Agenda and draft minutes

Member Management Committee - Friday, 16th July, 2021 12.00 pm

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Harriet Speight  Email: harriet.speight@leeds.gov.uk

Media

Items
No. Item

1.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15,2 of the Access to Information Procedure Rules. (in the event of an Appeal the press and public will be excluded)

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

Additional documents:

Minutes:

There were no appeals against refusal of inspection of documents.

2.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

Additional documents:

Minutes:

There were no resolutions to exclude the public.

3.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

Additional documents:

Minutes:

There were no late items submitted to the agenda for consideration. However, an updated version of Appendix 2 to Item 8 was circulated to Members and published on the Council’s website in advance of the meeting.

 

 

4.

Declaration of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct. 

Additional documents:

Minutes:

There were no declarations of interest.

5.

Apologies for Absence

To receive any apologies for absence.

Additional documents:

Minutes:

Councillor H Bithell submitted her apologies to the meeting, and Councillor J Dowson was in attendance as substitute.

 

 

6.

Minutes - 28 June 2019 pdf icon PDF 226 KB

To approve as a correct record the minutes of the meeting held on Friday 28th June 2019.

Additional documents:

Minutes:

The minutes of the meeting held on 28th June 2019 were approved as a correct record.

 

 

7.

DIS ICT Offer for Members pdf icon PDF 155 KB

To consider the report of the Head of Digital Change that provides an overview of the revised proposals for the Digital & Information Service (DIS) offer to Elected Members.

Additional documents:

Minutes:

The Head of Digital Change that provides an overview of the revised proposals for the Digital & Information Service (DIS) offer for Elected Members.

 

The following were in attendance:

 

-  Girish Solanki, Head of Digital Change

-  Daniel Lees, Business Partner, DIS

 

The Head of Digital Change introduced the report, and provided an update on the previous IT offer, the impact of the pandemic on requirements, and the ‘digital first’ approach to the revised offer of hybrid devices to be gradually rolled-out as Members’ current devices reach ‘end of life’.

 

Members discussed a number of matters, including:

 

·  Hybrid devices. Members were supportive of the roll-out of a single hybrid device, and requested that a demonstration of a device be provided at a future meeting.

·  Software upgrades. Members requested that officers take a more targeted approach to reminders regarding software updates and provide Group Whips with lists of Members who have missed installation deadlines.

·  Disposal of old devices. In recognition of the barriers to access to devices for families in Leeds highlighted throughout the pandemic, Members sought clarity on the contract for disposal in place for old council devices and whether they could be provided to families in need locally. Representatives in attendance agreed to contact suppliers to discuss other options.

·  Printing. Members noted and supported the ambition to move to paper-free but recognised that in the few circumstances that printing is required, the most efficient and sustainable option would be to print from a personal printer when working from home, and requested that the security restrictions that prevent this be addressed.

·  Adobe pro. In response to a query, Members were advised that licences for Adobe programmes will be reviewed, in recognition of the increase in PDF use for official documents that require editing.

 

RESOLVED –

 

a)  That proposals set out in the report around the provision of a new Digital offering be agreed.

b)  That the contents of the report, along with Members comments, be noted.

 

 

8.

Appointments to Outside Bodies pdf icon PDF 432 KB

To consider the report of the Head of Democratic Services that outlines the Member Management Committee’s role in relation to Elected Member appointments to Outside Bodies and seeks agreement to a schedule detailing those organisations that the Council will continue to make an appointment to; and agreement of the nominations to those organisations which fall to this Committee to make an appointment to.

Additional documents:

Minutes:

The Head of Democratic Services submitted a report that outlined the Member Management Committee’s role in relation to Elected Member appointments to Outside Bodies and seeks agreement to a schedule detailing those organisations that the Council will continue to make an appointment to; and agreement of the nominations to those organisations which fall to this Committee to make an appointment to.

 

Following despatch of the agenda for the meeting, several nominations had been submitted and an updated schedule of appointments was provided for the Committee to consider.

 

The Senior Governance and Scrutiny Officer, Helen Gray, introduced the report, advising of the process set out in the Outside Bodies Procedure Rules which the Committee follows when making appointments.

 

After some discussion, Members agreed to delegate the appointment of the one new “Community and Local Engagement” position on the Leeds Bradford Airport Joint Consultative Committee to the Inner North West Community Committee.

 

The Chair also advised that Councillor E Taylor had been nominated to the previous vacancy on the Learning Disability Partnership.

 

RESOLVED –

 

a)  That the process set out in the Outside Bodies Procedure Rules which this Committee follows when making appointments, attached at Appendix 1 be noted;

b)  That the information contained in paragraphs 10 and 12 relating to organisations that no longer require Member representation and organisation name changes be noted;

c)  That the current position with regards to new and existing Outside Bodies which required appointments since the last MMC and were confirmed through the delegated decision process as outlined in paragraph 18 (Morley Town Deal Board; Groundwork Yorkshire, Lord

Mayors Appeal Fund, Local Government Association and the Leeds Culture Trust Board) be noted;

d)  That the appointment to the new “Community and Local Engagement” position on the Leeds Bradford Airport Joint Consultative Committee be delegated to the Inner North West Community Committee;

e)  That the current position in relation to Elected Member appointments to Outside Bodies and ‘Other Bodies’ detailed in Appendix 2 be noted;

f)  That the schedule at Appendix 3 be approved and appointments delegated to these organisations to the Community Committees;

g)  That the Insurance and Indemnities document, attached at Appendix 4, be noted, and the approach suggested in paragraph 19 to disseminate this information to all Members of Council be approved.