Agenda and draft minutes

Inner East Community Committee - Thursday, 16th June, 2022 6.00 pm

Venue: The Vinery Centre, 20 Vinery Terrace, LS9 9LU

Contact: Natasha Prosser 0113 3788021 

Items
No. Item

1.

Chairs Opening Remarks

Minutes:

The Chair welcomed everybody to the meeting and wished newly Elected Members Councillor J Tudor and L Farley all the best. The Chair also welcomed back Councillor A Khan back to the Community Committee after a year out from civic duties.

 

2.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals.

 

3.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

Minutes:

There were no exempt items.

 

4.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

Minutes:

There were no formal late items. However, some supplementary information in the form of an additional project for approval in relation to Agenda Item 12 was circulated and published ahead of the meeting. Minute No. 12 refers.

 

5.

Declaration of Interests

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

Minutes:

No interests were raised.

 

6.

Apologies for Absence

To receive any apologies for absence

Minutes:

Apologies were received from Councillor K Maqsood.

 

7.

Open Forum

In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair

Minutes:

No matters were raised.

 

8.

Minutes of the Previous Meeting - 16 March 22 pdf icon PDF 287 KB

To confirm as a correct record the minutes of the previous meeting held Wednesday, 16th March 2022.

 

Minutes:

RESOLVED – That the minutes of the previous meeting held 16th March 2022 be approved as an accurate record.

 

Matters Arising

Minute No. 33 (Open Forum) – Councillor Jenkins updated the Committee that dog fouling advisory stickers have been provided across the estate.

 

Minute No.36 (Update Report) – Councillor Arif updated the Committee further on Leeds “Marmot City” and explained that the newly appointed Deputy Director of Public Health starts in July 22. It was confirmed that both Executive Members Councillor Arif and Councillor Venner will be working together, as well as relevant Champions to tackle inequalities, with a particular focus on creating better outcomes for children.

 

9.

Update on Leeds 2023 Year of Culture pdf icon PDF 346 KB

To receive and consider the attached report of the Chief Officer (Culture and Economy) with an update on the LEEDS 2023 Year of Culture. The report also provides an insight into plans for the year.

 

Minutes:

The Chief Officer Culture and Economy submitted a report to provide the Inner East Community Committee with an update on LEEDS 2023 and to gather input and support from elected members and residents.

 

Members were shown a presentation as an introduction to the LEEDS 2023 year of culture with a brief background which included the setting up of the Leeds Culture Trust with an independent chair, funding, scrutiny, partnership working and promotion of the year of culture.

 

Members were informed of the following points:

·  It is the aim of LEEDS 2023 for 75% of Leeds residents to be involved in the events. Some of the events will be free and held in all 33 wards with schools being invited to get involved. The aim is to show the diverse heritage of the city.

·  Economic research has suggested that holding this type of event will attract investment to the city particularly through retail and hospitality.

·  My LEEDS 2023 aims to empower the local communities through partnership and community working. There will be 33 Neighbourhood Hosts with one host recruited from each ward, this will be a paid role as a member of the LEEDS 2023 Team. The role will be as a connector to local residents to access and make the most of the Year of Culture. They will also play a key role in an event called the Weekender.

·  The Weekender will take place for two days in August 2023 animating every ward with neighbourhood events. The aim is to bring together the communities through events such as street parties, cook outs and mini carnivals.

·  Currently the team are holding events in wards to promote the LEEDS 2023 Year of Culture.

·  Roadshows will be taking place across 33 wards in the city. Members are encouraged to attend.

 

Member’s discussions included:

·  Concern that senior citizens and residents with disabilities were not included in the vision for Leeds 2023 and the presentation did not include projects for this demographic. Officers in attendance confirmed that they are working on a forum for older people, at Leeds Playhouse. Members were encouraged to provide information of groups and organisations that can feed into Leeds 2023.

·  Members were keen that the funding is shared fairly and does not focus on the city centre. Members were provided with assurances that a lot of the funding already has been prioritised for areas such as Inner East Leeds.

·  Members commented that communication should have taken place before this point, and there has been lack of publicity around events in the local area.

·  The legacy of Leeds 2023, and the longer-term view of the strategy of culture of the city. Members also queried how the success of projects are measured moving forward.

·  A suggestion was made that an update be provided to the Community Committee in 6 months on the progress of the service and events and examples be provided on how other parts of the city have progressed.

·  It was acknowledged that there was an opportunity in the cultural  ...  view the full minutes text for item 9.

10.

Inner East Community Committee - Update Report pdf icon PDF 2 MB

To receive and consider the attached report of the Head of Locality Partnerships which provides an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

 

Additional documents:

Minutes:

The report of the head of Locality Partnerships updated Members with the work the Communities Team have been engaged in based on the priorities of the Community Committee.

 

Appended to the submitted report included a copy of the Facebook page highlights.

 

The submitted report requested Member’s nominations to the sub-group of the committee for 2022/23. It was decided that consideration of such appointments will be made prior to the next meeting.

 

The Localities Officer introduced the report, and summarised key points in the submitted report.

 

A member raised concern regarding Gipton and Harehills and Burmantofts and Richmond Hill being two of the wards with the highest number of domestic violence cases. Sergeant Macdonald (West Yorkshire Police (WYP), Inner East ward) was in attendance and discussed the difficulties around reporting with domestic violence cases. The Committee were informed that WYP are looking into safe places in the community for people to be able to feel safe reporting issues.

 

The Senior Localities Officer in attendance explained that the Seacroft Local Care Partnership undertook a workshop in relation to domestic violence, in partnership with the Third Sector and local GPs and as a result of that, has an action plan. It was confirmed that the officer will collate feedback, and report back to members on the outcome of the workshop.

 

Sergeant Macdonald provided the Committee with an overview of Anti-Social Behaviour related statistics (January – May 22) for the Inner East area. It was reported that there has been a highest increase in non-alcohol related and youth related anti-social behaviour. Members raised concern regarding the accuracy of statistics provided and residents losing faith and confidence in the area due to drug/alcohol and robbery related crime.

 

Whilst it was acknowledged that the WYP online reporting system worked well, members explained that due to the diverse and deprived nature of the Inner East Community Committee area, most residents are unable to access online services.

 

Members explored options to overcome community fear and confidence and agreed that an informal meeting be arranged with ward members, reps from West Yorkshire Police including the Chief Inspector and Safer Communities colleagues to agree a way forward.

 

Members discussed the extension of the Cumulative Impact Area policy to include Burmantofts and Richmond Hill including York Road.

 

The Head of the Private Rented Sector was in attendance and provided an update on Selective Licensing. The following points were highlighted:

·  The standards of residents homes are worse than the service could have expected, with around 80% of homes requiring significant investment.

·  Sharing intelligence with West Yorkshire Police has enabled a successful partnership.

·  The service can share testimonies of working with partners to improve job skills for residents and help people into employment.

·  There are 11 specific job posts in Harehills, and it was confirmed there are approximately 5k licences, with 2 years left to carry out works.

 

In response to questions from Members, the Head of the Private Rented Sector confirmed the following:

·  The only mechanism to extend the 2-year period to  ...  view the full minutes text for item 10.

11.

Community Committee Youth Activity Fund Consultation Report pdf icon PDF 564 KB

To receive and consider the attached report of the Head of Locality Partnerships which provides the Inner East Community Committee with background and context on the decision to not have a Youth Summit in 2021/22 and provides an update on the Youth Activity Fund Consultation with children and young people.

 

The report also provides the Inner East Community Committee with reflections from the last year as a result of the Covid-19 pandemic and the challenges that this has presented Community Committees, the Communities Team and youth activity providers.

 

Additional documents:

Minutes:

The Head of Locality Partnerships submitted a report which provided Members with background and context on the decision not to have a Youth Summit in 2021/22.

 

The report also provided the committee with an update on the Youth Activity Fund Consultation with children and young people which aimed to inform the committee’s Youth Activity Spend for 2022/23.

 

RESOLVED - 

a)  Reflections from the last 12 months during the pandemic (Paragraphs 10-13) to be noted

b)  Details of the Youth Activity Fund consultation survey (Paragraphs 14-28) be noted

c)  That the Youth Activity Fund survey informs the Community Committee’s Youth Activity Fund for 2022/23 to be noted

d)  That any projects funded by the Community Committee from the Youth Activity Fund focus on the themes and activity priorities identified in the Youth Activity Fund Consultation Survey be noted

e)  That options are explored for a physical Youth Summit in the next municipal year, 2022/23 to inform the Youth Activity Fund spend for 2023/24 be noted.

 

12.

Inner East Community Committee - Finance Report pdf icon PDF 1 MB

To receive and consider the attached report of the Head of Locality Partnerships that provides the Inner East Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2022/23.

 

Additional documents:

Minutes:

The Head of Locality Partnerships submitted a report to update the Community Committee on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget as well as the Community Infrastructure Levy Budget for 2022/23.

 

Supplementary information was published, circulated, and agreed via the Chair. Information detailed an application in relation to the ‘Slow Cooker Pilot’ for Members consideration.

 

Appended to the submitted report included a copy of the Community Infrastructure Levy guidance.

 

Projects set out in the report and supplementary information, were discussed, and agreed as follows:

Project Title

Wards

Amount requested

Decision

Sunday Youth Club

Gipton & Harehills

£3,900 (YAF)

Agreed

Community Participation & Learning Programme 2022/23

Burmantofts & Richmond Hill, Gipton & Harehills and Killingbeck & Seacroft

£4,900 (Wellbeing)

Agreed

Leeds Money Buddies

Burmantofts & Richmond Hill and Killingbeck & Seacroft

£26,376 (Wellbeing BRH £17,584 and Wellbeing K&S £8,792)

Agreed

Harehills Diversionary Project 2022

Gipton & Harehills

£1,575 (YAF)

Agreed

Inner East Trips Provision

Burmantofts & Richmond Hill, Gipton & Harehills and Killingbeck & Seacroft

£3,900 (YAF 22/23 £1,300 per ward)

Agreed

Inner East Area Activity Programme

Burmantofts & Richmond Hill, Gipton & Harehills and Killingbeck & Seacroft

£4,020 (YAF 22/23 £1,340 per ward)

Agreed

Away Days

Burmantofts & Richmond Hill

£5,418 (Wellbeing 22/23)

Agreed

Operation Mineral Inner East

Burmantofts & Richmond Hill and Killingbeck & Seacroft

£1,810 (Wellbeing 22/23 £603.33 per ward)

Agreed

Pingpong for young people 2022

Burmantofts & Richmond Hill and Gipton & Harehills

£6,901 (YAF 22/23) split to be confirmed

Deferred for further consideration

Henry Barran Defibrillator

Gipton & Harehills

£1,898

Agreed

Slow Cooker Pilot

Killingbeck & Seacroft

£4,500

Agreed

 

Members were informed of the following points:

·  Members were asked to consider the minimum conditions outlined at paragraph 14.

·  A breakdown of the Wellbeing Fund and projects were provided at Table 1 of the submitted report. There is a remaining balance of £263,920.07.

  • Members were asked to note the projects which had been approved by DDN since the last meeting, as set out at paragraph 30.

·  Since the last Community Committee held on 16th March 2020, it was confirmed that no projects have been declined.

·  A breakdown of the Small Grants Budget 2022/23.

·  The Capital Budget remaining balance stands at £58,959.69.

·  The remaining balance for the Community Infrastructure Levy Budget stands at £94,156.23.

 

A member suggested that Leeds 2023 work with organisations on local projects to link into Leeds 2023.

 

RESOLVED

a)  To note details of the Wellbeing Budget (Table 1)

b)  To approve the minimum conditions as set out in paragraph 14 of the submitted report

c)  To consider proposals as outlined in the table above

d)  To note details of Delegated Decision Notice

e)  To note details of Declined Projects

f)  To note details of Monitoring Information

g)  To note details of the Youth Activities Fund (Table 2)

h)  To note details of the Small Grants and Skips Budget (Table 3)

i)  To note details of the Capital Budget (Table 5)

j)  To note details of the Community Infrastructure Levy Budget (Table 6)

 

13.

Community Committee Champions Role Profile pdf icon PDF 528 KB

To receive and consider the attached report of the Head of Locality Partnerships which provides the Community Committee with an update on the Champion Roles profile.

 

Additional documents:

Minutes:

The report of the Head of Locality Partnerships updated the Champions Role profile.

 

RESOLVED – To note the content of the report and the Champions Role profile, when making appointments to each of the themed champions.

 

14.

Community Committee Appointments 2022/23 pdf icon PDF 493 KB

To receive and consider the attached report of the City Solicitor which invites Community Committee Members to note the appointment of Councillor A Hussain as Chair of the Community Committee for 2022/23 as agreed at the recent Council Meeting, and also invites the Committee to make appointments to those posiitons detailed in section 6 of the submitted report.

Additional documents:

Minutes:

The City Solicitor submitted a report to the Members of Inner East Community Committee asking Members to note the appointment of Cllr A Hussain as Chair of the Inner East Community Committee for 2022/23, as agreed at the recent Annual Council Meeting. The report also invited Members to make appointments to those positions detailed in section 6 and the appendices.

 

Members requested further information regarding the 2Gether Cluster, particularly member involvement and regularity of meetings.

 

RESOLVED – To appoint the following:

Organisation / Outside Body

No. of Places

Appointed

Richmond Hill Elderly Action

1

L Farley

Seacroft Manston Cluster

1

D Jenkins

Inner East Cluster

2

K Maqsood, A Khan

2Gether Cluster

1

Vacancy

Local Housing Advisory Panels:

Inner East HAP

Outer East HAP

 

2

2

 

L Farley & K Maqsood

 

D Jenkins & J Tudor

Local Care Partnership (Seacroft, Crossgates & York Road)

2

D Jenkins – Seacroft

A Khan – York Road

Local Care Partnership HATCH (Harehills, Chapeltown, Burmantofts & Richmond Hill)

2

A Hussain – Harehills

A Khan – Burmantofts & Richmond Hill

Champions:

Children’s Services

Environment & Community Safety

Employment Skills & Welfare

 

Health, Wellbeing & Adult Social Care

 

1

1

1

 

1

 

J Tudor

A Khan

K Dye

 

D Jenkins

Corporate Parenting Board

1

J Tudor

 

15.

Date and Time of next meeting

The date and time of the next meeting is scheduled for Thursday, 29th September at 6pm Venue TBC

 

Minutes:

The date and time of the next meeting will be Thursday, 29th September 2022 at 6pm.

 

The meeting concluded at 20:15.