Agenda and draft minutes

Outer West Community Committee
Monday, 4th November, 2019 1.00 pm

Venue: Pudsey Civic Hall (Owlcotes Room) Dawsons Corner, Pudsey LS28 5TA

Contact: Debbie Oldham 0113 37 88656 

Items
No. Item

82.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

 

Minutes:

There were no appeals against refusal of inspection of documents.

83.

Exempt Information - Possible Exclusion Of The Press And Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

Minutes:

There were no exempt items.

84.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

 

Minutes:

Here were no formal late items. However, with the permission of the Chair supplementary information was circulated to Members in relation to Agenda Item 9 – Finance Report.

85.

Declaration Of Disclosable Pecuniary Interest

To disclose or draw attention to any Disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code Conduct.

Minutes:

No declarations of disclosable pecuniary interests were made.

 

86.

Apologies For Absence

To receive any apologies for absence.

Minutes:

There were no apologies.

87.

Open Forum / Community Forum

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

On this occasion no members of the public wished to speak.

88.

Minutes pdf icon PDF 151 KB

To approve the minutes of the meeting held on 16th September 2019.

Minutes:

RESOLVED – That the minutes of the meeting held on 16th September 2019, be approved as a correct record.

89.

Matters arising

Minutes:

Further to minute 11 of the meeting held on 17th July 2019 Members received an update regarding appointments to the Thomas and Sarah Almshouse Trust.

 

Members were advised that due to concerns raised in relation to the Trust, the Conservative Group Whip had asked the 2 conservative group appointments of both Cllrs Seary and Smith be withdrawn, leaving 2 vacancies.

 

In response to Members’ queries it was noted that the Head Of Democratic Services, Head of Legal Services and the Director of Resources and Housing were continuing to look at the status of the Trust and consider what arrangements are currently in place to support any Trustees appointed by the Council.

 

Members of the Community Committee were of the view that this was the correct approach and that a report be brought back to this Committee informing them of the progress made and with recommendations on how to proceed.

 

RESOLVED

 

a)That the withdrawal of the 2 current appointments to the Trust be noted and agreed.

b)That a report be submitted to a future meeting of this Committee setting out the status of the Trust and what arrangements are to be put in place to support any Trustees that may be appointed by the Council.

 

90.

Leeds Anti-Social Behaviour Service Review Update pdf icon PDF 463 KB

The report of Leeds Anti-Social Behaviour Team provides the Outer West Community Committee with an update on the Leeds Anti-Social Behaviour Team Service Review.

 

(Report attached)

Minutes:

The report of the Leeds Anti-Social Behaviour Team provided an update on the teams service review.

 

The Community Committee were informed of the following key points:

·  The triage system currently has three staff and the service was looking to employ two more staff in this area;

·  Leeds Anti-Social Behaviour Team (LASBT) were working together with Housing to address a number of issues;

·  The creation of a community MARAC which would look at complex cases via the Tasking Group;

·  Review and mediation provision is currently going through the procurement process;

·  There is to be a meeting on 13th November to discuss the new website for issues in relation to noise which will provide better guidance to customers on what the service can and cannot provide;

·  A communication plan in relation to Anti-social behaviour has been developed which is more customer focuses;

·  New premises for the West Team still need to be found and this is ongoing;

·  Anti-Social Behaviour Strategy has been drafted although this is still being reviewed.

 

Responding to questions from Members the Community Committee were advised of the following:

·  There are currently 22 staff on the West Team including 2 police officers a 1 victim support officer. It was noted that the police officers and the victim support officer required their own desk due to the confidential nature of their workloads;

·  The new system as presented would provide a more consistent approach to addressing issues;

·  There is a current hotspot in the Whincovers with youths causing a nuisance and work is currently being undertaken with partners in the area to come up with actions to address this problem;

·  The youths are not always from the area where the nuisance is with youths travelling into the area from outside.

 

Members were grateful that there will be a police presence at each of the venues for the Christmas Lights switch on. Members were pleased with the actions of the police and LASBT in relation to recent issues in the Outer West area.

 

RESOLVED - To note the content of the report.

 

Cllr Ann Blackburn joined the meeting at 13:10 during this item.

 

 

91.

Finance Report pdf icon PDF 760 KB

To consider the report of the Head of Stronger Communities which provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2019/2020.

 

(Report attached)

Additional documents:

Minutes:

The report of Head of Stronger Communities provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2019/20.

 

Members’ attention was drawn to the following key points of the report:

·  Table 1 which showed the Wellbeing revenue spend and balance;

·  Points 30-32 which provided monitoring information which had been provided in relation to the Summer Bands 2019 project;

·  Table 2 listed the projects that had been funded through the Youth Activities Fund 2019/20, a total of £64,503 has been allocated leaving a remaining balance of £754;

·  Table 3 and 4 listed the small grants and community skips which have been funded, with a remaining balance of £818.32. Supplementary information circulated to Members requested Members consideration for a top up to the Small Grants and Community Skips Fund;

·  Point 37 noted that Capital budget has £37,600 available to spend it was noted that Members had agreed to split the balance of capital money between the three wards;

·  Point 38 presented the Community Infrastructure Levy (CIL) Budget with a breakdown of spend for each ward listed in Table 5.

 

Members considered applications set out at points 20 to 26 of the submitted report. Three applications in relation to Pudsey Grit Bins, re-roofing of Tyersal Club and Small Grants and Skips top up were circulated to Members for consideration as supplementary information.

 

Members requested that it should be publicised when the Community Committee have provided money for projects particularly in the case of the Summer Bands. It was noted that not all the Summer Bands were funded by the Community Committee but were funded separately by Ward Members using MICE money.

 

Members discussed the refilling of grit bins.

 

Members requested more information in relation to CIL money. Specifically when the next contributions might be expected and how much so that they can start planning for future projects.

 

RESOLVED – To note:

a)  Details of the Wellbeing Budget position (Table1)

b)  Wellbeing proposals (point 20-26

Project

Organisation

Amount

Outcome

Ward

Budget

Changing Room Interiors

Wortley Football Club

£3,500

APPROVED

Farnley & Wortley

Farnley & Wortley CIL

Supply of new chairs

Old Farnley and District Community Association

£1,350

APPROVED

Farnley & Wortley

Wellbeing

Outer West CCTV

Leeds Watch

£5,000

APPROVED

All Wards

Wellbeing

Park Safe at Westroyd

Westroyd Primary School & Nursery

£990

DECLINED

Calverley & Farsley

 

Calverley & Farsley SID’s

Leeds City Council Highways

£18,400

APPROVED

Calverley & Farsley

Calverley & Farsley CIL & Capital

Farsley Ring Road Tree Planting

Leeds City Council Parks & Countryside

£12,000

APPROVED

Calverley & Farsley

Calverley & Farsley Capital & S106 money

Summer Bands 2020

 

£3,250

APPROVED IN PRINCIPLE

All Wards

Wellbeing 2020/21

Pudsey Grit Bins x 50

Leeds City Council Communities Team

£8,861

APPROVED

Pudsey

Pudsey CIL

Re-roofing Tyersal Club

Tyersal Residents Association Community Centre

£6,275

APPROVED

Pudsey

Pudsey Capital

Small Grants and Skip Top-up

Leeds City Council Communities Team

£1,000

APPROVED

All Wards

Wellbeing

 

c)  Monitoring information of its funded projects (point 30-32);

d)  Details of the Youth Activities Fund  ...  view the full minutes text for item 91.

92.

Update Report pdf icon PDF 888 KB

To receive the report of the Head of Stronger Communities which brings to Members attention an update of the work which the Communities Team is in engaged in, based on priorities identified by the Community Committee. It also provides opportunity for further questioning, or to request a more detailed report on a particular issue.

 

(Report attached)

Minutes:

The report of the Head of Stronger Communities provided the Committee with an update of the work which the Communities Team is engaged in, based on the priorities identified by the Community Committee.

 

Members’ attention was drawn to point 8 of the submitted report in regards to the next meeting of the Environment sub group which is due to take place on Tuesday 17th December at 2pm at Farnley Hall, Parks and Countryside will be attending the meeting to discuss the delivery of the Leeds Parks and Green Spaces Strategy consultation.

 

Points 25-27 of the submitted report updated Members on the Peer Inspections and it was noted that a full report would be provided to all Members in November 2019. Members requested a list of youth activity projects which had been most popular to assist with future decision making.

 

The Committee noted that the Youth Summit had taken place on 2nd October 2019, and had been a success.

 

RESOLVED – To note the content of the report.

 

 

 

 

Chairs Comment

The Chair informed the Members that Karen the Communities Officer was moving from Outer West Community Committee. However, she would be remaining in the Communities Team to support the Inner West Community Committee.

The Chair invited the Head of Stronger Communities who was in attendance at the meeting to introduce herself. Liz introduced herself and also Jonny who would be the new Communities Officer for the Outer West Community Committee.

 

The Members welcomed Jonny to the Committee and thanked Karen for her work and support to the Outer West Community Committee.  

93.

Date and time of next meeting

The next meeting of the Outer West Community Committee will be on Wednesday 19th February 2020, at 1pm.

Minutes:

The next meeting of the Outer West Community Committee will be on 19th February 2020 at 1pm. The venue is still to be confirmed.