Agenda and draft minutes

Executive Board
Wednesday, 4th September, 2019 1.00 pm

Venue: Civic Hall, Leeds

Contact: Governance Services 

Webcast: View the webcast

Items
No. Item

SUBSTITUTE MEMBER  Councillor A Lamb

 

52.

Substitute Member

Additional documents:

Minutes:

Under the provisions of Executive and Decision Making Procedure Rule 3.2.6, Councillor A Lamb was invited to attend the meeting on behalf of Councillor A Carter, who had submitted his apologies for absence from the meeting.

 

53.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If the recommendation is accepted, to formally pass the following resolution:-

 

RESOLVED –  That, in accordance with Regulation 4 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of those parts of the agenda designated as exempt  on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information.

 

 

 

Additional documents:

Minutes:

The agenda contained no exempt information requiring the exclusion of the press and public.

 

54.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

Additional documents:

Minutes:

With the agreement of the Chair, a late item of business was admitted to the agenda entitled, ‘Update on Leeds City Council’s Preparations for the UK’s exit the European Union’.

 

The report was not included within the agenda as originally published on 27th August 2019 given the uncertain and fast-developing nature of this issue at a national level which impacts upon the preparations being made locally and also to provide the Executive Board with the most up to date information possible. Given that national planning has increased significantly since the formation of a new government in July 2019 and that the Executive Board was last updated on this matter on 20th March 2019, it was deemed necessary to consider the matter prior to the next ordinary Executive Board meeting. (Minute No. 57 refers).

 

Although not a formal late item of business, the Chair also agreed to accept an addendum to the report entitled, ‘Leeds Core Strategy Selective Review Update’ which provided an update to the covering report and copies of the Inspectors Report; the Adoption Version of the Core Strategy Selective Review and associated documents. (Minute No. 56 refers).

 

55.

Declaration of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

 

Additional documents:

Minutes:

There were no Disclosable Pecuniary Interests declared at the meeting.

 

CLIMATE CHANGE, TRANSPORT AND SUSTAINABLE DEVELOPMENT

56.

Leeds Core Strategy Selective Review Update pdf icon PDF 251 KB

To consider the report of the Director of City Development which seeks Executive Board’s recommendation to full Council that it notes the Inspector’s final Report on the Core Strategy Selective Review (CSSR); accepts the Inspector’s recommended ‘Main Modifications’ and adopts the CSSR (subject to any further non material additional modifications being made in advance of consideration by Council).

 

(Cover report attached, with appendices to follow)

Additional documents:

Minutes:

Further to minute 207 of the meeting held 16th May 2019, the Director of City Development submitted a report on the Inspector’s final Report on the Leeds Core Strategy Selective Review (CSSR). The report sought the Board’s recommendation to Council that Council accept the Main Modifications recommended by the Inspector and adopts the revised Core Strategy (subject to any further non material additional amendments being made in advance of consideration by Council).

 

The report outlined the schedule of Main Modifications recommended by the Inspector to make the Plan sound, which include only one slight amendment to those issued in February 2019 which had been the subject of public consultation during May and June 2019. Consultation responses had been considered by the Inspector prior to the Inspector’s report being published on 27th August 2019.

 

It was noted that prior to the meeting, an addendum to the report had been submitted to Board Members for consideration, which provided an update to the covering report along with the following documents:

Appendix 1: Inspector’s Report and Main Modifications to the Publication Draft CSSR

Appendix 2: Adoption Version Core Strategy Selective Review

Appendix 3: Equalities Impact Assessment

 

RESOLVED

 

a)  That, in noting the submitted report together with the supplementary information as detailed above, the Executive Board recommends that Council notes the Inspector’s final Report of the Leeds Core Strategy Selective Review and accepts the Main Modifications of the Inspector as detailed in her Report (August 2019) included at Appendix 1 of the submitted report;

b)  That Executive Board recommends that Council adopts the Core Strategy Selective Review (version for Adoption) included at Appendix 2 of the submitted report, with effect from 11th September 2019, pursuant to Section 23 of the Planning and Compulsory Purchase Act 2004 (as amended); and,

c)  That Executive Board recommends that Council notes the Core Strategy policies that will be superseded by the Plan (as set out in Appendix 1a of the Plan included at Appendix 2 of the submitted report).

 

(The matters referred to within this minute, given that they were decisions being made in accordance with the Budget and Policy Framework Procedure Rules, were not eligible for Call In, as Executive and Decision Making Procedure Rule 5.1.2 states that the power to Call In decisions does not extend to those decisions being made in accordance with the Budget and Policy Framework Procedure Rules).

 

(Under the provisions of Council Procedure Rule 16.5, Councillor Golton required it to be recorded that he abstained from voting on the decisions referred to within this minute.

 

Also, it was noted that whilst Councillor Lamb was attending the Board meeting in a non-voting capacity, were he able to, he would have abstained from voting on the decisions referred to within this minute)

 

INCLUSIVE GROWTH AND CULTURE

57.

Update on Leeds City Council's Preparations for the UK's Exit from the European Union pdf icon PDF 4 MB

To consider a reportwhich provides the Board with an update on the preparations being made by the Local Authority regarding the UK’s exit from the European Union.

 

(Report to follow)

Additional documents:

Minutes:

Further to minute 179 of the meeting held 20th March 2019, the Chief Executive submitted a report on the preparations that Leeds City Council, working with partners, has been making to prepare for the UK’s exit from the European Union scheduled to take place on 31st October 2019.

 

The report included the following documents:

Appendix A – Leeds Strategic Response Plan

Appendix B – Leeds Brexit Impact Assessment Report May 2019

 

In presenting the report, the Leader of Council highlighted the continued work of the cross party working group and noted an increase nationally in preparatory work, following the new Government administration in July 2019.

 

The Chief Executive reported on work undertaken at a regional and national level; and the collaborative approach being taken with partner organisations across a range of sectors; taking the opportunity to highlight the breadth of issues and range of eventualities to be addressed. Specifically, Members discussed the recent work undertaken focussing on the EU Settlement Scheme and within the agricultural and health and social care sectors where the impact on the EU workforce had been identified as a common risk.

 

In response to a comment regarding the timing of the presentation of the item, the Board noted the report provided as comprehensive response as possible to the findings of the Hatch Regeneris Impact Assessment across a range of issues and possible scenarios, with Leeds’ approach being endorsed both locally and nationally. Members also considered the recommendation to refer this matter to the full Council meeting on 11th September 2019, with Members highlighting the need to consider such a significant issue at that meeting as a stand-alone item of business, in response to a concern which had been raised.

 

With the agreement of the Chair, the submitted report had been circulated to Board Members as a late item of business prior to the meeting for the reasons as set out in section 4.5.2 of the submitted report, and as detailed in Minute No. 54. 

 

RESOLVED

 

a)  That the work ongoing to prepare the council and the city for the UK’s exit from the European Union be noted;

b)  That the contents of the strategic response plan, as attached at Appendix A to the report, be noted;

c)  That the strategic response plan (as attached at Appendix A to the report) be agreed and that agreement be given for the approach outlined in the report to continue, including that further updates be provided to Executive Board, Scrutiny Board and Members as appropriate.

d)  That the ongoing work by the council and partners to support EU citizens based in Leeds to apply to the EU Settlement Scheme be noted;

e)  That the findings of the Brexit Economic Impact Assessment (attached at Appendix B to the report) which will be used to inform the city’s inclusive growth ambitions as highlighted in the Leeds Inclusive Growth Strategy be noted;

f)  That Executive Board agree that Full Council be invited to debate the above resolutions a) to e)  ...  view the full minutes text for item 57.

DATE OF PUBLICATION:   FRIDAY 6TH SEPTEMBER 2019

 

LAST DATE FOR CALL IN

OF ELIGIBLE DECISIONS:  NOT APPLICABLE