Decisions

The Head of Learning Systems is accepted the tender supplied by SBS Roofing Ltd in the sum of £479,777.45 to carry out roofing works at Oulton Primary School.

The Chief Officer (Highways & Transportation);
(i) noted the Executive Board approval on 25th July 2018 to progress Package 5a to detail design and construction;

(ii) noted that the LPTIP Bus Infrastructure Package Board was informed of the current design of Package 5a in October 2018;

(iii) noted that WYCA approved the Outline Business Case for the A647 Bus Priority Corridor project in February 2019;

(iv) noted that in February 2019, Executive Board gave approval for detail design and construction of the A647 Bradford to Leeds Bus Priority Corridor to be carried out, including Package 5a;

(v) approved the preliminary design of Package 5a – A647 Gloucester Terrace; and

vi) approved the commencement of detail design of Package 5a – A647 Gloucester Terrace.

The Director of Resources and Housing;
• Approved the award of the contract for the provision of up to 120 Electric Medium Panel Vans to the value of £2,198,822.40.00 to Lookers PLC, and
• Approved the award of the contract for the provision of up to 80 Electric Small Panel Vans to the value of £1,420,757.60 to Lookers PLC.

i) subject to the proposed car park being granted Planning Permission; approved the alterations to the Hackney Carriage Rank on George Street at an estimated cost of £7,000, fully funded by the Markets Major Refurbishment underspend. Details are shown on drawing number TM/10/GS/TRO1;
ii) requested the City Solicitor to advertise a draft Traffic Regulation Order and if no valid objections are received, to make, seal and implement the Order as advertised; and
iii) requested the City Solicitor to advertise a draft amendment Order to the existing Leeds City Council (Off-Street Parking Places) (Consolidation) Order 2010 to introduce the measures as described in paragraph 2.4 shown on drawing No. TM/15/3138/PPO/HB and if no valid objections are received, to make and seal the order as advertised.

The Chief Officer Highways and Transportation approved a waiver of Contract Procedure Rules 9.1 and 9.2 and awarded a contract for the upgrade of ClearSCADA (including mobile solution), the contract for Support and Maintenance and the contract for ongoing consultancy services in relation to the ClearSCADA software to Schneider Electric UK who are the sole suppliers of the software and associated Support and Maintenance contracts.

The Natural Environment Manager authorised the making and advertising of a Public Path Diversion Order, in accordance with Section 257 of the Town and Country Planning Act 1990, for two non-definitive public footpaths at Rathmell Road and theconfirmation of the Order subject to there being no objections or in the event of objections which cannot be withdrawn, for the order to be referred to the Secretary of State, Department of the Environment, Food and Rural Affairs for determination.

The Director of Resources and Housing approved the creation of one PO6 service manager and one PO2 senior communications and marketing officer role to deliver a business orientated fleet review and electric vehicle trial scheme, fully funded by external grant at a cost of £192,000 over two years.

The City Solicitor has approved amendments to the Constitution as set out in Appendix A-E and for the reasons set out in the attached report.

The Chief Officer, Social Work agreed to publish the attached record of decisions made in March 2019.

The Director, Children and Families agreed to note the tender evaluation process and approve the award of a contract to deliver the post graduate certificate in special educational needs for a period of two years with the option to extend for a further thirty six months to the successful bidder with a commitment to pay for any unfilled places up to the minimum of twelve in the academic year.

The Chief Officer (Highways & Transportation);
i) noted the contents of this report;
ii) authorised, subject to public consultation, the detailed design and implementation of a scheme to introduce No Waiting at any Time restrictions on Roundhay Road, as shown on Drawing number TM/10/2968/01/04a;
iii) requested the City Solicitor to advertise a draft Traffic Regulation Order to introduce a No Waiting At Any Time restriction on Roundhay Road as shown on drawing number TM/10/2968/01/04a and if no valid objections are received, to make and seal the order as advertised; and
iv) gave authority to incur expenditure of £6,000, which comprises of £1,000 works costs, £3,000 Staff fees and £2,000 legal fees, all to be funded by the developer: Bridge 3 LLP.

The Chief Officer (Highways and Transportation):

i) noted the contents of this report;

ii) authorised, subject to public consultation, the detailed design and implementation of a scheme to introduce a Residents Permit Parking Zone, a No Waiting at any Time restriction and a 20mph Zone on Holts Crest Way as shown on drawing number TM/10/2968/01/03;

iii) requested the City Solicitor to:
a) advertise a draft Speed Limit Order, to introduce a 20 mph zone in Armley, as shown on drawing number TM/10/2968/01/03; and

b) advertise a draft Traffic Regulation Order to introduce a No Waiting At Any Time restriction and a Permit Parking restriction on Holts Crest Way as shown on drawing number TM/10/2968/01/03 and if no valid objections are received, to make and seal the order as advertised; and

iv) gave authority to incur expenditure of £6,000, which comprises of £1,000 works costs, £3,000 Staff fees and £2,000 legal fees, all to be funded by Strata Homes.

The Chief Officer Culture and Sport approved;

(i) The procurement of a contractor to undertake the proposed heritage maintenance works on Thwaite Mills House following a competition via the use of the Constructionline procurement process.

(ii) The proposed tender evaluation criteria weighting of 60% price and 40% quality for the procurement of a contractor to undertake the proposed works at Thwaite Mills House.

The Director of Resources and Housing Leeds has approved the awards of the Skip Service Lots from the Corporate building waste and recycling contract for a four year period as follows:-

Lot 1. Food Waste to Biffa with an estimated annual value of £19,751.
Lot 3. Mixed Municipal Waste to AWM Ltd with an estimated annual value of £171,706.
Lot 4. Biodegradable Waste to Biffa with an estimated annual value of £41,502.
Lot 5. Paper and Card to AWM Ltd with an estimated annual value of £1,867.
Lot 6. Scrap Metal to AWM Ltd with a potential opportunity to generate £12k income.
Lot 7. Mixed Building Waste to Biffa with an estimated annual value of £222,940.
Lot 8. Inert Soil and Stone Waste to AWM Ltd with an estimated annual value of £6,820.
Lot 9. Wood Waste to AWM Ltd with an estimated potential opportunity for zero cost per annum.
Lot 10. Asbestos Waste to AWM Ltd with an estimated annual value of £3,913.
Lot 11. Gypsum/plasterboard Waste to AWM Ltd with an estimated annual value of £4,694.
Lot 12. Unwanted Office Furniture Waste to AWM Ltd with an estimated annual value of £562.
Lot 13. Mixed Rigid Plastic Waste to AWM Ltd with an estimated potential opportunity for £5.56 cost per annum.

The contracts are expected to start on the 1st May 2019 and the aggregate value of the award will be approximately be £462K per annum.

The Chief Officer Asset Management and Regeneration has approved the payments and property purchase on the terms as set out in the confidential appendix to accompany this report.

Waiver of Contract Procedure Rules (CPRs) 8.1 and 8.2 and approval to enter into a new contract with Spektrix Ltd, for the provision of their Box Office booking system.

The Director of Resources & Housing has approved the sub-delegation scheme attached as Appendix 1 to the attached report

The Director of Adults and Health approved the waiver of CPRs 9.1 (requirement of competition) and 9.2 (invitation of a minimum of four written tenders), using the authority set out in CPR 1.3, to award a 6-month contract with the option to extend for a further 6-months to MHA for extra care services at Yew Tree Court and Rosewood Court. This contract is to commence 1st April 2019. A request to utilise the available 6-month extension will be subject to a separate decision.

The Director of Adults and Health approved an increase to the contract value resulting in a contract value of £228,208 for the 6-month period. This represents an increase of £22,500 (10.9%) for the 6-month period.

The Director of Adults and Health approved the continued use of the negotiated procedure without prior publication of a notice under Regulation 32 of the Public Contracts Regulations 2015 with the goal of establishing a long-term contract with the existing provider. The outcome of these negotiations and the recommendation to award a long-term contract will be subject to a separate significant operational decision.

The Director of Adults and Health approved the waiver of CPRs 9.1 (requirement of competition) and 9.2 (invitation of a minimum of four written tenders), using the authority set out in CPR 1.3, to award a 6-month contract with the option to extend for a further 6-months to Anchor Hanover for extra care services at The Laureates. This contract is to commence 1st April 2019. A request to utilise the available 6-month extension will be subject to a separate decision. A request to utilise the available 6-month extension will be subject to a separate decision.

The Director of Adults and Health approved an increase to the contract value resulting in a contract value of £65,550 for the 6-month period. This represents an increase of £5,962 (10%) for the 6-month period.

The Director of Adults and Health approved the continued use of the negotiated procedure without prior publication of a notice under Regulation 32 of the Public Contracts Regulations 2015 with the goal of establishing a long-term contract with the existing provider. The outcome of these negotiations and the recommendation to award a long-term contract will be subject to a separate significant operational decision.

The Director of Adults and Health approved the waiver of CPRs 9.1 (requirement of competition) and 9.2 (invitation of a minimum of four written tenders), using the authority set out in CPR 1.3, to award a 6-month contract with the option to extend for a further 6-months to MHA for extra care services at Assisi Place. This contract is to commence 1st April 2019. A request to utilise the available 6-month extension will be subject to a separate decision.

The Director of Adults and Health approved an increase to the contract value resulting in a contract value of £162,757.50 for the 6-month period. This represents an increase of £20,493 (14.4%) for the 6-month period.
The Director of Adults and Health approved the continued use of the negotiated procedure without prior publication of a notice under Regulation 32 of the Public Contracts Regulations 2015 with the goal of establishing a long-term contract with the existing provider. The outcome of these negotiations and the recommendation to award a long-term contract will be subject to a separate significant operational decision.

The Director of Adults and Health approved the waiver of CPR 15.2 to enable the tenders for the HIV Social Care Support Service be evaluated on a 100% quality basis.

The Director of Adults and health noted that; the officer responsible for implementing the decision will be the Working Age Adults Commissioning Programme Leader.

The Director of Resources & Housing gave approval to:
• Subject to the exceptions listed, increase the pay grade of all posts in legal services to the pay grade outlined in Column 2 of the Table set out at paragraph 3.3 of this report.
• Update the job descriptions following the benchmarking exercise so we are more attractive in the labour market
• Approve recruitment both internally and externally (if required) to vacant positions and subsequent back filling of vacancies where relevant.

The Chief Officer, Housing Management, approved the new local lettings policy for the new build homes in Osmondthorpe detailed in section 3.25; and approved the extension of the local lettings policies for relets of the new build homes listed in sections 3.30-3.33 until 31st December 2019

That the Chief Officer, Housing Management, approved the new local lettings policy for the new build homes off Meynell Approach, Holbeck, LS11 as detailed in section 3.22.

The Chief Officer, Housing Management, approved the new local lettings policy for the new build homes in Osmondthorpe, LS9 as detailed in section 3.13

The Chief Officer, Customer Access and Welfare approved the award of a single supplier Framework Agreement for the provision of a Library Management System to Sirsi Ltd t/a SirsiDynix for a period of four (4) years.

The Director of Resources and Housing approved and authorised the transfer of £140k from the Kidacre Park main budget to Highways Works Term Contract to cover additional ground works & improvements undertaken as part of the programme.

The Director of Adults and Health approved the sub-delegation scheme as described in and set out at Appendix 1 to the attached report.

The Director of City Development has approved the sub-delegation scheme set out as Appendix 1 to the report.

The fact that a function has been delegated to an officer does not require that officer to give the matter his/her personal attention and that officer may arrange for such delegation to be exercised by an officer of suitable experience and seniority.