Inner South Advisory Panel (HAP).

Members were requested to nominate one Member per ward.

RESOLVED – The Committee resolved to nominate the following Councillors to the Inner South Advisory Panel (HAP):

Councillor Ogilvie – Beeston & Holbeck;

Councillor Truswell – Middleton Park; and

Councillor Nash – City & Hunslet.

To receive a report of the Area Leader, South Area Support Team which sets out the proposals being consulted on to the council’s lettings framework, including the development of a tenant transfer list, a review of the lettings policy and a new approach to community lettings policies.

The report sets out the proposed consultation process and timescales for implementation of the new policies.

 The Area Leader, South Area Support Team submitted a report which updated the Committee on the latest information with regards to lettings policy review consultation. In February 2016, Executive Board agreed to commence consultation on these proposed changes to Housing Leeds’ current lettings framework with a view to approving a revised policy in September/October 2016.

The consultation commenced with two Elected Member sessions in early March 2016.This has been followed by further consultation with local tenant and resident groups, statutory and voluntary sector partners and individual tenants and residents.

The paper provided an update on progress with the consultation to date, and some feedback on the key themes to emerge so far.

The report set out the proposals being consulted on to the council’s lettings,

including the development of a tenant transfer list, a review of the lettings policy and a new approach to community lettings policies.

The report set out the proposed consultation process and timescales for

implementation of the new policies.

Members raised concern about people coming into the area and being placed higher on waiting lists than local people already looking for accommodation.

Members sought clarification on whether people already living in South Leeds would be prioritised and requested a separate meeting to identify and address concerns.

Members also discussed the statistical information available on people living in Inner South for example how many people live in Inner South and how many lived in flats.

RESOLVED The Committee resolved to:

(a)  Note the contents of the report; and

(b)  Request a meeting to take place with all members of the Inner South Committee to be invited, with the relevant council officers, to identify and address concerns.

To receive a report of the Area Leader, South Area Support Team which highlights steps taken to provide an integrated service for District Nursing, Community Matrons, Intermediate Care Services and area-based Social Work which formerly operated to geographical populations with therapy services spread across intermediate care and domiciliary physiotherapy.

The Area Leader South Area Support Team submitted a report which highlighted steps taken to provide an integrated service for District Nursing,

Community Matrons, Intermediate Care Services and area-based Social Work which formerly operated to geographical populations with therapy services spread across intermediate care and domiciliary physiotherapy.

?Caroline McNamara Clinical Lead for Adult Services Leeds Community Healthcare NHS Trust - ?Leeds Community Healthcare NHS Trust; Sam Walton – Adult Social Care were in attendance to answer Members’ questions.

Members discussed the issue of mental health in the Inner South  area. Members also discussed what more could be done to address mental health problems and considered that more collaborative working with the NHS was a good way forward.

The role of GPs surgeries in reducing health inequalities was discussed and it was highlighted that some small GP’s surgeries lack the resources and services of the larger practices. Members felt that further work was needed to make small surgeries aware of increased collaborative working in areas like social prescribing.  Rachel Brighton, Public Health advised that some work is taking place in this area and she would look to provide an update on social prescribing referrals.

RESOLVED – The Committee resolved to:

(a)  Note the contents of the report; and

(b)  Request an update report on social prescribing referrals made in the area, particularly through GP’s.

To receive a report bring to Members’ attention, a summary of work which the Communities Team are engaged in based on priorities identified by the Community Committee, that are not covered elsewhere on this agenda. It provides opportunities for further questioning or the opportunity to request a more detailed report on a particular issue.

The South East Area Leader submitted a report which brought to Members’ attention, a summary of work which the Communities Team are engaged in based on priorities identified by the Community Committee, that were not

covered elsewhere on this agenda. It provided opportunities for further questioning or the opportunity to request a more detailed report on a particular issue.

RESOLVED – The Committee resolved to:

(a)  Note the contents of the report; and

(b)  Note the design principles for the voice and influence of young people in the delivery of YAF.

To receive a report of The South East Area Leader which introduces the Inner South Community Committee Forward Plan for 2016/17. It details the Community Committee meeting dates and sets out workshop themes. It also highlights the role of the Community Committee Champions and the work of the Community Committee in relation to the Council Constitution and associated delegations which are managed through its sub group structure, including Neighbourhood Improvement Boards (NIBs) on behalf of the Community Committee.

The South East Area Leader submitted a report which introduced the Inner South Community Committee Forward Plan for 2016/17. It detailed the Community Committee meeting dates and set out workshop themes. It also highlighted the role of the Community Committee Champions and the work of the Community Committee in relation to the Council Constitution and associated delegations which are managed through its sub group structure, including Neighbourhood Improvement Boards (NIBs) on behalf of the Community Committee.

Members discussed the proposed community committee workshops for 2016/17.

Consideration was also give to the way the Council engages with the local Clinical Commissioning Group. Members requested a meeting with senior officers at the CCG so that the agenda for a Health workshop could be explored.

The Committee also discussed transport and highways. It was noted that an event for all Community Committees would be taking place this year following the NGT bid being rejected by Central Government.

The role of Champions was discussed and it was considered that more could be done to promote the work of Champions across the City. It was requested that at the next Area Chair’s forum the Champion role be discussed.

RESOLVED – The Committee resolved to:

(a)  Note the contents of the report;

(b)  Request a meeting be arranged with senior officers at the CCG so that the agenda for a Health workshop could be explored; and

(c)  Request that at the next Area Chair’s forum the Champion role be discussed.

To receive a report of the South East Area Leader which provides Members with: Details of the Wellbeing Budget position. An update on both the revenue and youth activities fund elements of the Wellbeing budget; Details of revenue projects agreed to date; Details of Youth Activities Fund agreed to date; Details of Capital Budget agreed to date; Details of proposed ringfences for 2016/17; Details of project proposals for consideration and approval; Members are also asked to note the current position of the Small Grants Budget; Members are asked to review the minimum conditions as set out in paragraph 29 of this report; and consider whether any amendments are required and approve such conditions for operation in 2016/2017.

The South East Area Leader submitted a report which detailed the Wellbeing Budget position. It also provided:

·  An update on both the revenue and youth activities fund elements of the Wellbeing budget;

·  Details of revenue projects agreed to date;

·  Details of Youth Activities Fund agreed to date;

·  Details of Capital Budget agreed to date;

·  Details of proposed ring fences for 2016/17;

·  Details of project proposals for consideration and approval;

·  Members are also asked to note the current position of the Small Grants Budget;

·  Members were asked to review the minimum conditions as set out in paragraph 29 of the submitted report, consider whether any amendments are required and approve such conditions for operation in 2016/2017.

RESOLVED – The Committee resolved to:

(a)  note the contents of the report;

(b)  note the revenue projects already agreed as listed in Table 1 of the submitted report;

(c)  note the Activities fund projects already agreed as listed in Table 2 of the submitted report;

(d)   Agree the proposed ringfences for 2016/17 as detailed sections 13-21 of the submitted report with the following exceptions:

·  That the budget for skips for City and Hunslet be increased from £1,000 to £2,000 and

·  That the Middleton Park Small Grant allocation be increased to from £2,000 to £5,000.

(e)  That the following wellbeing projects be approved:

(f)  note the Small Grants situation detailed at paragraph 28 of the submitted report;  and

(g)  Approve the minimum conditions as set out in paragraph 29 of the submitted report and considered that no amendments were required and approve such conditions for operation in 2016/17. These conditions would need to be satisfied prior to an urgent delegated decision being taken in between formal Community Committee meetings in respect of the administration of Wellbeing and Youth Activity budgets and also the use of the CIL Neighbourhood Fund which has been allocated to Committee.

The Chair notified the Committee that Hanif Malik, Chief Executive of the Hamara Healthy Living Centre in Beeston, had been awarded the OBE. The Chair and Committee wished to publicly congratulate Mr Malik on the award and for all his work in the Inner South Area.

The Chair also congratulated the clerk to the Committee, Phil Garnett, on his recent appointment to the position of Governance Manager at the CCG in Bradford and thanked him for his work in clerking the meeting over the last four years.

7pm Wednesday 7^th September 2016.

7pm Wednesday 7^th September 2016.