Decisions

Details of officer decisions relating to planning applications.

Decisions published

13/05/2022 - Provision of Security Services at Leeds Kirkgate Market – Permission to conduct a further competition under Sub-Lot A of the Eastern Shires Purchasing Organisation’s (‘ESPO’) Framework 347 ‘Security Services’ ref: 55265    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/05/2022

Effective from:

Decision:

The Chief Officer Operations approved a procurement exercise under Sub-Lot A of the ESPO Framework 347 – ‘Security Services’ to award a three year contract (with an option to extend for a further year) for the provision of Security services at Leeds Kirkgate Market.

Wards affected: Little London and Woodhouse;

Lead officer: Chris Ashby


12/05/2022 - Amendment to Private Sector Housing Assistance Policy ref: 55264    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 12/05/2022

Effective from:

Decision:

The Director of Communities, Housing and Environment gave approval regarding the amendment to the Private Sector Housing Assistance Policy to include the repair and improvement of disabled and vulnerable people’s homes to support them to remain in their homes living independently for longer

Wards affected: (All Wards);

Lead officer: Colin Moss


11/05/2022 - Approval for One Adoption West Yorkshire (OAWY) to call off the Approved Providers List (APL) for Therapeutic Services for the period 01 April – 16 May 2022 ref: 55263    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 11/05/2022

Effective from:

Decision:

The Deputy Director of Children and Families retrospectively approved the award of call off contracts by One Adoption West Yorkshire (OAWY) from the Approved Providers List (APL) for Therapeutic Services for the period 1 April to 16th May 2022 at a maximum estimated value of £270,000.

Wards affected: Various;

Lead officer: Catherine Henderson


11/05/2022 - Decision to vary contract with Touchstone to enable Specialist Coordinator Roles in the Early Help Hubs ref: 55262    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 11/05/2022

Effective from:

Decision:

The Deputy Director, Children & Families Social Work approved an increase in value of a recent variation agreement:

In March 2022 a decision (D55039) was taken to approve a variation to contract the contract held with Touchstone – Leeds (DN325642) for the Community Based Mental Health Service (known as Live Well Leeds) in accordance with Contract Procedure Rule 21.7 and with The Public Contracts Regulations 2015 under the Regulation 72 (1)(b) Modification of contracts during their terms. The variation was to ‘include additional Children & Families Earned Autonomy investment of up to £120k p.a. to commence on 1st April 2022 for 12 months years for the purposes of 3 x specialist coordinators for mental health.’

We are now seeking an additional approval of £6k: taking the total variation to £126k.

Wards affected: (All Wards);

Lead officer: Helen Stevens


11/05/2022 - Design & Cost Report for S278 Highway Works Associated with Student Accomodation at Park Lane, Leeds, LS3 1DH ref: 55261    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 11/05/2022

Effective from:

Decision:

The Chief Officer (Highways and Transportation):
a) Noted the detail of the highway works described in outline in paragraph 3 of this report and shown on plan C181-BMCE-XX-ZZ-DR-C-1010 C02 attached at Appendix 3;

b) Gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council;

c) Gave authority to incur expenditure of £10,000TRO costs and £5,000 staff checking and inspection fees to be fully funded by a developer through a Section 278 Agreement;
d) Approved the adoption of new highway construction on land shaded red on drawing number C181-BMCE-XX-ZZ-DR-C-1015 PL1 attached at Appendix 4 so that it can be added to the Council’s maintenance regime; and
e) Authorised the City Solicitor to advertise a Draft Traffic Regulation Order to add a no waiting at any time waiting restriction on Park Lane; and if no valid objections are received, to make, seal and implement the Orders as advertised.

Wards affected: Little London and Woodhouse;

Lead officer: Daniel Riley


10/05/2022 - Modify the end date of the Council’s current contract with Sabio Ltd for the provision of Contact Centre System Support. ref: 55259    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 10/05/2022

Effective from:

Decision:


The Chief Digital and Information Officer gave approval to use Regulation 72(1)(a)(i) of the Public Contracts Regulations 2015 to modify the end date of the Council’s current contract with Sabio Ltd for the provision of Contact Centre System Support for a further 12 months – from 1st April 2023 to 31st March 2024.

See Report for details.

Wards affected: (All Wards);

Lead officer: Jackie Murphy


10/05/2022 - Bishopgate Street East – Advance Highway & Drainage Works ref: 55258    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 10/05/2022

Effective from:

Decision:

The Chief Officer (Highways and Transportation):
a) Gave authority to spend £497k and appoint Colas via the Leeds Minor Works Framework to deliver drainage and kerb realignment highways works on Bishopgate, in advance of the main project works commencing on site in August 2022; and
b) Gave authority to inject £497k the total cost of the above works into the capital programme. All costs are being funded by WYCA’s TCF programme subject to completion of a variation to the existing Funding Agreement between WYCA and LCC and approval is sought to vary the agreement to this effect.

Wards affected: Beeston and Holbeck; Hunslet and Riverside;

Lead officer: Chloe Dummer


10/05/2022 - Appointments to Vacancies on Committees, Boards & Panels during the period between the Local Elections (5th May 2022) and the Annual Council Meeting (26th May 2022) ref: 55254    Recommendations Approved

Decision Maker: City Solicitor

Decision published: 10/05/2022

Effective from:

Decision:

The following consultation with the relevant Group Whip, the following Councillors be appointed to vacancies during the period between the Local Elections (5th May 2022) and the Annual Council Meeting (26th May 2022), as follows:
• Councillor K Brooks be appointed to replace Councillor E Nash on North and East Plans Panel; and
• Councillor S Hamilton be appointed to replace Councillor E Nash on City Plans Panel
With the appointments being effective from the date of publication, up to the Annual Council Meeting (26th May 2022).

Wards affected: (All Wards);

Lead officer: Gerard Watson


10/05/2022 - Admission charge changes for Non-Leeds residents at Kirkstall Abbey, May 2022 ref: 55253    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 10/05/2022

Effective from:

Decision:

The Chief Officer, Culture & Economy, has approved the following:
• The introduction of an admission charge for Non-Leeds residents to Kirkstall Abbey from 10th May 2022.

• The requirement that Leeds residents show proof of address to gain free entry from 10th May 2022.

• Progress registering the Kirkstall Abbey Trust (which owns the site) with the Charity Commission.

Wards affected: (All Wards);

Lead officer: David Hopes


10/05/2022 - Woodlesford Primary School Capital scheme number : 33415 RFG 000 ref: 55252    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 10/05/2022

Effective from:

Decision:

The Built Environment Lead Officer accepted the tender supplied by Tucker and Tunstalls Limited in the sum of £190,409.00 to carry out Roofing works at Woodlesford Primary School.

Wards affected: Rothwell;

Lead officer: Adele Berry


10/05/2022 - Design & Cost Report for S278 Highway Works Associated With Development At Acanthus Golf Club, Thorpe Lane, Tingley, WF3 1SL ref: 55251    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 10/05/2022

Effective from:

Decision:

The Chief Officer (Highways and Transportation):
a) Noted the detail of the highway works described in outline in paragraph 3 of this report and shown indicatively on plan M16.213.D063A attached at Appendix 3;
b) Gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by Leeds City Council, fully funded by the developer;
c) Gave authority to complete the detailed design, tender and implement the works as provided for within the Section 278 Agreement and as outlined in paragraph 3 of this report;
d) Gave authority to incur expenditure of £130,102 works costs, £26,020 staff costs and £10,000 TRO costs to be fully funded by the developer through the S278 Agreement; and
e) Authorised the City Solicitor to advertise a Draft Traffic Regulation Order to provide double yellow lines along A654 Thorpe Lane for the overlaid section of the highway shown on plan ref. 733533/LCC/HWT/XX/DR/CH/MI_01 Rev P01 at Appendix 4; and if no valid objections are received, to make, seal and implement the Orders as advertised.

Wards affected: Ardsley and Robin Hood;

Lead officer: Catherine Kimuli


10/05/2022 - Section 278 highway works associated with development of two units (use classes E(c)(iii), B2 and B8) with car parking and other associated works) ref: 55250    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 10/05/2022

Effective from:

Decision:

The Chief Officer (Highways and Transportation):
a) Noted the detail of the highway works provided in paragraphs 1-4 of this report and as shown on the plan included at Appendix 3 of this report;
b) Gave authority to negotiate the terms of and enter into an agreement with the developers under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developers at the developers’ expense under Leeds City Council’s supervision;

c) Gave authority to request the City Solicitor to advertise a draft Traffic Regulation Order (TRO) to provide ‘No Waiting At Any Time’ restrictions in the vicinity of the proposed access as shown on the plan included at Appendix 3 of this report; and if no valid objections are received, to make seal and implement the Orders as advertised; and

d) Gave authority to incur capital expenditure of £15,000, consisting of £10,000 legal costs and £ 5,000 staff costs, all to be fully rechargeable to the developer through the Minor Section 278 Agreement. These are subject to estimated costs.

Wards affected: Ardsley and Robin Hood;

Lead officer: Gordon Maclay


10/05/2022 - West Yorkshire and York Car Club Contract ref: 55249    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 10/05/2022

Effective from:

Decision:

The Chief Officer, Highways and Transportation:
a) Noted the contents of this report; and
b) Authorised Procurement and Commercial Services (PACS) to sign the participation agreement.

Wards affected: (All Wards);

Lead officer: Lynsey McGarvey


18/05/2022 - Urban Traffic Management & Control Capital Programme 2022-23 ref: 55257    

Approval of schemes to deliver traffic signal upgrades across the road network including asset renewal, control strategy upgrades, telecommunications infrastructure upgrades and optimisation of existing asset.

Decision Maker: Director of City Development

Decision published: 10/05/2022

Effective from: 26/05/2022

Decision:

The Chief Officer (Highways and Transportation):

 

a)  Reviewed and approved the prioritised list of proposed schemes set out in Appendix A for delivery as part of the 2022/23 Urban Traffic Management & Control (UTMC) Capital Programme;

 

B)  Gave authority to incur expenditure of an expected £2,425,000 (inclusive of all works costs, fees and legal costs) which will be funded by way of £2,075,000 from the City Region Sustainable Transport Settlement (CRSTS), £250,000 from the Department for Transport Traffic Signals Maintenance Fund and £100,000 from a S106 developer contribution: and

 

C)  Approved the injection of £2,075,000 from the CRSTS, £250,000 from the Department for Transport Traffic Signal Maintenance Fund and £100,000 for the A63/Ninelands Lane junction from a S106 developer contribution into the UTMC Capital Programme 2022/23.

Wards affected: Adel and Wharfedale; Armley; Burmantofts and Richmond Hill; Garforth and Swillington; Gipton and Harehills; Guiseley and Rawdon; Headingley and Hyde Park; Horsforth; Hunslet and Riverside; Kirkstall; Little London and Woodhouse; Middleton Park; Otley and Yeadon; Weetwood;

Lead officer: Joel Dodsworth


18/05/2022 - Injection into capital programme and authority to enter into contract for the delivery of the Advanced Works stage of the Leeds Station Sustainable Travel Gateway project ref: 55260    

Authority to enter into contracts and authority to spend to undertake all works as part of the delivery of the advanced works on Bishopgate, Neville Street and Dark Neville Street, part of the Leeds Station Sustainable Travel Gateway project.  Authority to spend to undertake additional design development works. 

 

Authority to enter into contracts with Network Rail to support the works.

 

Authority to inject £3,955,312 into the capital programme.

Decision Maker: Director of City Development

Decision published: 10/05/2022

Effective from: 26/05/2022

Decision:

The Chief Officer, Highways & Transportation:

a) Approved the drawdown of a further £565,000 from the original project budget of £32.5M to cover the additional development costs that will be incurred during the detailed design phase, noting the amendment to the original approval of £5,089,504 to £5,094,000 and the subsequent changes to the Funding Agreement;

b) Gave authority to spend £2,893,312 and enter into a short form NEC contract with Balfour Beatty (via the Scape Framework) to deliver the works to Neville Street, Dark Neville Street and Bishopgate highways drainage works in advance of the main project works commencing on site in August 2022;

c) Gave authority to inject £3,462,808 the total cost of the above works into the capital programme. All costs are being funded by WYCA’s TCF programme subject to completion of a variation to the existing Funding Agreement between WYCA and LCC and approval is sought to vary the agreement to this effect. £3,241,107 was requested as part of the change request form for the advance works. Surplus monies remain from the previous funding request for the utility’s diversion works and will be allocated to the advance works;

d) Gave authority to enter into a Basic Asset Protection Agreement with Network Rail for the works to Neville Street and Dark Neville Street. Note that the design for the highway’s works have been previously approved at the Highways Board on the 16th September 2021;

e) Gave authority to vary the Professional Services Contract with Balfour Beatty to undertake the design works associated with the Mill Goit deck replacement. Note that Network Rail will fund these works in their entirety; and

f) Gave authority to enter into a funding agreement with Network Rail for the Mill Goit deck replacement design costs including LCC costs associated with administering the contract with Balfour Beatty.

Wards affected: Beeston and Holbeck; Hunslet and Riverside;

Lead officer: Chloe Dummer


18/05/2022 - Pedestrian Crossing Review 2022/23 ref: 55256    

The Chief Officer for Highways & Transportation is requested to approve the recommendations of the Pedestrian Crossing Review & authorise the detailed development, consultation, preparation & delivery of the individual schemes within subject to the satisfactory completion of any necessary orders & statutory processes.

Decision Maker: Director of City Development

Decision published: 10/05/2022

Effective from: 26/05/2022

Decision:

The Chief Officer (Highways and Transportation):

a)  Noted the contents of this report and the procedures carried out in respect of conducting the annual Pedestrian Crossing Review;

b)  Reviewed and approved the recommendations of the annual Pedestrian Crossing Review as the basis for the 2022/2023 programme for introducing new formal and informal pedestrian crossings and upgrades to existing infrastructure;

c)  Gave authority to commence the detailed design, consultation and implementation of the schemes described in Section 3 of the report and Appendix 2;

d)  Gave authority to postpone the proposed humped zebra crossing scheme on Richardshaw Lane, Pudsey as contained within the 2021/2022 Pedestrian Crossing Review programme and replace this with the proposed humped zebra crossing scheme on Bridge Street, Otley as detailed within paragraph 5 of this report;

e)  Gave authority to incur expenditure of £275,000 inclusive of all works costs, staff fees and legal costs, which will be funded from the Local Transport Plan Transport Policy Capital Programme;

f)  Gave authority to display notices on site under the provisions of Section 23 of the Road Traffic Regulation Act 1984 in order to inform the public of the proposed formal pedestrian crossings and respond to any communicationsreceived in this regard as appropriate;

g)  Gave authority to request the City Solicitor to draft and advertise a Notice under the provisions of Section 90C of the Highways Act 1980 for the implementation of traffic calming to complement some of the proposed pedestrian crossings;

h)  Gave authority to request the City Solicitor to draft, advertise and implement, subject to no valid objections being received, a Traffic Regulation Order, Movement Order or Speed Limit Order, where required, to support the proposed pedestrian crossings; and

i)  Agreed to receive such other further reports (if required) to address any objections received to advertised Notices or other matters arising from the detailed scheme proposals.

Wards affected: Adel and Wharfedale; Bramley and Stanningley; Horsforth; Killingbeck and Seacroft; Kippax and Methley; Little London and Woodhouse; Otley and Yeadon; Pudsey; Weetwood;

Lead officer: Jonathan Waters


18/05/2022 - City Region Sustainable Transport Settlement: Casualty Reduction Programme 2022/23 ref: 55255    

The Chief Officer for Highways & Transportation is requested to approve the annual programme of Casualty Reduction schemes and to authorise the detailed development, consultation, preparation & delivery of these scheme subject to the satisfactory completion of any necessary orders & statutory processes.

 

Decision Maker: Director of City Development

Decision published: 10/05/2022

Effective from: 26/05/2022

Decision:

The Chief Officer Highways & Transportation:

 

i)  Noted the contents and recommendations of this report including the continued application of the innovative approach to road casualties looking beyond the traditional ‘sites’ and ‘lengths’ processes;

ii)  Noted the work undertaken over the 2021/22 financial year with respect to the previously approved casualty reduction programme;

iii)  Reviewed and approved the prioritised list of targeted KSI casualty reduction programme and give authority to commence the detailed design, consultation and implementation of the schemes described in Appendix A to this report;

iv)  Gave authority to incur expenditure of £650,000 to deliver 5 schemes identified in this year’s KSI reduction programme as detailed in Appendix A and the feasibility, initial design and costings of further schemes for the 2022/23 KSI works programme;

v)  Gave authority to request the City Solicitor to draft and advertise any Traffic Regulation Orders (Movement Order, Waiting Restriction Order or Experimental Order) as required to address/ resolve the problems identified for each scheme as detailed in Appendix A, and if no valid objections are received, to make, seal and implement the Orders as advertised;

vi)  Approved with reference to the powers contained in Section 66(4) of the Highways Act 1980, that relevant lengths of footway proposed as cycle tracks (detailed in Appendix A) are removed and that following the removalof the footways, cycle tracks are constructed under the powers contained under the provisions of section 65(1) of the Highways Act 1980 for segregated or shared joint use by pedal cyclists and pedestrians; and

vii)  Agreed to receive such other and further reports as may be required to address any objections received to advertised notices or other matters arising from the detailed scheme proposals.

Wards affected: Chapel Allerton; Gipton and Harehills; Little London and Woodhouse; Moortown; Weetwood;

Lead officer: Christopher Way


09/05/2022 - Annual procurement of pupil level data sets and analysis tools (ALPs subscription). ref: 55248    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 09/05/2022

Effective from:

Decision:

The Chief Officer Resources and Strategy approved a direct award of a contract to Alkemygold Limited for the sum of approximately £18,000 ex VAT in accordance with CPR 9.5. The contract shall commence on 10th August 2022 and expire on 31st July 2023, with the option to extend for one further period of 12 months.

Wards affected: (All Wards);

Lead officer: Elizabeth Wilson


09/05/2022 - Windows and Doors framework call-off for Year 4 (47946): Proposed award of call off contract ref: 55247    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 09/05/2022

Effective from:

Decision:

The Director of Communities, Housing and Environment:
• Approved the award of a £1.4m contract to Kingfisher UPVC Windows & Doors Ltd to deliver replacement windows and doors work to council homes across the City.

Wards affected: (All Wards);

Lead officer: Chris Birkin


06/05/2022 - Approval of a care plan to the value over £500,000 per annual ref: 55246    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 06/05/2022

Effective from:

Decision:

In the absence of the Director the Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person 10193908. The individual costs of the place are £709,142.86.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Ben Finley


06/05/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55245    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 06/05/2022

Effective from:

Decision:

In the absence of the Director the Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £438,000.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Ben Finley


06/05/2022 - Approval of a care plan to the value over £500,000 per annum ref: 55243    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 06/05/2022

Effective from:

Decision:

In the absence of the Director the Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £518821.43.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Ruth Terry


06/05/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55242    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 06/05/2022

Effective from:

Decision:

In the absence of the Director, Children & Families the Deputy Director agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £447720.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Ben Finley


06/05/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55241    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 06/05/2022

Effective from:

Decision:

In the absence of the Director, Children & Families the Deputy Director agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £324,850.00

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Ruth Terry


06/05/2022 - Appointments to Vacancies on Committees, Boards & Panels during the period between the Local Elections (5th May 2022) and the Annual Council Meeting (26th May 2022) ref: 55240    Recommendations Approved

Decision Maker: City Solicitor

Decision published: 06/05/2022

Effective from:

Decision:

Following consultation with the relevant Group Whip, the following Councillors be appointed to vacancies during the period between the Local Elections (5th May 2022) and the Annual Council Meeting (26th May 2022), as follows:
• Councillor P Harrand be appointed to replace Councillor J Taylor on General Purposes Committee; and
• Councillor B Anderson be appointed to replace Councillor G Latty on City Plans Panel.
With both appointments being effective from the date of publication, up to the Annual Council Meeting (26th May 2022).

Wards affected: (All Wards);

Lead officer: Gerard Watson


06/05/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55244    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 06/05/2022

Effective from:

Decision:

In the absence of the Director the Deputy Director, Children

Wards affected: Various;

Lead officer: Ben Finley


05/05/2022 - Council Housing Growth Programme - Property Acquisitions (Throstle Road, Pigeon Cote Road, West Park Grove and Iveson Drive) ref: 55239    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 05/05/2022

Effective from:

Decision:

The Chief Officer Asset Management & Regeneration:
a) Granted Approval to purchase the properties, detailed in the Confidential Appendix A, at market value as determined by Land & Property and authorise return to Council housing stock.
b) Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These property acquisitions will be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
c) Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
d) Noted that written approval to bring the properties back into council housing stock was provided by the Chief Officer (Housing) of Communities, Housing & Environment on the 6th April 2022.

Wards affected: Killingbeck and Seacroft; Middleton Park; Roundhay; Weetwood;

Lead officer: Mark Denton


05/05/2022 - Variation to contract DN528177 to discharge Public Sector Decarbonisation Scheme Round 3 (PSDS) funding. ref: 55237    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 05/05/2022

Effective from:

Decision:

The Director of Resources gave authority to spend and approval to vary the contract with Cenergist Ltd to bring into scope additional buildings the Council has secured funding for in the 2022/23 financial year. The variation is in line with the scope of the existing contract.
This significant operational decision is a direct consequence of a key decision (D55165) taken to inject capital for the scheme, details of which can be found at: Council and democracy (leeds.gov.uk) and therefore exempt from call-in.
The primary focus of the PSDS is conversion to low carbon heating systems in buildings, but proposals involving this can also be combined with other energy efficiency measures to reduce electricity consumption such as solar generation and LED lighting. As well as ensuring significant carbon savings, the scheme will provide a stimulus to the energy efficiency and low carbon heat sector, and represents a significant opportunity to create or safeguard local employment.

Wards affected: (All Wards);

Lead officer: Emma Slater


13/05/2022 - Receipt of Adult Education Budget (AEB) Grant Funding for Adult Learning Provision ref: 55238    

To accept circa £2M per annum AEB grant funding from the West Yorkshire Combined Authority for academic years 2022-23, through to 2024-25 for adult learning provision in Leeds and authority to spend and procure for subcontracted learning delivery provision.  The AEB grant funding covers the administrative costs, provision delivered by internal delivery teams and subcontracted partner provision.

Decision Maker: Director of City Development

Decision published: 05/05/2022

Effective from: 21/05/2022

Decision:

The Chief Officer Culture and Economy took the decision to

  Accept the three-year notional AEB funding agreement from WYCA.

  Accept skills funding agreements from Government over the next three years.

  Authorise spend of the funding as set out in the report.

  Authorise procurements up to twice per year through the Employment & Skills Dynamic Purchasing System (DPS) to subcontract delivery to key partners supporting adult skills in the city.

Wards affected: (All Wards);

Lead officer: Martyn Long


04/05/2022 - Extension to the Council’s current contract with Sabio Ltd for the provision of Contact Centre System Support. ref: 55235    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 04/05/2022

Effective from:

Decision:

The Chief Digital and Information Officer gave approval to extend the Council’s current contract with Sabio Ltd for the provision of Contact Centre System Support for 12 months – from 1st April 2022 to 31st March 2023.

See Report for details.

Wards affected: (All Wards);

Lead officer: Jackie Murphy


04/05/2022 - Contract Extensions for DN389827 the Supply of Bread and Morning Goods ref: 55234    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 04/05/2022

Effective from:

Decision:

The Chief Officer Civic Enterprise Leeds approved the contract extensions from 8th May 2022 for a period of 12 months as follows:

Lot 1 Fresh Bread (Contract Catering) to Fresh Pastures Ltd from 8
th May 2022 for a period of 12 months estimated value £95,000

Lot 2 Baked Artisan Breads and Morning Goods to Haigh’s (Guiseley) Ltd
from 8 th May 2022 for a period of 12 months estimated value £10,000

Lot 3 Baked Traditional Cakes and Savouries to Haigh’s (Guiseley) Ltd from 8th May 2022 for a period of 12 months estimated value £35,000

Wards affected: (All Wards);

Lead officer: Mandy Snaith


12/05/2022 - To use the ESPO framework contract to select a provider for leasing ULEV (Ultra Low Emission Vehicles) cars to LCC staff ref: 55236    

A contract will be agreed to supply ultra low emission vehicles (ULEVs) for LCC staff to lease. This will offer staff the option to lease an electric or hybrid company car for work and personal use

Decision Maker: Director of Resources

Decision published: 04/05/2022

Effective from: 20/05/2022

Decision:

The Director of Resources gave approval to call-off the ESPO framework contract to award a contract for leasing ULEV (Ultra Low Emission Vehicles) cars to NHS Fleet solutions.

 

Wards affected: (All Wards);

Lead officer: Alex Watson


03/05/2022 - Rawdon St Peters Cof E Primary School Capital scheme number : 33415 RFG 000 ref: 55233    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 03/05/2022

Effective from:

Decision:

The Built Environment Lead Officer accepted the tender supplied by
in the sum of £107,353.81 to M&J Group Construction & Roofing Ltd
carry out Roofing works at Rawdon St Peters CofE Primary School.

Wards affected: Horsforth;

Lead officer: Adele Berry


03/05/2022 - Farsley Farfield Primary School Capital scheme number : 33415 FIR 000 ref: 55232    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 03/05/2022

Effective from:

Decision:

The Built Environment Lead Officer accepted the tender supplied by
Walter West Builders Ltd in the sum of £234,256.77 to
carry out Fire Safety Works at Farsley Farfield Primary School.

Wards affected: Calverley and Farsley;

Lead officer: Adele Berry


09/05/2022 - Managing Social Work (SW) and Occupational Therapy (OT) Capacity and Demand - To support ASC transformation aligned to budget action plans and stabilisation of the service ref: 55206    For Determination

Brief Description

This report is requesting two decisions to be approved by the Director of Adults and Health as follows:

 

Decision 1

  • Approval of the expansion of the current staffing structures to support the transformation as set out in the exec board report, which would support an increase in staffing numbers for both Social Work and Occupational Therapy roles. In addition to this, appropriate plans will need to be in place to ensure the management structures are appropriate in line with this plan which will also include an expansion of the team manager numbers.

 

  • The exact numbers are not yet confirmed so the report is seeking a decision that is flexible and enables this resource modelling to be undertaken alongside HR and finance colleagues so the post ID’s can be created as posts are recruited to.

 

Decision 2

  • Variation to the contract(attached) to enable the continued funding of the Peri Team.  The current funding ends on 29/04/22 and is not re current. This report is seeking ongoing funding for a further six months.

·  For six months total cost (at full capacity) = £319,042.

 

Service transformation 2022/23

An Exec Board report was approved in December 2021 to support Adult Social Care (ASC) service transformation in the following areas:

 

1)The proposal to invest £660,253to deliver a pilot that uses Occupational Therapy and additional Social Worker staff at “the front door” to maximise capacity to meet growing demand for information and advice and demand for a social care assessment of needs, embedding an “independence first” approach.

 

2)The proposal to invest £646,323 to deliver a pilot of a new Community Reviewing Team that includes Occupational Therapy and Social Work staff to enhance the capacity of the current Adult Reviewing Team in order to deliver an increased reviewing schedule. Note that this investment is anticipated to deliver £3.3m from 2022 – 2025.

 

Impact On Wards

All

Financial and procurement implications

The value of the investment approved at Exec Board for the two transformation projects is £1,306,576 (£660,253 and £646,323 respectively) so the expansion would be within this previously approved funding amount. Continuation of the Peri Team for a further 6 months is £319,042.

 

Partnership working

N/A internal the service only

 

 

Decision Maker: Director of Adults and Health

Decision published: 28/04/2022

Effective from: 17/05/2022

Decision:

The Deputy Director of Adults and Health:

 

Approved the expansion of the current staffing structures to support the transformation as set out in the Executive Board report, which would support an increase in staffing numbers for both Social Work and Occupational Therapy roles. In addition to this, noted the need to ensure the management structures are appropriate in line with this proposal, so the proposal will also include an expansion of the team manager numbers.

 

Approved the variation to the contract (attached) to enable the continued funding of the Peri Team.  The current funding ends on 29/04/22 and is not recurrent.  This report is seeking ongoing funding for a further six months.

 

Given the amounts involved in the recommendations, the first decision is a Key Decision and subject to call in. However, the second decision falls within the definition of a Significant Operational Decision and is not subject to call-in.

 

Wards affected: (All Wards);

Lead officer: Nyoka Fothergill


09/05/2022 - The Enhance Programme 2022/23 ref: 55205    

Brief Description

The Enhance Programme’s main aims are “to support safe and sustainable discharge from hospital and neighbourhood teams into a secure home environment and to link Neighbourhood Teams with third sector organisations to enhance capacity in both sectors and avoid both delayed discharges and readmissions.”

 

The total £800,000 funding budget is being provided by Leeds NHS Community Healthcare Trust (LCHT)  and there is no call on LCC funding for the programme. Leeds Older People’s Forum (LOPF) would administer the fund within the Leeds third sector through a bidding process.  The whole fund is intended to be distributed in 2022/23.

 

Adults and Health are taking the lead system role for this in partnership with LCHT as A&H  is the lead commissioner for Forum Central/LOPF and therefore has the existing infrastructure to manage the arrangement.

 

The decisions required are:

-  That LCC enters into an NHS Act Section 256 agreement with LCHT in order to receive £800,000 from LCHT and so that LCC can adopt the lead commissioning role for the Enhance Programme on behalf of the partnership between LCHT and LCC.

 

-  That £800,000 is grant-awarded to Leeds Older People’s Forum (LOPF)  in line with financial regulations so that they can distribute this to the Leeds third sector through a bidding process.

 

Impact On Wards

The Enhance Programme aims to improve outcomes for people living in all wards of the city (it is a city-wide scheme)

Financial and procurement implications

The £800,000 funding for the Enhance Programme is being provided by LCHT and the programme requires no call on LCC funding. It is proposed that the £800,000 LCHT funding is transferred to LCC using NHS Act flexibilities (a Section 256 agreement).

 

The proposal is that a direct grant award is made to LOPF. Note that the £800,000 is all for distribution within the Leeds Third Sector through a competitive bidding process and does not fund any LOPF administration costs (which are being met separately by LCHT).

Partnership working

This proposal has been developed through partnership working with LCHT and LOPF.

 

Decision Maker: Director of Adults and Health

Decision published: 28/04/2022

Effective from: 17/05/2022

Decision:

The Deputy Director of Adults and Health agreed to the following:

 

That LCC enter into an NHS Act Section 256 agreement to formalise the transfer of the £800,000 funding from Leeds Community Healthcare Trust to Leeds City Council

 

That LCC make a direct grant award of £800,000 to Leeds Older People’s Forum who will administrate and distribute the fund and manage the bidding process with Leeds third sector organisations

 

LCC will also be making a contribution of £98k to the Enhance programme.  This is coming from funding received through the Health Partnerships Team from the Department for Levelling Up, Housing and Communities and Local Government to support people who are clinically vulnerable to Covid in March 2021 as discussed at the Winter at Risk Group chaired by Head of Regional Health Partnerships and programme lead for CEV.

 

Wards affected: (All Wards);

Lead officer: James Woodhead


09/05/2022 - Homelessness Prevention Grant ref: 55209    For Determination

Approval to accept and spend the Homeless Prevention Grant

Decision Maker: Director of Communities, Housing & Environment

Decision published: 28/04/2022

Effective from: 17/05/2022

Decision:

The Director of Communities, Housing and Environment:

a)  Approved acceptance of the allocated Homelessness Prevention Grant.

b)  Approved the approach to budget allocation set out to be applied to the Homelessness Prevention Grant for future years.

c)  Authorised the 2022/23 budget allocation set out in Appendix 1 to this report.

 

Wards affected: (All Wards);

Lead officer: Bryan Wagner-Adair


09/05/2022 - Design & Cost Report for the Planned Maintenance Programme 2022/23 ref: 55219    Recommendations Approved

Key Delegated Decision to approve expenditure over £500k in respect of the 2022/23 Planned Maintenance Programme.

Decision Maker: Director of Children and Families

Decision published: 28/04/2022

Effective from: 17/05/2022

Decision:

In the absence of The Director of Children and Families, the Chief Officer Resources & Strategy agreed to:

a)  Approve the proposed programme of Planned Maintenance works in maintained and Foundation (Trust) schools to be delivered during 2022/23 and funded from the available Schools Condition Allocation grant provided by the DfE.

b)  Authorise expenditure of £4,500,000 of the available Schools Condition Allocation grant on these essential condition works.

c)  Approve the proposed procurement strategy, using the in-house Procurement Team, and the use of the internal provider for some work areas and the Constructionline framework for the remaining programme.

d)  Noted that £500,000 of previous year’s School Condition Allocation with pre-existing Authority to Spend is still available to be utilised towards the 2022/23 Capital Maintenance Programme, based on current outturn projections for previous year’s maintenance schemes.

 

Wards affected: (All Wards);

Lead officer: Sally Lowe


09/05/2022 - Care and Support procurement for the Kirklands Autism Service ref: 55208    For Determination

Brief Description

To secure a highly specialist care and support provider to deliver the support within a bespoke specialist 6 bed residential accommodation for adults with severe learning disabilities and complex autism will be built on the site of the former Kirkland House care home in North-West Leeds.

Impact On Wards

The service to be procured will provide services to Leeds residents from all areas. The site for development is within the Guiseley and Rawdon Ward.

Financial and procurement implications

The support aspect of the scheme is expected to indicatively cost £1.5 million per annum to be funded jointly between LCC A&H and the CCG.

Partnership working

Leeds CC is taking the lead role, working in partnership with Leeds Clinical Commissioning Group (CCG) and NHS England.

 

Decision Maker: Director of Adults and Health

Decision published: 28/04/2022

Effective from: 17/05/2022

Decision:

The Deputy Director of Adults and Health approved the request to commence the process to procure a specialist care and support provider for the Kirklands Autism Service in Leeds.  The contract will be awarded for an initial period of 6 years (with an option to extend for a maximum period of 48 months in any combination). The value of the initial contract period is set at an anticipated total maximum cost of £9 million (£1.5 million per annum).  Should any extension period be utilised then will be subject to a separate decision at the appropriate time.  The anticipated total maximum cost of the service, should all of the available extension provisions be utilised, will be £15 million (£1.5 million per annum). The formal decision to let the contract to a preferred provider will be taken at a later date following a decision by Executive Board to approve capital expenditure on the programme. Please see para. 22.

 

To note that officers on behalf of Adults and Health Integrated Commissioning and Procurement and Commercial Services (PACS) will complete all the necessary actions to ensure that this contract is in place by November 2022, including a suitable lead-in time.

 

Wards affected: Guiseley and Rawdon;

Lead officer: Danielle Mitchell


06/05/2022 - One Adoption West Yorkshire to enter into an agreement with and accept grant funding of £19.5m from the Department for Education (DfE) ref: 55203    Recommendations Approved

For One Adoption West Yorkshire to enter into an agreement with and accept grant funding of £19.5m from the Department for Education (DfE).

Decision Maker: Director of Children and Families

Decision published: 27/04/2022

Effective from: 14/05/2022

Decision:

In the absence of the Director of Children and Families, the Deputy Director, Children & Families Social Work Service approved the proposal for the Council to enter into an agreement and accept £19.5m grant funding from the DfE on behalf of OAWY, such grant funding to be managed by the National Strategic Lead and OAWY on behalf of all RAAs to undertake activity on a national and regional scale in support of the National Adoption Strategy, with the Council acting as the lead local authority.

Wards affected: (All Wards);

Lead officer: Sarah Johal


06/05/2022 - Approval for One Adoption West Yorkshire to call off the Approved Providers List for Therapeutic Services ref: 55196    Recommendations Approved

Approval for One Adoption West Yorkshire (OAWY) to call off the Approved Providers List (APL) for Therapeutic Services 01 April 2022 – 31 March 2027.

Decision Maker: Director of Children and Families

Decision published: 27/04/2022

Effective from: 14/05/2022

Decision:

In the absence of the Director of Children and Families, the Deputy Director, Children & Families Social Work Service approved the award of call off contracts by One Adoption West Yorkshire (OAWY) from the Approved Providers List (APL) for Therapeutic Services for the period 1 April 2022 to 31 March 2027 at a maximum estimated value of £11,620,000.

Wards affected: (All Wards);

Lead officer: Michelle Rawlings