Agenda and draft minutes

Inner East Community Committee
Wednesday, 19th June, 2019 6.00 pm

Venue: Osmondthorpe Hub, Osmondthorpe Lane, LS9 9EF

Contact: Natasha Prosser 0113 3788021 

Items
No. Item

1.

Chairs Opening Remarks

Minutes:

The Chair welcomed all present to the meeting and brief introductions were made.

 

2.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals against refusal.

 

3.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

Minutes:

There was no exempt information.

 

4.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

Minutes:

There were no formal late items. However, the Committee were in receipt of Supplementary Information in relation to item 14 – Revised Leeds Health Care Plan Report.

 

5.

Declarations of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct. 

Minutes:

There were no declarations of disclosable pecuniary interests.

 

6.

Apologies for Absence

To receive any apologies for absence

Minutes:

Apologies had been received from Councillors Drinkwater and Jenkins.

 

7.

Open Forum

In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair

Minutes:

Members of the public addressed the meeting under the provisions of Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules (Open Forum):

 

Motorbike Crime – A resident from the Killingbeck and Seacroft ward, queried the recent funding decision in relation to a video focusing on the aspects of anti-social behaviour. It was confirmed the video had been made for educational purposes and would be delivered in schools as part of a series of activities to raise awareness of the issue and tackle the root causes. Councillor Dye and Councillor Drinkwater had been leading on the video as an easier method of raising awareness. The Committee noted the video and other activities had been funded from the police crime commissioner and focused on a range of ASB issues – an update on the position of this, would be reported at a later meeting date.

 

Street drinking in the locality – The Committee heard from a representative of the Burmantofts and Richmond Hill Association, expressing his concerns about street drinkers; he sought further information on the measures and actions being taken to prevent this going forward. Members were aware of this and agreed further work needs to be done around this particular issue. A Member also provided information on the joint approach with West Yorkshire Police, Licensing and Communities Teams, and the work undergoing in an attempt to tackle this issue i.e. test purchasing alcohol in off-licenses.

 

RESOLVED – The CC noted the matters raised and where appropriate, would be referred to the relevant LCC department in conjunction with local ward Councillors.

 

8.

Minutes of the Previous Meeting pdf icon PDF 237 KB

To confirm as a correct record the minutes of the previous meeting held 20th March 2019.

 

Minutes:

RESOLVED – That the minutes of the meeting held Wednesday 20th March 2019 be approved as a correct record.

 

9.

Matters Arising

To note any matters arising from the minutes

Minutes:

Minute 55 Inclusive Growth Strategy – A Member referred to the workshop held prior to the meeting in relation to the inclusive growth strategy. It was confirmed that the presentation used during the workshop would be sent to elected members via email and that members of the public can request a copy by contacting the Localities Officer on grace.lawrenson@leeds.gov.uk

 

Minute 55 Planning buildout issues – The Localities Officer provided Members with an update on information received back from the Planning Department, explaining the limited position on being able to take action on existing build out issues. Members heard that measures could be taken for new planning applications to avoid future issues occurring and that particular businesses of concern can be looked into. The Committee suggested that a representative from the Planning Department be present at a future meeting, to provide an update on this matter.

 

Minute 57 Universal Credit – A Member reiterated concerns regarding the DWP’s policy of requesting access to claimants’ medical histories when processing UC applications. It was requested that Universal Credit report back on this particular issue.

 

Minute 63 Community Standard Campaign – An update was provided in relation to the Harehills ward, and it was confirmed Elected Members had signed off the Community Standards Campaign. It was further confirmed the campaign is currently a trial for the Harehills ward to begin with, with the potential of launching across the city, should it be successful. Members identified that an approach to work together on the proximity of wards, be looked at.

 

10.

Community Committee Appointments 2019/20 pdf icon PDF 485 KB

To consider a report of the City Solicitor which invites the Community Committee to consider and determine appointments to those designated Outside Bodies, partnerships and organisations as detailed within the report and appendix.

 

(Report attached)

 

Additional documents:

Minutes:

The City Solicitor submitted a report providing information on the various appointments which fall within the remit of the Inner East CC. Members were invited to determine appointments for the forthcoming 2019/20 Municipal Year for the following:-

  • The themed Community Committee Champion roles;
  • The Committee representative on the Corporate Parenting Board;
  • Representation on the Children’s Services Cluster Partnerships;
  • Those local Outside Bodies to which the Committee are asked to appoint to.

 

RESOLVED - That the following appointments be confirmed for the 2019/20 Municipal Year –

 

Committee Champions:

 

Children’s Services*

Community Safety 

Environment Services 

Employment, Skills and Welfare 

Health, Wellbeing & Adult Social Care 

 

Councillor S Arif

Councillor A Khan

Councillor D Ragan

Councillor R Grahame

Councillors D Ragan & D Jenkins

Cluster Representatives: 

 

Seacroft Manston 

Inner East 

 

2Gether

Councillor D Jenkins

Councillor D Ragan

Councillor S Arif

Councillor S Arif

 

Outside Bodies:

 

Richmond Hill Elderly Action

 

Councillor D Ragan

(*Children’s Services Champion to fulfil Corporate Parenting role)

 

11.

Inner East Community Committee Sub Group Nominations Report pdf icon PDF 165 KB

To consider the report of the Area Leader seeking nomination to each of the Inner East Community Committee Sub Groups for 2019/20.

 

(Report attached)

Minutes:

The Area Leader submitted a report that sought nomination to each of the Inner North East Community Committee Sub Groups for 2019/20.

 

RESOLVED – That the following appointments be made:

 

Sub Group

Burmantofts & Richmond Hill

Gipton and Harehills

Killingbeck and Seacroft

 

Environment

D Ragan

 

S Arif

 

K Dye

 

Children & Young People

D Ragan

 

S Arif

 

P Drinkwater

 

12.

Community Committee nominations to Housing Advisory Panels (HAP) pdf icon PDF 558 KB

To consider a report from the Chief Officer (Housing Management) requesting nominations from the Inner East Community Committee to the Inner East Housing Advisory Panel (HAP).

 

(Report attached)

 

Additional documents:

Minutes:

The Chief Officer, Housing Management, submitted a report seeking Ward Councillor nominations from the Community Committee to the ‘Inner East’ and ‘Outer East’ Housing Advisory Panels (HAPs). The Localities Officer in attendance, presented the report.

 

The Chair put forward a suggestion for the Committee to seek unnamed deputies, in order to be able to participate in voting on the Inner East and Outer East HAP, in the absence of the nominated Member for the respective ward.

 

Nominations to the Inner East HAP were sought from the Burmantofts & Richmond Hill and Gipton & Harehills wards (one member each). For the Outer East HAP two nominations were sought from the Killingbeck & Seacroft ward.

RESOLVED

a)  That Councillor R Grahame and Councillor K Maqsood be appointed to the Inner East HAP from the Burmantofts & Richmond Hill and Gipton & Harehills Wards and;

b)  That Councillors P Drinkwater and D Jenkins be appointed to the Outer East HAP from the Killingbeck & Seacroft ward.

c)  That in addition to the above appointments, the other Members on the Committee be appointed as unnamed deputies, with voting rights, so that should any of the named representatives not be available to attend, then a Councillor from the corresponding ward could attend in their absence.

 

 

13.

Inner East Community Committee - Forward Plan 2019/2020 pdf icon PDF 627 KB

To consider the report of the Area Leader introducing the Inner East Community Committee Forward Plan for 2019/2020. The report details the Community Committee meeting dates and sets out workshop themes, as well as providing an update on engagement with the local communities.

 

(Report attached)

 

Minutes:

 

The Area Leader submitted a report that introduced the Inner East Community Committee Forward Plan for 2019/20. The report detailed the Community Committee meeting dates and sets out the workshop themes, as well as an update on engagement with local communities.

 

In response to the suggestions put forward as part of the draft plan, Members highlighted:

·  The importance of recognising people in the community, and the idea of recognising heroes was welcomed;

·  The importance of the Inner East Youth Summit;

·  Suggestions of additional workshops on the themes of:

  i.  Jobs & Skills;

  ii.  Schools;

  iii.  Public Health;

  iv.  Period Poverty.

 

The Area Leader informed Members of the core offer of workshops being 4 times a year and subject to liaising with the Chair and Champions, other meetings can be arranged. It was confirmed a programme would be put together, based on the discussions during the meeting.

 

RESOLVED – That the Forward Plan 2019/20 be approved, subject to additional workshops requested by members.

 

14.

Leeds Health and Care Plan - Continuing the Conversation pdf icon PDF 2 MB

To consider the report of the Chief Officer Health Partnerships Team, providing an update on the progress made in actions contained within the Leeds Health and Care Plan following the previous engagement with the Committees in autumn 2017.

 

(Report attached)

 

Additional documents:

Minutes:

The Chief Officer Health and Partnerships submitted a report that provided an update on the progress made in actions contained within the Leeds Health and Care Plan following the previous engagement with the committees in autumn 2017.

 

The following were in attendance:

·  Paul Bollom, Head of the Leeds Plan

·  Hannah Davies, Chief Executive, Health Watch Leeds

·  Pip Goff, Third Sector and Communities Manager for Local Care Partnerships, Forum Central

·  Haleema Nazir, Project Officer, Leeds Plan

 

Hannah Davies and Paul Bollom presented the report and provided the Committee with a presentation. The following was highlighted:

·  The strategies and pathways of moving towards a social model of health care;

·  Leeds Health and Wellbeing Strategy 2016-2021;

·  The Leeds Health and Care Plan;

·  Video – providing people with services designed around needs’ and techniques on how people can build on strengths to live independently;

·  Inner East health statistics and information.

 

In response to Members comments and questions, the following was discussed:

·  The challenging components preventing healthy lifestyles i.e. street drinking, drugs and mental health, and how to tackle those issues.

·  Members’ discussions involved respite care and the support available for carers in regard to measuring the needs and requirements of carers; it was suggested that a meeting be considered with the involvement of local GP’s, at a future meeting.

·  Identifying health issues in the locality; it was requested that a breakdown of ward data be provided to Members.

·  How Local Care Partnerships will bring a different aspect in engaging communities in the health system.

·  The difficulties of GP’s being outside the boundary walls of deprived areas and the need for a joint-up work approach.

 

In relation to the Local Care Partnership (LCP) appointments set out in the report, Members felt that they needed more time to have discussions before agreeing LCP appointments.

 

RESOLVED

a.  To note the contents of the report and Members comments

b.  To note the overall progress in delivery of the Leeds Health and Care Plan

c.  To defer appointments to the Seacroft LCP and the Harehills and Burmantofts & Richmond Hill LCP, until further discussions have taken place.

 

15.

Inner East Community Committee - Update Report pdf icon PDF 716 KB

To consider the report of the Area Leader providing an update of the work which the Communities Team are engaged in, based on priorities identified by the Community Committee.

 

(Report attached)

 

Additional documents:

Minutes:

The Localities Officer presented an update on the Inner East Community Committee work programme including recent successes within the Committee Champion areas. An update was provided on the Children’s and Young people’s sub-group and it was confirmed since the writing of the report, 34 applications had been received, of which 20 had been approved for youth activity funding.

 

Appended to the report:

-  Leeds Anti-social Behaviour Team review update at Appendix 1

-  Inner East Community Committee engagement update at Appendix 2

 

Inspector Preston was in attendance and provided an update on the motorbike action plan led by the Police and Harehills Lane/Road action plan coordinated by the Communities Team, specifically in relation to anti-social behaviour. It was of the view that underreporting in the locality was still an issue, and the statistics are not representative of the area. It was identified the work carried out by WYP, needed to be better communicated and publicised into the community.

 

A member expressed his concerns in relation to parking issues of scrap vehicles, specifically in reference to the remit of parking permits. This issue had been raised at the relevant Scrutiny Board (Environment, Housing and Communities). The member asked that the wording in relation to the licensing of vehicles be looked at.

 

RESOLVED

a)  To note the contents of the report and discussions during the meeting

 

16.

Inner East Community Committee - Finance Report pdf icon PDF 596 KB

To consider the report of the Area Leader providing an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2019/2020.

 

(Report attached)

 

Minutes:

The report of the Area Leader provided the Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget and the Community Infrastructure Levy Budget for 2019/20.

 

Members’ attention was brought to the following:

 

·  Wellbeing Revenue Funds for 2019/20

·  Youth Activity Funds position

·  Capital Budget position

·  Community Infrastructure Levy position

·  Minimum conditions for making delegated decisions. Members were asked to review and agree the conditions.

 

In addition, Members were asked to consider ring-fencing the following projects for approval:

 

 

Burmantofts & Richmond Hill

Gipton & Harehills

Killingbeck & Seacroft

Small Grants

£5,300

£6,600

£3,100

Community Engagement

 

£1,200

 

£1,200

 

£1,200

Community Skips

£500

£500

£1,000

Tasking

£3,000

£3,000

£3,000

Inner East Youth Summit

 

£1,500

16 Days of Action

£1,000

 

Members were asked to consider a CIL application for £52,582 to fund improvements to the Denis Healey Centre in Seacroft.

 

Councillor Dye explained the application would transform a rundown building, with the potential of it becoming a community resource used for bingo & children sessions, used by the youth service, provision of a community café, and a community gym. Members heard this is undergoing consultation and an event will be held at the Denis Healey Centre.

 

Members decided to defer making a decision on the application, and a decision will be made at a later date, at the CIL Discussion Group.

 

RESOLVED

a.  To note details of the Wellbeing budget position

b.  To note details of the Youth Activities Fund (YAF)

c.  To note details of the Small Grants Budget

d.  To note details of the Community Skips budget

e.  To note details of the Capital Budget

f.  To note details of the Community Infrastructure Levy (CIL) Budget

g.  To defer making a decision on the CIL application for the Denis Healey Centre as set out in paragraph 38 of the report, until the Committee’s CIL Discussion Group has taken place

h.  To approve the minimum conditions as outlined in paragraph 15 of the report

i.  To agree the ring-fence amounts against the 2019/2020 Wellbeing allocation as outlined above and as set out in paragraphs 21-27 of the report

 

17.

Community Comment

To receive any feedback or comments from members of the public on the reports presented to this Community Committee meeting.

 

 A time limit for this session has been set at 10 minutes.

 

Due to the number and nature of comments it will not be possible to provide responses immediately at the meeting; however, members of the public shall receive a formal response within 14 working days.

 

If the Community Committee runs out of time, comments and feedback on the reports may be submitted in writing at the meeting or by email (contact details on agenda front sheet).

 

Minutes:

The following matters were raised by members of the public in relation to the formal committee reports:

 

Harehills Lane – Matters raised as part of the Open Forum had been re-visited in regard to street drinking and the need to progress with a coordinated approach. In response, Members acknowledged this had been an on-going issue and it was confirmed discussions with different LCC departments had already taken place. Further measures had been undertaken in regard to:

·  Community Standards Campaign  in relation to alcohol and other issues in the ward;

·  A Public Space Protection Order;

·  Educating off-licenses.

 

Inspector Preston was in attendance and expressed the complexities surrounding enforcement issues, particularly with the ‘displacement effect’, where street drinkers had been congregating in certain locations and moving on to the next. The Committee identified the complex issues surrounding this and the need for a joined up approach across the board to tackle these issues.

 

Stroke recovery in Leeds – A resident explained about his experience with the stroke association and the minimal help he had received with his aftercare. The resident had reached out to receive a form of poolside physio, in an attempt to gain back some confidence; upon seeking help, he was recommended lessons at the cost of £24 per session.

 

The Head of the Leeds Plan, was in attendance and explained the arrangements which had been looked at as part of the Leeds Health and Care Plan; resources are being looked at to employ physios.

 

The Chair invited the Head of the Leeds Plan to speak with the local resident after the meeting, to address any further concerns.

 

18.

Date and Time of next meeting

To note the date and time of the next meeting as 25th September 2019 at 6pm.

 

Minutes:

RESOLVED – To note the date and time of the next meeting as 25th September 2019 at 6pm.