Agenda and draft minutes

Inner West Community Committee Workshop (6:00pm - 7:30pm, Inner West Community Committee
Wednesday, 21st November, 2018 6.00 pm

Venue: Milford Sports Club. Beecroft STreet, LS5 3AS

Contact: Debbie Oldham 0113 37 88656 

Items
No. Item

CO-OPTEES PRESENT

Jonathan Butler, Annabel Gaskin, Dave Gilbert, Steve Harris and Stephen McBarron.

26.

INFORMAL WORKSHOP - CHILD POVERTY

Minutes:

The Inner West Community Committee held an informal workshop on child poverty.

 

In attendance at the workshop were officers from Children’s Services who gave a presentation on the Child Poverty Strategy. Also in attendance was a representative from Bramley Cluster of Schools.

 

Members watched a brief film which the committee found hard hitting. Members discussed the issues in the Inner West area and across the city. Members were upset and angry that child poverty should still be an issue in the 21st Century.

 

One of the officers presenting shared some of her own personal experiences of growing up in child poverty which led to some of the Ward Members also sharing some of own personal experiences.

 

Members had been provided with a range of information which included: statistics in relation to child poverty; maps showing the most deprived areas in Leeds; and information on initiatives across the city.

 

The Members were informed of initiatives being roll out across the city which included:

·  50 things to do before you are 5;

·  Freedom for Girls - Period Poverty;

·  Holiday Hunger;

·  Housing and Poverty;

·  Empowering families and safeguarding;

·  Readiness for learning and schooling;

·  Employment and Pathway

 

Members discussed the importance of education and were of the opinion that education from a young age was an important factor to reducing child poverty.

 

The Chair thanked the officers for the presentation which had created a good discussion in the Committee.

 

The workshop finished at 7:15pm.

 

 

 

 

27.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Chief Democratic Services Officer at least 24 hours before the meeting.)

Minutes:

There were no appeals against refusal of inspection of documents.

28.

Exempt Information - Possible Exclusion of the Press and Public

1 To highlight reports or appendices which officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2 To consider whether or not to accept the officers recommendation in respect of the above information.

 

3 If the recommendation is accepted, to formally pass the following resolution:-

 

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 or Section 100A(4) of the Local Government Act 1972 as appropriate, the public be excluded from the meeting during consideration of those parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-‘

 

Minutes:

There were no exempt items.

29.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

 

(The special circumstances shall be specified in the minutes.)

Minutes:

There was a formal late item added to the agenda with the Chairs permission. It was noted that the item Youth Work Review had been added at the request of the Executive Member for Communities as it was deemed that the information provided within the report could not wait until the next round of Community Committees. Minute 34 refers.

 

There was also supplementary information in relation to the Finance Update Report. The supplementary information related to Community Infrastructure Levy (CIL).

 

Late and supplementary information had been circulated to the Community Committee prior to the meeting.

 

 

 

 

30.

Declarations of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

 

 

Minutes:

There were no declarations of disclosable pecuniary interests.

31.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies for absence had been received from Cllr. C Gruen, J Illingworth, A Smart and Co-optee H Boutle.

32.

Open Forum / Community Forums

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

On this occasion no members of the public wished to speak.

33.

Minutes - 19th September 2018 pdf icon PDF 151 KB

To approve the minutes of Inner West Community Committee held on 19th September 2018.

Minutes:

RESOLVED – That the minutes of the 19th September 2018, were approved as a correct record.

 

Cllr. Bithell arrived at 7:20pm during this item.

34.

Matters Arising

Minutes:

Minute 23 – Finance update report

Members requested confirmation on the amount of CIL due for the Kirkstall Forge development. Members asked that this be circulated to all Members.

35.

Youth Work Review pdf icon PDF 544 KB

To receive the report of the Head of Commissioning, Children and Families, this report presents the findings of the Youth Work review and the recommended option for future commissioning arrangements.

Minutes:

The report of the Head of Commissioning, Children and Families was added to the agenda of the meeting with the agreement of the Chair. The Executive Member for Communities had requested that the report be presented to all the Community Committees. Minute 29 refers.

 

The report set out the findings of the Youth Work Review and the recommended option for future commissioning arrangements.

 

The report provided information on the current services delivery set out as:

·  Geographically Targeted Youth Service

·  Youth Inclusion Commission

·  Pathways grants

A description had been provided for Members information within the report including the budget for each service.

 

Members were advised that having limited third sector contracts in just one area had created inconsistency in how youth work is delivered across the city. It was noted that the service was bound by procurement law.

 

The service had agreed that a process should be undertaken to review the population, the needs of young people, identify assets and gaps in current service delivery and agree a new commissioning model in line with Contract Procedure Rules.

 

Consultation was carried out for the review with a number of services and partner agencies, including online and face to face consultation with over 500 young people.

 

A wide range of data was collected and analysed for the review including demographics, school attainment and absenteeism, crime/anti-social behaviour and from current youth work provision. A selection of the data was appended to the submitted report.

 

The review presented nine conclusions based on the data and feedback from the consultation. These conclusions set out at point 10 of the submitted report formed the basis of the proposed commissioning model.

 

The recommended commissioning model was set out at point 12 of the submitted report and incorporated the following features:

·  Geographically Targeted Youth Service;

·  Transitional Youth Inclusion Service;

·  NEET Prevention Project;

 

The table also provided the Members with a description of the future service area and the proposed budget for the service.

 

Members’ attention was drawn to the diagram at point 13 of the report. Members heard that the new model would have a clear distinction between provision for different ages.  The diagram showed provision for 9-12 year olds would be provided by the third sector with internal service from Leeds City Council focusing on 12 -17 year olds.

Members noted the information appended to the submitted report in relation to budgets and data collection.

 

Members discussed the following points:

·  Schools as the access to youth provision

·  Venues for youth activities

·  Third sector provision

·  Care leavers

·  NEET figures

·  Top up provision for certain areas

·  The need to work in partnership with strategies such as Child Poverty

·  Need to use the same language across all areas within the council

·  Need for links and clarification on who is doing what, when and where

·  Link to apprenticeships

·  Links to Friday and Saturday Night Projects

 

Members’ attention had been drawn to the appendices which had been provided to show how the data sets impacted on the Inner West area particularly Armley and  ...  view the full minutes text for item 35.

36.

Finance Update Report pdf icon PDF 461 KB

To receive the report of the Area Leader to update Members on the projects funded through the Inner West Wellbeing, Youth Activities Fund and Capital budgets. It presents projects for approval and outlines funding availability for the 2018/19 financial year. 

 

(Report attached)

Additional documents:

Minutes:

The report of the Area Leader provided the Inner West Community Committee with an update on the budget position for the Wellbeing Fund and Youth Activities Fund for 2018/19 and the current position of the Small Grants and skips pots.

 

Members were advised that a small grant of £419.38 had been approved since the last meeting for an application from Tutti! Community Concert Band. Members heard that there was still £8,423 available to spend on Small Grants and skips.

 

Members were informed that a delegated decision had been taken for Pyjama Drama c/o Bramley Cluster Children and Family Services for £1,125. It was noted that the remaining Wellbeing Budget and Youth Activities Fund balances were:

 

Wellbeing

Armley

 

£21,484

Bramley & Stanningley

 

£12.303

Kirkstall

 

£23.869

 

Youth Activities Fund

Armley

 

£2780

Bramley & Stanningley

 

£390

Kirkstall

 

£1717

 

Two new wellbeing applications had been received for Members consideration:

·  Leeds Little Free Library £3,000 Armley & Kirkstall

·  Thursday Night Youth Group £960 Bramley & Stanningley

 

The Capital had recently had an injection of funding and the capital balance stood at £27,500.

 

Supplementary information had been provided to the Community Committee on the Community Infrastructure Levy (CIL) which included balances and guidelines.

 

Members were informed that the 2019/20 Wellbeing application round process had started on 26th October and would finish on 11th January 2019. A meeting was to be set up in early March to consider the applications. Members requested that Child Poverty be a priority for this coming round of applications.

 

RESOLVED – To:-

·  Note the balance of the Small Grants budget for 2018/19;

·  Approve the minimum conditions set out for delegated decisions at point 5 of the submitted report;

·  Note the delegated decision taken at point 6 of the submitted report;

·  Note the revised Wellbeing and Youth Activity Fund balances set out at points 8 and on Appendix 1 of the submitted report;

·  Consider the new Wellbeing applications at point 11 and 12 of the submitted report;

o  Leeds Little Free Library £3,000 Armley & Kirkstall  - APPROVED

o  Thursday Night Youth Group £960 Bramley & Stanningley – APPROVED

·  Note the balance of the Capital Fund;

·  Note the balance of the Youth Activities Fund;

·  Agree the recommended application round process for 2019/20.

 

 

37.

Community Committee Update Report pdf icon PDF 417 KB

To receive the report of the Area Leader which updates the Community Committee on the work of the sub groups of the Committee: Children and Young People and Environment.

 

This report also updates the Committee on community events, local projects and partnership working that has taken place in the area since the last meeting.

 

(Report attached)

Additional documents:

Minutes:

The report of the Area Leader provided the Community Committee with an update on the work of the sub groups of the Committee, and on community events, local projects and partnership working that had taken place since the last meeting.

 

Members had been provided with an update from the Police, who had attended the earlier part of the meeting but had been unable to stay for this item. It was noted that the data provided was for 2017/18 not 2018/19.

 

The Members discussed tasking meetings and the fact that these had proved useful in the past. However, it was noted that Members are no longer invited to the tasking meetings.

 

The Chair offered to contact Inspector Towers on behalf of the Members to discuss their attendance at future tasking meetings.

 

RESOLVED – To note the report including the key outcomes from the sub groups.

38.

Date and time of next meeting

The next meeting of the Inner West Community committee will be Wednesday 20th March 2019, starting with an informal workshop at 6pm.

Minutes:

The next meeting of the Inner West Community Committee is due to be held on Wednesday 20th March 2019, starting with an informal workshop at 6pm.