Decisions

The Director of Communities and Environment has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The Chief Officer Employment and Skills approved:

• The award of five year contracts for £0 value to deliver apprenticeships training provision to Council staff under the Council Apprenticeship Levy Employer-Provider Programme 2018-23 to 20 providers as set out in the Confidential Appendix 1.
• The recommended maximum annual Apprenticeships levy draw-down set out in Confidential Appendix 1 allowing individual provider orders to be raised on demand and in accordance with Contract Procedure Rules to enable effective programme management to maximise Council apprenticeships outcomes.

The Director of Resources and Housing agreed to

1. Approve the delivery of year 1 lift replacement programme by the issue of a task order in August 2018 to instruct Lifts Engineering Services (LES) via the use of the CHIC (Central Housing Investment Consortia) Term Partnering Contract for Passenger Lifts. This will allow the delivery of an agreed programme of works for lift replacements in year 1 (2018/19) to the sum of £1,969,440.00.

2. Note and approve the reduction of leaseholder charges in Year 1 of the programme to a maximum of £250 per leasehold address due to the time limited nature of the lift replacement works required.

3. Note that subject to satisfactory performance of the year 1 programme that it is planned to agree a subsequent programme of works with the contractor to deliver further lift replacement works in years 2 and 3 (2019/20 and 2020/21) that will be subjected to full leaseholder consultation.

4. Note that details of subsequent years programmes will be the subject of a further report for approval to place annual task orders and it is anticipated that this will be brought back in December 2018 or January 2019 in an attempt to secure and maximise spend.

The Chief Officer agreed to approve the waiver of Contract Procedure Rules 8.1 and 8.2 and award a contract to Netcall for the provision of an IVR system, for a period of three years with the option to extend for a further period of 2x 12 months.
A number of alternative IVR systems have been assessed against the Council’s requirements for suitability and compatibility with the Council existing telephony system, and the IVR system from Netcall was found to offer the best overall solution to meet the Councils requirements.
To carry out a full procurement exercise to award a contract of this low value (c.£8,000 p/a) would be costly and time consuming, and would not represent best use of Council money and resources. It would also delay implementation, which in turn would impact the Councils ability to make immediate savings and improve customer service.
Further details within attached waiver request of 23rd August 2018.

The Chief Officer Financial Services approved a variation to the scope of the contract between the Merrion House LLP and BAM Construction Ltd to enable BAM Construction Ltd to provide an Integrated Facilities Management service at Merrion House for the sum of £243,000 for a 12 month period from 12 February 2018 to 11 February 2019 inclusive.

The Director of City Development has given approval to the granting of a 125 year lease of the site noted above to the Wellspring Academy Trust to enable it to run the property as an academy school in line with legislation and on the terms outlined within the report.

The Director of Resources and Housing agreed decision to allow Belle Isle TMO to award the contract to re-roof 47 dwelling houses managed by Belle Isle TMO to Selkirk & Westmoreland Ltd., in the sum of £229,280.00
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption

The Chief Officer of the Parks and Countryside service has approved;

- to waive contract procedure rules 3.1.6, 3.1.13, 8.1 and 8.2 (in accordance with CPR 1.3).
- to award a contract to Tudor Catering Trailers Ltd ,Unit 2 Creslands, Oldmixon Crescent, Weston-super-Mare, BS24 9AX for the purchase of a bespoke Shepherd's Hut catering trailer for Lothrton Hall.

The Director of Adults & Health approved the proposal to waive Contract Procedure Rules (CPRs) 9.1and 9.2 using the authority set out in CPR 1.3 to and award a contract to Community Catalysts in the sum of £88k in year one and £63k in year two. The contract shall commence on the 1 September 2018 and expire on the 31 August 2020 with the option to extend for a period of up to a year, finances permitting, such option not to be taken up more than one year.

The Chief Officer Highways and Transportation approved the recommendation to award the LPTIP Delivery Partners Contracts to: Contract 1 Bus Corridors and Bus Park and Ride Sites to Bam Nuttall Ltd and Contract 2 City Centre Gateways to John Sisk and Sons (Holdings) Ltd. Work will be issued in phases, however, an estimated total value is Contract 1 £90M and Contract 2 £30M.

Chief Officer, Asset Management & Regeneration has approved an award of THI grant funding amounting up to £110,000 from the HLF / LCC common fund to 94 Kirkgate.

The Director of Adults and Health has approved the waiver of Contract Procedure Rules 9.1 and 9.2 to award a five year contract to Leeds Community Foundation for the management of the Ideas that Change Lives Investment Fund at a total cost of £149,500 (£29,000 p.a). The contract will commence on 21 October 2018 and end on 20 October 2023.

And to note that:
Annual approval will be sought via an Administrative Decision for the release of the Investment Fund grant funding at £85,000 p.a.
The contract will contain a break clause to enable the contract to be terminated in the event of grant funding not being available.
The implementation of the new contract is supported by the Enterprise Development Officer who will work with Procurement and Commercial Services (PCS) to issue the contract and ensure the new service is in place and operational by the contract start date.

The Chief Officer Culture and Sport:

(a) approved a waiver of CPRs 8.1 and 8.2 to appoint SCD Group Ltd to undertake the necessary works in Roundhay Park to provide network connectivity across the whole site for all future events.

(b) approved the authority to spend of £79,680 on the proposed works.

The Director of Communities and Environments approved a programme of activity and projects in relation to the national Prevent strategy totalling £147,780 which demonstrates compliance with the Council’s statutory obligations. The programme will be delivered during 2018/19 and will now be forwarded to the Home Office for final approval.

The Director of Adults and Health approved the variation, under CPR 21.6, of the Hosting and Support Agreement signed with Public Consulting Group (formally Shop4Support) to upgrade to Type 4 functionality at an annual cost of £35,000, from 1st April 2019, for a period of 12 months, to provide the new Leeds Directory website and database; and the additional £16,843 of funding to cover the operational budget required for the first 12 months of operation from 1st April 2019.

The Director of Adults and Health approved the outlined plans to recommission the Third Sector Health and Social Care Forum service to commence from 1st April 2019; and approved to proceed with a procurement process, as detailed in this report and in line with CPRs 9.1 and 9.2, to appoint a suitable provider to deliver the service.
To note that: a further report to approve the contract award will be submitted for approval at the end of the procurement process.

The Director of A&H approved the appointment onto a 12 month framework agreement (for the supply of Telecare Equipment listed in appendix 2) of the eight suppliers listed in appendix 5.
The Director of A&H approved the undertaking of the final tendering exercises in year four to create a further framework agreement which effectively gives new suppliers in the market an opportunity to supply the goods and allows the council to expand the number of items available to service users by asking bidders to submit new prices against a revised specification.

The Director of A&H also noted –

Implementation discussions will take place with the suppliers once the contract is awarded;

The proposed timescale for implementation is 1st September 2018;
The Service Delivery Manager - Assisted Living Leeds will be the officer responsible for the implementation; and

The estimated value of the framework is £500,000 during the twelve month period.

The Chief Parks and Countryside Officer has approved;

- to waive contracts procedure rules no 8.1 and 8.2 – Intermediate value procurements, for the procurement of traffic management services at Black Music Festival & Leeds West Indian Carnival in 2018 and 2019.

- to appoint Streetwise UK Management Ltd for the provision of traffic management services as identified in the report up to a value of £95,000 at Black Music Festival & Leeds West Indian Carnival 2018 & 2019.

The Director of Adults and Health approved the award of grant funding as per the recommendations of the evaluation panel as presented in Appendix 1. The annual value of the awards is £3,001,890, or £15,009,450 for the full 5 year investment. The distribution of funding is as approved by the Executive Board 20th September 2017.

The Chief Officer - Asset Management and Regeneration has approved the payments and property purchases on the terms as set out in the confidential appendix to accompany this report.

The Director of Resources & Housing gave Authority to procure a framework of providers to deliver Non-Housing Maintenance 2018/19

The Chief Officer Human Resources approved the request to waive CPRs 8.1 and 8.2 and appoint Entwyne Limited as a specialist Human Resources provider to support the change management programme at Leeds Building Services.

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance)

The Chief Digital & Information Officer approves the contract award for the provision of Ergonomic & Assistive Technology Products and Services Framework Agrement to Microlink PC Ltd.

Appendix A to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

That following consultation with the relevant Group Whips, the following appointments be made with immediate effect:-

That the following members be appointed and approved as substitute
members to the WYCA Overview & Scrutiny Committee:-

• Cllr Neil Buckley
• Cllr Salma Arif
• Cllr Ben Garner

The chief officer of shared services approved an interim process whereby the print unit can place orders directly with a range of possible providers without a formal contract in place, to cover an interim period of up to twelve (12) months commencing on the 1 August 2018, whilst new contracts for these services are procured.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £125,580.00 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £120,095.00 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £274,560.00 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Chief Officer - Financial Services has authorised the injection of £245,000 in to the Council’s Capital Programme, as a prudential borrowing scheme with the cost met by additional rental income, and the Director of City Development has given approval to spend £245,000 and approved the procurement route and evaulation criteria in respect to the appointment of a contractor in respect to the construction of three new units within the covered daily market at Kirkgate Market.

Approval was granted for the creation of the 13 permanent project management and procurement positions identified in this report onto the Property & Contracts structure in order that Property & Contracts can deliver its £115 million p.a procurement strategy over the next 5 years to be funded from the Housing Revenue Account.