Agenda and minutes

1  To highlight reports or appendices which officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If the recommendation is accepted, to formally pass the following resolution:-

RESOLVED –  That, in accordance with Regulation 4 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of those parts of the agenda designated as exempt  on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information.

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of the following parts of the agenda designated as exempt from publication on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information so designated as follows:-

(a)  That Appendix 2 to the report entitled, ‘Right to Buy Replacement Funding: Investment to Support the Delivery of New Supply Affordable Housing’, referred to in Minute No. 54 be designated as exempt from publication in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 on the grounds that it contains information which relates to the financial or business affairs of a particular person, and of the Council. This information is not publicly available from the statutory registers of information kept in respect of certain companies and charities. It is considered that since this information was obtained through grant application forms, then it is not in the public interest to disclose this information at this point in time.

(b)  That Appendix 1 to the report entitled, ‘Sovereign Square: Final Development Plot’, referred to in Minute No. 59 be designated as exempt from publication in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 on the grounds that it contains information relating to the financial or business affairs of a particular person, and of the Council. This information is not publicly available from the statutory registers of information kept in respect of certain companies and charities. It is considered that since this information is subject to one to one discussions and further negotiation, it is not in the public interest to disclose this information at this point in time.  Also, it is considered that the release of such information would or would be likely to prejudice the Council’s commercial interests in relation to other similar transactions in that prospective purchasers of other similar properties would have access to information about the nature and level of consideration which may prove acceptable to the Council. It is considered that whilst there may be a public interest in disclosure, much of this information will be publicly available from the Land Registry following completion of this transaction and consequently the public interest in maintaining the exemption outweighs the public interest in disclosing this information at this point in time.

(c)  That Appendix 2 to the report entitled, ‘Holt Park District Centre - Asda’, referred to in Minute No. 61 be designated as exempt from publication in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 on the grounds that it contains information relating to the financial or business affairs of a particular person, and of the Council. This information is not publicly  ...  view the full minutes text for item 49.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no Disclosable Pecuniary Interests declared at the meeting, however, during the consideration of agenda item 15 (Holt Park District Centre – Asda), Councillor Golton drew the Board’s attention to the fact that the North West Leeds Liberal Democrat office was located in the district centre (Minute No. 61 refers).

To confirm as a correct record the minutes of the meeting held on 25^th July 2018.

RESOLVED – That the minutes of the previous meeting held on 25^th July 2018 be approved as a correct record.

To consider the report of the Director of City Development providing an overview of the City Centre Vision to date and which also introduces the draft Our Spaces Strategy, with a view to obtaining approval to commence stakeholder engagement, prior to the formal adoption of the strategy in early 2019.

The Director of City Development submitted a report which provided an overview of the City Centre Vision to date and which also introduced the draft  ‘Our Spaces’ Strategy, with a view to obtaining approval to commence stakeholder engagement, prior to the formal adoption of the strategy, currently scheduled for early 2019.

Members welcomed the proposals, and in response to specific enquiries the Board received further information on the actions being taken to build upon the ongoing work to ensure that the city centre continued to be an accessible, inclusive and safe environment for all, whilst also being an attractive location for employers and employees.

Members also discussed the importance of accessible green spaces within the city centre and in the wider community. Members also discussed the potential provision of street trees in future city centre developments, with the Board also considering alternative ways in which to promote greenspaces, with the example of ‘living walls’ being provided.

The Board considered the need for the further provision of shopmobility services as the city centre expanded. Members also emphasised the importance of maximising the benefit of the waterfront infrastructure within the city centre and the wider community.

In conclusion, the collaborative approach being taken with partners to progress this strategy was highlighted.

RESOLVED –

(a)  That the Vision to be the "Best City Centre by 2030” be reaffirmed, and that the aspirations for the City Centre, as contained within the submitted report, be endorsed;

(b)  That the contents, vision and ambition for the draft ‘Our Spaces’ Strategy be noted, and that the request to commence stakeholder engagement be approved, with a view to seeking its formal adoption in early 2019, once consultation is complete;

(c)  That it be noted that the Chief Asset Management & Regeneration Officer will be responsible for progressing the consultation on the ‘Our Spaces’ Strategy.

To consider the report of the Director of Communities and Environment providing an overview of the developing ‘Street Support’ programme of change to deal with the reality of significant and acute safeguarding issues in the city centre.  In addition, the report highlights the significant ‘step-change’ in how the city collectively approaches such issues, with an emphasis on the establishment of an integrated multi-agency approach for the ‘day to day’ function and delivery of services through ‘Street Support’.

The Director of Communities and Environment submitted a report providing an overview of the developing ‘Street Support’ programme which looked to address a range of issues regarding street users and associated activity in the city centre.  In addition, the report also highlighted the significant ‘step-change’ in how the city collectively approached such issues, with an emphasis on the establishment of an integrated, multi-agency approach for the delivery of services through ‘Street Support’.

Responding to a Member’s enquiry, the Board received reassurance that the aim of the initiative was not to simply relocate individuals from the city centre, but to provide a compassionate and at the same time, case management approach whereby actions would be taken to find the appropriate solutions for those affected.

Again, responding to a specific enquiry, the Board received further information regarding the provisions in place to deal with any potential issues arising from dogs which were in the care of the homeless or street users. 

Members welcomed the multi-agency approach being taken with this initiative, and its links to other projects such as ‘Big Change Leeds’. The Board extended its gratitude to partners for the collaborative approach and also to street cleaning teams for the valuable work they undertook.

RESOLVED –

(a)  That the ‘Street Support’ approach as part of the city’s compassionate response towards people in need on the streets of Leeds, be endorsed;

(b)  That the progress made on introducing the new Street Support Team, to be fully effective from early autumn 2018 and which is to be led by the Chief Officer (Safer Leeds), be noted.

To consider the report of the Director of Resources and Housing which provides an overview of the ‘Right to Buy’ Replacement Programme and which seeks approval for funding contributions to a number of affordable housing schemes being delivered by Registered Providers and the Third Sector.

(Please note that Appendix 2 to this report is designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3)) 

Further to Minute No. 45, 17^th July 2013, the Director of Resources and Housing submitted a report which provided an overview of the ‘Right to Buy’ Replacement Programme and which sought approval for funding contributions towards a number of affordable housing schemes being delivered by Registered Providers and the Third Sector.

Responding to a Member’s enquiry, officers undertook to provide the Member in question with information on the level of Section106 commuted sums that the Council had received arising from developments, which were ring fenced for affordable housing provision, together with details regarding geographic restrictions of where such sums could be spent.

In addition, responding to a Member’s enquiry, the Board received further information on the level of Right to Buy receipts which were allocated for the delivery of affordable housing and also received details of the difficulties which were experienced when allocating Right to Buy replacement funding on the provision of affordable housing, due to the regulations in place.

When considering the difficulties associated with the allocation of Right to Buy funding for the provision of affordable housing, it was noted that such matters had been acknowledged in the Government’s related Green Paper. It was highlighted that the consultation period for the Green Paper was ongoing and a response on behalf of the Council was being prepared. It was then undertaken that officers would share the proposed response with all Group Leaders and provide an opportunity to contribute to it prior to its submission.

Following the consideration of Appendix 2 to the submitted report designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the meeting, it was

RESOLVED –

(a)  That the contents of the submitted report, be noted;

(b)  That approval be given to the use of ‘Right to Buy’ Replacement grant funding to deliver 50 new affordable housing units and enter into funding agreements for the schemes as listed at paragraph 3.6 of the submitted report and detailed in exempt Appendix 2;

(c)  That the necessary authority be delegated to the Director of Resources & Housing to enable the Director to negotiate detailed terms and also to approve minor amendments to Right to Buy Replacement Programme grant funding allocations (within delegated authority powers).

To consider the joint report of the Director of Communities and Environment and the Director of City Development which seeks approval for the community asset transfer of Kentmere Community Centre and Meanwood Community Centre to Leeds Community Spaces, and which also seeks approval of associated grant funding.

The Director of Communities and Environment and the Director of City Development submitted a joint report which sought approval for the community asset transfer of Kentmere Community Centre and Meanwood Community Centre to Leeds Community Spaces, and which also sought the Board’s approval regarding the provision of associated grant funding.

The Board noted a Member’s comments regarding the role of the Council’s central lettings service when considering the process of booking community centres, and the suggestion that a review of this booking function could potentially be incorporated into any further review regarding community centres in the future.

RESOLVED –

(a)  That a 50 year full repairing and insuring lease for a peppercorn consideration to Leeds Community Spaces for Kentmere Community Centre, be approved;

(b)  That a 50 year full repairing and insuring lease for a peppercorn consideration to Leeds Community Spaces for Meanwood Community Centre, be approved;

(c)  That associated grant funding for the centres totalling £168,614, funded from the existing community centre budget, be approved and allocated on a year by year basis as follows:-

·  2018/19 £24,692 (5 months from November 1st 2018);

·  2019/20 £42,330

·  2020/21 £38,097

·  2021/22 £29,631

·  2022/23 £21,165

·  2023/24 £12,699

(d)  That it be noted that the Chief Asset Management & Regeneration Officer will be responsible for ensuring the leases are processed and that the Chief Officer Communities will be responsible for awarding the grant funding;

(e)  That it be noted that the estimated market value of the properties is £1.362m.

To consider the report of the Director of Resources and Housing which presents an end of year review on performance in the delivery of the 2017/18 Best Council Plan.

The Director of Resources and Housing submitted a report which presented an end of year review on performance with regard to the delivery of the 2017/18 Best Council Plan.

The Board welcomed the submitted report and noted a point raised by a Member regarding the working practices of a specific company which operated from a Council owned site. In response, it was highlighted that the Council and other organisations such as the LEP Board took matters such as employees’ working conditions seriously, and that it was in the interests of all for best practice in this area to be promoted.

In considering the ‘Inclusive Growth’ data detailed in the report, the Board noted a number of significant and positive statistics which covered: the growth of the Leeds economy, the high employment rate and the economic output per person for Leeds being the highest in the region and above the UK average.

RESOLVED –

(a)  That the annual performance report for 2017/18 as submitted, be received, and that the progress made against the 2017/18 Best Council Plan, be noted;

(b)  That it be noted that a summarised, graphically-designed version of the full annual performance report, as detailed at Appendix 1 to the submitted report, will be produced for the purposes of publication.

(Councillor Coupar left the meeting at 1.50pm and returned at 2.00pm, during the consideration of this item)

To consider the report of the Chief Officer, Financial Services providing an update on the Authority’s projected financial health position for 2018/19, as at month 4 of the financial year.

The Chief Officer, Financial Services submitted a report providing an update on the Local Authority’s projected financial health position for 2018/19, as at month 4 of the financial year.

Responding to a Member’s enquiry, the Board received an update regarding the currently projected overspend within the refuse service, with it being noted that a further update would be provided as part of the next financial health monitoring report submitted to the Board.

With regard to the reported level of legal disbursement costs within the Children and Families directorate, it was noted that a review of such costs was to be undertaken.

Also with regard to the Children and Families directorate, responding to an enquiry, the Board received further information on the progress which had been made in recent years with regard to reducing the number of external residential placements for children and young people.

Responding to an enquiry regarding street lighting, the Board noted the intention for a report regarding street lighting provision to be submitted to the Board in the near future.

RESOLVED –

(a)  That the projected financial position of the Authority, as at Month 4 of the 2017/18 financial year, be noted;

(b)  That Directors be requested to identify and implement appropriate measures so that a balanced budget position can be delivered.

To consider the report of the Director of City Development which provides details of the successful grant funding application submitted by the West Yorkshire Combined Authority and the West Yorkshire district councils, together with details of the additional funding from the Local Transport Plan. In addition, the report requests an injection of the funding, authority to spend and the approval of the use of a framework contract to engage a single supplier to install rapid charge points in Leeds.

The Director of City Development submitted a report which provided details of the successful grant funding application submitted to the Office of Low Emission Vehicles (OLEV) by the West Yorkshire Combined Authority and the West Yorkshire district councils, whilst it also provided information on the additional funding from the Local Transport Plan (LTP) which was to supplement the OLEV grant funding. Furthermore, the report sought approval for the injection of such funding into the Capital Programme, for the necessary ‘authority to spend’ and also for approval to use a framework contract to engage a single supplier to install rapid charge points in Leeds.

It was noted that once the proposed chargers were operational, each would have 2 bays, with 1 being designated for taxi and private hire vehicles only. Responding to a Member’s enquiry, the Board noted that no issues were envisaged regarding the split between private vehicle and taxi/private hire use of the facilities, but it was undertaken that the matter would be monitored.

RESOLVED –

(a)  That approval be given to inject into the capital programme, and give authority to incur expenditure of up to £1,152,000, to be grant funded from the Office of Low Emission Vehicles, including up to £360,000 of West Yorkshire LTP grant, via the West Yorkshire Combined Authority, for the installation of between 30-35 twin rapid Electric Vehicle chargers within the Leeds District;

(b)  That approval be given to inject into the capital programme, and give authority to incur expenditure of the additional sum of up to £90,000 LTP capital funding towards the costs associated with site preparation work, such as Distribution Network Operators (DNO) applications and site surveys;

(c)  That the terms of procurement of a single supplier to deliver the project across West Yorkshire following a tender process led by the West Yorkshire Combined Authority, be approved, subject to a separate legal agreement;

(d)  That approval be given to exempt the resolutions arising from this report from the Call In process, on the grounds of urgency, as detailed within section 4.5 of the submitted report.

(The Council’s Executive and Decision Making Procedure Rules state that a decision may be declared as being exempt from the Call In process if it is considered that any delay would seriously prejudice the Council’s, or the public’s interests. In line with this, the resolutions contained within this minute were exempted from the Call In process, as per resolution (d) above, and for the reasons as detailed within section 4.5 of the submitted report)

To consider the report of the Director of City Development providing information on the offers and development proposals received for the final development plot at Sovereign Square. The report advises how the recommended development proposals will complement Sovereign Square, the surrounding area and how it will contribute towards the links between the city centre and South Bank proposals.

(Please note that Appendix 1 to the submitted report is designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3))

The Director of City Development submitted a report providing information on the offers and development proposals received for the final development plot at Sovereign Square. The report advised how the recommended development proposals would complement Sovereign Square and the surrounding area and how it would also contribute towards the links between the city centre and South Bank proposals.

Following the consideration of Appendix 1 to the submitted report designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the meeting, it was

RESOLVED –

(a)  That in the Board’s capacity as landlord, the selection of the party, as detailed within the accompanying exempt appendix 1 to the submitted report, as purchaser of the remaining development plot at Sovereign Square, be approved;

(b)  That in the Board’s capacity as landlord, and in the event of the sale to the first party falling through, the selection of another party as reserve purchaser, as detailed within the accompanying exempt appendix 1 to the submitted report, be approved;

(c)  That the Director of City Development be authorised, under the Council’s Officer Delegation Scheme to consider and approve any subsequent changes to the detailed terms for the sale.

To consider the report of the Director of City Development providing and update on the recent progress made in developing schemes to improve connectivity and surface access to Leeds Bradford Airport (LBA) in the context of airport growth, the proposed Employment Hub and the wider transport strategy. Also, the report seeks endorsement of a proposed joint consultation exercise between the Council and the West Yorkshire Combined Authority, and seeks approval to enter into funding agreements with the Combined Authority, as may be necessary for scheme development.

Further to Minute No. 84, 15^th October 2014, the Director of City Development submitted a report providing an update on the recent progress made in developing schemes to improve connectivity and surface access to Leeds Bradford Airport (LBA) in the context of airport growth, the proposed Employment Hub and the wider transport strategy. Also, the report sought endorsement of a proposed joint consultation exercise between the Council and the West Yorkshire Combined Authority (WYCA), and which also sought approval to enter into funding agreements with the WYCA, as may be necessary for scheme development.

Responding to a Member’s concern regarding the consultation of local Ward Councillors on this issue, it was highlighted that a sub group meeting of the Outer North West Community Committee was scheduled in the near future to consider such matters. However, it was undertaken that if a further consultation meeting with local Ward Members was required, then this too could be facilitated.

It was also noted that some Board Members had received representations on this issue from a member of the public. In response it was noted that such representations would be fed into the consultation process.

RESOLVED –

(a)  That the progress made in relation to the LBA transport infrastructure package to date, be noted;

(b)  That the emerging multi-modal transport strategy for serving LBA and the LBA Employment Hub be endorsed, with the development of the wider transport context in North West Leeds and the surrounding area, being noted;

(c)  That the principle of the joint consultation exercise, covering both the LBA Link Route and LBA Parkway Station, including contacting potentially affected landowners in advance of the general release of alignment plans, be endorsed;

(d)  That engagement with landowners and Leeds Bradford Airport to explore opportunities to expedite early delivery of the LBA Parkway Station and associated LBA Station Link spur road, be endorsed, with the necessary authority being delegated to the Director of City Development to enable the Director to acquire land by agreement, if such opportunity arises;

(e)  That it be noted that officers will return to Executive Board following the consultation in order to seek future direction, including approval for the selection of the preferred option and the submission of the Outline Business Case for the LBA Link Route, and (if appropriate), in principle support for the LBA Parkway Station;

(f)  That approval be given for the injection together with the ‘authority to spend’ for the expenditure of the development costs of £1.785m, up to approval of the Outline Business Case, subject to the finalisation of a grant agreement with West Yorkshire Combined Authority (WYCA) in accordance with their assurance framework; and that the approval of the terms of any future funding agreements be delegated to the Chief Officer Highways and Transportation;

(g)  That it be noted that the Chief Officer Highways and Transportation is responsible for the delivery of the LBA Link Route, with an anticipated completion date of 2026/27, whilst it also be noted that responsibility for the  ...  view the full minutes text for item 60.

To consider the report of the Director of City Development providing an update on the proposals emerging for the Holt Park District Centre site and which seeks approval to the terms of a land transaction with Asda in order to facilitate their centre reconfiguration and improvement proposals.

(Please note that Appendix 2 to this report is designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3))

Further to Minute No. 138, 17^th December 2014, the Director of City Development submitted a report providing an update on the proposals emerging for the Holt Park District Centre site and which sought approval to the terms of a land transaction with Asda in order to facilitate their reconfiguration and improvement proposals.

In considering the report, Members noted and discussed the current position regarding the sitting tenants within the centre. 

Following the consideration of Appendix 2 to the submitted report designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the meeting, it was

RESOLVED –

(a)  That the positive progress achieved to deliver future improvements to the Holt Park District Centre and the surrounding vacant land, be noted, with it also being noted that a further report will be submitted to Executive Board in due course;

(b)  That approval be given for all Council owned land within the site boundaries, as shown in Appendix 1A and 1B to the submitted report, be declared as operationally surplus;

(c)  That the terms of the property transaction with Asda, as set out in exempt appendix 2 to the submitted report, be approved;

(d)  That the approval of the final disposal boundary and the associated terms be delegated to the Director for City Development, with the concurrence of the Executive Member for Regeneration, Transport and Planning;

(e)  That the position with the affected tenants as named within exempt appendix 2 to the submitted report, be noted; and that any future decisions deemed necessary be delegated to the Director for Resources and Housing, with the concurrence of the Executive Member for Regeneration, Transport and Planning.

(During the consideration of this item Councillor Golton drew the Board’s attention to the fact that the North West Leeds Liberal Democrat office was located in this district centre).

To consider the report of the Director of City Development which seeks approval for the disposal of part of the Middleton Park Complex to the Ministry for Housing, Communities and Local Government in order to provide land for the new Laurence Calvert Academy Free School.

(Please note that Appendices 3 and 5 to this report are designated as exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3))

The Director of City Development submitted a report which sought approval for the disposal of part of the Middleton Park Complex to the Ministry for Housing, Communities and Local Government in order to provide land for the new Laurence Calvert Academy Free School.

Following the consideration of Appendices 3 and 5 to the submitted report designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which were considered in private at the conclusion of the meeting, it was

RESOLVED –

(a)  That the heads of terms as detailed within exempt Appendix 3 to the submitted report, for the disposal of the Middleton Park complex to the Ministry for Housing, Communities and Local Government in order to allow the construction of a new school for the recently approved Laurence Calvert Academy Free School, be approved;

(b)  That the necessary authority be delegated to the Director if City Development in order to enable the Director to negotiate the final freehold disposal terms;

(c)  That the purchase and installation of a new modular unit for South Leeds Family Childcare at 100 Middleton Park Grove, be approved.

To consider the report of the Director of Public Health providing details of the Healthy Weight Declaration, which consists of 14 standard commitments and six locally chosen priorities.  In addition, the report seeks agreement to the adoption and implementation of the Declaration.

The Director of Public Health submitted a report providing details of the Local Authority’s proposed Healthy Weight Declaration, which consisted of 14 standard commitments and 6 locally chosen priorities which would look to spearhead the development of the Declaration.

RESOLVED –

(a)  That the Local Authority Healthy Weight Declaration, as detailed within the submitted report, be adopted;

(b)  That the local priorities, which form part of the Declaration, be adopted, and that consideration be given by directorates to the incorporation of these within Council work programmes;

(c)  That it be noted that the Director of Public Health will be responsible for the implementation of this matter.

To consider the report of the Director of Adults and Health presenting the 2017-18 Local Account of Adult Social Care Services in Leeds.

The Director of Adults and Health submitted a report which presented the 2017-18 Local Account of Adult Social Care Services in Leeds, which detailed information on the Council’s ‘Better Lives’ priorities for adult social care and the progress made against such priorities.  In addition, the report provided details of the progress being made against the adult social care outcomes framework indicators (ASCOF).

Members discussed the composition of, and attendance at the Better Lives Board, highlighted its valuable role and received an update on the work being undertaken to relaunch it.

Responding to a Member’s enquiry, the Board received further detail on the work of the Care Quality Team; the support being made available to service providers in the sector and the take-up levels of such support by private care homes. Following further discussion on such matters, officers undertook to submit a report to a future Executive Board meeting in order to provide further detail.

RESOLVED –

(a)  That the contents of the submitted report, be noted; with the Local Account: ‘Creating Better Lives for People with Care and Support Needs in Leeds’, together with the supporting ASCOF and ‘Better Lives’ measures, also being noted;

(b)  That agreement be given to a published version of the Local Account being produced and made available to public and partners, including being placed upon the Council website.

To consider the report of the Director of Adults and Health providing details of the innovative approach taken across West Yorkshire to create a co-located specialist, multi-disciplinary team to investigate the financial exploitation and abuse of vulnerable and older residents in West Yorkshire in relation to scams, frauds and door step crime. The report specifically details the work of the team, the outcomes achieved and the future plans.

The Director of Adults and Health submitted a report providing details of the innovative approach which was being taken across West Yorkshire to create a co-located, specialist, multi-disciplinary team to investigate the financial exploitation and abuse of vulnerable and older residents in West Yorkshire in relation to scams, frauds and door step crime. In addition, the report specifically detailed the work of the team, the outcomes which had been achieved to date and the future plans to progress the initiative.

Susan Betteridge and Linda Davis of West Yorkshire Trading Standards, were in attendance at the meeting in order to provide the Board with a brief overview of the initiative, to outline the achievements to date, to identify future plans and to highlight the level of workload that the team were experiencing.

Responding to a Member’s enquiry, the Board received further information on how the impact of the initiative was being monitored. 

The Board also received further information regarding the establishment of ‘cold calling zones’, with it being highlighted that representatives of West Yorkshire Trading Standards could liaise further with Members interested in such matters, as appropriate.

RESOLVED –

(a)  That the positive impact of the West Yorkshire Financial Exploitation and Abuse Team in the early identification of risk, harm and need in respect of the financial abuse of vulnerable adults, be noted;

(b)  That Executive Board support be provided to the planned Leeds Safeguarding Adults Board Campaign in 2019 which will look to address financial abuse, with the aim of ensuring that all parties are engaged in this campaign.

To consider the report of the Director of Children and Families reviewing the progress made in Leeds in developing the Children and Families Services workforce and which also seeks the Board’s support for the next steps in the ongoing strategy for improvement.

The Director of Children and Families submitted a report which reviewed the progress made in Leeds in developing the Children and Families Services workforce, and which also sought the Board’s support for the next steps in the ongoing strategy for improvement.

RESOLVED – That the proposed next steps for continuing to develop the Children andFamilies workforce, as detailed within the submitted report, be endorsed.

To consider the report of the Director of Children and Families detailing the outcome of a Statutory Notice published regarding a proposal to expand primary school provision at Moor Allerton Hall Primary School and which seeks a final decision in respect of this proposal.

Further to Minute No. 29, 27^th June 2018, the Director of Children and Families submitted a report detailing the outcome of a Statutory Notice which had been published regarding a proposal to expand primary school provision at Moor Allerton Hall Primary School and which sought a final decision in respect of this proposal.

Concern was raised by 2 Members regarding the submitted proposal, with reference being made to the representations which had been received as part of the consultation process and the recommendation of the School Organisation Advisory Board (SOAB), as appended to the submitted report. In considering this matter, Members discussed the level and nature of the responses which had been received to the proposals.

Clarification was provided to Members regarding the pool of membership for the Advisory Board, and that there were the required number of attendees at the meeting of SOAB on 15^th August 2018 to make a formal recommendation.

Responding to a Member’s enquiry regarding whether SOAB still held the concerns it raised at its meeting, the Board noted that the process was that following SOABs consideration of the proposals and their subsequent recommendation, the recommendation of SOAB was included within the Executive Board report for the Board’s consideration as part of the final determination.  In considering this, the Board was advised that it was felt that the concerns raised by SOAB had been addressed, and in response to a Member’s request, officers undertook to provide further detail to SOAB members confirming that their concerns had been duly considered by Executive Board and also explaining how it was felt that such concerns had been addressed.

As part of the discussion, a request was made that consideration be given to the role of SOAB, with this to be picked up as part of any future review on related matters.

In conclusion, it was confirmed to the Board that no new concerns had been raised further to those referenced by SOAB or which had arisen from the consultation, with the Board noting that it was felt that those existing concerns had been addressed. As such, Members considered the recommendations in the submitted report, and it was

RESOLVED –

(a)  That the proposal to permanently expand primary provision at Moor Allerton Hall Primary School from a capacity of 420 pupils to 630 pupils, with an increase in the admission number from 60 to 90, with effect from September 2019, be approved;

(b)  That it be noted that the implementation of resolution (a) (above) is subject to feasibility and planning permission, as indicated at paragraph 3.9.15 of the submitted report, with it also being noted that the proposal has been brought forward in time to allow places to be delivered for 2019;

(c)  That it be noted that the responsible officer for the implementation of such matter is the Head of Learning Systems.

(Under the provisions of Council Procedure Rule 16.5, Councillor Golton required it to be recorded that he abstained from voting on the decisions referred to  ...  view the full minutes text for item 67.

To consider the joint report of the Director of City Development and the Director of Public Health which highlights the benefits of physical activity and the contribution it can make to city priorities. The report also provides an update on the development of a new city physical activity and sport “ambition” and outlines some of the practical work that is underway by the Active Leeds Service.

The Director of City Development and the Director of Public Health submitted a joint report which highlighted the benefits of physical activity, outlined the progress being made on the development of a new physical activity and sport ‘ambition’, and detailed some of the work being undertaken in this area by the Active Leeds Service. 

Members discussed the extent of the new approach that the ambition was proposing and highlighted the need for such an initiative to be undertaken collaboratively across directorates and agencies, with officers reiterating the ‘whole system’ approach, as detailed within the submitted report.

Members also emphasised the existing commitment to physical activity which had been highlighted via the Health and Wellbeing Strategy and the Best Council Plan for instance, and referenced the valuable and continuing role played by Scrutiny in the development of the ambition.

Emphasis was also placed upon the importance of monitoring the impact of the ambition, with it being noted that the intention was to submit further reports to the Board in future in order to monitor the progress being made.

RESOLVED –

(a)  That the overriding evidence base in support of the importance of physical activity, as outlined in the submitted report, be noted;

(b)  That the development of a new physical activity and sport ambition, together with the need to adopt a systems based approach, be supported;

(c)  That the statement made by the former ‘Inclusive Growth, Culture and Sport’ Scrutiny Board, as detailed within the submitted report, together with the Scrutiny Board’s desire to increase the significance of physical activity in future Council plans, be noted;

(d)  That approval be given for the ‘Adults, Health and Active Lifestyles’ Scrutiny Board to continue to be engaged in the development of the new Physical Activity and Sport Ambition;

(e)  That the role that the Active Leeds Service together with Public Health are playing in driving forward this agenda, be supported;

(f)  That the final city Physical Activity and Sport Ambition be submitted to Executive Board in due course, with the submitted report highlighting the wider implications of this initiative for the Council;

(g)  That it be noted that the Head of Active Leeds is responsible for the implementation of such matters.

DATE OF PUBLICATION:  FRIDAY, 21^ST SEPTEMBER 2018

LAST DATE FOR CALL IN

OF ELIGIBLE DECISIONS:  5.00 PM, FRIDAY, 28^TH SEPTEMBER 2018