Agenda and draft minutes

Outer North East Community Committee
Monday, 23rd September, 2019 5.30 pm

Venue: John Rylie Centre, Barwick in Elmet, Leeds, LS15 4JB

Contact: John Grieve 0113 37 88662 

Items
No. Item

20.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

 

Minutes:

There were no appeals against the refusal of the inspection of Documents.

 

21.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

1 To highlight reports or appendices which officers have identified as   containing exempt information, and where officers consider that the   public interest in maintaining the exemption outweighs the public   interest in disclosing the information, for the reasons outlined in the   report.

 

2  To consider whether or not to accept the officers recommendation in   respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

 No exempt items or information have been identified on the agenda

 

Minutes:

There were no items identified where it was considered necessary to exclude the press or public from the meeting due to the confidential nature of the business to be considered.

 

22.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

 

Minutes:

There were no late items of business identified.

23.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Councillor G Wilkinson

24.

DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct

Minutes:

There were no declarations of any disclosable pecuniary interests.

 

25.

OPEN FORUM

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 

Minutes:

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for Members of the Public to make representations or to ask questions on matters within the terms of reference of the Community Committee.

 

On this occasion, there were no matters raised under this item by Members of the Public.

 

26.

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 275 KB

To confirm as a correct record the minutes of the meeting held on 17th June 2019.

 

 

(Copy attached)

 

Minutes:

The minutes of the previous meeting held on 17th June 2019 were confirmed as a true and correct record.

 

27.

MATTERS ARISING FROM THE MINUTES

To consider any matters arising from the minutes (If any)

 

Minutes:

Community Committee Appointments 2019/2020 (Minute No.13 referred) – With reference to the role of Community Committee Champions, the Chair reported that following discussion with Members it had been suggested that in addition to Employment, Skills and Welfare, Councillor M Robinson be also appointed as the Community Committee Champion for Environment & Community Safety.

 

RESOLVED – That Councillor M Robinson be appointed as the Community Committee Champion for Environment & Community Safety.

28.

Outer North East Community Committee - Climate Emergency and Air Quality pdf icon PDF 529 KB

  To consider a report by the Chief Officer, Sustainable Energy and Air Quality which provides background on the Climate Emergency and the on-going work on air quality.

 

(Report attached)

 

 

Minutes:

The Chair introduced and welcomed Andrew Hickford, Project Manager, Resources and Housing who spoke on the recent Leeds Climate Emergency Declaration and “the Big Leeds Climate Conversation” which aims to raise awareness of the need to tackle climate change, find out whether individuals are willing to take action, and explore what residents think about a number of ideas to cut emissions.

Members were informed the Big Leeds Climate Conversation would help develop a citywide plan to work towards becoming a carbon-neutral city by 2030. Residents were being encouraged to take part in an online questionnaire and have had opportunity to take part in conversations about climate change events around the City. Council officers, members of the Leeds Climate Commission and volunteers have had a presence at a number of events and meetings held across the city as part of the campaign.

It is intended that a report summarising the findings of the conversation and an action plan arising from it will be presented to the council’s Executive Board in December 2019.

In offering comment, Members expressed the view that often the response to action was poor, a recent example was the granting of planning permission for 1100 houses in Wetherby. Ward Members said this was not a suitable location for such a large development, it did not meet the test of sustainability, all residents would require a motor vehicle to travel to and from the site, Ward Members, the Town Council and local residents were of the view that the development would be incompatible with the Council’s declaration of a Climate Change Emergency.

In responding, the Project Manager said people need to demonstrate their passion by completing the online questionnaire and put pressure on the Council’s programmes.

Members queried the involvement of local schools in the Air Quality Schools Programme and asked how other schools could become involved.

Members were informed that pupils from Allerton C of E, Wigton Moor and Brodetsky Primary Schools were involved in the Air Quality Schools Programme, participating in; transport surveys, workshops on air quality and anti-idling campaigns outside schools. In terms of reaching out to other schools, it was suggested that the Children and Families website would be able to provide details as to how to become involved together with the Family of Schools.

Commenting on the provision of electric vehicle charging point, it was noted that there were 4 in the Outer North East area. Members queried if there were any proposals to provide EV charging points at: Lotherton Hall and the Arium.

In responding the Project Manager said it was understood there were proposals for EV charging at Lotherton Hall, plans for the installation at the Arium were pending additional works to the site, the power supply being completed but installations were under review.

Referring to air quality, Members referred to the use Photocatalytic paint/ materials which was claimed could help improve air quality and to keep surfaces looking cleaner for longer. It was understood that developers had approached the Council with  ...  view the full minutes text for item 28.

29.

Get Set Leeds – Making Leeds a More Active City (getsetleeds.co.uk) pdf icon PDF 434 KB

To consider a report by the Director of Public Health, the Chief Officer Consultant in Public Health and the Head of Active Leeds, which seeks to provide an update on the progress made in relation to “Making Leeds a More Active City” including an update on the development of the Physical Activity Social Movement and Ambition for Leeds, an overview of “Get Set Leeds” and starting the city wide conversation.

 

 

(Report attached)

 

 

Minutes:

Prior to the start of the following item, the Chair apologised to officers for their delayed reporting, she thanked them for their patience explaining that the previous item had taking longer than anticipated.

 

The Chair introduced and welcomed Neil Jones, Active Leeds Partnership Manager and Martin Lee, Active Leeds Health Programme Manager, City Development who addressed the Committee on “Making Leeds a More Active City”.

 

In providing background information Members viewed a promotional video “Get Set Leeds”

 

The Active Leeds Partnership Manager explained that as part of the Best Council Plan, Health & Wellbeing Strategy and the Healthy Weight Declaration the City Council were committed to co-producing a physical activity ambition with the city.

 

Officers reported that the development of a new Physical Activity Ambition would set a long term agenda for change. It was founded on the basis that a more physically active city would help to deliver many of the city’s outcomes and priorities as well as reflecting both the NHS 10 Year Plan and Prevention Green paper.

 

Members were informed that physical activity was cross cutting given its contribution to so many outcomes across council priorities. In particular the new Ambition would support the Health and Wellbeing Strategy, Leeds Health and Care Plan, Inclusive Growth, Climate Emergency outcomes and address findings of the Joint Strategic Assessment.

 

Officers said that increasing physical activity had the potential to improve the physical and mental health and wellbeing of individuals, families, communities and the city as a whole. As well as being physically active, it was important that all adults and children minimise the time spent being sedentary (sitting) for extended periods. It was the view of officers that there was strong evidence to suggest that an active lifestyle was essential for physical and mental health and wellbeing.

 

Commenting on the video, Members welcomed and were supportive of its contents, however, there was no association with Leeds included in the video and Members considered this to be an omission

 

In responding officers welcome the comments, suggesting more local people were likely to respond if they knew it was about Leeds.

 

Members noted that the rates of people recorded as having Diabetes was rising slowly across Leeds, however in the Outer North East the rates were lower than the Leeds average.

 

Members were informed that being active could reduce the risk of developing diabetes by 30-40%. People with diabetes could reduce their need for medication and the risk of complications by being more active.

 

Referring to the on-line survey Members suggested there was a higher rate of older people in the Outer North East Area, so could paper copies of the survey be provided.

 

Officers confirmed that some paper copies would be made available.

 

In offering ideas for engagement Members suggested: General Practitioners, Sport Clubs be approached and that the initiative should also be linked to the Climate Emergency Agenda.

 

In summing up the Chair said this was an key initiative, keeping active was very important and should be a city wide obsession.  ...  view the full minutes text for item 29.

30.

Heavy Goods Vehicles in Wetherby pdf icon PDF 414 KB

To receive an update from the Head of Transportation, City Development, which seeks to address the issue of heavy goods vehicles (HGV’s) in the Wetherby ward.

 

(Report attached)

 

 

 

Additional documents:

Minutes:

The Chair introduced and welcomed Andrew Hall, Head of Transportation, City Development to the Outer North East Community Committee.

 

By way of background Councillor Robinson said that there was real concern from Ward Members and local residents that the A659 in the villages of Collingham and Harewood had particular worries about HGVs using this route as a “rat run” or “short cut” especially since the A1 upgrade, and other communities had raised concerns about HGVs using the A58 or town centres.

 

Other Members also expressed the view that the A61 Harewood junction was a bottle neck that didn’t allow HGVs easy access due to the space limitations of houses close to the road and parked vehicles.  HGVs parking in lay-bys around the area when there was a safer and more secure HGV parking available close by was also an issue.

 

In responding the Head of Transportation said that an analysis of the data distribution of HGVs across the whole of the city network suggested that HGV traffic accounted for 2-3% of the total amount of traffic on the network and that the data for the Outer North East area was no different to the rest of the city.

 

Members appreciated that in many instances vehicular access was required but many HGVs were using Collingham as a “rat run” when other routes were available.

 

Members were informed that it was the duty of highway officers to look at the network as a whole and there were very few restrictions on the majority of the network, other areas of the city had similar issues.

 

Members expressed the view that more weight should be given to the quality of life, some form of intervention was required HGV traffic needs to be influenced away from Wetherby or enforcement action should be considered.

 

The Head of Transportation suggested that the East Leeds Orbital Route (ELOR) would be on stream with a few years and this would provide alternative routes in and around the Outer North East area.

 

Members were of the view that some form of HGV management plan was required.

 

The Chair thanked Mr Hall for his attendance and contribution, commenting that it was the view of Members that HGVs in the Outer North East Area was a significant issue and would not go away.

 

 

31.

Harewood & Wetherby Holiday Activity Programme 2019-2020 - Interim Report pdf icon PDF 240 KB

The Head of Stronger Communities submitted a report which provided an update on the progress of the Harewood & Wetherby Holiday Activity Programme 2019-2020.

 

(Report attached)

 

 

Minutes:

The Chair introduced and welcomed Shaun Mulhern, Partnership Development Manager, Boston Spa School Sport Partnership who provided an update on the Harewood & Wetherby Holiday Activity Programme 2019-20.

 

Members were informed that the Harewood & Wetherby Holiday Activity Programme operated throughout the North East Leeds cluster providing high quality physical education to students across 8 secondary schools.

 

It was reported that in 2018, 445 students participated in a variety of events, attendance for the 2019 period so far was significantly down with only 161 students having participated.

 

In offering comment, Members suggested that engagement needs to take place with the students to determine what type of activities/ events that should be held, the challenge was to make more people want to attend

 

Members queried how students were notified of the events.

 

Members were informed that information about the events/ activities was notified to the schools, it was then for the schools to inform the students.

 

It was suggested that the method by which students are notified may need be reviewed.

 

The Chair thanked Mr Mulhern for his attendance and presentation.

 

RESOLVED – That the update on the Harewood & Wetherby Holiday Activity Programme 2019-20 be noted

 

32.

Neighbourhood Planning - Update pdf icon PDF 326 KB

To receive a report from the Chief Planning Officer which provides an update on Neighbourhood planning activity in the Outer North East area.

 

 

(Report attached)

 

 

Additional documents:

Minutes:

The Neighbourhood Planning Officer submitted a report which provided an update on the neighbourhood planning activity in the Outer North East area of the city.

 

The report highlighted:

 

Made Neighbourhood Plans in Outer North East:

 

·  Alwoodley

·  Bardsey-cum-Rigton

·  Barwick in Elmet and Scholes

·  Boston Spa

·  Bramham-cum-Oglethorpe

·  Clifford

·  Collingham

·  Linton

·  Scarcroft

·  Thorp Arch

·  Walton

Alwoodley

 

Stage: Made

 

·  The Parish Council is currently considering a review of the neighbourhood plan. Officers and a consultant have been advising on this.

Barwick-in-Elmet and Scholes

Stage: Made

 

·  The Parish Council is currently considering a partial review of the neighbourhood plan in respect of a Local Green Space designation.

Aberford and District

 

Stage: Post-Examination

 

·  The neighbourhood plan has been examined by Ann Skippers who has recommended that the plan, subject to modification, can proceed to a referendum.

·  The referendum is scheduled to take place on Thursday 31 October.

Wetherby

 

Stage: Examination

·  Terry Heselton has been appointed as the independent examiner for the Plan.

·  At the request of the examiner, a number of the submission documents and maps were updated to reflect changes in legislation and national planning policy. Further consultation took place on the updated documents between 22nd July and 2nd September.

·  It was anticipated that the draft examination report will be received within 6 weeks.

Other Neighbourhood Plans in Preparation

 

·  Shadwell Parish Council are preparing to submit their plan for independent examination, which is anticipated in the autumn. The Parish Council is currently working to ensure that the submission documents are robust and ready for the independent examination process. 

·  East Keswick Parish Council conducted pre-submission consultation between June and August. Officers will be meeting with the Parish Council in due course to work through the representations made and changes to make to the draft plan as appropriate.

·  Thorner: Officers met with the Steering Group in July to agree next steps. The group are currently preparing a revised draft plan with support of officers.

RESOLVED – That the contents of the report be noted

33.

Outer North East Community Committee - Update Report pdf icon PDF 537 KB

To consider a report by the Head of Stronger Communities which provides and update on the work of the Communities Team and the work it is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

 

The report also provides regular updates on some of the key activities between Community Committee meetings and functions delegated to Community Committees, Community Champions roles, community engagement, partnership, locality working and also seeks Members support in putting forward nominations for the Compassionate City Awards

 

 

(Report attached)

 

 

Additional documents:

Minutes:

The Head of Stronger Communities submitted a report which provided an update of the work which the Communities Team are engaged in, based on priorities identified by the Community Committee. The report also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

The report includes regular updates on some of the key activities between Community Committee meetings and functions delegated to Community Committees, Community Champions roles, community engagement, partnership and locality working.

 

Included within the report were details of the Leeds Compassionate City Awards. Members noted that the deadline for receipt of nominations (a person, group or organisation for one of the ten categories) was 30th September 2019.

 

In the discussion that followed Members suggested that any individual or group who had received a grant from this Committee should be nominated for the Leeds Compassionate City Awards

 

RESOLVED –

 

(i)  That the contents of the report be noted

 

(ii)  That any individual or group who had received a grant from this Committee be nominated for the Leeds Compassionate City Awards

34.

Outer North East Community Committee - Finance Report pdf icon PDF 492 KB

  To consider a report by the Head of Stronger Communities which provides an update on the budget position for the Wellbeing Fund, Youth Activity Fund, as well as the Community Infrastructure Levy Budget for 2019/20.

The report also seeks a contribution from the Wellbeing Fund towards a city wide scheme to tackle period poverty in Leeds.

 

 

(Report attached)

 

 

Additional documents:

Minutes:

The Head of Stronger Communities submitted a report which provided an update on the current position of the Outer North East Community Committee’s budgets and set out details of applications seeking Wellbeing Revenue Funding and Youth Activity Funding. Included within the report were:

 

·  Details of the Wellbeing Budget position

·  Wellbeing proposals for consideration and approval

·  Details of projects approved via Delegated Decision

·  Monitoring information of its funded projects

·  Details of Youth Activities Fund (FAF) position

·  Youth Activities Fund proposals for consideration and approval

·  Details of the Community Infrastructure Levy Budget

·  Period Poverty Briefing Note

Preet Kundhi, Localities Officer, presented the report and responded to Members comments and queries.

 

Detailed discussion ensued on the contents of the report together with the appendices which included:

 

·  Available funding for the current financial year.

·  Clarification around some of the projects seeking financial assistance.

RESOLVED –

 

(i)  To note the Wellbeing Budget Position 2019/20 (Table No.1 referred)

 

(ii)  That the following Wellbeing Projects be determined as follows:

Project

Organisation

Amount Granted (£)

 

Anti-Vehicle/ Horse Friendly Barrier on Public Bridleway, Barwick No.44

 

 

Parks & Countryside, Leeds City Council

 

£2,000

(Harewood)

 

History Board for Walton Village

 

Walton Parish Council

 

£2,510

(Wetherby)

 

 

St Barnabas Church, Alwoodley Car Park, Re-surfacing and Line Marking

 

 

 

St Barnabas Church

 

£1,000

(Alwoodley)

 

Stables Lane CCTV

 

Safer Leeds

 

£1,488

(Wetherby)

 

 

Wetherby Arts Festival 2019

 

Wetherby Arts Festival

 

£2,000

(Wetherby)

 

 

Environmental Improvements to the Neighbourhood

 

Cleaner Neighbourhood Team, Leeds City Council

 

£630

(Wetherby)

 

Skips

 

Harewood Councillors

 

£600

(Harewood)

 

 

Period Poverty in Leeds

 

Children’s and Families

 

£,1,500

Alwoodley, Harewood & Wetherby)

 

 

(iii)  To note that since the last meeting on 17th June 2019, the following project had been considered and approved by DDN: “Chippies Quarry”

 

(iv)  To note the Monitoring information of funded projects

 

(v)  That the following Youth Activity Projects be determined as follows

:Project

Organisation

Amount Granted (£)

 

Tempo FM – Radio Academy

 

Wetherby Community Radio Ltd

 

£3,500

Wetherby

 

 

Harewood & Harewood Holiday Activity Programme 2019-2020

 

 

Boston Spa School Sport Partnership

 

£10,000

Harewood & Wetherby

 

Wetherby U13 Girls

 

 

Wetherby Athletic Junior Football Club

 

£600

Wetherby

 

 

Friends at Home

 

The Friendship Circle of Leeds

 

£500

Alwoodley

 

 

(vi)  To note the details of the skips approved (Table No.3 referred)

 

(vii)  To note details of the Community Infrastructure Levy, as referred to in paragraph 46 of the submitted report

 

35.

Outer North East Community Committee - Forward Plan 2019/20 pdf icon PDF 616 KB

To consider a report by the Head of Stronger Communities which sets out the Outer North East Forward Plan for 2019/20. The report details the Community Committee meeting dates and sets out workshop themes, as well as providing an update on engagement with the local communities.

 

The report also highlights the role of the Community Committee Champions and the work of the Community Committee in relation to the Council Constitution and associated delegations which are managed through its sub group structure.

 

(Report attached)

 

 

 

 

 

Minutes:

The Head of Stronger Communities submitted a report which provided an update on the Outer North East Community Committee Forward Plan for 2019/20. The report detailed the Community Committee meeting dates and set out proposed workshop themes, as well as providing an update on engagement with the local communities.

 

In addition to a workshop session on “Dementia Training” as suggested at the previous meeting, further workshop be arranged in respect of the following:

 

·  Climate Emergency

·  Environment Tree Planting

In light of the Council’s declaration of a Climate Emergency, Members took the view that climate emergency was a key priority and the Workshop should be held at the earliest opportunity with the appropriate Chief Officer in attendance.

 

RESOLVED –

 

(i)  That the contents of the report by noted

 

(ii)  That arrangements be made for Members of the Outer North East Community Committee to receive a Workshop Session on the Climate Emergency at the earliest opportunity with the appropriate Chief Officer in attendance

 

36.

Date and Time of Next Meeting

To note that the next meeting will take place on Monday, 9th December 2019 at 5.30pm in the Alwoodley Community Hall, The Avenue, Leeds, LS17 7NZ

 

Minutes:

RESOLVED – To note that the next meeting will take place on Monday, 9th December 2019 at 5.30pm at  Alwoodley Community Hall, The Avenue, Leeds, LS17 7NZ