Agenda and draft minutes

Inner East Community Committee
Wednesday, 25th September, 2019 6.00 pm

Venue: Deacon House, 1 Seacroft Ave, Seacroft, LS14 6JD

Contact: Natasha Prosser 0113 3788021 

Items
No. Item

19.

Chairs Opening Remarks

Minutes:

The Chair welcomed all present to the meeting, and brief introductions were made.

 

20.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals against refusal.

 

21.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

Minutes:

There was no exempt information.

 

22.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

Minutes:

There were no late items.

 

23.

Declarations of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct. 

Minutes:

There were no declarations of disclosable pecuniary interests.

 

24.

Apologies for Absence

To receive any apologies for absence

Minutes:

Apologies for absence were received from Councillors K Maqsood, and P Drinkwater.

 

25.

Open Forum

In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair

Minutes:

Members of the public addressed the meeting under the provisions of Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules (Open Forum):

 

Planning Status. A resident from the Poole estate, referred to a previous planning application for a school and playing fields. The resident sought clarity on the position of this particular application, and raised concerns in regard to the amenities of the parks and change in proposals. In responding, Councillor Jenkins explained… in addition, Councillor Dye explained that she and Councillor Drinkwater had met to discuss Poole amenities.

 

The Chair requested to receive a firmer position on the planning status of the site, and that an update be brought back to a future Community Committee meeting.

 

Traffic Management. A resident provided Members with a document that showed a detailed analysis of the traffic using speed monitoring equipment. The resident explained that the calming measures previously introduced by the council hadn’t been responsive, and requested additional traffic calming measures are put in place. Members acknowledged this being an issue, and agreed the evidence produced would be useful. Inspector Preston was in attendance, and requested to receive specific details of the streets as referenced in the analysis. He informed residents and the committee that he would raise this issue at the upcoming tasking meeting.

 

RESOLVED – The CC noted that, where appropriate, all of the matters raised would be referred to the relevant Member advisory sub group for further discussion and/or LCC department.

 

26.

Minutes of the Previous Meeting pdf icon PDF 262 KB

To confirm as a correct record the minutes of the previous meeting held Wednesday 19th June 2019.

 

Minutes:

RESOLVED – That the minutes of the previous meeting held Wednesday 19th June 2019, be approved as an accurate record, with the slight amendments made.

 

Minute 7 – Open Forum

Paragraph 1 should read ‘…the video was in the process of being made for education purposes…’ and ‘Councillor Drinkwater had been leading on the video…’

 

27.

Matters Arising

To note any matters arising from the minutes

Minutes:

Minute 9, community standard campaign – Councillor Arif provided a brief update, and explained the pilot scheme had launched in Harehills a couple of weeks ago. Members would be updated on the progress in due course.

 

Minute 9, Universal Credit – in response to a Members’ previous query, the Committee heard DWP had been written to, and had been invited to a future CC to address the issue.

 

Minute 15, Scrap vehicles – a Member sought clarity on the position of his previous concern in regard to the terminology within the remit of parking permits. In response, Inspector Preston updated the Committee that there is on-going operational work with the licensing of scrap vehicles. Furthermore, it was noted that the relevant Scrutiny Board were currently looking into the ‘Parking and Management’ Strategy.

 

In addition, the Localities Officer had circulated a document including a list of actions taken since the last CC meeting, to help with some of Members’ previous concerns.

 

28.

Principal of Co-optees upon the Community Committee pdf icon PDF 357 KB

The report of the City Solicitor invites Members to consider the principal of potentially appointing co-optees to the Community Committee.

 

(Report attached)

 

Minutes:

The report of the City Solicitor submitted a report which invited Members to give consideration on the principle of potentially appointing co-optees to the Inner East Community Committee

 

Councillor Ragan, Deputy Chair of the Inner East Community Committee, added that previous co-opted Members hadn’t been a wide representative of the community and that the Open Forum slot at the beginning of the meeting, provided residents with the opportunity to raise their concerns.

 

Members voted and

RESOLVED – To unanimously agree to not appoint co-optees for the remainder of the 2019/20 municipal year, and noted that this may be re-visited in the future.

 

 

29.

Climate Emergency and Air Quality pdf icon PDF 136 KB

To receive the report of the Chief Officer Sustainable Energy and Air Quality, which provides an overview of the presentation that will be given to the Community Committee to provide background on the Climate Emergency and on-going work on air quality.

 

(Report attached)

 

Minutes:

The report of the Chief Officer, Sustainable Energy and Air Quality, submitted a report that provided an overview of the presentation given to the Inner East Community Committee, to provide background on the Climate Emergency and on-going work with air quality.

 

Andrew Hickford was in attendance, presented the report and provided the Committee with a PowerPoint presentation, which focused on the following aspects:

·  Outline of the climate emergency, biodiversity and air quality challenges;

·  Key actions for individuals;

·  Overview of the climate conversations;

·  Feedback on the response rate from the area;

·  Direct engagement undertaken / planned with the area;

·  Local involvement in anti-idling campaign;

·  Community car free day roll out

 

In response to Members comments and questions, the following was discussed:

·  Food waste. Members were informed that the waste service were looking into developing a waste strategy, but first, a national strategy wold first need to be adopted.

·  Idling. A Member raised concern that in the changing of shifts, bus drivers were found leaving their engines on for a period of a few minutes. Andrew explained that the combined authority had powers over bus services, and there are guidelines and limitations as to when busses should be idling. Andrew encouraged Members to report this in the future, as it is a breech.

·  CC priorities. A Member suggested that when the CC review funding applications, in the future, these should be reviewed against the climate emergency and air quality priorities.

·  Consultation period. It was confirmed this would end of 31st October 2019.

·  Fracking.

·  Tree planting.

·  Raising awareness. The Chair suggested that radio stations such as Chapel FM and Fever FM be looked into, as a means of reaching out to diverse groups in the local community.

 

RESOLVED –

a)  That the contents of the report and presentation, along with Members comments, be noted.

b)  To note the intention for the CC to review future funding applications against climate emergency and air quality priorities.

 

 

(Councillor Khan arrived at 18:50, respectively during discussion of this item)

 

30.

Get Set Leeds pdf icon PDF 434 KB

The report of the Director of Public Health provides the Community Committee with an update on the progress made in relation to ‘Making Leeds a More Active City’.

 

(Report attached)

 

Minutes:

The Director of Public Health and the Head of Active Leeds submitted a report that provided the Community Committee with an update on the progress made in relation to “Making Leeds a More Active City”, an update on the development of the Physical Activity Social Movement and Ambition for Leeds, and an overview of “Get Set Leeds” and starting the city wide conversation.

 

Appended to the report included the Big Leeds Chat Key Themes and Appendix 1 and Survey responses.

 

Those in attendance:

o  Judith Fox, Public Health Manager

o  Gil Keddie, Active Leeds Development Manager

 

Officers in attendance provided a PowerPoint presentation, including a short film, highlighting the following:

  • The ambition for Leeds to be the most active city in England;
  • Statistics for Diabetes in the Inner East area;
  • Summary of the engagement plan to understand individual priorities and barriers;
  • Timeline of events leading up to implementation of ambition in June 2020.

 

Members’ discussions focused on:

·  A Member referred to the Leeds Big Chat Data attached at Appendix 2, and requested that individual ward data for Inner East wards be provided to Committee Members in regard to gender and ethnicities. Members were informed this information could be provided in due course.

·  The importance of engaging younger children in physical activity. Members were informed Active Schools and Leeds Girl Can were involved in promoting the benefits of physical activity. In addition, Sport England are going to provide funding for girls aged 12-15, which were highlighted as being the most inactive.

·  Councillor Ragan suggested that healthy eating and physical education, remain a priority for the Inner East Committee, when making decisions on funded projects.

·  Fast food outlets were identified as being prevalent when promoting healthy eating. A Member suggested that the Inner East Committee write to the Licensing Department, to highlight priorities.

·  In response to a question in regard to diabetes, Members were informed of the national diabetes prevention programme, and that work is under-going with colleagues to look at further pathways.

·  Members were informed a further update would be receive in May 2020 on themes and a work programme going forward.

 

RESOLVED –

a)  That the contents of the report and presentation, along with Members comments, be noted.

b)  To request that the information outlined during discussions, be provided to the Community Committee in due course.

c)  To note the intention to receive a further update at a future Community Committee meeting.

 

 

31.

Inner East Community Committee - Forward Plan 2019/2020 pdf icon PDF 624 KB

To consider the report of the Head of Stronger Communities which provides the Inner East Community Committeewith an update on the Forward Plan for 2019/2020. It details the Community Committee meeting dates and sets out workshop themes, as well as providing an update on engagement with the local communities.

(Report attached)

 

Minutes:

The report of the Head of Stronger Communities provided the Inner East CC with an update on the Forward Plan for 2019/20.

 

The Localities Officer presented the report, and outlined the themes in the schedule, and provided a brief overview of the work programme over the next 2019/20 municipal year.

 

RESOLVED – To note the Forward Plan for the remainder of the 2019/20 municipal year.

 

32.

Update Report Final pdf icon PDF 738 KB

To receive the report of the Head of Stronger Communities which brings to Members attention an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

(Report attached)

 

 

Additional documents:

Minutes:

The Head of Stronger Communities submitted a report which provided an update on some of the key activities between Community Committee meetings and functions delegated to Community Committees, Community Champions roles, community engagement, partnership and locality working.

 

Appended to the report was the Facebook Activity at Appendix 1.

 

The Localities Officer, Grace Lawrenson, introduced the report. Members discussed a number of matters including:

·  Councillors Khan and Ragan requested a formal change in champion appointments. Members were in agreement of this formal change. The new changes in appointments were as follows:

Ø  Councillor Ragan: Community Safety Champion

Ø  Councillor Khan: Health and Wellbeing Champion

·  The intention to have further conversations with Members in regard to inviting younger people to the Children and Young People’s Sub Group.

·  In response to a question in regard to Anchor institutions, the Area Leader, Jane Maxwell, highlighted organisations such as the NHS and Universities were being worked with to link employment opportunities.

·   In response to concerns a Member raised, the Head of Stronger Communities informed Members that a review of the champion roles was being undertaken, in conjunction with Councillor Coupar and that an update in regard to this, would be brought to a future committee meeting.

 

RESOLVED –

a)  To note the contents of the report

b)  To agree the changes in Community Committee Champion Appointments as outlined above

33.

Finance Report pdf icon PDF 757 KB

To consider the report of the Head of Stronger Communities which provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2019/20.

 

(Report attached)

 

Additional documents:

Minutes:

The report of the Head of Stronger Communities provided the CC with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the CC Community Infrastructure Levy Budget for 2019/20.

 

Members’ attention was brought to the following:

·  The minimum conditions, previously considered by the Community committee;

·  Wellbeing Revues Fund for 2019/20;

·  Paragraph 21 of the submitted report. Members were asked to consider £500 per ward for the cost of unbranded sanitary products;

·  Youth Activities Fund Position 2019/20;

·  Community Infrastructure Level (CIL) Budget 2019/20;

·  Paragraph 37 of the submitted report. Members were asked to consider a CIL project for improvements to the Denis Healey Centre.

 

RESOLVED – To:

a)  Note the details of the Wellbeing Budget position, as set out at Table 1

b)  Consider and approve the ring-fenced project set out in paragraph 21 of the submitted report

c)  Note the monitoring information of its funded projects as set out in paragraph 23 of the submitted report

d)  Note the details of the Youth Activities Fund (YAF) position, as set out at Table 2

e)  Note the details of the Small Grants Budget, as set out at Table 3

f)  Note the details of the Community Skips Budget, as set out at Table 4

g)  Note the details of the Capital Budget, as set out at Table 5

h)  Note the details of the Community Infrastructure Levy Budget as set out in paragraph 35 of the submitted report

i)  Consider and approve the three way split of the CIL funds

j)  Consider and approve the CIL funding application for the Denis Healey centre

 

34.

Community Comment

To receive any feedback or comments from members of the public on the reports presented to this Community Committee meeting.

 

 A time limit for this session has been set at 10 minutes.

 

Due to the number and nature of comments it will not be possible to provide responses immediately at the meeting; however, members of the public shall receive a formal response within 14 working days.

 

If the Community Committee runs out of time, comments and feedback on the reports may be submitted in writing at the meeting or by email (contact details on agenda front sheet).

 

Minutes:

The CC resolved to use the Community Comment section of the meeting to facilitate comments from residents to continue the discussion on the climate emergency and air quality. The following matters were raised by members of the public:

·  Single-use plastics. Concerns raised over the use at council events.

·  HS2. Concerns raised that the proposal would incur biodiversity loss.

·  Airport expansion. The effects on air quality.

·  Food waste. The importance of partnerships with local supermarkets and food vendors to ensure the increased demand at food banks is met.

·  Parking issues. At peak times, idling and parking offences have been acknowledged outside of Cross Gates Library and Deacon House. The resident in attendance sought help from the police and parking enforcement, to mitigate those issues, specifically around school times.

·  Tree planting. A resident suggested that Athur’s Rein, Bishop Young Academy, Rein Park, Fearnville’s Field, Primrose Valley Way, South Parkway Approach and Wykebeck Valley Way, all be suitable locations for tree planting.

·  Incomplete cycle networks / infrastructure. Parking violations on segregated cycling infrastructure, and the lack of enforcement being taken by the police.

·  Safe cycling spots.

·  Internet search engines. A suggestion that LCC switch to ‘Ecosia’. The resident in attendance explained that for every 45 web pages, Ecosia will plant a tree.

·  Local skate parks. Points were raised in regard to the infrastructure at skate parks, and the lack of equipment for beginners. Health risks were identified with vertical ramps, and additional concern that skaters are having to travel significant distances to use other skate parks for their facilities.

 

Andrew Hickford was in attendance during discussions, and briefly outlined the council’s position on supporting the airport expansion proposal, and that this initial decision, was not made by LCC. He further highlighted on-going work with single-use plastics, food waste and food use.

 

The Chair requested that the residents’ details be retrieved, and a formal written response be provided in regard to those concerns outlined above.

 

35.

Date and Time of next meeting

The next meeting of the Inner East Community Committee will be on Wednesday 11th December 2019 at 6pm. Venue TBC.

 

Minutes:

RESOLVED – To note the date and time of the next meeting as Wednesday 11th December 2019, at 6pm.

 

(The meeting concluded at 20:15)