Decisions

Details of officer decisions relating to planning applications.

Decisions published

23/05/2022 - Transforming Cities Fund – Leeds City Centre Cycling Improvements; Crown Point Road ref: 55301    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 23/05/2022

Effective from:

Decision:

The Chief Officer, Highways & Transportation:
a) Noted and approved the proposed layout of the Crown Point Road scheme as shown on drawing 861-LCC-18-DR-TM-01_01 which is attached as an appendix to this report;
b) Gave authority to the designer to issue a package of drawings to the contractor and for the contractor to construct the scheme as shown on the attached plans;
c) Gave authority to incur expenditure of £750,000, to be funded entirely from the West Yorkshire Combined Authority’s TCF as previously endorsed by Executive Board;
d) Requested the City Solicitor to advertise Traffic Regulation Orders and Movement Orders as detailed on drawing 861-LCC-18-DR-TM-TRO_01 and, subject to no valid objections being received, to make, seal and implement the orders as advertised.; and
e) Approved with reference to the powers contained in section 66(4) of the Highways Act 1980, that the relevant lengths of footway shown on attached Drawing No 861-LCC-18-DR-TM-01_01 as proposed cycle tracks are removed and that following the removal of the existing footways, cycle tracks are constructed under the powers contained under the provisions of section 65(1) of the Highways Act 1980 for segregated or shared joint use by pedal cyclists and pedestrians.

Wards affected: Hunslet and Riverside;

Lead officer: James Chadwick


23/05/2022 - Scott Hall Drive 116 Stopping Up Order ref: 55300    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 23/05/2022

Effective from:

Decision:

The Chief Officer (Highways and Transportation) is requested to instruct the City Solicitor to apply to the magistrates’ court for a stopping up order under Section 116 of the Highways Act 1980 for the areas of adopted highway as shown in red on drawing SD/217960/Z245/01 in Appendix B.

Wards affected: Chapel Allerton;

Lead officer: Michael De-Lucchi


23/05/2022 - Barncroft Close 116 Stopping Up Order ref: 55299    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 23/05/2022

Effective from:

Decision:

The Chief Officer (Highways and Transportation) instructed the City Solicitor to apply to the Magistrates’ Court for, and promote as required, a Stopping Up Order under Section 116 of the Highways Act 1980 for the areas of adopted highway as shown in red on drawing SD/217960/Z244/01 at Appendix B.

Wards affected: Killingbeck and Seacroft;

Lead officer: Michael De-Lucchi


23/05/2022 - Application for dispensation under Section 33 of the Localism Act 2011 ref: 55297    Recommendations Approved

Decision Maker: Chief Executive

Decision published: 23/05/2022

Effective from:

Decision:

The Chief Executive has granted dispensations, to those Leeds City listed at Schedule 1, for a period of four years in the following terms:-

A dispensation from both the restrictions in section 31(4) to take part and vote in relation to the consideration of a matter in relation to which they have a disclosable pecuniary interest arising through:-

• Any office held within Leeds City Council for which they receive a taxable income; and

• Any office held outside Leeds City Council (to which they have been appointed by Leeds City Council) for which they receive a taxable income.

A dispensation from the restrictions in section 31(4)(a) only to take part in the discussion of a matter in which they have a disclosable pecuniary interest to allow them to make representations at a meeting where members of the public have the same entitlement.

Section 33 of the Act provides that the authority (in the case of Leeds this function is delegated by Full Council to the Chief Executive) may, on written request, grant a dispensation relieving the Member from either or both of the restrictions imposed by Section 31.

The dispensation, which must be granted for a specific period not exceeding four years, may be granted on any of the following grounds:-

1. Without the dispensation the number of persons prohibited from participating in any particular business would so great as to impede the transaction of the business;

2. Without the dispensation the representation of different political groups would be so upset as to alter the likely outcome of any vote;
3. The dispensation is in the interests of persons living in the authority’s area;

4. Without the dispensation each Member of the executive would be prohibited from participating in business to be transacted by the executive; or

5. It is otherwise appropriate to grant a dispensation.




Wards affected: (All Wards);

Lead officer: Andy Hodson


31/05/2022 - Approval to procure an automated solution to improve processing of Revenues Services transactions ref: 55298    Recommendations Approved

This is a new procurement to facilitate the automation of processes within the Revenues Service to improve services for Leeds CC citizens and redirect resources in the Service to support customers experiencing difficulties

Decision Maker: Chief Officer (Financial Services)

Decision published: 23/05/2022

Effective from: 10/06/2022

Decision:

The Chief Officer Financial Servicves approved the request :

To undertake a procurement exercise, in line with CPR 3.1.7, to appoint a software supplier to support the delivery of the end to end automation of many council tax and business rates transactions via the council’s website at an estimated project cost of £1.1m.

To utilise the Crown Commercial Services (CCS) G-Cloud 12 framework : Software Supplier (Lot 2) to carry out the procurement exercise.

For Revenues Service and IT Procurement officers to complete all the actions necessary to undertake the procurement and award the contract at the beginning of June 2022.

Wards affected: (All Wards);

Lead officer: Mark Amson


19/05/2022 - Contract Award – Lift Installation – Short term ref: 55294    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 19/05/2022

Effective from:

Decision:

The Director of Communities, Housing & Environment has approved to directly appoint Lift & Engineering Services Ltd from thew Efficiency north framework for a period of 12 months to undertake Lift Installation and maintenance starting 30th May for a period of 12 months finishing on the 29th May 2023 with no option to extend. The contract value is £2,061,656.90.

The multi-storey blocks associated with this contract are:
Lincoln Towers
Spalding Towers
Lindsey Mount
Marsden Court

This is a Significant Operational Decision as a subsequent decision following on from a previous Key Decision, published 2 Feb 2022 – D54954.

Wards affected: (All Wards);

Lead officer: Adam Crampton


19/05/2022 - Section 278 Highway Works Associated with the proposed development of up to 69 dwellings at the former Airedale Mills ref: 55293    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 19/05/2022

Effective from:

Decision:

The Chief Officer (Highways and Transportation):
a) Noted the detail of the highway works provided in paragraph 4 of this report and as shown on the plan included at Appendix 3 of this report;
b) Gave authority to negotiate the terms of and enter into an agreement with the developers under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developers under Leeds City Council’s supervision;
c) Gave authority to request the City Solicitor to advertise a draft Traffic Regulation Order (TRO) to provide ‘No Waiting At Any Time’ restrictions and 20mph order as shown on the plan included at Appendix 3 of this report; and if no valid objections are received, to make seal and implement the Orders as advertised;
d) Approved the adoption of new highway construction on land hatched in red on drawing number 1372/02/02.01/J so that it can be added to the Council’s maintenance regime; and
e) Gave authority to incur capital expenditure of £20,000, consisting of £10,000 legal costs and £ 10,000 staff costs, all to be fully rechargeable to the developer through the Minor Section 278 agreement. These are subject to estimated coststhrough the Section 278 agreement. These are subject to contractor estimated costs.

Wards affected: Bramley and Stanningley; Calverley and Farsley;

Lead officer: Gordon Maclay


27/05/2022 - Seeking approval to procure specialist contractors to support LBS' delivery of planned roofing improvement scheme to Housing properties ref: 55296    

Seeking approval to procure specialist contractors to support LBS with the delivery of a planned roofing improvement scheme to Housing properties in 2022/23. The contract will be for a duration of 9 months with a potential extension period of up to a further 3 months with an anticipated value of £800,000.

Decision Maker: Director of Resources

Decision published: 19/05/2022

Effective from: 08/06/2022

Decision:

a) In accordance with the Council’s Contract Procedure Rules 3.1.7, the

Director of Resources has approved the use of the below threshold restricted

procurement process via Constructionline as the procurement route to establish a contract with up to 2 contractors for the delivery of planned roofing improvement works to Housing properties. Where there is a price variation of more than 5% between the tenderers the Director is asked to approve the option to appoint the cheapest contractor only.

 

b) The Director of Resources has noted that the tender will be evaluated with

an evaluation split of 90% price, 10% quality and the contract is proposed for a

works period of up to 7 months, with the option to extend by up to a further 3

months, with an estimated total contract value of up to £800,000.

Wards affected: (All Wards);

Lead officer: Craig Simpson


27/05/2022 - Authority to procure a Tool Purchase contract for operatives of Leeds Building Services to enable them to carry out work city wide ref: 55295    

Approval needed to undertake a competitive procurement to appoint Tool Purchase supplier(s) to support LBS with delivery of works across domestic and civic properties. The contract will be for 4 years with the option to extend for a further 4 X12 month periods.

Decision Maker: Director of Resources

Decision published: 19/05/2022

Effective from: 08/06/2022

Decision:

The Director of Resources approved, in line with Contract Procedure rule 3.1.7, a competitive procurement strategy to procure a contract through restricted procurement process for the purchase of tools for Leeds Building Services, for a period of 4 years with an option to extend annually for up to 4 years with an estimated value of £120,000 per annum. If all annual extension options are taken, the total estimated value of the contract is £960,000.

Wards affected: (All Wards);

Lead officer: Craig Simpson


18/05/2022 - Valley View Primary School Capital scheme number : 33543 RFG 000 ref: 55292    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 18/05/2022

Effective from:

Decision:

The Built Environment Lead accepted the tender supplied by M&J Group (Construction & Roofing) Ltd in the sum of £199,711.99 to carry out Roofing Works at Valley View Primary School.

Wards affected: Bramley and Stanningley;

Lead officer: Adele Berry


18/05/2022 - West End Primary School Capital scheme number : 33543 RFG 000 ref: 55291    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 18/05/2022

Effective from:

Decision:

The Built Environment Lead accepted the tender supplied by Leeds
Building Services in the sum of £154,722.26 to carry out Roofing Works at West End Primary School.

Wards affected: Horsforth;

Lead officer: Adele Berry


18/05/2022 - Greenside Primary School Capital scheme number : 33543 FIR 000 ref: 55288    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 18/05/2022

Effective from:

Decision:

Head of Learning Systems accepted the tender supplied by
Chippendale Builders Ltd in the sum of £294,365.10 to
carry out Fire Safety Works at Greenside Primary School.

Wards affected: Pudsey;

Lead officer: Adele Berry


18/05/2022 - Ninelands Primary School Capital scheme number : 33543 WIN 000 ref: 55287    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 18/05/2022

Effective from:

Decision:

Head of Learning Systems accepted the tender supplied by Leeds
Building Services in the sum of £386,429.51 to carry out External Wall, Windows and Door Replacement Works at Ninelands Primary School.

Wards affected: Garforth and Swillington;

Lead officer: Adele Berry


18/05/2022 - Tender Evaluation Contract Award report for contractors to support Leeds Building Services’ delivery of painting and decorating works to housing properties (48741) ref: 55286    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 18/05/2022

Effective from:

Decision:

a) The Chief Officer Civic Enterprise Leeds has noted the contents of this report and has approved the award of contracts to Bell Decorating Group Limited and GME Painting Contractors Limited for painting and decorating services to housing properties for the period of 1st June 2022 to 31st May 2026 with 4 x 12 months possible extensions, with an estimated total expenditure of £2,400,000 over the full 8-year term at approx £300,000 per annum.

b) The Chief Officer Civic Enterprise Leeds has noted that GME Painting Contractors Limited will be responsible for delivery of works in void management areas 1, 2 & 3, and Bell Decorating Group Limited will be responsible for delivery of works in void management areas 4, 5, 6 & 7 including the west of the City for all planned works.

This is a Significant Operational Decision as a direct consequence of the original Authority to Procure (Key Decision D54558) and is therefore not subject to call-in

Wards affected: (All Wards);

Lead officer: Craig Simpson


18/05/2022 - Broadgate Primary School Capital scheme number : 33543 RFG 000 ref: 55285    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 18/05/2022

Effective from:

Decision:

The Built Environment Lead accepted the tender supplied by Leeds
Building Services in the sum of £168,857.57 to carry out Roofing Works at Broadgate Primary School.

Wards affected: Horsforth;

Lead officer: Adele Berry


18/05/2022 - Highfield Primary School Capital scheme number : 33543 WIN 000 ref: 55284    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 18/05/2022

Effective from:

Decision:

Built Environment Lead accepted the tender supplied by Aspect Building Solutions Ltd in the sum of £132,302.06 to carry out External Wall, Windows and Door Replacement Works at Highfield Primary School.

Wards affected: Alwoodley;

Lead officer: Adele Berry


18/05/2022 - Requests for Temporary Pavement Licences ref: 55283    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 18/05/2022

Effective from:

Decision:

The Chief Officer Highways and Transportation;
i) noted the contents of the report; and
ii) approved the application for a temporary pavement licences from premises listed in the Appendix 2, to operate a street café on the highway, as shown on the attached unnumbered drawings, which will expire when current restrictions and the Business and Planning Act 2020 which are due to Government guidelines for COVID -19 are lifted.

Wards affected: Little London and Woodhouse; Morley South;

Lead officer: Andrew Smith


26/05/2022 - Department for Work and Pensions, Household Support Fund ref: 55289    

For Leeds City Council to accept funding from the Department for Work and Pensions Household Support Fund

Decision Maker: Director of Communities, Housing & Environment

Decision published: 18/05/2022

Effective from: 07/06/2022

Decision:

The Director of Communities, Housing and Environment agreed to;

  a)  Accept the allocation of £7,098,648.16 Household Support Fund from the Department for Work and Pensions (DWP), to be used between 1st April 2022 and the end of September 2022.

  b)  Accept any further extension of funding from government for the Household Support Fund.

  c)  Accept the proposed levels of expenditure as outlined in this report to ensure that the funding meets the grant criteria to support vulnerable pensioners, families and individuals.

  d)  Agree that the amounts per expenditure type may be varied to ensure that the funding is appropriately utilised and spent within the allowable grant criteria provided by Government.

 

Wards affected: (All Wards);

Lead officer: Joanna Rowlands


17/05/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55281    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 17/05/2022

Effective from:

Decision:

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £323,284.15.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Ruth Terry


17/05/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55280    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 17/05/2022

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £212,273.05.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Lesley Gregory


17/05/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55279    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 17/05/2022

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £175,002.90.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Julie Longworth


17/05/2022 - Termination of Lot 2 (240lt wheeled bins) under the Plastic Wheeled Bin Supply Contract (DN512564), a Call Off from ESPO Framework 860-18, followed by a new further competition exercise for the Lot. ref: 55278    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 17/05/2022

Effective from:

Decision:

The Chief Officer for Environmental Services approved, under CPR 22.1, the termination of Lot 2 (240lt bins) under the Plastic Wheeled Bin Supply Contract (DN512564) held by One51 ES Plastics (UK) Limited. The Chief Officer for Environmental Services is also approved establishing a replacement Call Off contract for this Lot through a supplementary further competition exercise with all suppliers on the framework. The Call Off contract will run from 1st June 2022 until 30th November 2022 and has an approximate value of £240k.

Wards affected: (All Wards);

Lead officer: Rosie Harvey


17/05/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55277    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 17/05/2022

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £252,684.29.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Ruth Terry


17/05/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55276    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 17/05/2022

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £184061.68.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Ruth Terry


17/05/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55275    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 17/05/2022

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £186488.93.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment

Wards affected: Various;

Lead officer: Ben Finley


17/05/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55274    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 17/05/2022

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £153,300.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Ben Finley


17/05/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55273    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 17/05/2022

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £232035.71.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Ruth Terry


17/05/2022 - Data Accelerator - Creation of Posts x2 ref: 55272    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 17/05/2022

Effective from:

Decision:

The Director of Children & Families agreed to:

• note the content of the report and support the proposals detailed regarding the appointment of a Data Accelerator Analyst and Practice Improvement Coordinator.

• approve the creation of the following posts within Early Help, to be based within the Families First Team;

• 1FTE Data Accelerator Analyst - £51,524 (PO4 incl. on costs)
• 1FTE Practice Improvement Coordinator - £51,524 (PO4 incl. on costs)

Due to current LCC financial pressures it is proposed that these posts are offered on a fixed term contract basis for a period of 12 months.
The recruitment and selection process for these posts will commence May 2022 with a start date not before June 2022.
As these posts will be available for a 12 month period, a secondment model will be the preferred approach and applications will be sought from both within and outside of the council, eg health.
*Based on 2022 PO4 NJC Scale Point 35-38


Wards affected: Various;

Lead officer: Peter Storrie


17/05/2022 - Design, Cost and Tender Acceptance Report for the Learning Places permanent expansion of Bramhope Primary School for September 2022. ref: 55271    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 17/05/2022

Effective from:

Decision:

The Director of Children and Families agreed to:

a. Approve authority to spend and incur expenditure of £2,171,796 from capital scheme number 33177/BRA/000 to deliver the construction works required for the school expansion, noting that this figure includes the tender sum in addition to all ancillary costs, for example consultancy fees, surveys, furniture & equipment, ICT provision, client held contingency etc.

b. Authorise acceptance of the tender submitted by the Leeds Local Education Partnership, via Walter West Builders Ltd, in the sum of £1,862,579.96 noting that this is inclusive of all contract design and development fees, including the previously approved sum of £50,000 necessary to undertake the ‘Early Works’ programme.

c. Sanction the requirement to enter into a contractual agreement with Leeds D&B One Ltd. to deliver the works. This will take the form of a JCT contract between the Council and Leeds D&B One Ltd. for the sum of £1,862,579.96.

d. Note the programme dates identified in this report require the works to commence on Monday 4 April 2022.

e. Note that the officer responsible for implementation is the Head of Service, Learning Systems in Children & Families Directorate.

Wards affected: Adel and Wharfedale;

Lead officer: Amy Smith


17/05/2022 - Authority to procure a contractor for the provision of servicing and responsive repair of TV Aerials to the Council’s Housing stock ref: 55270    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 17/05/2022

Effective from:

Decision:

The Chief Officer of Civic Enterprise Leeds gave approval, in line with Contract Procedure Rules (CPR) 3.1.7 a competitive procurement strategy, to procure a single contractor through a restricted procurement process for the service and responsive repair of TV Aerials to the Council’s Housing stock in the south and east of the city.

Wards affected: (All Wards);

Lead officer: Craig Simpson


17/05/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55282    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 17/05/2022

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £378,198.40.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment


Wards affected: Various;

Lead officer: Ruth Terry


16/05/2022 - Request to award a contract, using Contracts Procedure Rule 9.5 to Sonova UK for the supply of Phonak assistive listening devices ref: 55269    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 16/05/2022

Effective from:

Decision:

The Deputy Director, Learning gave approval to utilize CPR 9.5 to award a contract to Sonova for the supply of Phonak assistive listening devices for cyp with a medical need.

The value of the contact will be up to £50,000 per annum and it will have a maximum length of 3 years (two years plus one) this means the maximum value over the contract period, should all extensions be utilised, will be up to £150,000.

The contract will be a call-off, based on medical need and expenditure varies each year but currently stands at approximately £40K per annum. Expenditure has previously been a little higher and is expected to rise again as children return to school following the pandemic.

Wards affected: Various;

Lead officer: Helen Thomas


16/05/2022 - Replacement of current hybrid conferencing equipment across Leeds City Council estate. ref: 55267    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 16/05/2022

Effective from:

Decision:

The Director of Resources gave approval to procure goods and services for the replacement of hybrid conferencing equipment.

Further information is provided in the attached report

Wards affected: (All Wards);

Lead officer: Jon Sidebottom


16/05/2022 - Healthy Holiday Programme for Leeds: Funding Process ref: 55266    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 16/05/2022

Effective from:

Decision:

The Director of Communities, Housing and the Environment approved the approach for allocation of the Holiday Activities and Food funding received by the Department for Education for summer and Christmas school holidays in 2022

Wards affected: (All Wards);

Lead officer: Amelia Gunn


24/05/2022 - Creation of additional posts in the Contact Centre ref: 55268    

This decision is to create an additional 18 FTE customer services officer roles within the contact centre. These additional posts (14 FTE at B3 and 4 FTE at C1) will support the service to improve the customer experience.

Decision Maker: Director of Resources

Decision published: 16/05/2022

Effective from: 01/06/2022

Decision:

The Director of Resources gave approval for the creation of 14 FTE B3 and 4 FTE C1 customer services officer roles in the contact centre.

 

Wards affected: (All Wards);

Lead officer: Sonya McDonald


13/05/2022 - Provision of Security Services at Leeds Kirkgate Market – Permission to conduct a further competition under Sub-Lot A of the Eastern Shires Purchasing Organisation’s (‘ESPO’) Framework 347 ‘Security Services’ ref: 55265    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/05/2022

Effective from:

Decision:

The Chief Officer Operations approved a procurement exercise under Sub-Lot A of the ESPO Framework 347 – ‘Security Services’ to award a three year contract (with an option to extend for a further year) for the provision of Security services at Leeds Kirkgate Market.

Wards affected: Little London and Woodhouse;

Lead officer: Chris Ashby


12/05/2022 - Amendment to Private Sector Housing Assistance Policy ref: 55264    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 12/05/2022

Effective from:

Decision:

The Director of Communities, Housing and Environment gave approval regarding the amendment to the Private Sector Housing Assistance Policy to include the repair and improvement of disabled and vulnerable people’s homes to support them to remain in their homes living independently for longer

Wards affected: (All Wards);

Lead officer: Colin Moss


11/05/2022 - Approval for One Adoption West Yorkshire (OAWY) to call off the Approved Providers List (APL) for Therapeutic Services for the period 01 April – 16 May 2022 ref: 55263    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 11/05/2022

Effective from:

Decision:

The Deputy Director of Children and Families retrospectively approved the award of call off contracts by One Adoption West Yorkshire (OAWY) from the Approved Providers List (APL) for Therapeutic Services for the period 1 April to 16th May 2022 at a maximum estimated value of £270,000.

Wards affected: Various;

Lead officer: Catherine Henderson


11/05/2022 - Decision to vary contract with Touchstone to enable Specialist Coordinator Roles in the Early Help Hubs ref: 55262    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 11/05/2022

Effective from:

Decision:

The Deputy Director, Children & Families Social Work approved an increase in value of a recent variation agreement:

In March 2022 a decision (D55039) was taken to approve a variation to contract the contract held with Touchstone – Leeds (DN325642) for the Community Based Mental Health Service (known as Live Well Leeds) in accordance with Contract Procedure Rule 21.7 and with The Public Contracts Regulations 2015 under the Regulation 72 (1)(b) Modification of contracts during their terms. The variation was to ‘include additional Children & Families Earned Autonomy investment of up to £120k p.a. to commence on 1st April 2022 for 12 months years for the purposes of 3 x specialist coordinators for mental health.’

We are now seeking an additional approval of £6k: taking the total variation to £126k.

Wards affected: (All Wards);

Lead officer: Helen Stevens


11/05/2022 - Design & Cost Report for S278 Highway Works Associated with Student Accomodation at Park Lane, Leeds, LS3 1DH ref: 55261    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 11/05/2022

Effective from:

Decision:

The Chief Officer (Highways and Transportation):
a) Noted the detail of the highway works described in outline in paragraph 3 of this report and shown on plan C181-BMCE-XX-ZZ-DR-C-1010 C02 attached at Appendix 3;

b) Gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council;

c) Gave authority to incur expenditure of £10,000TRO costs and £5,000 staff checking and inspection fees to be fully funded by a developer through a Section 278 Agreement;
d) Approved the adoption of new highway construction on land shaded red on drawing number C181-BMCE-XX-ZZ-DR-C-1015 PL1 attached at Appendix 4 so that it can be added to the Council’s maintenance regime; and
e) Authorised the City Solicitor to advertise a Draft Traffic Regulation Order to add a no waiting at any time waiting restriction on Park Lane; and if no valid objections are received, to make, seal and implement the Orders as advertised.

Wards affected: Little London and Woodhouse;

Lead officer: Daniel Riley


10/05/2022 - Modify the end date of the Council’s current contract with Sabio Ltd for the provision of Contact Centre System Support. ref: 55259    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 10/05/2022

Effective from:

Decision:


The Chief Digital and Information Officer gave approval to use Regulation 72(1)(a)(i) of the Public Contracts Regulations 2015 to modify the end date of the Council’s current contract with Sabio Ltd for the provision of Contact Centre System Support for a further 12 months – from 1st April 2023 to 31st March 2024.

See Report for details.

Wards affected: (All Wards);

Lead officer: Jackie Murphy


10/05/2022 - Bishopgate Street East – Advance Highway & Drainage Works ref: 55258    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 10/05/2022

Effective from:

Decision:

The Chief Officer (Highways and Transportation):
a) Gave authority to spend £497k and appoint Colas via the Leeds Minor Works Framework to deliver drainage and kerb realignment highways works on Bishopgate, in advance of the main project works commencing on site in August 2022; and
b) Gave authority to inject £497k the total cost of the above works into the capital programme. All costs are being funded by WYCA’s TCF programme subject to completion of a variation to the existing Funding Agreement between WYCA and LCC and approval is sought to vary the agreement to this effect.

Wards affected: Beeston and Holbeck; Hunslet and Riverside;

Lead officer: Chloe Dummer


10/05/2022 - Appointments to Vacancies on Committees, Boards & Panels during the period between the Local Elections (5th May 2022) and the Annual Council Meeting (26th May 2022) ref: 55254    Recommendations Approved

Decision Maker: City Solicitor

Decision published: 10/05/2022

Effective from:

Decision:

The following consultation with the relevant Group Whip, the following Councillors be appointed to vacancies during the period between the Local Elections (5th May 2022) and the Annual Council Meeting (26th May 2022), as follows:
• Councillor K Brooks be appointed to replace Councillor E Nash on North and East Plans Panel; and
• Councillor S Hamilton be appointed to replace Councillor E Nash on City Plans Panel
With the appointments being effective from the date of publication, up to the Annual Council Meeting (26th May 2022).

Wards affected: (All Wards);

Lead officer: Gerard Watson


10/05/2022 - Admission charge changes for Non-Leeds residents at Kirkstall Abbey, May 2022 ref: 55253    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 10/05/2022

Effective from:

Decision:

The Chief Officer, Culture & Economy, has approved the following:
• The introduction of an admission charge for Non-Leeds residents to Kirkstall Abbey from 10th May 2022.

• The requirement that Leeds residents show proof of address to gain free entry from 10th May 2022.

• Progress registering the Kirkstall Abbey Trust (which owns the site) with the Charity Commission.

Wards affected: (All Wards);

Lead officer: David Hopes


10/05/2022 - Woodlesford Primary School Capital scheme number : 33415 RFG 000 ref: 55252    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 10/05/2022

Effective from:

Decision:

The Built Environment Lead Officer accepted the tender supplied by Tucker and Tunstalls Limited in the sum of £190,409.00 to carry out Roofing works at Woodlesford Primary School.

Wards affected: Rothwell;

Lead officer: Adele Berry


10/05/2022 - Design & Cost Report for S278 Highway Works Associated With Development At Acanthus Golf Club, Thorpe Lane, Tingley, WF3 1SL ref: 55251    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 10/05/2022

Effective from:

Decision:

The Chief Officer (Highways and Transportation):
a) Noted the detail of the highway works described in outline in paragraph 3 of this report and shown indicatively on plan M16.213.D063A attached at Appendix 3;
b) Gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by Leeds City Council, fully funded by the developer;
c) Gave authority to complete the detailed design, tender and implement the works as provided for within the Section 278 Agreement and as outlined in paragraph 3 of this report;
d) Gave authority to incur expenditure of £130,102 works costs, £26,020 staff costs and £10,000 TRO costs to be fully funded by the developer through the S278 Agreement; and
e) Authorised the City Solicitor to advertise a Draft Traffic Regulation Order to provide double yellow lines along A654 Thorpe Lane for the overlaid section of the highway shown on plan ref. 733533/LCC/HWT/XX/DR/CH/MI_01 Rev P01 at Appendix 4; and if no valid objections are received, to make, seal and implement the Orders as advertised.

Wards affected: Ardsley and Robin Hood;

Lead officer: Catherine Kimuli


10/05/2022 - Section 278 highway works associated with development of two units (use classes E(c)(iii), B2 and B8) with car parking and other associated works) ref: 55250    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 10/05/2022

Effective from:

Decision:

The Chief Officer (Highways and Transportation):
a) Noted the detail of the highway works provided in paragraphs 1-4 of this report and as shown on the plan included at Appendix 3 of this report;
b) Gave authority to negotiate the terms of and enter into an agreement with the developers under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developers at the developers’ expense under Leeds City Council’s supervision;

c) Gave authority to request the City Solicitor to advertise a draft Traffic Regulation Order (TRO) to provide ‘No Waiting At Any Time’ restrictions in the vicinity of the proposed access as shown on the plan included at Appendix 3 of this report; and if no valid objections are received, to make seal and implement the Orders as advertised; and

d) Gave authority to incur capital expenditure of £15,000, consisting of £10,000 legal costs and £ 5,000 staff costs, all to be fully rechargeable to the developer through the Minor Section 278 Agreement. These are subject to estimated costs.

Wards affected: Ardsley and Robin Hood;

Lead officer: Gordon Maclay


10/05/2022 - West Yorkshire and York Car Club Contract ref: 55249    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 10/05/2022

Effective from:

Decision:

The Chief Officer, Highways and Transportation:
a) Noted the contents of this report; and
b) Authorised Procurement and Commercial Services (PACS) to sign the participation agreement.

Wards affected: (All Wards);

Lead officer: Lynsey McGarvey


18/05/2022 - Injection into capital programme and authority to enter into contract for the delivery of the Advanced Works stage of the Leeds Station Sustainable Travel Gateway project ref: 55260    

Authority to enter into contracts and authority to spend to undertake all works as part of the delivery of the advanced works on Bishopgate, Neville Street and Dark Neville Street, part of the Leeds Station Sustainable Travel Gateway project.  Authority to spend to undertake additional design development works. 

 

Authority to enter into contracts with Network Rail to support the works.

 

Authority to inject £3,955,312 into the capital programme.

Decision Maker: Director of City Development

Decision published: 10/05/2022

Effective from: 26/05/2022

Decision:

The Chief Officer, Highways & Transportation:

a) Approved the drawdown of a further £565,000 from the original project budget of £32.5M to cover the additional development costs that will be incurred during the detailed design phase, noting the amendment to the original approval of £5,089,504 to £5,094,000 and the subsequent changes to the Funding Agreement;

b) Gave authority to spend £2,893,312 and enter into a short form NEC contract with Balfour Beatty (via the Scape Framework) to deliver the works to Neville Street, Dark Neville Street and Bishopgate highways drainage works in advance of the main project works commencing on site in August 2022;

c) Gave authority to inject £3,462,808 the total cost of the above works into the capital programme. All costs are being funded by WYCA’s TCF programme subject to completion of a variation to the existing Funding Agreement between WYCA and LCC and approval is sought to vary the agreement to this effect. £3,241,107 was requested as part of the change request form for the advance works. Surplus monies remain from the previous funding request for the utility’s diversion works and will be allocated to the advance works;

d) Gave authority to enter into a Basic Asset Protection Agreement with Network Rail for the works to Neville Street and Dark Neville Street. Note that the design for the highway’s works have been previously approved at the Highways Board on the 16th September 2021;

e) Gave authority to vary the Professional Services Contract with Balfour Beatty to undertake the design works associated with the Mill Goit deck replacement. Note that Network Rail will fund these works in their entirety; and

f) Gave authority to enter into a funding agreement with Network Rail for the Mill Goit deck replacement design costs including LCC costs associated with administering the contract with Balfour Beatty.

Wards affected: Beeston and Holbeck; Hunslet and Riverside;

Lead officer: Chloe Dummer


18/05/2022 - Urban Traffic Management & Control Capital Programme 2022-23 ref: 55257    

Approval of schemes to deliver traffic signal upgrades across the road network including asset renewal, control strategy upgrades, telecommunications infrastructure upgrades and optimisation of existing asset.

Decision Maker: Director of City Development

Decision published: 10/05/2022

Effective from: 26/05/2022

Decision:

The Chief Officer (Highways and Transportation):

 

a)  Reviewed and approved the prioritised list of proposed schemes set out in Appendix A for delivery as part of the 2022/23 Urban Traffic Management & Control (UTMC) Capital Programme;

 

B)  Gave authority to incur expenditure of an expected £2,425,000 (inclusive of all works costs, fees and legal costs) which will be funded by way of £2,075,000 from the City Region Sustainable Transport Settlement (CRSTS), £250,000 from the Department for Transport Traffic Signals Maintenance Fund and £100,000 from a S106 developer contribution: and

 

C)  Approved the injection of £2,075,000 from the CRSTS, £250,000 from the Department for Transport Traffic Signal Maintenance Fund and £100,000 for the A63/Ninelands Lane junction from a S106 developer contribution into the UTMC Capital Programme 2022/23.

Wards affected: Adel and Wharfedale; Armley; Burmantofts and Richmond Hill; Garforth and Swillington; Gipton and Harehills; Guiseley and Rawdon; Headingley and Hyde Park; Horsforth; Hunslet and Riverside; Kirkstall; Little London and Woodhouse; Middleton Park; Otley and Yeadon; Weetwood;

Lead officer: Joel Dodsworth


18/05/2022 - City Region Sustainable Transport Settlement: Casualty Reduction Programme 2022/23 ref: 55255    

The Chief Officer for Highways & Transportation is requested to approve the annual programme of Casualty Reduction schemes and to authorise the detailed development, consultation, preparation & delivery of these scheme subject to the satisfactory completion of any necessary orders & statutory processes.

 

Decision Maker: Director of City Development

Decision published: 10/05/2022

Effective from: 26/05/2022

Decision:

The Chief Officer Highways & Transportation:

 

i)  Noted the contents and recommendations of this report including the continued application of the innovative approach to road casualties looking beyond the traditional ‘sites’ and ‘lengths’ processes;

ii)  Noted the work undertaken over the 2021/22 financial year with respect to the previously approved casualty reduction programme;

iii)  Reviewed and approved the prioritised list of targeted KSI casualty reduction programme and give authority to commence the detailed design, consultation and implementation of the schemes described in Appendix A to this report;

iv)  Gave authority to incur expenditure of £650,000 to deliver 5 schemes identified in this year’s KSI reduction programme as detailed in Appendix A and the feasibility, initial design and costings of further schemes for the 2022/23 KSI works programme;

v)  Gave authority to request the City Solicitor to draft and advertise any Traffic Regulation Orders (Movement Order, Waiting Restriction Order or Experimental Order) as required to address/ resolve the problems identified for each scheme as detailed in Appendix A, and if no valid objections are received, to make, seal and implement the Orders as advertised;

vi)  Approved with reference to the powers contained in Section 66(4) of the Highways Act 1980, that relevant lengths of footway proposed as cycle tracks (detailed in Appendix A) are removed and that following the removalof the footways, cycle tracks are constructed under the powers contained under the provisions of section 65(1) of the Highways Act 1980 for segregated or shared joint use by pedal cyclists and pedestrians; and

vii)  Agreed to receive such other and further reports as may be required to address any objections received to advertised notices or other matters arising from the detailed scheme proposals.

Wards affected: Chapel Allerton; Gipton and Harehills; Little London and Woodhouse; Moortown; Weetwood;

Lead officer: Christopher Way


18/05/2022 - Pedestrian Crossing Review 2022/23 ref: 55256    

The Chief Officer for Highways & Transportation is requested to approve the recommendations of the Pedestrian Crossing Review & authorise the detailed development, consultation, preparation & delivery of the individual schemes within subject to the satisfactory completion of any necessary orders & statutory processes.

Decision Maker: Director of City Development

Decision published: 10/05/2022

Effective from: 26/05/2022

Decision:

The Chief Officer (Highways and Transportation):

a)  Noted the contents of this report and the procedures carried out in respect of conducting the annual Pedestrian Crossing Review;

b)  Reviewed and approved the recommendations of the annual Pedestrian Crossing Review as the basis for the 2022/2023 programme for introducing new formal and informal pedestrian crossings and upgrades to existing infrastructure;

c)  Gave authority to commence the detailed design, consultation and implementation of the schemes described in Section 3 of the report and Appendix 2;

d)  Gave authority to postpone the proposed humped zebra crossing scheme on Richardshaw Lane, Pudsey as contained within the 2021/2022 Pedestrian Crossing Review programme and replace this with the proposed humped zebra crossing scheme on Bridge Street, Otley as detailed within paragraph 5 of this report;

e)  Gave authority to incur expenditure of £275,000 inclusive of all works costs, staff fees and legal costs, which will be funded from the Local Transport Plan Transport Policy Capital Programme;

f)  Gave authority to display notices on site under the provisions of Section 23 of the Road Traffic Regulation Act 1984 in order to inform the public of the proposed formal pedestrian crossings and respond to any communicationsreceived in this regard as appropriate;

g)  Gave authority to request the City Solicitor to draft and advertise a Notice under the provisions of Section 90C of the Highways Act 1980 for the implementation of traffic calming to complement some of the proposed pedestrian crossings;

h)  Gave authority to request the City Solicitor to draft, advertise and implement, subject to no valid objections being received, a Traffic Regulation Order, Movement Order or Speed Limit Order, where required, to support the proposed pedestrian crossings; and

i)  Agreed to receive such other further reports (if required) to address any objections received to advertised Notices or other matters arising from the detailed scheme proposals.

Wards affected: Adel and Wharfedale; Bramley and Stanningley; Horsforth; Killingbeck and Seacroft; Kippax and Methley; Little London and Woodhouse; Otley and Yeadon; Pudsey; Weetwood;

Lead officer: Jonathan Waters


09/05/2022 - Annual procurement of pupil level data sets and analysis tools (ALPs subscription). ref: 55248    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 09/05/2022

Effective from:

Decision:

The Chief Officer Resources and Strategy approved a direct award of a contract to Alkemygold Limited for the sum of approximately £18,000 ex VAT in accordance with CPR 9.5. The contract shall commence on 10th August 2022 and expire on 31st July 2023, with the option to extend for one further period of 12 months.

Wards affected: (All Wards);

Lead officer: Elizabeth Wilson


09/05/2022 - Windows and Doors framework call-off for Year 4 (47946): Proposed award of call off contract ref: 55247    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 09/05/2022

Effective from:

Decision:

The Director of Communities, Housing and Environment:
• Approved the award of a £1.4m contract to Kingfisher UPVC Windows & Doors Ltd to deliver replacement windows and doors work to council homes across the City.

Wards affected: (All Wards);

Lead officer: Chris Birkin


13/05/2022 - Receipt of Adult Education Budget (AEB) Grant Funding for Adult Learning Provision ref: 55238    

To accept circa £2M per annum AEB grant funding from the West Yorkshire Combined Authority for academic years 2022-23, through to 2024-25 for adult learning provision in Leeds and authority to spend and procure for subcontracted learning delivery provision.  The AEB grant funding covers the administrative costs, provision delivered by internal delivery teams and subcontracted partner provision.

Decision Maker: Director of City Development

Decision published: 05/05/2022

Effective from: 21/05/2022

Decision:

The Chief Officer Culture and Economy took the decision to

  Accept the three-year notional AEB funding agreement from WYCA.

  Accept skills funding agreements from Government over the next three years.

  Authorise spend of the funding as set out in the report.

  Authorise procurements up to twice per year through the Employment & Skills Dynamic Purchasing System (DPS) to subcontract delivery to key partners supporting adult skills in the city.

Wards affected: (All Wards);

Lead officer: Martyn Long


12/05/2022 - To use the ESPO framework contract to select a provider for leasing ULEV (Ultra Low Emission Vehicles) cars to LCC staff ref: 55236    

A contract will be agreed to supply ultra low emission vehicles (ULEVs) for LCC staff to lease. This will offer staff the option to lease an electric or hybrid company car for work and personal use

Decision Maker: Director of Resources

Decision published: 04/05/2022

Effective from: 20/05/2022

Decision:

The Director of Resources gave approval to call-off the ESPO framework contract to award a contract for leasing ULEV (Ultra Low Emission Vehicles) cars to NHS Fleet solutions.

 

Wards affected: (All Wards);

Lead officer: Alex Watson


09/05/2022 - Managing Social Work (SW) and Occupational Therapy (OT) Capacity and Demand - To support ASC transformation aligned to budget action plans and stabilisation of the service ref: 55206    For Determination

Brief Description

This report is requesting two decisions to be approved by the Director of Adults and Health as follows:

 

Decision 1

  • Approval of the expansion of the current staffing structures to support the transformation as set out in the exec board report, which would support an increase in staffing numbers for both Social Work and Occupational Therapy roles. In addition to this, appropriate plans will need to be in place to ensure the management structures are appropriate in line with this plan which will also include an expansion of the team manager numbers.

 

  • The exact numbers are not yet confirmed so the report is seeking a decision that is flexible and enables this resource modelling to be undertaken alongside HR and finance colleagues so the post ID’s can be created as posts are recruited to.

 

Decision 2

  • Variation to the contract(attached) to enable the continued funding of the Peri Team.  The current funding ends on 29/04/22 and is not re current. This report is seeking ongoing funding for a further six months.

·  For six months total cost (at full capacity) = £319,042.

 

Service transformation 2022/23

An Exec Board report was approved in December 2021 to support Adult Social Care (ASC) service transformation in the following areas:

 

1)The proposal to invest £660,253to deliver a pilot that uses Occupational Therapy and additional Social Worker staff at “the front door” to maximise capacity to meet growing demand for information and advice and demand for a social care assessment of needs, embedding an “independence first” approach.

 

2)The proposal to invest £646,323 to deliver a pilot of a new Community Reviewing Team that includes Occupational Therapy and Social Work staff to enhance the capacity of the current Adult Reviewing Team in order to deliver an increased reviewing schedule. Note that this investment is anticipated to deliver £3.3m from 2022 – 2025.

 

Impact On Wards

All

Financial and procurement implications

The value of the investment approved at Exec Board for the two transformation projects is £1,306,576 (£660,253 and £646,323 respectively) so the expansion would be within this previously approved funding amount. Continuation of the Peri Team for a further 6 months is £319,042.

 

Partnership working

N/A internal the service only

 

 

Decision Maker: Director of Adults and Health

Decision published: 28/04/2022

Effective from: 17/05/2022

Decision:

The Deputy Director of Adults and Health:

 

Approved the expansion of the current staffing structures to support the transformation as set out in the Executive Board report, which would support an increase in staffing numbers for both Social Work and Occupational Therapy roles. In addition to this, noted the need to ensure the management structures are appropriate in line with this proposal, so the proposal will also include an expansion of the team manager numbers.

 

Approved the variation to the contract (attached) to enable the continued funding of the Peri Team.  The current funding ends on 29/04/22 and is not recurrent.  This report is seeking ongoing funding for a further six months.

 

Given the amounts involved in the recommendations, the first decision is a Key Decision and subject to call in. However, the second decision falls within the definition of a Significant Operational Decision and is not subject to call-in.

 

Wards affected: (All Wards);

Lead officer: Nyoka Fothergill


09/05/2022 - The Enhance Programme 2022/23 ref: 55205    

Brief Description

The Enhance Programme’s main aims are “to support safe and sustainable discharge from hospital and neighbourhood teams into a secure home environment and to link Neighbourhood Teams with third sector organisations to enhance capacity in both sectors and avoid both delayed discharges and readmissions.”

 

The total £800,000 funding budget is being provided by Leeds NHS Community Healthcare Trust (LCHT)  and there is no call on LCC funding for the programme. Leeds Older People’s Forum (LOPF) would administer the fund within the Leeds third sector through a bidding process.  The whole fund is intended to be distributed in 2022/23.

 

Adults and Health are taking the lead system role for this in partnership with LCHT as A&H  is the lead commissioner for Forum Central/LOPF and therefore has the existing infrastructure to manage the arrangement.

 

The decisions required are:

-  That LCC enters into an NHS Act Section 256 agreement with LCHT in order to receive £800,000 from LCHT and so that LCC can adopt the lead commissioning role for the Enhance Programme on behalf of the partnership between LCHT and LCC.

 

-  That £800,000 is grant-awarded to Leeds Older People’s Forum (LOPF)  in line with financial regulations so that they can distribute this to the Leeds third sector through a bidding process.

 

Impact On Wards

The Enhance Programme aims to improve outcomes for people living in all wards of the city (it is a city-wide scheme)

Financial and procurement implications

The £800,000 funding for the Enhance Programme is being provided by LCHT and the programme requires no call on LCC funding. It is proposed that the £800,000 LCHT funding is transferred to LCC using NHS Act flexibilities (a Section 256 agreement).

 

The proposal is that a direct grant award is made to LOPF. Note that the £800,000 is all for distribution within the Leeds Third Sector through a competitive bidding process and does not fund any LOPF administration costs (which are being met separately by LCHT).

Partnership working

This proposal has been developed through partnership working with LCHT and LOPF.

 

Decision Maker: Director of Adults and Health

Decision published: 28/04/2022

Effective from: 17/05/2022

Decision:

The Deputy Director of Adults and Health agreed to the following:

 

That LCC enter into an NHS Act Section 256 agreement to formalise the transfer of the £800,000 funding from Leeds Community Healthcare Trust to Leeds City Council

 

That LCC make a direct grant award of £800,000 to Leeds Older People’s Forum who will administrate and distribute the fund and manage the bidding process with Leeds third sector organisations

 

LCC will also be making a contribution of £98k to the Enhance programme.  This is coming from funding received through the Health Partnerships Team from the Department for Levelling Up, Housing and Communities and Local Government to support people who are clinically vulnerable to Covid in March 2021 as discussed at the Winter at Risk Group chaired by Head of Regional Health Partnerships and programme lead for CEV.

 

Wards affected: (All Wards);

Lead officer: James Woodhead


09/05/2022 - Homelessness Prevention Grant ref: 55209    For Determination

Approval to accept and spend the Homeless Prevention Grant

Decision Maker: Director of Communities, Housing & Environment

Decision published: 28/04/2022

Effective from: 17/05/2022

Decision:

The Director of Communities, Housing and Environment:

a)  Approved acceptance of the allocated Homelessness Prevention Grant.

b)  Approved the approach to budget allocation set out to be applied to the Homelessness Prevention Grant for future years.

c)  Authorised the 2022/23 budget allocation set out in Appendix 1 to this report.

 

Wards affected: (All Wards);

Lead officer: Bryan Wagner-Adair


09/05/2022 - Design & Cost Report for the Planned Maintenance Programme 2022/23 ref: 55219    Recommendations Approved

Key Delegated Decision to approve expenditure over £500k in respect of the 2022/23 Planned Maintenance Programme.

Decision Maker: Director of Children and Families

Decision published: 28/04/2022

Effective from: 17/05/2022

Decision:

In the absence of The Director of Children and Families, the Chief Officer Resources & Strategy agreed to:

a)  Approve the proposed programme of Planned Maintenance works in maintained and Foundation (Trust) schools to be delivered during 2022/23 and funded from the available Schools Condition Allocation grant provided by the DfE.

b)  Authorise expenditure of £4,500,000 of the available Schools Condition Allocation grant on these essential condition works.

c)  Approve the proposed procurement strategy, using the in-house Procurement Team, and the use of the internal provider for some work areas and the Constructionline framework for the remaining programme.

d)  Noted that £500,000 of previous year’s School Condition Allocation with pre-existing Authority to Spend is still available to be utilised towards the 2022/23 Capital Maintenance Programme, based on current outturn projections for previous year’s maintenance schemes.

 

Wards affected: (All Wards);

Lead officer: Sally Lowe


09/05/2022 - Care and Support procurement for the Kirklands Autism Service ref: 55208    For Determination

Brief Description

To secure a highly specialist care and support provider to deliver the support within a bespoke specialist 6 bed residential accommodation for adults with severe learning disabilities and complex autism will be built on the site of the former Kirkland House care home in North-West Leeds.

Impact On Wards

The service to be procured will provide services to Leeds residents from all areas. The site for development is within the Guiseley and Rawdon Ward.

Financial and procurement implications

The support aspect of the scheme is expected to indicatively cost £1.5 million per annum to be funded jointly between LCC A&H and the CCG.

Partnership working

Leeds CC is taking the lead role, working in partnership with Leeds Clinical Commissioning Group (CCG) and NHS England.

 

Decision Maker: Director of Adults and Health

Decision published: 28/04/2022

Effective from: 17/05/2022

Decision:

The Deputy Director of Adults and Health approved the request to commence the process to procure a specialist care and support provider for the Kirklands Autism Service in Leeds.  The contract will be awarded for an initial period of 6 years (with an option to extend for a maximum period of 48 months in any combination). The value of the initial contract period is set at an anticipated total maximum cost of £9 million (£1.5 million per annum).  Should any extension period be utilised then will be subject to a separate decision at the appropriate time.  The anticipated total maximum cost of the service, should all of the available extension provisions be utilised, will be £15 million (£1.5 million per annum). The formal decision to let the contract to a preferred provider will be taken at a later date following a decision by Executive Board to approve capital expenditure on the programme. Please see para. 22.

 

To note that officers on behalf of Adults and Health Integrated Commissioning and Procurement and Commercial Services (PACS) will complete all the necessary actions to ensure that this contract is in place by November 2022, including a suitable lead-in time.

 

Wards affected: Guiseley and Rawdon;

Lead officer: Danielle Mitchell