Agenda and draft minutes

Outer North West Community Committee
Monday, 23rd September, 2019 1.30 pm

Venue: Greenacre Hall 55 New Rd Side, Rawdon, Leeds LS19 6DD

Contact: DebbieOldham on 0113 37 88656 

Items
No. Item

14.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals against refusal of inspection of documents.

15.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2   To consider whether or not to accept the officers recommendation in respect of the above information.

 

3   If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

Minutes:

There were no exempt items.

16.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

Minutes:

There were no late items.

17.

DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS’

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of

the Members’ Code of Conduct.

Minutes:

There were no declarations of disclosable pecuniary interests.

 

However Cllrs. B and C Anderson declared an interest in Agenda Item 10 – Finance report point 22 of the submitted report as they are both members of the Adel War Memorial Association.

18.

Apologies For Absence

To receive any apologies for absence.

Minutes:

There were no absences.

19.

Minutes - 24th June 2019 pdf icon PDF 271 KB

To approve the minutes of the meeting held on 24th June 2019.

Minutes:

RESOLVED – That the minutes of the meeting held on 24th June be approved as a correct record with the following amendment:

 

Minute 12 – Outer North West Finance Report to include in the resolution approval of the following project:

h) Noted that Members had agreed a Delegated Decision for £5,000 on 26th April 2019 for Horsforth Sheds, St Johns Church, Horsforth.

 

 

 

20.

Matters arising

Minutes:

In relation to Minute 9 Community Committee Appointments 2019/2020, Cllr. Lay requested an update on the position of the Pool/Otley /Bramhope Cluster.

The Committee were informed that the concerns of the Councillors appointed to this cluster had been raised with Children and Families Services, who had arranged a meeting with all Members appointed to the Clusters scheduled for 30th September 2019.

 

Cllr. Lay expressed his disappointment with the meeting as he had hoped to have a one to one on this specific matter. Governance Services offered to take this back to Children and Families Services with the Councillors request.

 

The confirmation of the appointment of Cllrs Lay and B Anderson to the Pool/ Otley /Bramhope Cluster was affirmed.

 

 

21.

Climate Emergency and Air Quality pdf icon PDF 441 KB

To receive the report of Chief Officer, Sustainable Energy and Air Quality which provides an overview of the presentation that will be given to the Community Committee, to provide background on the Climate Emergency and on-going work on air quality.

 

(Report attached)

Minutes:

The Community Committee received a presentation which provided background on the Climate Emergency and on-going work on air quality.

 

Members were informed of the following points:

·  In March 2019 the Council declared a Climate Emergency with the target to work towards net zero by 2030 for the whole city;

·  As part of the climate emergency the Council has committed to undertake a city conversation to include residents, public sector, businesses;

·  The team have attended community events;

·  There had been a 15% response rate to the questionnaire from this area which is the highest in Leeds;

·  Alongside climate change the Council is also focusing on increasing biodiversity across the city with planting schemes, and a more relaxed approach to mowing to encourage nature;

·  Introduction of the Clean Air Zone to improve the air quality through a number of measures including anti-idling campaign, roll out of charge points, changes in the council fleet vehicles to a more green fleet. It was noted that the Council currently have a large fleet of electric vehicles with more due for 2020;

·  Promotion of traffic free days;

·  To avoid dangerous climate change we need to ensure that we stop global warming and keep temperatures below 1.5°C if we carry on at our current rate we would use our total budget for a period up to 2050 within 9 years;

·  There has been a 70% decline in insects;

·  There is a toolkit to explain how individuals can help and make a difference;

·  5 Main themes were listed as:

o  Homes – including energy efficiency, LED lightbulbs, efficient appliances, insulation;

o  Food – including how food is produced, processed, moved, bought and wasted;

o  Stuff – including how we buy and select clothes and how we could repair and reuse clothes;

o  Biodiversity – including tree cover, flowering plants, less mowing, encourage insects

o  Travel – including use more public transport, charging points, change to electric cars.

 

The Committee Community discussed the following points:

·  Electric cars including the benefits and the costs;

·  Air quality at the junction at the top of Pool Bank;

·  Anti-idling in areas of the outer north west particularly outside schools, Councillors welcomed the suggestion of banners to be placed near all schools in the area and suggested that they are also placed at busy junctions;

·  Welcomed the suggestion of more tree planting on the area;

·  The success of the car free day in Otley and that there should be more in the city;

·  Need for all departments to work together especially Parks and Countryside and Planning;

·  Benefits of walking for health and climate change;

·  Need to engage with older people by visiting sheltered housing;

·  Use of social media to communicate with the communities;

·  The need to engage with schools in the area by speaking to head teachers to encourage work within schools and engage children;

·  More transport hubs to increase choice and use of public transport;

·  Airport expansion in relation to air quality.

 

The Climate Emergency Team were invited to attend a workshop of  ...  view the full minutes text for item 21.

22.

Get Set Leeds – Making Leeds a More Active City pdf icon PDF 434 KB

The report of the Director of Public Health provides the Community Committee with an update on the progress made in relation to “Making Leeds a More Active City”.

 

(Report attached)

Minutes:

The report of the Director of Public Health updated the Community Committee on the progress made in relation to ‘Making Leeds a more active city’.

 

The report also provided an overview of ‘Get Set Leeds’ and the promotion of the city wide conversation. Members received a presentation and were informed of the following points:

  • The aim of the Council is to make Leeds the most active city in the UK;
  • The ‘Get Set Leeds’ agenda links into the Climate Emergency agenda and the Health and Wellbeing agenda for the city promoting healthy eating and exercise;
  • To change behaviours to activity and eating to reduce diabetes, cancers, cardio vascular disease, and promote physical and mental benefits and improve life during old age;
  • Cancers within the Outer North West are high although it was suggested by the Members that this is probably due to the fact that more people in this area attend their GP when recognising symptoms and the population of the area are older;
  • GP’s can now write prescription for physical activity;
  • The need to engage all parts of the community and embed physical activity into daily lives;
  • The team are using online survey, community events, focus groups to engage.

 

Members’ discussions included the following points:

·  Use of Housing Advisory Panels to get the message out to those in more deprived areas;

·  To visit sheltered housing to engage with older people;

·  Need to better educate all communities to the benefits of being more active especially those hard to reach groups;

·  Make use of the HUBs to cut across a number of services;

·  There are a number of groups across the Outer North West who do physical activities and it was suggested that the Team contact these groups to find out what they are offering and how they get people involved so that this can be replicated in other areas of the city;

·  Suggested ways to engage were: TV and radio adverts to explain the benefits of exercise; social media; straplines on emails; ask schools to send letters home to parents to encourage the family to take part in daily exercise.

 

The Health and Wellbeing and Adult Social Care Champion invited the Get Set Leeds Team along to a workshop of the Health and Wellbeing sub group.

 

RESOLVED – To:

  • Note the content of the report;
  • Champion the ‘Get Set Leeds’ conversation and the completion of the online survey: getsetleeds.co.uk;
  • Spread the word across networks and communities encouraging people to join the conversation;
  • Share social media posts and links to promotional video and online survey.

 

23.

Finance Report pdf icon PDF 641 KB

To consider the report of the Head of Stronger Communities which provides the Community Committee with an update on the budget position for the Wellbeing Fund, Capital Budget, Youth Activity Fund, as well as the Community Infrastructure Levy Budget for 2019/2020.

 

(Report attached)

Minutes:

The report of the Head of Stronger Communities provided the Community Committee with an update on the Budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy (CIL) budget for 2019/20.

 

Members were informed of the following points:

·  Point 16 -  that the Northwest Leeds Country Park & Green Gateway Trial project had been cancelled and the £11,516 had been returned to revenue and £2, 440 returned to capital budget;

·  The remaining balance of the Wellbeing budget is £84, 971. Table 1 of the submitted report presented a full breakdown of the projects;

·  Members were asked to consider projects listed at points 21 – 31 of the report;

·  Youth Activity Fund projects were presented at Table 2 with a total spend of £56,280 and a remaining balance of £2,885;

·  Table 3 presented the small grants and skips that had been approved with a remaining balance of £1,974;

·  Table 4 of the report set out the remaining balance of capital for each ward. It was noted that the balance for Horsforth required amending;

·  Table 5 showed the amount of Community Infrastructure Levy available to spend in each ward.

 

Cllrs B Anderson and C Anderson briefly vacated the room whilst Members considered the application from the Adel War Memorial Association. Minute 17 refers.

 

Cllr. Campbell declared a non-pecuniary interest in point 25 of the submitted report as he is on the New Yeadon Christmas Lights Committee. He took no part in the consideration of this project.

 

The Community Committee requested that a letter be sent to Safer Leeds to highlight the Community Committees’ view that CCTV should be a central function and not paid for by the Community Committee.

 

Members requested that spend and balance for small grants and skips be broken down into wards in future finance reports.

 

Horsforth Ward Members raised concerns that work to improve the acoustics in the Horsforth Ballroom had not been undertaken, although, money had been approved some time ago. Members were of the view that a time limit of 4 months should be conditioned in which to make the improvements. Members requested that an update be brought back to the next meeting.

 

RESOLVED – To:

a)  Note the wellbeing budget position;

b)  Approve the following:

Project Title

Organisation

Ward covered

Amount Approved

Pool-in-Wharfedale  Community Website

Pool E-News

Adel & Wharfedale

£2,500

AWMA Refurbishment and Electricals Upgrade Project 2019

Adel War Memorial Association

Adel & Wharfedale

£4,200

Yeadon Christmas Lights

The new Yeadon Christmas Lights Committee

Otley & Yeadon

£2,000

Otley & Yeadon CCTV 2019/20

Safer Leeds

Otley & Yeadon

£8,000

Small Grants and skips 2019/20

Communities Team

Otley & Yeadon

£3,000

Bramhope Village Hall Project Phoenix Phase 2

Bramhope Village Hall

Adel & Wharfedale

£9,200 for heating costs

Clubhouse alterations and improvements

Rawdon Cricket Club

Guiseley & Rawdon

£7,000

Horsforth Hall Park – New Play Equipment

Parks & Countryside

Horsforth

£21,215 Condition imposed for money to be spent within 6 months

Extension of play space (Multi-use games area)

Guiseley Primary School

Guiseley & Rawdon

£13,000

 

Defer the  ...  view the full minutes text for item 23.

24.

Update Report pdf icon PDF 504 KB

To receive the report of the Head of Stronger Communities which brings to Members attention the work of the Communities Team, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

 

(Report attached)

Additional documents:

Minutes:

The report of the Head of Stronger Communities updated the Members on the work which the Communities Team is engaged in, based on priorities identified by the Community Committee.

 

The Community Committee Champions updated the Committee and included updates from the Environment and Community Safety champion, Health, Wellbeing and Adult Social Care Champion and the Children’s Services Champion:

·  A ‘belly bin’ has now been provided in Yeadon;

·  The clean-up of leaf fall is to be delayed by 2 weeks to maximise how many leaves are collected in one go;

·  Working on ideas and suggestions to stop fly-tipping;

·  Refuse route review to be undertaken but no date has been specified;

·  Servicing of grit bins;

·  To arrange a workshop of the Environment Sub Group to discuss Climate Emergency;

·  Local Health Care Partnership (LCP) for this area are concentrating on the issue of dementia, each LCP is looking at a different issue;

·  To arrange a workshop of the Health and Wellbeing Sub Group to discuss Get Fit Leeds;

·  Arrangements are being put in place for the Childrens Summit which is due to take place on 11th February 2019, at Leeds Civic Hall.

 

The Committee requested information in relation to Employment Skills and Welfare on University Technology College.

 

Members’ attention was drawn to Appendix 1 which provided Members with information and updates on social media of the Outer North West Community Committee.

 

RESOLVED – To note the content of the report.

25.

Forward Plan 2019/2020 pdf icon PDF 616 KB

To consider the report of the Head of Stronger Communities which details the Community Committee meeting dates and sets out workshop themes, as well as providing an update on engagement with the local communities.

 

(Report attached)

Minutes:

The report of the Head of Stronger Communities provided an update on the Outer North West Community Committee Forward Plan 2019/20.

 

Members’ attention was drawn to table 1 in relation to workshops. It was noted that the Environment and Community sub group workshop on Climate Emergency and Health and Wellbeing and Adult Social Care sub group workshop on Get Fit Leeds would be added.

 

Table 2 set out the membership of the Community Committee sub groups. Members discussed the membership and the following membership was agreed:

Environment and Community Safety Sub Group

·  Cllr. B Anderson

·  Cllr. C Campbell

·  Cllr. D Collins

·  Cllr. P Wadsworth

Children and Families Sub Group

·  Cllr. P Latty

·  Cllr. J Shemilt

·  Cllr. B Flynn

·  Cllr. S Lay

Transport Sub Group

·  Cllr. P Wadsworth

·  Cllr. B Anderson

·  Cllr. R Downes

·  Cllr. J Taylor

Health, Wellbeing and Adult Social Care Sub Group

·  Cllr. G Latty

·  Cllr. C Anderson

·  Cllr. S Lay

·  Cllr. J Shemilt

 

Members requested that dates need to be added to electronic diaries.

 

It was noted that the Communities Team would be able to services 2 meetings per sub group per year.

 

RESOLVED – To note the content of the report.

 

26.

Date and time of next meeting

The next meeting of the Outer North West Community Committee will be on Monday 2nd December 2019 at 1.30pm. The venue to be confirmed.

Minutes:

The next meeting of the Outer North West Community Committee will be on Monday 2nd December 2019, at 1.30pm, at Greenacre Hall.

 

Members were in agreement that the next 3 meetings of the Community Committee would be held at Greenacre Hall.

27.

Any other business

Minutes:

Cllr. Campbell brought to the attention of the Committee that Outer North West Community Committee do not have an appointed representative on the Leeds Bradford Airport Consultative Committee (LBACC). It was noted that Cllr. Wadsworth is a strategic representative for Leeds City Council on the LBACC.

 

Members were informed that Inner North West Community Committee would be appointing a representative to the LBACC. Members discussed this issue and were of the view that Outer North West Community Committee should have a Community Committee representative. It was noted that Cllr. Campbell had been corresponding with Governance Services on this matter.