Decisions

The Chief Planning Officer has
a) approved the Planning Brief for the Eastgate Quarter;
b) agreed to publish the Planning Brief for the Eastgate Quarter on the Council’s website.

The Director of Communities, Housing and Enviornment:
• approved the award of the re-roofing and associated works framework agreement for the 4 year period May 2021 to March 2025 to the following four contractors:
• Houston Group of Companies Ltd (formerly Houston Roofing Ltd)
• A Connolly Ltd
• DLP Services (Northern) Ltd
• City West Works T/A Liberty Group

• noted that a subsequent report seeking approval to award contracts for the first year works as a call off from this framework agreement is expected to require a decision in April 2021.

i) The Chief Officer (Highways and Transportation);
ii) noted the highway works as outlined in Section 3.1 and indicated on Drawing Number 733298-LCC-HWT-XX-DR-CH-GA_01a, shown at Appendix 3 of this report;
iii) approved the adoption of new highway construction on land shaded red on drawing number S278-HD-001A so that it can be added to the Council’s maintenance regime, this is shown in Appendix 4 of this report;
iv) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by this Council at the cost of the developer;
v) gave authority to complete the detailed design, tender and implement the works as set out in Section 3.3; and
vi) gave authority to incur expenditure of £622,497 works & statutory undertakers costs and £101,271 staff costs to be fully funded by a section 278 developer contribution.

The Director of Resources approved the direct award of a contract to Lyreco UK Ltd under the YPO 1001 Office Supplies Framework for the provision of office supplies, stationery and printer paper.
The contract will be for a period of 2 years effective from 31st August 2021 with the option to extend for two further 12 month periods.

The Chief Parks and Countryside Officer approved the creation of the UK Government Trees for Climate grant agreement deed and to have this legally sealed between the Council and Kirklees Borough Council as the accountable body.

The Chief Officer (Highways and Transportation)
Gave authority to incur expenditure of £40,000 for undertaking of modelling work, appraisal and development of an Outline Business Case for a flood alleviation scheme at Gledhow Beck to facilitate improvements to Gledhow Lake.

The Chief Officer Civic Enterprise Leeds approved the second available 12 month extension of the framework at an annual value of £2,000,000. The extension will cover the period between 1st May 2021 and 30th April 2022 with 3 contractors; A. Buckler Haulage Ltd, Demolition Services Ltd, and Frank O’Gara & Sons Ltd.

The Director of City Development has approved the sub-delegation scheme set out as Appendix 1 to this report effective from 13 April 2021.

To offer up to 1,669 vehicle licence holders whose vehicle licence is expiring between 9 April and 31 August 2021 the earliest appointment date for an age extension inspection. However, this date may be very close to or after the expiry date of the current vehicle licence.
At the same time as the appointment is booked, to issue the licence holder a 3 month vehicle licence. This will allow vehicle owners/proprietors time to get any repairs complted to vehicles which have not failed the inspection outright, but need further work before their vehicle can be licencesd for a further 12 months.

The Chief Officer (Highways and Transportation);
i) Instructed the City Solicitor to apply to the magistrates court for a stopping up order under Section 116 of the Highways Act 1980 for the area of adopted highway shown on SD/217960/Z238/01

The Chief Officer Parks & Countryside noted the contents of this report and approved the waiver of contracts procedure rules 8.1 and 8.2 - Intermediate Value Procurement – to enter into a contract to purchase a new audio and visual system for the Council’s crematoria direct from Obitus Ltd

The Chief Officer - Housing, approved the 70 tenant led environmental and community related funding recommendations of the HAPs from 1 January 2021 to 31 March 2021.

The Director of Communities, Environment & Housing approved the award of this contract to Mears Limited for an estimated value of £14,35m per annum for a period of 5 years, with no further option to extend.

The Chief Officer Parks and Countryside:
• Gave approval to inject £137,000 from various funding sources for the installation of a new floodlit Multi Use Games Area (MUGA) and link path at Street Lane Recreation Ground in Gildersome. This is shown as:
a. £80K Sport England
b. £40K S106 Greenspace monies
c. £17K Gildersome Action Group Contribution

• Grant edauthority to spend £155.659 (this includes £18,659 for a commuted sum which will be held in Parks and Countryside revenue) for the installation of a new floodlit MUGA and link path at Street Lane Recreation Ground in Gildersome.

The Director of Communities and Environment has:
a) Approved the acceptance of the Ministry of Housing, Communities, and Local Government (MHCLG) grant of £220,000 revenue funding
b) Agreed to continue to use the 9 bed accommodation to provide additional temporary supported accommodation.
c) Approved allocation of a grant to St George’s Crypt for a value up to £220,000 for 12 months starting April 2021

• The Public Health Manager approved the request to commence a procurement and direct award a call off contract to Telefonica UK Ltd under Crown Commercial Services Network Services (RM3808) Network Services 2 Framework – Lot 6: Mobile voice and data service for the supply of iPads, data and software for Public Health programmes of work in relation to Covid 19 for the value of £99,691.

• The Chief Officer Customer Access and Welfare approved the request to commence a procurement and direct award a call off contract to Telefonica UK Ltd under Crown Commercial Services Network Services (RM3808) Network Services 2 Framework – Lot 6: Mobile voice and data service for the supply of iPads, data and software for Public Health programmes of work in relation to Covid 19 for the value of £14,242.

• The Chief Officer Human Resources approved the request to commence a procurement and direct award a call off contract to Telefonica UK Ltd under Crown Commercial Services Network Services (RM3808) Network Services 2 Framework – Lot 6: Mobile voice and data service for the supply of iPads, data and software for Public Health programmes of work in relation to Covid 19 for the value of £12,817.

The Chief Officer HR approved the proposed procurement strategy for the re-procurement of the contract for the supply of agency workers to Leeds City Council

The Chief Digital & Information Officer approved the use of Regulation 72 (1) (c) of the Public Contracts Regulations to modify the current contract with ESRI UK Ltd for the software licensing and support & maintenance of the Council’s GIS by varying the end date for a further 12 months to 31st March 2022 at a total cost of £99,000.00

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance)

The Director of Communities, Environment & Housing approved spend of the grant up to £2m.

The Director of Public Health has approved the sub-delegation scheme set out in Appendix 1.

The Director of Adults and Health has approved the sub-delegation scheme set out in Appendix 1.

The Director of Children and Families has:
1. Approved acceptance of the tender submitted by Tilbury Douglas Ltd via the Leeds Local Education Partnership and Environments for Learning Leeds PFI One Ltd, in the sum of £865,291.92 inclusive of all professional design fees incurred development costs and surveys incurred by the contractor (Tilbury Douglas Ltd). Release of funding for the construction costs will be subject to valuations completed and validated by NPS Ltd Leeds.

2. Approved the implementation of a City Council Change under the PFI contract with Environments for Learning Leeds PFI One Ltd for the works at the Allerton Grange School PFI building, and approve the entering into of any associated documentation without limitation of a deed of variation (where required).

3. Noted this work will attract an annual revenue cost which includes additional catering / cleaning staff and associated life-cycling as identified in the terms of the existing PFI contract for the main school building, and additional cleaning, security and planned maintenance, without life-cycling, for the extended former CLC building which has been taken into the schools use, but remains outside the PFI. These revenue costs will be the responsibility of the schools budget and charged accordingly.

4. Noted that the breakdown of project costs highlighted in point 1 above, are detailed within section 4.4 of this report

5. Noted that the programme dates identified in section 4.4 of this report, in relation to implementation of this decision, represent the critical path for project success and must be adhered to wherever possible.

6. Noted that the officer responsible for implementation is the Head of Service Learning Systems and the Head of Projects and Programmes, Asset Management & Regeneration and authorise them as a signatory of all other contract related documentation that is required to deliver the project.

7. Noted the negotiations held with solicitors acting on behalf of the Environments for Learning Leeds, PFI One Ltd and approve the expenditure the associated costs.

8. Given authority for the deed of variation of the PFI project agreement (the “Deed of Variation”) to be executed and completed between Leeds City Council and the Environments for Learning Leeds, PFI One Ltd to vary the PFI project agreement to accommodate the introduction of a dining hall mezzanine floor, remodelled classrooms to two science laboratories, associated science store room, two science presentation classrooms, and remodelling of the existing 6th form areas, together with any other documentation required to facilitate these works, and

9. Given authority for any other necessary action to be taken to effect the Deed of Variation

The Director of City Development agreed:
1. To adopt a scheme implementing the Government’s Expanded Business Rates Retail Discount 2021/22 providing 100% business rates relief to retail, leisure, and hospitality properties for the period 1st April 2021 to 30th June 2021.
2. To adopt a scheme implementing the Government’s Nursery Discount 2021/22 providing 100% business rates relief to qualifying Nurseries for the period 1st April 2021 to 30th June 2021
3. To adopt a scheme implementing the Government’s Expanded Business Rates Retail Discount 2021/22 providing 66% business rates to eligible relief to retail, leisure, and hospitality properties for the period 1st July 2021 to 31st March 2022
4. To adopt a scheme implementing the Government’s Nursery Discount 2021/22 providing 66% business rates relief to qualifying Nurseries for the period 1st July 2021 to 31st March 2022
5. To allow eligible businesses to refuse the Discounts where confirmation of the refusal is received by 30th April 2022
6. To note that the cost of the Discounts will be claimed from the Government via S31 grant calculated by the completion of an updated NNDR1 return.
7.This decision will be exempted from call in.

The Director of City Development agreed to implement the Restart Grant scheme announced by the Chancellor in the budget on 3rd March 2021. Details are within the attached document.

The Chief Officer Highways and Transportation;
i) approved a waiver of CPR’s 8.1 & 8.2 and award a new contract to Kaarbon Technology Ltd for support & maintenance of the KaarbonTech GullySMART for the period 24th March 2021 to 31st May 2022.

a) The Chief Officer (Highway and Transportation) is asked to approve the extension of the Yorkshire Highway Alliance Supply of Traffic Sign Poles Contract 2019-2021 for 24 months to 9 May 2023 in accordance with its existing terms and conditions and authorise entry into the extended contract.
b) This is a schedule of rates contract with the approx. value of £70K per annum.
c) Suppliers: Fabrikat Ltd. and Mallatite Ltd.

The Chief Officer ( Highways and Transportation);
i) noted the contents of the report; and
ii) approved the application for a temporary pavement licences from premises listed in the Appendix 2, to operate a street café on the highway, as shown on the attached unnumbered drawings, which will expire when current restrictions, which are due to Government guidelines for COVID -19 are lifted.