Decisions

The Director of Adults and Health approved the waiver of Contract Procedure Rules (CPRs) 9.1 and 9.2 using the authority set out in CPR 1.3 to enter into a new contract with Women’s Counselling and Therapy Service (WCTS) for one year with the option to extend for another 6 months from the 1 April 2019. The total contract value would be £215,100.

The Director of Adults and Health noted;
The Council’s Procurement and Commercial Service will be requested to issue the new contract.

The Adult Commissioning Manager is the officer responsible for the implementation of this contract.

The Director of Adults and Health approved the allocation of £38,166 for a three year period from April 2019 to March 2022, as a third contribution towards the cost of two mental health nurses who are based at the police District Control Room.

The Director of Adults and Health has approved the waiver of Contract Procedure Rules (CPRs) 9.1 (requirement of competition) and 9.2 (invitation of a minimum of four written tenders) using the authority set out in CPR 1.3, in relation to high value procurements, and award St Anne’s Community Services a 6 month contract for the Residential Alcohol Detoxification Service commencing 1st April 2019 and expiring on the 30th September 2019 with the option to extend for a further period of up to 6 months in any combination. The maximum sum of the six month contract shall not exceed £185,750. A request to utilise the available extension will be subject to a separate decision.

The Director of Adults approved the waiver of Contract Procedure Rules (CPRs) 9.1 (requirement of competition) and 9.2 (invitation of a minimum of four written tenders) using the authority set out in CPR 1.3, in relation to high value procurements, and award St Anne’s Community Services a 6 month contract for the Residential Alcohol Rehabilitation Service commencing 1st April 2019 and expiring on the 30th September 2019 with the option to extend for a further period of up to 6 months in any combination. The maximum sum of the six month contract shall not exceed £179,250. A request to utilise the available extension will be subject to a separate decision.

The Director of Resource & Housing noted the contents of this report and approved the award of contract to Easibathe Ltd to deliver the survey, supply, installation and recycle of Modular Ramps to public sector adaptations. The contract value is approximately £550,000 per annum and it is proposed that the contract be let for a 3 year period commencing 18th March 2019 with the option to extend for a further 12 months.

The Chief Officer, Partnership & Health agreed to vary and appoint new providers following the refresh process (DN374555) of the Framework Agreement for the supply of the provision and education to young people with special educational needs and disabilities to new providers from the 1st April 2019 to 31st March 2020 plus one 12 months extension. These organisation are Keys Childcare Limited with Keys Care Limited as the Consortium Lead and Horizon Care & Education Group.

The Deputy Director, Learning agreed the contents of a business case in respect of a child or young person with complex needs and the individual costs exceed £100,000.

Placement in the Authority’s own SILC Provision, Partnership Settings and Mainstream School Settings has been considered and explored. Following consultation, none of these provisions are able to meet the needs of the child/young person thus requiring the local authority to seek provision elsewhere. The authority has a statutory duty to make provision for this child who has an Education Health and Care Plan (EHCP).

The cost of this placement is approximately £108,000 per annum.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours education as well as reasons for safeguarding.

The Chief Officer (Highways & Transportation) approved the waiver of Contract Procedure Rules 8.1 and 8.2 – Intermediate Procurements and the award of a contract direct to Aimsun for the provision of two additional Aimsun Next software licences and the extension of support for the existing two licences until 28th February 2021 at a total cost of £49,180, without seeking competition.

The Chief Officer (Highways & Transportation);
i) noted the detail of the highway works as outlined in section 3 and shown on drawing CIDLF-CIVIC-XX-ZZ-GA-C-GA 011 P03 Hard Works General Arrangement and Leeds City Council UTMC drawing Junction Refurbishment South Accommodation Rd / Hammond St UTC/CIDLF/654L/AJB/1. Also the need to reassess the vehicle restraint and pedestrian protection arrangements on South Accommodation Road along the site frontage and amend as necessary;

ii) gave authority to incur expenditure of £65,000 UTMC works costs and £15,000staff costs to be fully funded by the developer through the S278 Agreement;

iii) noted the areas of highway to be stopped up and areas of land to be dedicated as highway shown on drawing Extents of Highway Works and Stopping Up Sheet 1 of 2 731-01-(SK)2000 P02, Sheet 2 of 2 731-01-(SK)2001 P02. and amend the Council’s maintenance regime accordingly; and

iv) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980 whereby the developer will design and procure the highway works at their expense and the Council will check the design of the work and inspect the construction, with step in powers should the works not be managed or constructed to appropriate standards

The Chief Officer Highways & Transportation approved the extension of the Highway Works Term Contract for 12 months to 31st March 2020 in accordance with its terms and conditions.

The Chief Officer (Highways & Transportation approved the recommendation to tender and the evaluation method of the Pumping Station Maintenance Contract 2019.

The Chief Officer (Highways & Transportation);
i) noted the contents of this report;
ii) noted the highway works as outlined in Section 3.1 and indicated on Drawing Number 716982_LCC_HWT_XX_DR_EP_01_01a;
iii) gave authority to complete the detailed design, tender and implement the works as set out in Section 3.1;
iv) noted the total estimated cost of this scheme is £1,345,000 to be funded from a £1,100,000 loan from the Local Growth Fund as previously authorised at Executive Board, and £ 245,000 new injection of LCC Capital borrowing resource;
v) gave authority to incur expenditure of £245,000 consisting of £185,000 staff costs and £60,000 works costs to be funded from LCC Capital borrowing resource;
vi) approved the adoption of new highway construction so that it can be added to the Council’s maintenance regime;
vii) gave authority to display a notice on site under the provisions of Section 23 of the Roads Traffic Regulation Act 1984 in order to inform the public of the proposed pedestrian crossing on Brooklands Avenue as shown on drawing no. 716982_LCC_HWT_XX_DR_EP_01_01a;
viii) gave authority to request the City Solicitor to draft and advertise a notice under the provision of Section 90C of the Highway Act 1980 for the implementation of speed cushions as shown on drawing no. 716982_LCC_HWT_XX_DR_EP_01_01a; and
ix) approved with reference to the powers contained in Section 66(4) of the Highways Act 1980, that the relevant lengths of footway shown on the marked up Drawing No. 716982_LCC_HWT_XX_DR_EP_MI_17 are removed and that following the removal of the designation of footways, that shared cycle/pedestrian designation is assigned under the powers contained under the provisions of Section 65(1) of the Highways Act 1980.

The Chief Officer (Highways & Transportation);

i) noted the contents of this report;

ii) considered and overruled the objection to Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.46) Order 2014 Amendment No.1 2018 giving authority to implement the scheme as per the advertised order; and

iii) requested the City Solicitor to make, seal and implement Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.46) Order 2014 Amendment No.1 2018 and inform the objector accordingly of the Chief Officer’s (Highways and Transportation) decision.

The Chief Officer Safer Leeds approved the waiver of CPR 8.1 and 8.2 and to award a contract to Palm Cove Society for the delivery of Support and Advocacy to Victims of Human Trafficking and Modern Slavery from 1 April 2019 for a period of 6 months. The value for this contract is £52,333.31.

The Director of City Development has given approval to the transfer of the site noted above to the Greetland Academy Trust to enable them to run as an academy school in line with legislation on the terms outlined within the report.

The Director of Resources & Housing approved the Terms & Conditions of the loan agreement for St George’s Crypt Hedley Chase scheme as outlined in Confidential Appendix 1.

The Natural Environment Manager authorised the City Solicitor:

a) to enter into a Public Path Creation Agreement with the landowner in accordance with Section 25 of the Highways Act 1980 to upgrade the whole of Morley Public Footpath No. 112, and part of Morley Public Footpath 75 to bridleway, shown A-B and C-D on the applicants “Plan 2” (Background Document A); and to create a new public bridleway, with a width of three metres, between points E and F on Plan 2
b) to make and advertise a Public Path Diversion Order in accordance with Section 257 of the Town and Country Planning Act 1990, in respect of a bridleway shown on the applicant’s “Plan 3”, (Background Document B), and to include three lengths of new public footpath linking to New Lane, as shown in Background Document C,
c) to make and advertise a Public Path Creation Order in accordance with Section 26 of the Highways Act 1980 to create a public bridleway between the rear of 102 New Lane and Morley Public Bridleway 145, between Points G and H to a width of 3 metres shown on Plan 2 in Background Document A, and as shown in detail on the revised layout in Background Document C),
and
d) to confirm the Orders, subject to there being no objections or in the event of objections which cannot be withdrawn, for the relevant order or orders to be referred to the Secretary of State, Department of the Environment, Food and Rural Affairs for determination.

The Director of Children & Families agreed to:

• Note the negotiations held with Solicitors acting on behalf of the Governing Body and The Trust;

• Give authority for the Commercial Transfer Agreement between Leeds City Council, the Governing Body of Raynville Primary School and the Greetland Academy Trust to be executed and completed to enable Raynville Primary School to open as an Academy.

The Director of Resources and Housing gave Authority to Spend of £200,000 from within the approved Capital Programme 2018-19 funded by unsupported borrowing.

The Director of Resources and Housing approved the proposed procurement strategy in line with CPR 3.1.6 to enable a call off in competition from the YPO framework 642 Metering and Billing so that a new contract can be awarded to commence from 1st April 2019 to 31st March 2021.

The Chief Officer, Asset Management and Regeneration has approved the terms agreed for the grant of sub-lease of the subject unit.

The Deputy Director, Learning approved the waiver of CPR No 9.1 and 9.2 – High value Procurements, and to award a contract to Phonak UK Ltd in the sum of £180,000 for a period of 36 months commencing 1 April 2019 to 31 March 2022.

The Director of Resources and Housing:
1. Approved the award of a design and build contract for the construction of 27 new council homes on the Beeches sites in Gipton to Wilmott Partnership Homes Ltd, in the sum of £4,533,320.32; enabling a contract start date for 1st March 2019, a site access date of 23rd April 2019 and a completion date of 24th July 2020.
2. Approved the award of a design and build contract for the construction of 32 new council homes on the Nevilles sites in Osmondthorpe to Wilmott Partnership Homes Ltd, in the sum of £4,800,665.29; enabling a contract start date for 1st March 2019, a site access date of 23rd April 2019 and a completion date of 24th July 2020

Director of Resources and Housing:
• Approved the award of the contract for the provision of thirty six 26t Mercedes Econic 6 x2 rear steer with Faun Variopress RCV bodies and Split low level binlifts to the value of £6,625,701.00 to S & B Commercials Ltd,
• Approved the award of the contract for the provision of two 26t Mercedes Econic 6 x2 rear steer with Faun Variopress RCV bodies and trade binlifts to the value of £358,398.50 to S & B Commercials Ltd.

The Chief Officer, Asset Management and Regeneration has approved the terms agreed for the grant of sub-lease of the subject unit.

The Director of Children and Families agreed to:

• Approve the request to award the contract for the sum of £426,595.54 to Kier Construction Northern for the purchase and installation of temporary accommodation.

• Authorise the signature of all contractual documentation with Kier Construction Northern in relation to the tender acceptance.

• Note the programme dates identified in section 4.0 of this report, in relation to the implementation of this decision.

• Note that the whole scheme will be completed in June 2019.

The Director of Resources and Housing:
Approved the proposed procurement strategy that will enable the project team to appoint GeoGeo Houlton & Sons through the direct appointment mechanism of the YORbuild 2 (Lot 7) Framework.
Approved the decision to enter into a written Stage 1 Design Services Agreement, to the value of £117, 042 (plus additional costs for surveys) with GeoGeo Houlton & Sons following a successful direct appointment exercise through the YORbuild 2 (Lot 7) Framework to develop the Heights Lane Scheme.

Officer Delegation Scheme (Council Functions) - Chief Planning Officer Hedgerows and Trees (b)

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance)

The Chief Planning Officer has made the Kippax Neighbourhood Development Plan.

The Chief Planning Officer has made the Bramham Neighbourhood Development Plan.

The Chief Planning Officer has made the Scarcroft Neighbourhood Development Plan.

The Director of Resources and Housing approved the requests to:
Approve the award of contracts following the call off carried out as a price only mini tender for Reroofing and Associated works for 2019/2020 (year 2 of the framework) to the following two contractors:
• A Connolly
• Liberty Group

To note that this call off will cover the 12 month period 1st April 2019 to 31st March 2020 and that the estimated expenditure will be approximately £4million.

The Deputy Director, Learning approved the contents of the attached business case in respect of a child or young person with complex needs where the individual costs exceed £50,000.

Placement in the Authority’s own SILC Provision, Partnership Settings and Mainstream School Settings has been considered and explored. Following consultation, none of these provisions are able to meet the needs of the child/young person thus requiring the local authority to seek provision elsewhere. The authority has a statutory duty to make provision for this child who has an EHC Plan.

The cost of this placement is approximately £162,100.10 per annum.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours education.

The Deputy Director of Children and Families is requested to approve the waiver of contract procedure rules 9.1 and 9.2 in order to facilitate the continuation of the temporary framework and allow the commissioning team to ensure the provision is fully reviewed and best value for money achieved in readiness for the full framework to be implemented in September 2019.

The Chief Officer Asset Management and Regeneration has i) approved terms, as outlined in the appendix to the report, to the granting of a period of exclusivity with the parties detailed; and ii) also to the Council entering into one to one negotiations around potential terms for a sale of the subject site with the outcome of those discussions being the subject of a further report to the Director of City Development in due course.

The Deputy Chief Officer for Waste Management approved:
• The waiver of CPR 8.1 and 8.2, using authority set out in CPR 1.3, to permit a direct award of an order for the bin supply in the Sweet Street development to be raised with Storm Environmental Limited.
• The use of the ESPO Refuse and Recycling Products Framework and to approve conducting a Mini Competition exercise from the ESPO framework to establish a formal contract with one of the suppliers on the ESPO framework for future requirements.