Decisions

Details of officer decisions relating to planning applications.

Decisions published

16/09/2021 - Leeds Station Sustainable Travel Gateway Scheme ref: 54472    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 16/09/2021

Effective from:

Decision:

The Chief Officer, Highways & Transportation:
a) Approved the highways proposals for the Leeds Station Sustainable Travel Gateway Project as documented in Appendix A.
b) Approved the procurement, via the Leeds Minor Works Contractor Framework Agreement (MWCFA), of a contractor to undertake statutory diversion works in late 2021 to facilitate demolition works. This will be done as part of the Boar Lane delivery works.
c) Approved the design and arrangement of proposed traffic restrictions which will be implemented by way of draft Traffic Regulation Orders (TRO) for the Leeds Station Sustainable Travel Gateway project. The required TROs will be secured using the powers contained within the Road Traffic Regulation Act 1984, the Highways Act 1980 and pedestrian and cycle facilities are constructed under the powers contained under the provisions of section 65(1) of the Highways Act 1980 for segregated or shared joint use by pedal cyclists and pedestrians.
d) Authorised the City Solicitor to advertise a notice under the provision of Section 23 of the Road Traffic Regulation Act 1984 (amended) associated with the provision of a pedestrian crossing and if no valid objections are received, to implement the pedestrian crossing as advertised; and
e) To advertise the draft TROs as shown in Appendix B, and if no valid objections are received, to make, seal and implement the Orders as advertised.

Wards affected: Beeston and Holbeck; Hunslet and Riverside; Little London and Woodhouse;

Lead officer: Chloe Dummer


21/09/2021 - DN530222 – LBS’ delivery of planned roofing improvements to housing properties – Contract Award ref: 54471    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 16/09/2021

Effective from: 21/09/2021

Decision:

a) The Chief Officer Civic Enterprise Leeds agreed to note the contents of this report and approve the award of contracts to the following contractors;
• City West Works Limited t/a Liberty Group
• Houston Group of Companies Limited
For the period of 20th September 2021 to 31st March 2022, with an estimated total expenditure of £600,000.
b) Recognise that Appendix 1 should be designated exempt from publication in accordance with information procedure rule 10.4(3).

Wards affected: (All Wards);

Lead officer: Craig Simpson


24/09/2021 - Call-off from an established framework and contract award to an external contractor for 2021/22 council housing kitchens, bathrooms and rewires works ref: 54470    For consultation

Brief Description

The decision is to undertake a call-off using the councils’ Kitchens, Bathrooms and Rewires framework set up in 2018, and award a contract for works to an external contractor. 

The council’s in-house service provider Leeds Building Services are delivering substantial kitchen and bathroom works in 21/22 and does not currently have capacity to undertake the additional works that are needed.

This need has arisen partially as an impact of Covid on delivery and capacity. The required works delivered through this contract are predominantly resulting from referrals from the repairs team, where kitchens or bathrooms are beyond repair. Activity supports the upgrade and modernisation of homes and benefits over 200 households across the city.

The estimated value of the works to be delivered externally is £1.4m, the three current framework contractors will be invited to bid under a mini competition. 

Impact On Wards

City wide

Financial and procurement implications

A mini-competition to call-off works under an existing council framework

Partnership working

Leeds City Council only

 

Decision Maker: Director of Communities, Housing & Environment

Decision published: 16/09/2021

Effective from: 02/10/2021

Decision:

The Director of Communities, Housing and Environment has  approved to undertake a call off from the Council’s Kitchens, Bathrooms and Rewires framework and run a price only mini-competition to appoint a single contractor to undertake the works in 2021-22 (year 4) for a total approx. value of £1.4m.

Wards affected: (All Wards);

Lead officer: Paul Rounding


15/09/2021 - Acceptance of Grant Award from DfT for E-Cargo Bikes ref: 54469    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 15/09/2021

Effective from:

Decision:

Approve the acceptance of the grant offer from the Department for Transport to support delivery of E-Cargo bikes for the sum of £160,000.

Wards affected: (All Wards);

Lead officer: Andrew Hickford


14/09/2021 - Tender Acceptance Report for Allerton High 2021 Bulge Works ref: 54468    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 14/09/2021

Effective from:

Decision:

Approve acceptance of the tender submitted via the Leeds Local Education Partnership in the sum of £1,604,447.53 inclusive of all professional design fees incurred by the appointed contractor, development costs and surveys incurred by the contractor. The overall cost is split into £1,179,814.99 of capital spend and £424,632.54 of revenue spend.

Approve entering into a contractual agreement with Leeds D&B One Ltd to deliver the bulge works at Allerton High for September 2021. This will take the form of a JCT 2016 head contract between the authority and Leeds D&B One Ltd for the sum of £1,604,447.53.

Note that the officer responsible for implementation is the Head of Service Learning Systems and the Head of Projects and Programmes, Asset Management & Regeneration and authorise them as a signatory of all other contract related documentation that is required to deliver the project


Wards affected: Alwoodley;

Lead officer: Adele Robinson


14/09/2021 - Draft Safer, Stronger Communities: City Plan (2021-2024) - Consultation ref: 54467    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 14/09/2021

Effective from:

Decision:

The Director of Communities, Housing and Environment approves to authorise the release of the draft Safer, Stronger Communities: City Plan (2021-2024) as part of a 6-week public consultation exercise.

After Leeds Executive (the city’s community safety partnership) has a statutory requirement to produce an annual ‘Joint Strategic Assessment’ to assess the scale and nature of crime and disorder in the city and to identify medium to long term issues affecting community safety. This consultation extends that requirement and seeks to consult with the public in relation to the strategic focus and shared priorities, as set out in the City Plan.

The consultation will take place to inform the City Plan in advance of approval of the Executive Board and full Council in line the Budgetary and Policy Framework.



Wards affected: (All Wards);

Lead officer: Simon Hodgson


13/09/2021 - Authority to extend contract reference DN371131 Children and Families Bereavement Service ref: 54466    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 13/09/2021

Effective from:

Decision:

The Chief Officer, Resources and Strategy approved the extension of contract reference DN317731 Children and Families Bereavement Service with Child Bereavement UK for a period of 12 months from 1st March 2022 to 28th February 2023 at a value of £124,490.

Wards affected: (All Wards);

Lead officer: Kate Sibson


10/09/2021 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 54465    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 10/09/2021

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £186,254.29.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Julie Longworth


08/09/2021 - Housing District Heating: Approval to Enter into a Grant Agreement ref: 54464    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 08/09/2021

Effective from:

Decision:

The Director of Communities, Housing and Environment:
a) Authorised entry into a grant funding agreement with the ERDF for
£7,402,351 to be contributed to the Housing District Heating Clusters
“Clustering for Warmth” project; and
b) Approved the injection of this £7,402,351 ERDF grant funding into the
Housing Leeds Capital Investment Programme.

This sits under a previous key decision.

Wards affected: Armley; Gipton and Harehills; Killingbeck and Seacroft;

Lead officer: Paul Rounding


08/09/2021 - Wharfedale View Extra Care Scheme, Yeadon ref: 54463    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 08/09/2021

Effective from:

Decision:

To approve proposals for sale of the Shared Ownership apartments at the new Extra Care scheme, Wharfedale View, Yeadon which is due to open in December 2016.

Wards affected: Otley and Yeadon;

Lead officer: Juliet Duke


15/09/2021 - Authority to procure and spend on a Ground Source Heat Pumps (GSHP project to replace heating systems in four high rise housing buildings with). ref: 54462    

There is a requirement to replace the existing electric heating and hot water systems in the four high rise buildings, Rycroft Green, Rycroft Towers, Rycroft Court and Rycroft Place in the Pudsey ward.

This project will replace outdated systems with GSHP technology in all flats within the four buildings.

This decision is to authorise spend and procurement of a contractor for these works.

Decision Maker: Director of Communities, Housing & Environment

Decision published: 07/09/2021

Effective from: 23/09/2021

Decision:

The Director of Communities, Housing and Environment:

a)  Approved this scheme to replace existing heating and hot water systems The Director of Communities, Housing and Environment:

a)  Approved this scheme to replace existing heating and hot water systems in Rycroft Towers, Rycroft Green, Rycroft Court and Rycroft Place with a Ground Source Heat Pumps system and the award of a construction contract to Cenergist Limited to undertake the works for a contract sum of £2,933,289.98.

b)  Authorised expenditure of £3,150,000.00 for this project from the Housing Revenue Account Capital Investment Programme.in Rycroft Towers, Rycroft Green, Rycroft Court and Rycroft Place with a Ground Source Heat Pumps system and the award of a construction contract to Cenergist Limited to undertake the works for a contract sum of £2,933,289.98.

b)  Authorised expenditure of £3,150,000.00 for this project from the Housing Revenue Account Capital Investment Programme.

Wards affected: Pudsey;

Lead officer: Paul Rounding


15/09/2021 - European Structural and Investment Funds Programme 2014-2020: Routeways 2 and WYCA Gainshare Programme to support unemployed and underemployed Leeds residents ref: 54460    

Authorise the Council to go into formal contract if successful in a bid for the Routeways 2 Programme as lead partner and enter into Service Level Agreements (SLA) with Bradford Council, Kirklees Council and C&K Careers (acting as delivery partners).

Approve total expenditure of up to £2.14m by the Council, inclusive of £1.07m maximum match funding to deliver the Routeways 2 Programme between 2021 and end December 2023

Authorise the Council to go into contract with WYCA to deliver the Employment Hub 2 programme. The Programme is 100% funded through Gainshare. LCC would receive £2.06m over 2 years to deliver the programme.

Decision Maker: Director of City Development

Decision published: 07/09/2021

Effective from: 23/09/2021

Decision:

The Director of City Development:

a) Subject to a successful bid outcome, the Director of City Development

has agreed to enter into a formal contract with DWP as part of the Routeways

for Young People Programme and enter into a Service Level Agreement (SLA)

with City of Bradford Metropolitan District Council, Kirklees Council and C&K

Careers as programme Delivery Partners.

b) Approved total expenditure of up to £2.1m by the Council, inclusive of

£1.05m maximum match funding to deliver the Routeways for Young People

Programme between 2021 and end 2023.

c) Agreed to enter into a formal contract with WYCA to accept the £2.06m

Gainshare funding.

d) Noted that the Head of Employment and Skills will be responsible for the

implementation, anticipated to commence in September 2021 and end in

December 2023

Wards affected: (All Wards);

Lead officer: Martyn Long


15/09/2021 - Seeking approval to procure a specialist contractor to deliver construction works including fixtures and fittings at Temple Newsam for an indoor Playbarn ref: 54461    

This decision is to authorise the procurement of a contractor to deliver construction works including fixtures and fittings to Temple Newsam for an indoor play barn.

Authority to spend was approved by the Executive Board in September 2020 to develop plans for an indoor play barn with integrated café along with a new entrance (incorporating a retail facility) utilising the old cow byre set in the core of the historic buildings at Home Farm, Temple Newsam.

Delivering this project will be an opportunity to conserve and transform this heritage building to improve visitor experience all year round.

Decision Maker: Director of Communities, Housing & Environment

Decision published: 07/09/2021

Effective from: 23/09/2021

Decision:

 

Director of Communities, Housing and Environment approves the procurement strategy to appoint a contractor for the delivery of construction and restoration works at Temple Newsam to provide an Indoor Play Barn facility.

 

Wards affected: Temple Newsam;

Lead officer: Michael Kinnaird


15/09/2021 - 2021/22 DfT Pothole Action Fund ref: 54458    

To approve the Department for Transport Pothole Action Fund 2021/22

Decision Maker: Director of City Development

Decision published: 07/09/2021

Effective from: 23/09/2021

Decision:

The Chief Officer (Highways and Transportation):

a) Approved the injection of £4,828,563 into the Capital Programme funded

from the DfT Pothole capital grant 2021/22 (the Pothole Action Fund).

b) Gave authority to incur expenditure of £4,828,563 on carriageway

maintenance, to repair potholes and prevent potholes forming. This will

be made up of £4,198,750.43 works costs and £629,812.57 staff fees,

funded from the Potholes Fund. Intended expenditure will be as detailed

in Appendix A.

 

This decision was added to the List of Forthcoming Key Decisions on the 27 July 2021.

Wards affected: (All Wards);

Lead officer: Richard Hobson


15/09/2021 - Procurement of a Modern Catering Software Solution ref: 54459    Recommendations Approved (subject to call-in)

(i) Approval from the Chief Officer Financial  Services to inject a capital scheme into the capital programme.

(ii) Approval from the Director of Resources to  provide Authority to Spend so that Procurement  can commence.

Decision Maker: Director of Resources

Decision published: 07/09/2021

Effective from: 23/09/2021

Decision:

The Chief Financial Officer:

a)  Approved the injection of a scheme into the capital programme for 2021-22 for an estimated value of £389.6k funded by borrowing and

 

The Director of Resources:

b)  Approved authority to spend of £389.6k from within the approved Capital Programme 2021-22 for the procurement of a software solution for the Catering service.

 

c)  Approved authority to procure for a Catering digital solution and incur estimated annual revenue costs of £187,344 to establish a 6 year contract with options to extend for 6 x 12 months. The maximum value of the contract if all extensions are used will be £2,637,765 including capital costs.

Wards affected: (All Wards);

Lead officer: Mandy Snaith


10/09/2021 - Approval for the Contract Award – Asbestos Air Monitoring ref: 54456    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 06/09/2021

Effective from: 10/09/2021

Decision:

a)  That the Chief Officer Civic Enterprise Leeds approves the award of the Asbestos Air monitoring contract to the following organisations:

1 SGS United Kingdom Ltd

2 All Clear Solutions Ltd

 

b)  These two contractors are in addition to our internal service provider West Yorkshire Joint Services who will undertake most of the Air monitoring work.

 

c)  The contract to start on the 6th September 2021 for a 3-year period ending 31st August 2024 with the option to extend for 12 months. The total cost of the contract including the extension would be £600,000.

 

Wards affected: (All Wards);

Lead officer: Craig Simpson


14/09/2021 - Belle Isle Tenant Management Organisation (BITMO) Modular Management Agreement (MMA) 2021 ref: 54457    

The Modular Management Agreement (MMA) forms the contractual relationship between the Tenant Management Organisation and the Local Authority.

Decision Maker: Director of Communities, Housing & Environment

Decision published: 06/09/2021

Effective from: 22/09/2021

Decision:

The renewal of the Modular Management Agreement (MMA), which forms the contractual relationship between the Tenant Management Organisation and the Local Authority.

 

 

Wards affected: Middleton Park;

Lead officer: Mandy Sawyer


03/09/2021 - Appointment to Outside Bodies – Morley Town Deal Fund ref: 54455    Recommendations Approved

Decision Maker: City Solicitor

Decision published: 03/09/2021

Effective from:

Decision:

In accordance with Outside Body Procedure Rule 4.5(ii) the Deputy Head of Democratic Services approved the following appointment in respect of Morley Town Deal Fund
• Councillor Jane Senior to replace Councillor Wyn Kidger

Wards affected: Morley South;

Lead officer: Helen Gray


03/09/2021 - Approval to Tender - Highway Fencing Maintenance 2021 ref: 54454    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 03/09/2021

Effective from:

Decision:

The Chief Officer (Highway and Transportation) approved the recommendation to tender the Highway Fencing Maintenance 2021 contract

Wards affected: (All Wards);

Lead officer: James Hirst


03/09/2021 - Approval to Extend the Ground Investigation Contract to 2022 ref: 54453    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 03/09/2021

Effective from:

Decision:

The Chief Officer (Highways & Transportation) approved the
recommendation to extend the Ground Investigation 2018 Contract for
an additional 7 months to 05th April 2022 with Allied Exploration and
Geotechnics Ltd. CC Geotechnical Ltd. Concept Engineering
Consultants Ltd. Dunelm Geotechnical and Environmental Ltd.
Geotechnics Ltd. Soil Engineering Geoservices Ltd. Structural Soils
Ltd. The estimated cost of the 7-month extension is around
£270,000.00.

Wards affected: (All Wards);

Lead officer: James Hirst


02/09/2021 - Ringway, Garforth – TRO Objection Report ref: 54452    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 02/09/2021

Effective from:

Decision:

The Chief Officer (Highways and Transportation):
a. Noted the contents of the report;
b. Considered and over-ruled the objections raised to Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.W36) 2013, Amendment Order No.1 2021;
c. Requested the City Solicitor to make, seal and implement Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.W36) 2013, Amendment Order No.1 2021; and
d. Requested the City Solicitor to write to the objector informing them of the decision taken by the Chief Officer (Highways and Transportation).

Wards affected: Garforth and Swillington;

Lead officer: Christopher Way


02/09/2021 - Newmarket Approach Highways Improvement Scheme ref: 54451    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 02/09/2021

Effective from:

Decision:

The Chief Officer, Highways & Transportation:
a) Noted the contents of the report;
b) Approved the detailed design and implementation of a package of highway works associated with the Newmarket Approach Highways Improvements, as shown on the attached drawing no. TM/07/744/GA/01, at a total cost of £70,000; and
c) Noted the required expenditure of £50,000, comprising £40,000 works costs, and £10,000 staff fees, to be fully funded from within the existing Waste Management Service budget. (previously approved planning application 20/00303/FU)

Wards affected: Burmantofts and Richmond Hill;

Lead officer: Ben Grime


02/09/2021 - LPTIP: Stourton Park & Ride Experimental Traffic Regulation Orders (TROs), Speed Limit Order (SLO) and Resident Parking permit scheme ref: 54450    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 02/09/2021

Effective from:

Decision:

The Chief Officer, Highways and Transportation:

• gave authority to request the City Solicitor to advertise the Experimental Traffic Regulation Order (Movement Order or Waiting Restriction Order) as required to address/ resolve the problems identified for the scheme as detailed in Appendix A, (detailing restrictions in phase 1 and Phase 2) and to include a provision within any Order to enable the Chief Officer (Highways and Transportation) to modify or suspend the operation of the Order or any of its provisions during the period of the experiment if it appears to him to be essential to do so
Approve the design and implementation of phase one proposals as shown in Appendix A; and

• acknowledged the phase two options identified in Appendix A and seek approval to implement any modifications considered necessary as a consequence of monitoring the experimental order

Wards affected: Hunslet and Riverside; Middleton Park;

Lead officer: John White


02/09/2021 - Approval to Award – East of Otley Relief Road Contract (Stage 1) ref: 54449    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 02/09/2021

Effective from:

Decision:

The Head of Engineering & Infrastructure approved the award of the East of Otley Relief Road Contract (Stage 1) to John Sisk & Sons (Holdings) Ltd.

Stage 1 of the contract will start 9th August 2021 and end 31st March
2022. The estimated contract value for stage 1 is £250,000.00.

Wards affected: (All Wards);

Lead officer: Paul Russell