Agenda and draft minutes

Outer East Community Committee
Tuesday, 11th December, 2018 4.00 pm

Venue: Swarcliffe Community Centre, 65 Stanks Gardens, Leeds LS14 5LS

Contact: Andy Booth 0113 247 4325 

Items
No. Item

18.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies for absence were submitted on behalf of Councillors P Gruen and K Wakefield.

 

 

19.

Minutes - 2 October 2018 pdf icon PDF 300 KB

To confirm as a correct record, the minutes of the meeting held on 2 October 2018

Minutes:

RESOLVED – That the minutes of the meeting held on 2 October be confirmed as a correct record.

 

 

20.

Open Forum

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee.  On this occasion, no members of the public present wished to speak.

 

 

21.

Youth Work Review pdf icon PDF 458 KB

To receive and consider the attached report of the Head of Commissioning, Children and Families.

 

Minutes:

The report of the Head of Commissioning, Children and Families presented the findings of the Youth Work review and the recommended option for future commissioning arrangements.  The Community was asked to comment on the contents of the report and the recommended future commissioning arrangements.  Information relating to budgets for Youth Work and population data for Outer East were appended to the report.

 

Jean Ellison, Youth Offer Lead, Learning for Life and Kate Sibson, Commissioning Manager, Children and Families presented the report.

 

It was reported that the review had been carried out to ensure that the right services would be delivered to the right young people following a change in demographics since the last review.

 

Members were informed of the consultation process which had led to the recommended commissioning model.  This would provide the following three wedge based contracts:

 

·  Transitional work with 9 to 12 year olds

·  Youth work provision for 12 to 17 year olds

·  NEET prevention work – this was targeted at the 12 most affected wards which included Crossgates and Whinmoor.

 

Contracts would be open to all providers and work was ongoing with local providers to build consortia to bid for these.

 

Members were informed that more detailed information could be provided at a ward level at Ward Member briefings.

 

In response to Members comments and questions, the following was discussed:

 

·  There would still be a focus on work with NEETs in all wards.

·  Involvement of third sector providers.

·  Work with clusters and schools.

 

Thanks were expressed for the work that the Youth Service had carried out in Outer East Leeds over the previous year,

 

RESOLVED – That the report and discussion be noted.

 

 

22.

Universal Credit Cover report pdf icon PDF 334 KB

To receive and consider the attached report of Housing Leeds

Minutes:

The report of Housing Leeds provided an update on the Universal Credit roll out in the Outer East Community area and the potential affect it might present to tenants in the area.

 

John Ogilvie and Shaneen Mooney of Housing Leeds presented this item.  The Committee received a presentation. 

 

Key issues highlighted included the following:

 

·  Universal Credit would replace all existing benefits.  It would be paid monthly in arrears and had to be claimed online.

·  Support to help people make their claims and manage their budgets.

·  The position to date – advances had been made available to those who were waiting for their first payments or during the assessment period

 

In response to Members comments and questions, the following was discussed:

 

·  Concern for those who did not have access to or the ability to make claims online.

·  It was reported that awareness of individual’s issues relating to Universal Credits had been getting picked up at Annual Home Visits.  There had also been attempts to make contact with people before they took advances.

·  Support that was available to tenants and claimants.

 

RESOLVED – That the presentation and discussion be noted.

 

 

23.

Smart Leeds pdf icon PDF 436 KB

Additional documents:

Minutes:

The report of Smart Leeds provided the Community Committee with an update on the Smart Leeds programmes which was the Council’s approach to becoming a Smart City.

 

Hannah Roden, Data and Innovation Officer gave the Committee a presentation.  Key issues highlighted included the following:

 

·  Leeds big 3 priorities – Health; Housing and Transport

·  How to use technology to work together with other partners to deliver services

·  Learning from others at home and abroad

·  The role of the Public Innovation Panel – Members were provided with further information and invited to participate.

 

RESOLVED – That the presentation and discussion be noted.

 

 

24.

Outer East Community Committee Finance Report pdf icon PDF 631 KB

To receive and consider the attached report of the Area Leader

 

Additional documents:

Minutes:

The report of the Area Leader provided Members with the following:

 

·  An update on the Outer East budget position

·  An update on the Wellbeing revenue projects and budget position

·  An update on the Wellbeing revenue projects approved by DDN since the last meeting

·  An update on the of Youth Activities Fund projects and budget position

·  An update on the Wellbeing capital projects and budget position

·  An update on the Community Infrastructure Levy (CIL) Neighbourhood Fund and budget position

·  An update on the Small Grants Budget

·  An update on the Community Skips Budget

Bali Birdi, Localities Officer presented the report.

 

Members’ attention was brought to the following:

 

·  Remaining balances in the Wellbeing budget for 2018/19.

·  The following decisions approved by Delegated Decision Notice since the last meeting:

o  Outer East Youth Summit 2018 - £1,200

o  Cross Gates Good Neighbours Winter Support Project - £2,381

·  Remaining Youth Activity Funds.

·  Remaining Capital Budget.

·  Available CIL Neighbourhood Funds – A guide to the Community Infrastructure Levy was appended to the report.

It was reported that here were no projects for consideration and no outstanding applications for Youth Activity Fund projects.

 

RESOLVED –

 

(1)  That the details of the Wellbeing revenue projects and budget position be noted.

(2)  That the Wellbeing revenue projects approved by DDN since the last meeting be noted.

(3)  That details of Youth Activities Fund projects and budget position be noted.

(4)  That details of the Wellbeing capital projects and budget position be noted.

(5)  That the Community Infrastructure Levy (CIL) Neighbourhood Fund position be noted.

(6)  That details of the Small Grants Budget be noted.

(7)  That details of the Community Skips Budget be noted.

 

25.

Update report pdf icon PDF 523 KB

Additional documents:

Minutes:

The report of the Area Leader brought Members’ attention to work based on priorities identified by the Community Committee that were not covered elsewhere on the agenda.  It also provided opportunity for further questions or to request a more detailed report on a particular issue.

 

A briefing note following the information sessions for The Springs at Thorpe Park was appended to the report along with the latest social media update for the Outer East Community Committee and Community Committee newsletter.

 

Bali Birdi, Localities Officer presented the report.

 

The following was highlighted:

 

·  Children & Families – a successful Youth Summit event had been held and thanks were expressed to all those involved.

·  Environment Sub Group had held their first meeting and the next meetings was scheduled for February 2019.

·  Health, Wellbeing and Adult Social Care – information was given with regards to seasonal flu vaccines and the Winter Friends scheme.

·  Christmas Bin Collections.

·  Update from the Anti-social Behaviour team.

·  Community Engagement – forum meeting dates.

 

RESOLVED – That the report be noted.

 

 

26.

Date and Time of Next Meeting

Tuesday, 12 March 2018 at 4.00 p.m.

 

Minutes:

Tuesday, 12 March 2018 at 4.00 p.m.