Agenda and draft minutes

Outer North West Community Committee
Monday, 4th March, 2019 1.30 pm

Venue: Robert Craven Memorial Hall - Old Ln, Bramhope, Leeds LS16 9AZ

Contact: DebbieOldham on 0113 37 88656 

Items
No. Item

34.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals against refusal of inspection of documents.

35.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2   To consider whether or not to accept the officers recommendation in respect of the above information.

 

3   If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

Minutes:

There were no exempt items.

36.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

Minutes:

There was a formal late item added to the agenda with the permission of the Chair. The late item was in relation to an appointment to an outside body for the Yeadon Town Hall CIC.

 

Member Management Committee who consider appointments to Outside Bodies did not meet to discuss the appointment until 1st March 2019, after the publication of the Community Committee agenda.

 

This item was taken as agenda item 13. Minute 46 refers.

 

Supplementary Information was also presented to the meeting in relation to agenda item 10 – Finance update report. Minute 43 refers.

37.

DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS’

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of

the Members’ Code of Conduct.

Minutes:

No declarations of disclosable pecuniary interests were made.

38.

Apologies For Absence

To receive any apologies for absence.

Minutes:

There were no apologies.

39.

Minutes - 26th November 2018 pdf icon PDF 228 KB

To confirm as a correct record the minutes of the meeting held on 26th November 2018.

Minutes:

RESOLVED – That the minutes of the meeting held on 26th November 2018 were approved as a correct record.

40.

Open Forum

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

On this occasion there were no speakers for the open forum.

41.

Leeds Park Survey and Leeds Park Fund pdf icon PDF 334 KB

The report of Outreach Manager, Parks and Countryside is to provide the Outer North West Community Committee with an update on Leeds Park fund and Leeds Parks survey.

 

(Report attached)

 

Additional documents:

Minutes:

The Outer North West Community Committee received a presentation on the Leeds Park Fund and Leeds Parks Survey.

 

In attendance at the meeting was the Outreach Manger, Parks and Countryside.

 

Members were provided with the following information:

·  The survey had been undertaken in 2016 by the University of Leeds using postal and online questionnaires. The survey received 5,745 responses, with 591 of those responses from the Outer North West area;

·  It was noted that the survey only looked at formal parks. The Outer North West area includes 1 major city park, the Chevin and 9 out of the 10 parks within the area reached the Quality Parks Standard;

·  Horsforth Park was the most visited park in the area;

·  Visitors to parks in the Outer North West area visited frequently, enjoyed their visit, were of the view that parks were important for the quality of life and felt safe in the parks;

·  The view was that the parks in the area were kept clean, had good facilities and that the Council was providing a good service;

·  A summary of the findings had been provided at page 19 of the submitted report;

·  The findings were being used to set funding priorities, ensure equal access and to assist in planning for the future.

 

The Committee discussed the following points:

·  Improvements they would like to see in some of the areas parks;

·  Shortage of parks in the Outer North West area;

·  Resources to enforce byelaws in parks;

·  Recognised and acknowledged the volunteer groups who assist and are effective within the parks of Outer North West.

 

Cllr. Collins advised the Committee of a report which provided information on parks in Leeds – Housing Market Characteristic Data.

 

The Community Committee were provided with an overview of Leeds Parks Fund which was launched in 2017. Leeds Parks Fund is a partnership hosted by Leeds City Council and includes Leeds Community Foundation and Leeds parks and green spaces forum. The fund administers donations from individuals and private companies through a panel to provide small pots of money to make improvements to local parks and green spaces.

 

It was noted that money donated to the Leeds Parks Fund was for improvements in parks across the city and this was explained within the leaflet. However, if the donation was over £15,000 the donor could specify where they wanted the money to be spent. 

 

RESOLVED – To note the content of the report and presentation.

 

 

42.

Meanwood Valley project Cover report pdf icon PDF 334 KB

The report of the Senior Ranger, Communities and Environments is to provide the Outer North West Community Committee with an update and presentation on Meanwood Valley partnership project.

 

(Report attached)

 

 

Additional documents:

Minutes:

The report of the Senior Ranger, Communities and Environment provided the Committee with an update on Meanwood Valley partnership project.

 

David Preston, Meanwood Valley Heritage Ranger gave a presentation and provided the following information:

·  Meanwood Valley Partnership stretches from urban Leeds to the rural countryside of the north of the city taking in Breary Marsh located near Golden Acre Park within the Outer North West area;

·  The Meanwood Valley Partnership were awarded £65,000 from the Heritage Lottery Fund in January 2018;

·  The project is to provide as many opportunities as possible to help people discover and care for wildlife on their doorstep;

·  The project supports volunteer groups to look after and protect such areas as Breary Marsh and Paul’s Pond, and the species that are specific to that area;

·  The project provides booklets and leaflets on species and walks within the Meanwood Valley. It also provides public events such as bat walks and fungi forays, KS1 and KS2 education sessions in local schools and with cub-scout groups. It also held a photography competition, although only 8 photos were entered;

·  Volunteers are encouraged to join the project and learn ranger skills and how to care for wildlife and rare species. Volunteers range from 7 years old up to 70 years and of varying abilities, training and equipment is provided;

·  The Meanwood Valley partnership links to the Leeds Parks Fund. 

 

Members enjoyed the presentation and commented on the enthusiasm of the Ranger. The Committee said that the project was doing a good job across the city.

 

RESOLVED – To note the content of the presentation and report.

43.

Finance Update Report pdf icon PDF 688 KB

The report of the Area Leader is to provide the Community Committee with an update on the budget position for the Wellbeing fund for 2018/19 and the current position of the Small Grants and Skips pot, and the small grants and skips which have been approved since the last meeting as well as considering current wellbeing applications.

 

This report also provides an update on the Youth Activity Fund and the Youth Activity fund projects which have been approved since the last meeting as well as considering current YAF applications.

 

(Report attached)

Additional documents:

Minutes:

The report of the Area Leader provided the quarter 4 update on the budget for Wellbeing Fund 2018/19 and the current position of the Small Grants and Skips pot, and the Youth Activity Fund.

 

Members were advised of supplementary information in relation to updated balances for:

·  Small Grants and Skips Pot

o  Adel and Wharfedale - £1,231

o  Guiseley and Rawdon - £1,074

o  Horsforth - £1,466

o  Otley and Yeadon - £0

·  Youth Activity Fund - £7,182 remains in the fund for 2018/19 due to underspends being returned;

·  Capital Fund

o  Adel and Wharfedale - £19,964.50

o  Guiseley and Rawdon - £18,340.50

o  Horsforth - £5,042.50

o  Otley and Yeadon - £17,969.50

·   A 2018/19 application for Project ACamp – All sports and cooking to run between 10th -12th April 2019 for children between the ages of 6-14. Amount applied for £1,880 – Approved;

·  Appendix 1 - Wellbeing Statement of the submitted report had also been updated and was provided as supplementary information.

 

Members’ attention was drawn to Table 1 of the report which provided the current funds available to spend by ward from the Wellbeing budget.

 

Members were asked to consider applications set out in the submitted report at points 13 –19, 24 and 29.

 

Members were advised of small grants and skips that had been approved since the last meeting as set out at point 22 of the report.

 

Members acknowledged the CIL budget and the allocation currently available for each ward set out at point 32.

 

Members requested a breakdown of the communications budget for 2018/19.

 

RESOLVED – To:

·  Note the current budget position for the wellbeing Fund for 2018/19

·  Approved the following Wellbeing applications:

o  Provision of SID and column adaptation 2018/19 application – Guiseley & Rawdon £3,210

o  Additional resources gardener ONW 2019/20 – Parks and Countryside – Guiseley & Rawdon - £7,401.80 Horsforth - £5,792.70

o  Summer Bands in Leeds parks 2019/20 – Otley & Yeadon £640 and Guiseley& Rawdon - £960

o  Approved the application for Melrose ginnel – Horsforth - £2,380

o  Small Grants and Skips 2019/20

§  Adel & Wharfedale - £3,000

§  Guiseley & Rawdon - £3,000

§  Horsforth - £1,534

§  Otley & Yeadon – Deferred

·  The following applications were deferred:

o  Community Engagement Budget 2019/20 – Members requested a breakdown of spend in 2018/19

o  Otley and Yeadon CCTV 2019/20

·  Note the Small Grants and Skips Budget remaining budget and those small grants and skips approved since the last meeting;

·  Note the current budget position for the Youth Activity Fund for 2018/19

·  Approved the following Youth Activity projects:

o  Outer North West Children’s Voice Event 2019 - £1,287

o  Project ACamp – All Sports and Cooking £1,880

·  Note the current budget position for Capital Wellbeing Fund for 2018/19

·  Note the budget position of the CIL balance 2018/19

 

 

 

 

 

 

 

44.

Community Committee Area Update Report pdf icon PDF 501 KB

The report of the Area Leader is to update the Community Committee on the work of the sub groups of the Committee: Environment & Community Safety; Employment, Learning and the Local Economy; Children’s Services and Family Health; Adult Social Care, Health & Well-being and Highways & Transportation and Policy.

 

The report also updates the Community Committee on community forums and partnership working that has taken place in the area since the last meeting.

 

(Report attached)

Additional documents:

Minutes:

The report of the Area Leader updated the Community Committee on the work of the sub groups of the Committee.

 

Cllr. Anderson informed the Members of the work undertaken by the Environment sub group. He said that he had attended a meeting in relation to the waste strategy, however he had not been impressed as nobody was there to record the conversations being held. He had concerns that the Council were not doing enough to address the issues of waste and was of the view that the Council was waiting for input from the Government before committing to a strategy for the future.

 

It was noted that fly-tipping in the Outer North West area had increased. Members discussed the issues of fly-tipping that they had in their wards and asked if the Environment sub group could request figures in relation to waste charges and share with Members.

 

Cllr. Anderson also provided a verbal update on Community Safety. He provided a brief overview of the Anti-social Behaviour Team review which included:

·  A centralised repository for all calls

·  Use of more mediation

·  More MARACS

·  Prioritising noise issues

·  Looking for a new location for the ASB Team as their current premises were unsuitable

 

He also informed the Members that he had met with the Police to discuss resources and requested a visible presence of officers in the Outer North West area.

 

Members noted that Inspector Loftus was the lead for Road Safety. Members discussed speeding issues, use of Speed Indication Devices (SID’s) and 20 mph zones.

 

Cllr. Lay provided a brief update on the work of the Health, Wellbeing and Adult Social Care sub group who had met on 11th December 2018. A presentation at the meeting had been provided by Public Health on Winter Warmers.

 

Cllr. Lay also provided a brief update on the Health Champions Meeting which he had attended where issues discussed had included:

·  ABC – Asset Based Community App

·  Proposed closure of the Section 136 Suite at Harrogate Hospital

 

Detailed evaluation of the CAREVIEW App had been provided to the sub group and could be shared with all Members.

 

It was noted that the Joint Adults and Health sub group was to be held in the Civic Hall on Tuesday 19th March, invites would be sent to Members.

 

Cllr. Pat Latty informed the Committee that the Outer North West Youth Summit will take place on Friday 26th April 2019 at the Banqueting Suite in the Civic Hall. It was noted that this is the 4th such event that the Community Committee have held. Outer North West were the first Community Committee to hold a Youth Summit and other Community Committees have followed their lead. Members of the Outer North West were encouraged to attend the event.

 

It was noted that the funding round closes on Friday 8th March. Members were advised that the Youth Activities Fund workshop will take place on Friday 29th March 2019.

 

Minutes of the Community Forums were attached at  ...  view the full minutes text for item 44.

45.

Dates, Times and Venues Report 2019/20 pdf icon PDF 456 KB

The report of the City Solicitor is to request Members to give consideration to agreeing the proposed Community Committee meeting schedule for the 2019/2020 municipal year, whilst also considering whether any revisions to the current meeting and venue arrangements should be explored.

 

(Report attached)

Minutes:

The report of the City Solicitor requested Members consideration to agreeing the proposed Community Committee meeting schedule for the 2019/20 municipal year, whilst also considering whether any revisions to the current meeting and venue arrangements should be explored.

 

The proposed dates and times were set out at point 6 of the submitted report.

 

Members discussed the dates and times and suggested that the Community Committee meetings should be held in location across the Outer North West area.

 

RESOLVED -To agree the following dates, times, and venues:

·  Monday 24th June 2019 at 1:30pm;

·  Monday 23rd September 2019 at 1:30pm;

·  Monday 2nd December 2019 at 1:30pm;

·  Monday 2nd March 2020 at 1:30pm; and

·  At different locations across the Outer North West Community Committee area.

 

46.

Late Item - Community Committee Appointment to Yeadon Town Hall CIC pdf icon PDF 345 KB

To consider the report of the City Solicitor seeking appointment to the board of Yeadon Town Hall CIC.

 

Minutes:

This report had been added to the agenda with permission of the Chair. Member Management Committee who consider appointments to Outside Bodies did not meet to discuss the appointment until 1st March 2019, after the publication of the Community Committee agenda.

 

The report of the City Solicitor requested the Outer North West Community Committee to consider and make an appointment to the board of Yeadon Town Hall CIC.

 

The report provided an overview of the main issues in relation to this appointment prior to its consideration at the Community Committee.

 

Cllr. Downes who had accepted the urgent appointment to the CIC in the period prior to this meeting, updated the Committee on the work of the CIC to date.

 

Members were informed that the appointment would be in accordance with the Outside Bodies Procedure Rules (4.10) and would be subject to annual change with this appointment running to the end of this municipal year, ending at the next Annual Council Meeting.

 

RESOLVED – To appoint Cllr Ryk Downes to the Yeadon Town Hall CIC for the municipal year 2018/19.