Agenda and minutes

Outer West Community Committee
Wednesday, 17th July, 2019 1.00 pm

Venue: Farnley Hall Park, Hall Lane, Farnley, Leeds, LS12 5HA

Contact: Debbie Oldham 0113 37 88656 

Items
No. Item

1.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

 

Minutes:

There were no appeals against refusal.

 

2.

Exempt Information - Possible Exclusion Of The Press And Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

Minutes:

There was no exempt information.

 

3.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

 

Minutes:

The Panel were in receipt of the Sub Group Nominations Report which was considered as a late item of business.

 

The Panel further received supplementary information, in relation to the Finance Report (minute 64 refers)

 

4.

Declaration Of Disclosable Pecuniary Interest

To disclose or draw attention to any Disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code Conduct.

Minutes:

No declarations of disclosable pecuniary interests had been declared.

 

5.

Apologies For Absence

To receive any apologies for absence.

Minutes:

Apologies had been received from Councillor Andrew Carter.

 

6.

Open Forum / Community Forum

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee.

 

No matters were raised on this occasion.

 

7.

Minutes of meeting held on 20th February 2019 pdf icon PDF 169 KB

To approve the minutes of the meeting held on 20th February 2019.

Minutes:

RESOLVED – That the minutes of the meeting held 20th February 2019, be agreed as a correct record.

 

8.

Leeds Health and Care Plan - Continuing the conversation pdf icon PDF 335 KB

To consider the report of the Chief Officer Health Partnerships providing an update on the progress made inactions contained within Leeds Health and Care Plan following the previous engagement with the Committee in autumn 2017.

 

(Report attached)

Additional documents:

Minutes:

The Chief Officer Health and Partnerships submitted a report that provided an update on the progress made in actions contained within the Leeds Health and Care Plan following the previous engagement with the committees in autumn 2017.

 

The following were in attendance:

o  Dayle Lynch, Estates Programme Manager, Adults & Health

o  Georgia Blaney, Project Officer, Adults & Health

o  Dr John Keene

 

Dayle Lynch presented the report and provided the Committee with a presentation. The following was highlighted:

  • The strategies and pathways of moving towards a social model of health care;
  • Leeds Health and Wellbeing Strategy 2016-2021;
  • The Leeds Health and Care Plan;
  • Video – providing people with services designed around needs’ and techniques on how people can build on strengths to live independently;
  • Outer West health statistics and information.

 

Commenting on the Health and Care Plan boundaries, Members pointed out that they did not reflect ward boundaries nor area committees. Members requested that officers take away the concerns, and address at a future committee meeting.

 

Members identified mental health had become more prevalent and that reporting figures had become more accurate.

 

In relation to the Local Care Partnership (LCP) appointments set out in the report, Members felt that they needed more time to have discussions and receive further information before agreeing LCP appointment.

 

RESOLVED- To:

a)  note the contents of the report and Members comments

b)  note the overall progress in the delivery of the Leeds Health and Care Plan

c)  defer appointments to the Pudsey LCP until further discussions have taken place

 

9.

Crime Reduction pdf icon PDF 334 KB

To consider the report of the Crime Prevention Officer, introducing a verbal update regarding the work carried out by West Yorkshire Police.

 

(Report and presentation attached)

 

Additional documents:

Minutes:

Chris Joyce, Crime Prevention Officer, was in attendance and provided the Committee with a presentation updating Members on the work carried out by West Yorkshire Police. The following was highlighted:

 

·  Home Office Modern Crime Prevention Strategy 2016

·  National Policing Crime Prevention Strategy

·  Shaping crime prevention by working in schools and educating in a learning environment

·  Visions, values and purposes of what the service wants to achieve

·  Prevention and Problem Solving Strategy 2018/19 and the five strategic areas of the plan including:

-  Places

-  Products

-  Partnerships

-  People

-  Problem Solving

 

A copy of the Prevention and Problem Solving presentation was appended to the covering report.

 

Members queried the methods of reporting, and raised concern that numerous residents had complained. In response, Members noted the offer from the Crime Prevention Officer, to ask a call centre manager colleagues to attend a future committee date. Members requested that further information be provided regarding methods of reporting and contact points to Committee Members.

 

Members expressed the view that relationships which had been built up with Members and the police, had been broken down, specifically in regard to involvement in tasking meetings. In response, Members were informed this was due to GDPR changes, and that this matter had previously been identified by the Scrutiny Board (Environment, Housing and Communities). In summary, the Crime Prevention Officer explained he would report back on this matter, and raise Members concerns.

 

RESOLVED- To:

a)  Note the contents of the presentation.

b)  Request that the actions outlined in the minutes be provided to Committee Members.

 

10.

Outer West Community Youth Summit pdf icon PDF 418 KB

The report of the Community Voice and Influence Officer updates members with feedback, information and recommendations of the Outer West Community Youth Summit held on Monday 22nd October 2018. The purpose of the event was for discussions between young people and elected members, Young people to have a greater understanding of local democracy and consultation with young people in the Outer West wards to prioritise spend of the Outer West Youth Activity Fund 2019/2020.

 

(Report attached)

 

Additional documents:

Minutes:

The Community Voice and Influence Officer submitted a report which updated Members with feedback, information and recommendations of the Outer West Community Youth Summit held 22nd October 2018. The purpose of the event was for discussions between young people and elected members, Young people to have a greater understanding of local democracy and consultation with young people in the Outer West wards to prioritise spend of the Outer West Youth Activity Fund 2019/2020.

 

The following was appended to the report:

o  Findings from the consultation exercise – Appendix 1

o  Feedback from the Youth Summit – Appendix 2

o  Photos from the day – Appendix 3

 

The following were in attendance:

o  Victoria Marsden, Play Strategy Officer

o  Satbinder Soor, Youth Service Manager Localities

o  Andrew Derra, Advanced Youth Work Practitioner

 

The officers in attendance highlighted:

·  Six primary schools, two high schools and one college booked attended the event held 22nd October 2018, with 54 children and young people;

·  The event included an opportunity for young people to learn about democracy;

·  The event provided lunch for the attendees at the Rose Bowl Café in the Leeds Beckett Campus;

·  The Youth Activity Fund consultation activity highlighted the types of activity in order of preference that young people would like to take part in across the area;

·  The Leeds Youth Service are keen to bring students who find it difficult in engaging and it was intended to increase numbers of those students for the Youth Summit;

·  Invites have been sent out to schools for the upcoming Youth Summit and in September, a reminder will be sent to schools.

 

Members discussed a number of matters including:

·  Members raised some concern around event attendance and the difficulties of aiming at those specific children who struggle to engage, and further addressing the balance of male and females.

·  The lack of engagement from schools and receiving responses.

·  Members requested the Youth Summit invite is sent to Committee Members, to enable Members to liaise and contact head teachers to target key schools.

·  Members sought clarity on the feedback schools had received after the event, and were informed each school is provided with a poster of what young people had highlighted during the session and the activities children could get involved in.

·  Members suggested that in order to receive additional engagement from schools, it was of the view that teachers could potentially attend in an early evening, when cover would only need to be provided for an hour. Members further added that it would be worth re-promoting to schools the benefits previous schools had received out of these sessions.

 

RESOLVED – To note the contents of the report and discussions during the meeting

11.

Community Committee Appointments 2019/20 pdf icon PDF 483 KB

To consider a report from the City Solicitor which invites the Community Committee to consider and determine appointments to those designated Outside Bodies, partnerships and organisations as detailed within the report and appendix.

 

(Report attached)

Additional documents:

Minutes:

The report of the City Solicitor requested that the Committee note the appointment of Cllr. Amanda Carter as Chair for the Outer West Community Committee for the duration of the 2019/20 municipal year.

 

The Committee were invited to make appointments to the following:

·  Outside Bodies as detailed at section 18 and Appendix 1 of the submitted report;

·  One representative to the Corporate Parenting Board;

·  Community Committee Champions as listed within the submitted report; and

·  Children’s Services clusters.

 

The submitted report informed Members that the Constitution requires that Community Committees appoint Member ‘Champions’ in several designated areas. The areas are:

·  Environment and Community Safety;

·  Children Services;

·  Employment, Skills and Welfare; and

·  Health, Wellbeing and Adult Social Care

 

The following points were noted:

·  Cllr. S Seary indicated he was willing to continue the role for the Thomas and Sarah Lund’s Almshouse Trust, providing further information is sought and clarified from Governance Services in regard to specific finances and the occupation of a property.

·  Cllr. A Blackburn indicated she would continue the role for Children & Families Clusters – Farnley, and raised some concern that Members were not being informed of meetings, and this was requested that Governance Services look into this issue.

·  The Outer West Committee agreed to split the role of the Champion for Health, Wellbeing and Social Care. In summary, a nomination would be required for Health and Wellbeing and a nomination for Social Care.

 

RESOLVED- To:

a)  Note the appointment of Cllr. Amanda Carter as Chair of the Community Committee for the duration of 2019/20 municipal year

b)  Appoint Cllr. D Blackburn as Vice Chair of the Community Committee for the duration of 2019/20 municipal year

c)  Appoint Cllr. M Harrison to the vacancy on Pudsey Charity

d)  Appoint Cllr. T Smith to the vacancy on Thomas and Sarah Lund’s Almhouse Trust

e)  Appoint Cllr Amanda Carter to Environment and Community Safety Champion

f)  Appoint Cllr. D Blackburn to Employment, Skills and Welfare Champion

g)  Appoint Cllr. P Carlill to Children’s Services

h)  Appoint Cllr. A Forsaith to Social Care Champion

i)  Defer until September appointing to Health, Wellbeing Champion

j)  Appoint Cllr. P Carlill to Pudsey Cluster

k)  Appoint Cllr. A Blackburn to Farnley Cluster

12.

Appointment of Co-optees to Community Committees pdf icon PDF 357 KB

The report of the City Solicitor invites Members to give consideration to appointing co-optees to the Community Committee for the duration of the 2019/2020 municipal year.

 

(Report attached)

Minutes:

The City Solicitor submitted a report which invited Members to give consideration to the appointment of Co-optees onto the Outer West Community Committee for the 2019/20 Municipal year.

 

It was the view of Members that in future there may be a need to appoint

Co-optees for a particular issue/ topic, and that should appointments arise, the Committee would consider this at a later date.

 

RESOLVED – To note the intention to appoint Co-optees onto the Community Committee in the future, and that this would be revisited subject to nominations.

 

13.

Community Committee Nominations to Housing Advisory Panel (HAP) pdf icon PDF 477 KB

The report of the Chief Officer Housing Management seeks Ward Councillor nominations from Outer West Community Committee to the Outer West Housing Advisory Panel (HAP).

 

(Report attached)

Additional documents:

Minutes:

The report of the Chief Officer Housing Management invited nominations from the Outer West Community Committee to the Outer West Housing Advisory Panel (HAP)

 

RESOLVED – To appoint the following Councillors to the Outer West Housing Advisory Panel:

·  Farnley and Wortley – A Blackburn

·  Calverley and Farsley – P Carlill

·  Pudsey – T Smith

 

 

14.

Forward Plan pdf icon PDF 611 KB

The report of the Area Leader introduces the Inner West Community Committee Forward Plan for 2019/20. It details the Community Committee meeting dates and sets out workshop themes, as well as providing an update on engagement with the local communities. The report also highlights the role of the Community Committee Champions and the work of the Community Committee in relation to the Council Constitution and associated delegations which are managed through its sub group structure.

 

(Report attached)

Minutes:

The Area Leader submitted a report that introduced the Outer West Community Committee Forward Plan for 2019/20. The report detailed the Community Committee meeting dates and sets out the workshop themes, as well as an update on engagement with local communities.

 

The Localities Officer presented the report and provided a brief overview of the work programme over the next 2019/20 municipal year.

 

In addition to the themes suggested in the submitted report, Members suggested for the following to be added and considered:

·  Wellbeing funding

·  Crime and anti-social behaviour

 

RESOLVED – That the Forward Plan 2019/20 be noted.

 

15.

Outer West Community Committee Finance Report pdf icon PDF 645 KB

The report of the Area Leader provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2019/20.

 

(Report attached)

Additional documents:

Minutes:

The report of the Area Leader updated the Committees on the budget position for the Wellbeing Fund and the Youth Activity Fund 2019/20 and the current position of the small grants and skips pots.

 

The Committee were advised on the minimum conditions for taking of delegated decisions outside of the Community Committees which were set out at point 14 of the submitted report.

 

Members’ attention was drawn to the following:

·  There is a remaining balance of £42,517 still available for allocation for Wellbeing Revenue in the 2019/20 budget

·  Projects considered and approved by delegated decision:

o  Sports Group, Swinnow Community Centre - £2,350

o  Positive Futures, LED Community Foundation - £4,210

o  Money Buddies, Leeds Money Buddies - £4,123.26

o  Andy’s Youth Project, Youth Services - £2,400

·  0 projects had been declined since the last Community Committee

·  There is a remaining balance of £754 in the Youth Activity Fund

·  Capital budget currently available is £37,600

·  Community Infrastructure Levy (CIL) – there is still £179,073 available to spend with a breakdown as follows:

 

Calverley & Farsley – £34,787

Pudsey – £134,006

Farnley & Wortley - £10,280

 

·  There is still £2,190 available for allocation for Small Grants and Skips Budget 2019/20;

·  Table 3 and 4 of the report set out applications that had been received and approved since the last meeting for:

 

Project

Organisation/Dept

Amount requested

PHAB Club

Prince Philip Centre PHAB Club

£397.81

Leeds Walking Football Club

Leeds Walking Football Club

£500

Community Bingo

Swinnow Community Centre

£356.88

Calverley Carnival

Calverley Project 2000

£500

Bowling

Claremont Grove Community Centre

£426.15

The Great Pudsey Get Together

Pudsey Community Hub

£500

Total spend so far 2019/20:

£2680.84

 

Location of skip

Date

Total

amount

Calverley Allotments

11/04/2019

£128.91

Total spend so far 2019/20:

£128.91

 

 

Members were also asked to consider two Wellbeing Applications and a Small Grant as set out in the supplementary information pack for:

·  Type 2 Diabetes Peer Support Intervention

·  Planters at Pudsey Market

·  Small Grant – two barrier troughs with brackets

 

In addition, Councillor Carlill raised concerns in relation to parking issues in the locality, and requested the Committee consider buying a selection of signs for the Community Committee to take to different schools. During discussion Members agreed with the idea and suggested that 6 parking signs per ward would be satisfactory. Members agreed that £4,000 would be set aside to fund a set of 6 signs per ward.

 

RESOLVED – To:

a)  Noted the current budget position for the revenue Wellbeing Fund for 2019/20, and note consider applications that have been approved / received since the last meeting – Table 1

b)  Note the current budget position for the Youth Activities Fund for 2019/20 and note or consider applications that have been approved / received since the last meeting – Table 2

c)  Note the monitoring information of its funded projects

d)  Note the current budget position for the small grants – Table 3

e)  Note the current budget position for community skips – Table 4

f)  Note the current budget position  ...  view the full minutes text for item 15.

16.

Outer West Community Committee - Update Report pdf icon PDF 478 KB

The report of the Area Leader brings to members’ attention an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue. This report provides regular updates on some of the key activities between Community Committee meetings and functions delegated to Community Committees, Community Champions roles, community engagement, partnership and locality working.

 

(Report attached)

Additional documents:

Minutes:

The Area Leader submitted a report which provided a summary of the work undertaken by the Communities Team based on the priorities identified by the Outer West Community Committee.

 

The following was appended to the report:

 

  • Leeds Anti-Social Behaviour Team Service Review Update
  • Facebook engagement update

 

The Localities Officer introduced the report, highlighting some of the key developments following the previous meeting of the Committee.

 

RESOLVED – That the contents of the report be noted.

 

17.

LATE ITEM - Outer West Sub Group Nominations Report pdf icon PDF 164 KB

To consider the report of the Area Leader seeking nomination to the Outer West Community Committee Sub Groups for 2019/20.

 

Minutes:

The Area Leader submitted a report that sought nominations of the Outer West Community Committee Sub Groups for 2019/20.

 

It was noted that prior to the meeting, Committee Members had received a formal late item including the Sub Group Nominations Report.

 

During discussions, Members considered the addition of a General Purposes Sub Group, and it was agreed that the Committee would make appointments to the Sub Group.

 

RESOLVED – That the following appointments be made:

a)  That Councillors: Amanda Carter, D Blackburn and S Seary be appointed to the Outer West Community Committee’s Environment Sub Group.

b)  That Councillors: Amanda Carter, P Carlill, T Smith and D Blackburn be appointed to the General Purposes Sub Group.

 

18.

Date and time of next meeting

The next meeting of the Outer West Community Committee to be held on Monday 16th September 2019, at 1.00pm

Minutes:

RESOLVED – To note the date and time of the next meeting as Monday 16th September 2019 at 1pm.