Decisions

The Chief Officer, Highways & Transportation:
a) Noted and approved the proposed layout of the Crown Point Road scheme as shown on drawing 861-LCC-18-DR-TM-01_01 which is attached as an appendix to this report;
b) Gave authority to the designer to issue a package of drawings to the contractor and for the contractor to construct the scheme as shown on the attached plans;
c) Gave authority to incur expenditure of £750,000, to be funded entirely from the West Yorkshire Combined Authority’s TCF as previously endorsed by Executive Board;
d) Requested the City Solicitor to advertise Traffic Regulation Orders and Movement Orders as detailed on drawing 861-LCC-18-DR-TM-TRO_01 and, subject to no valid objections being received, to make, seal and implement the orders as advertised.; and
e) Approved with reference to the powers contained in section 66(4) of the Highways Act 1980, that the relevant lengths of footway shown on attached Drawing No 861-LCC-18-DR-TM-01_01 as proposed cycle tracks are removed and that following the removal of the existing footways, cycle tracks are constructed under the powers contained under the provisions of section 65(1) of the Highways Act 1980 for segregated or shared joint use by pedal cyclists and pedestrians.

The Chief Officer (Highways and Transportation) is requested to instruct the City Solicitor to apply to the magistrates’ court for a stopping up order under Section 116 of the Highways Act 1980 for the areas of adopted highway as shown in red on drawing SD/217960/Z245/01 in Appendix B.

The Chief Officer (Highways and Transportation) instructed the City Solicitor to apply to the Magistrates’ Court for, and promote as required, a Stopping Up Order under Section 116 of the Highways Act 1980 for the areas of adopted highway as shown in red on drawing SD/217960/Z244/01 at Appendix B.

The Chief Executive has granted dispensations, to those Leeds City listed at Schedule 1, for a period of four years in the following terms:-

A dispensation from both the restrictions in section 31(4) to take part and vote in relation to the consideration of a matter in relation to which they have a disclosable pecuniary interest arising through:-

• Any office held within Leeds City Council for which they receive a taxable income; and

• Any office held outside Leeds City Council (to which they have been appointed by Leeds City Council) for which they receive a taxable income.

A dispensation from the restrictions in section 31(4)(a) only to take part in the discussion of a matter in which they have a disclosable pecuniary interest to allow them to make representations at a meeting where members of the public have the same entitlement.

Section 33 of the Act provides that the authority (in the case of Leeds this function is delegated by Full Council to the Chief Executive) may, on written request, grant a dispensation relieving the Member from either or both of the restrictions imposed by Section 31.

The dispensation, which must be granted for a specific period not exceeding four years, may be granted on any of the following grounds:-

1. Without the dispensation the number of persons prohibited from participating in any particular business would so great as to impede the transaction of the business;

2. Without the dispensation the representation of different political groups would be so upset as to alter the likely outcome of any vote;
3. The dispensation is in the interests of persons living in the authority’s area;

4. Without the dispensation each Member of the executive would be prohibited from participating in business to be transacted by the executive; or

5. It is otherwise appropriate to grant a dispensation.

The Director of Communities, Housing & Environment has approved to directly appoint Lift & Engineering Services Ltd from thew Efficiency north framework for a period of 12 months to undertake Lift Installation and maintenance starting 30th May for a period of 12 months finishing on the 29th May 2023 with no option to extend. The contract value is £2,061,656.90.

The multi-storey blocks associated with this contract are:
Lincoln Towers
Spalding Towers
Lindsey Mount
Marsden Court

This is a Significant Operational Decision as a subsequent decision following on from a previous Key Decision, published 2 Feb 2022 – D54954.

The Chief Officer (Highways and Transportation):
a) Noted the detail of the highway works provided in paragraph 4 of this report and as shown on the plan included at Appendix 3 of this report;
b) Gave authority to negotiate the terms of and enter into an agreement with the developers under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developers under Leeds City Council’s supervision;
c) Gave authority to request the City Solicitor to advertise a draft Traffic Regulation Order (TRO) to provide ‘No Waiting At Any Time’ restrictions and 20mph order as shown on the plan included at Appendix 3 of this report; and if no valid objections are received, to make seal and implement the Orders as advertised;
d) Approved the adoption of new highway construction on land hatched in red on drawing number 1372/02/02.01/J so that it can be added to the Council’s maintenance regime; and
e) Gave authority to incur capital expenditure of £20,000, consisting of £10,000 legal costs and £ 10,000 staff costs, all to be fully rechargeable to the developer through the Minor Section 278 agreement. These are subject to estimated coststhrough the Section 278 agreement. These are subject to contractor estimated costs.

The Built Environment Lead accepted the tender supplied by M&J Group (Construction & Roofing) Ltd in the sum of £199,711.99 to carry out Roofing Works at Valley View Primary School.

The Built Environment Lead accepted the tender supplied by Leeds
Building Services in the sum of £154,722.26 to carry out Roofing Works at West End Primary School.

Head of Learning Systems accepted the tender supplied by
Chippendale Builders Ltd in the sum of £294,365.10 to
carry out Fire Safety Works at Greenside Primary School.

Head of Learning Systems accepted the tender supplied by Leeds
Building Services in the sum of £386,429.51 to carry out External Wall, Windows and Door Replacement Works at Ninelands Primary School.

a) The Chief Officer Civic Enterprise Leeds has noted the contents of this report and has approved the award of contracts to Bell Decorating Group Limited and GME Painting Contractors Limited for painting and decorating services to housing properties for the period of 1st June 2022 to 31st May 2026 with 4 x 12 months possible extensions, with an estimated total expenditure of £2,400,000 over the full 8-year term at approx £300,000 per annum.

b) The Chief Officer Civic Enterprise Leeds has noted that GME Painting Contractors Limited will be responsible for delivery of works in void management areas 1, 2 & 3, and Bell Decorating Group Limited will be responsible for delivery of works in void management areas 4, 5, 6 & 7 including the west of the City for all planned works.

This is a Significant Operational Decision as a direct consequence of the original Authority to Procure (Key Decision D54558) and is therefore not subject to call-in

The Built Environment Lead accepted the tender supplied by Leeds
Building Services in the sum of £168,857.57 to carry out Roofing Works at Broadgate Primary School.

Built Environment Lead accepted the tender supplied by Aspect Building Solutions Ltd in the sum of £132,302.06 to carry out External Wall, Windows and Door Replacement Works at Highfield Primary School.

The Chief Officer Highways and Transportation;
i) noted the contents of the report; and
ii) approved the application for a temporary pavement licences from premises listed in the Appendix 2, to operate a street café on the highway, as shown on the attached unnumbered drawings, which will expire when current restrictions and the Business and Planning Act 2020 which are due to Government guidelines for COVID -19 are lifted.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £323,284.15.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £212,273.05.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £175,002.90.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Chief Officer for Environmental Services approved, under CPR 22.1, the termination of Lot 2 (240lt bins) under the Plastic Wheeled Bin Supply Contract (DN512564) held by One51 ES Plastics (UK) Limited. The Chief Officer for Environmental Services is also approved establishing a replacement Call Off contract for this Lot through a supplementary further competition exercise with all suppliers on the framework. The Call Off contract will run from 1st June 2022 until 30th November 2022 and has an approximate value of £240k.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £252,684.29.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £184061.68.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £186488.93.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £153,300.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £232035.71.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director of Children & Families agreed to:

• note the content of the report and support the proposals detailed regarding the appointment of a Data Accelerator Analyst and Practice Improvement Coordinator.

• approve the creation of the following posts within Early Help, to be based within the Families First Team;

• 1FTE Data Accelerator Analyst - £51,524 (PO4 incl. on costs)
• 1FTE Practice Improvement Coordinator - £51,524 (PO4 incl. on costs)

Due to current LCC financial pressures it is proposed that these posts are offered on a fixed term contract basis for a period of 12 months.
The recruitment and selection process for these posts will commence May 2022 with a start date not before June 2022.
As these posts will be available for a 12 month period, a secondment model will be the preferred approach and applications will be sought from both within and outside of the council, eg health.
*Based on 2022 PO4 NJC Scale Point 35-38

The Director of Children and Families agreed to:

a. Approve authority to spend and incur expenditure of £2,171,796 from capital scheme number 33177/BRA/000 to deliver the construction works required for the school expansion, noting that this figure includes the tender sum in addition to all ancillary costs, for example consultancy fees, surveys, furniture & equipment, ICT provision, client held contingency etc.

b. Authorise acceptance of the tender submitted by the Leeds Local Education Partnership, via Walter West Builders Ltd, in the sum of £1,862,579.96 noting that this is inclusive of all contract design and development fees, including the previously approved sum of £50,000 necessary to undertake the ‘Early Works’ programme.

c. Sanction the requirement to enter into a contractual agreement with Leeds D&B One Ltd. to deliver the works. This will take the form of a JCT contract between the Council and Leeds D&B One Ltd. for the sum of £1,862,579.96.

d. Note the programme dates identified in this report require the works to commence on Monday 4 April 2022.

e. Note that the officer responsible for implementation is the Head of Service, Learning Systems in Children & Families Directorate.

The Chief Officer of Civic Enterprise Leeds gave approval, in line with Contract Procedure Rules (CPR) 3.1.7 a competitive procurement strategy, to procure a single contractor through a restricted procurement process for the service and responsive repair of TV Aerials to the Council’s Housing stock in the south and east of the city.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £378,198.40.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment

The Deputy Director, Learning gave approval to utilize CPR 9.5 to award a contract to Sonova for the supply of Phonak assistive listening devices for cyp with a medical need.

The value of the contact will be up to £50,000 per annum and it will have a maximum length of 3 years (two years plus one) this means the maximum value over the contract period, should all extensions be utilised, will be up to £150,000.

The contract will be a call-off, based on medical need and expenditure varies each year but currently stands at approximately £40K per annum. Expenditure has previously been a little higher and is expected to rise again as children return to school following the pandemic.

The Director of Resources gave approval to procure goods and services for the replacement of hybrid conferencing equipment.

Further information is provided in the attached report

The Director of Communities, Housing and the Environment approved the approach for allocation of the Holiday Activities and Food funding received by the Department for Education for summer and Christmas school holidays in 2022

The Chief Officer Operations approved a procurement exercise under Sub-Lot A of the ESPO Framework 347 – ‘Security Services’ to award a three year contract (with an option to extend for a further year) for the provision of Security services at Leeds Kirkgate Market.

The Director of Communities, Housing and Environment gave approval regarding the amendment to the Private Sector Housing Assistance Policy to include the repair and improvement of disabled and vulnerable people’s homes to support them to remain in their homes living independently for longer

The Deputy Director of Children and Families retrospectively approved the award of call off contracts by One Adoption West Yorkshire (OAWY) from the Approved Providers List (APL) for Therapeutic Services for the period 1 April to 16th May 2022 at a maximum estimated value of £270,000.

The Deputy Director, Children & Families Social Work approved an increase in value of a recent variation agreement:

In March 2022 a decision (D55039) was taken to approve a variation to contract the contract held with Touchstone – Leeds (DN325642) for the Community Based Mental Health Service (known as Live Well Leeds) in accordance with Contract Procedure Rule 21.7 and with The Public Contracts Regulations 2015 under the Regulation 72 (1)(b) Modification of contracts during their terms. The variation was to ‘include additional Children & Families Earned Autonomy investment of up to £120k p.a. to commence on 1st April 2022 for 12 months years for the purposes of 3 x specialist coordinators for mental health.’

We are now seeking an additional approval of £6k: taking the total variation to £126k.

The Chief Officer (Highways and Transportation):
a) Noted the detail of the highway works described in outline in paragraph 3 of this report and shown on plan C181-BMCE-XX-ZZ-DR-C-1010 C02 attached at Appendix 3;

b) Gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council;

c) Gave authority to incur expenditure of £10,000TRO costs and £5,000 staff checking and inspection fees to be fully funded by a developer through a Section 278 Agreement;
d) Approved the adoption of new highway construction on land shaded red on drawing number C181-BMCE-XX-ZZ-DR-C-1015 PL1 attached at Appendix 4 so that it can be added to the Council’s maintenance regime; and
e) Authorised the City Solicitor to advertise a Draft Traffic Regulation Order to add a no waiting at any time waiting restriction on Park Lane; and if no valid objections are received, to make, seal and implement the Orders as advertised.

The Chief Digital and Information Officer gave approval to use Regulation 72(1)(a)(i) of the Public Contracts Regulations 2015 to modify the end date of the Council’s current contract with Sabio Ltd for the provision of Contact Centre System Support for a further 12 months – from 1st April 2023 to 31st March 2024.

See Report for details.

The Chief Officer (Highways and Transportation):
a) Gave authority to spend £497k and appoint Colas via the Leeds Minor Works Framework to deliver drainage and kerb realignment highways works on Bishopgate, in advance of the main project works commencing on site in August 2022; and
b) Gave authority to inject £497k the total cost of the above works into the capital programme. All costs are being funded by WYCA’s TCF programme subject to completion of a variation to the existing Funding Agreement between WYCA and LCC and approval is sought to vary the agreement to this effect.

The following consultation with the relevant Group Whip, the following Councillors be appointed to vacancies during the period between the Local Elections (5th May 2022) and the Annual Council Meeting (26th May 2022), as follows:
• Councillor K Brooks be appointed to replace Councillor E Nash on North and East Plans Panel; and
• Councillor S Hamilton be appointed to replace Councillor E Nash on City Plans Panel
With the appointments being effective from the date of publication, up to the Annual Council Meeting (26th May 2022).

The Chief Officer, Culture & Economy, has approved the following:
• The introduction of an admission charge for Non-Leeds residents to Kirkstall Abbey from 10th May 2022.

• The requirement that Leeds residents show proof of address to gain free entry from 10th May 2022.

• Progress registering the Kirkstall Abbey Trust (which owns the site) with the Charity Commission.

The Built Environment Lead Officer accepted the tender supplied by Tucker and Tunstalls Limited in the sum of £190,409.00 to carry out Roofing works at Woodlesford Primary School.

The Chief Officer (Highways and Transportation):
a) Noted the detail of the highway works described in outline in paragraph 3 of this report and shown indicatively on plan M16.213.D063A attached at Appendix 3;
b) Gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by Leeds City Council, fully funded by the developer;
c) Gave authority to complete the detailed design, tender and implement the works as provided for within the Section 278 Agreement and as outlined in paragraph 3 of this report;
d) Gave authority to incur expenditure of £130,102 works costs, £26,020 staff costs and £10,000 TRO costs to be fully funded by the developer through the S278 Agreement; and
e) Authorised the City Solicitor to advertise a Draft Traffic Regulation Order to provide double yellow lines along A654 Thorpe Lane for the overlaid section of the highway shown on plan ref. 733533/LCC/HWT/XX/DR/CH/MI_01 Rev P01 at Appendix 4; and if no valid objections are received, to make, seal and implement the Orders as advertised.

The Chief Officer (Highways and Transportation):
a) Noted the detail of the highway works provided in paragraphs 1-4 of this report and as shown on the plan included at Appendix 3 of this report;
b) Gave authority to negotiate the terms of and enter into an agreement with the developers under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developers at the developers’ expense under Leeds City Council’s supervision;

c) Gave authority to request the City Solicitor to advertise a draft Traffic Regulation Order (TRO) to provide ‘No Waiting At Any Time’ restrictions in the vicinity of the proposed access as shown on the plan included at Appendix 3 of this report; and if no valid objections are received, to make seal and implement the Orders as advertised; and

d) Gave authority to incur capital expenditure of £15,000, consisting of £10,000 legal costs and £ 5,000 staff costs, all to be fully rechargeable to the developer through the Minor Section 278 Agreement. These are subject to estimated costs.

The Chief Officer, Highways and Transportation:
a) Noted the contents of this report; and
b) Authorised Procurement and Commercial Services (PACS) to sign the participation agreement.

The Chief Officer Resources and Strategy approved a direct award of a contract to Alkemygold Limited for the sum of approximately £18,000 ex VAT in accordance with CPR 9.5. The contract shall commence on 10th August 2022 and expire on 31st July 2023, with the option to extend for one further period of 12 months.

The Director of Communities, Housing and Environment:
• Approved the award of a £1.4m contract to Kingfisher UPVC Windows & Doors Ltd to deliver replacement windows and doors work to council homes across the City.