Decisions

Details of officer decisions relating to planning applications.

Decisions published

23/09/2022 - Consequential Amendments to the Constitution ref: 55637    Recommendations Approved

Decision Maker: City Solicitor

Decision published: 23/09/2022

Effective from:

Decision:

The City Solicitor, in her role as Monitoring Officer, has approved amendments to the Constitution as set out at Appendix A attached

Wards affected: (All Wards);

Lead officer: Paul Simpson


23/09/2022 - Former Seacroft Congregational Church, Brooklands Avenue, Seacroft, Leeds LS14 6RS ref: 55636    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 23/09/2022

Effective from:

Decision:

Approval has been given to a release of the restrictive covenants affecting the former Seacroft Congregational Church in return for a net share of the proceeds of sale. The Church marketed the site with a guide price of offers in excess of £250,000 and have since accepted an offer over the guide. In the event that a purchaser makes a conditional offer on planning and requires the Council and the Church to enter into an agreement for the release of the covenants, this report also gives approval to do so. Approval has also been given to the transfer of a small strip of land, as defined in the report, as part of the overall deal to rectify a boundary discrepancy. Terms for the proposal are set out in the confidential appendix of this report.

Wards affected: Killingbeck and Seacroft;

Lead officer: James Child


22/09/2022 - Approval to directly award the Contract 54326 ; The Supply, Installation, Dismantling and removal of Christmas Trees 2022/23 via a waiver of Contract Procedure Rules 8.1 and 8.2 ref: 55635    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 22/09/2022

Effective from:

Decision:

The Chief Officer Parks & Countryside gave approval to award the contract and waiver contract procedure Rules 8.1 and 8.2


Wards affected: (All Wards);

Lead officer: Glen Gorner


30/09/2022 - Provision of passenger/Goods Lifts – Installation,Refurbishment & Upgrading 2023-24 ref: 55633    For consultation

Authority to procure and to appoint a single contractor to undertake the installation, refurbishment and upgrading of lifts in the Council’s High-rise buildings in financial year 2023 - 2024

Decision Maker: Director of Resources

Decision published: 22/09/2022

Effective from: 08/10/2022

Decision:

The Director of Resources approved this procurement activity in line with Contracts Procedure Rule 3.1.7 to undertake a mini-competition call-off route utilising the Efficiency North Framework in relation to Passenger/Goods Lifts - Installation, Refurbishment and Upgrading, Lot 2 for a period of 12 months (1st April 2023 to 31st March 2024) with an estimated available budget provision of £2.5m

Wards affected: (All Wards);

Lead officer: Craig Simpson


21/09/2022 - Authority to Spend and Procure for a contractor to develop a community garden on Lindsey Road in Lincoln Green ref: 55632    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 21/09/2022

Effective from:

Decision:

The Chief Officer Housing has:
a) Approved the proposed procurement strategy in line with CPR 3.1.7 to procure an external contractor for the works following an open and competitive procedure utilising and inviting specialist landscaping contractors from Constructionline following an expression of interest which provided a list of four interested contractors.
b) Authorised expenditure of £150,000 from the HRA for this project, noting that a grant application for £71k has been submitted to Veolia. If successful, the grant funding will be injected into the programme to replace the equivalent value of HRA funding which will then be utilised elsewhere.

Wards affected: Burmantofts and Richmond Hill;

Lead officer: Marie Pierre Dupont


21/09/2022 - Approval of Care Plans Over 100k ref: 55631    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 21/09/2022

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £137,077.20 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


21/09/2022 - Approval of Care Plans Over 100k ref: 55630    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 21/09/2022

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £137,620.00 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


21/09/2022 - Approval of Care Plans Over 100k ref: 55629    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 21/09/2022

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £158,270.84 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


21/09/2022 - Approval of Care Plans Over 100k ref: 55628    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 21/09/2022

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £110,482.84 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


21/09/2022 - Approval of Care Plans Over 100k ref: 55627    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 21/09/2022

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £120,952.00 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


21/09/2022 - Approval of Care Plans Over 100k ref: 55626    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 21/09/2022

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £188,370.00 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


21/09/2022 - Approval of Care Plans Over 100k ref: 55625    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 21/09/2022

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £218,316.92 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


21/09/2022 - Approval of Care Plans Over 100k ref: 55624    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 21/09/2022

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £137,261.80 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


21/09/2022 - Approval of Care Plans Over 100k ref: 55623    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 21/09/2022

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £168,589.72 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


21/09/2022 - Approval of Care Plans Over 100k ref: 55622    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 21/09/2022

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £131,662.44 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


21/09/2022 - Approval of Care Plans Over 100k ref: 55621    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 21/09/2022

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £118,175.72 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


21/09/2022 - Report seeking approval to implement the available extension of DN49519 - Voids Backlog 2021-22 ref: 55620    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 21/09/2022

Effective from:

Decision:

The Chief Officer Housing approved the recommendation to extend the current Voids Work in Domestic Properties contract for an additional 6 months for the period 3rd October 2022 to 2nd April 2023 with Kier Services Limited T/A Kier Places
The current estimated spend for this 6-month extension will be approximately £1.5m

This is a significant operational decision as a direct consequence of key decision D54884 taken on 25.1.22 and therefore exempt from call-in

Wards affected: (All Wards);

Lead officer: Adam Crampton


20/09/2022 - To increase market fees and charges from 1st October 2022 ref: 55618    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 20/09/2022

Effective from:

Decision:

The Chief Officer Operations and Active Leeds approved a number of increases to market fees and charges with effect from the 1st October 2022 which would increase the market income by £40,000 per annum.

Wards affected: Hunslet and Riverside; Little London and Woodhouse; Otley and Yeadon;

Lead officer: Steve Mason


20/09/2022 - Authority to receive and spend external funding on Burmantofts Community Wellbeing Centre Project ref: 55617    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 20/09/2022

Effective from:

Decision:

The Director of Adults and Health has -

• Given authority to receive £242,000 of One Public Estate (Phase 9) funding from West Yorkshire Combined Authority (WYCA) and enter into a funding agreement between LCC and WYCA.

• Approved bringing together different funding streams into a single project budget (cost centre 50537 as per para 6 below).

• Given authority to spend and administer the overall budget for the purpose of delivering the project’s business case, on behalf of the city’s health and care estate partnership.

• Noted the role of Community Ventures Leeds in progressing business case development.

• Noted the timescale to complete the outline business case work.

• Noted the Estates Programme Manager as the officer responsible for implementation of this decision.

Wards affected: (All Wards);

Lead officer: Dayle Lynch


20/09/2022 - Contract Extension – The Appropriate Adult Service (DN529349) ref: 55615    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 20/09/2022

Effective from:

Decision:

The Director of Children and Families approved the contract extension of the above provision. The contract allows for x1 12 month extension. The extension will be utilised concurrently from 1st April 2023 and the full 12 months will be used.

Wards affected: Various;

Lead officer: Howard Smith


20/09/2022 - Provision of user research, business analysis and agile project delivery. ref: 55614    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 20/09/2022

Effective from:

Decision:

The Chief Digital & Information Officer gave approval to direct award a new contract via a waiver of Contracts Procedure Rules 8.1 and 8.2 (Intermediate value procurements) by awarding a contract to UST Global Private Limited for the provision of user research, business analysis and agile project delivery.

The contract shall commence no later than 12th of September 2022 and expire by 11th December 2023 with the option to extend for a period of 2 x 1-month periods, with such an option not to be taken up more than 2 months in total.


Wards affected: (All Wards);

Lead officer: Keeley Parker


28/09/2022 - Contract variation for Leeds Sexual Health Service ref: 55616    Recommendations Approved (subject to call-in)

Brief Description

Approval will be sought to vary the contract to include funding for an additional 15 months

Impact On Wards

Leeds-wide

Financial and procurement implications

The value of the extension will be £8,294,745 for a period of 15 months

Partnership working

LCC-only

 

Decision Maker: Director of Public Health

Decision published: 20/09/2022

Effective from: 06/10/2022

Decision:

The Director of Public Health has approved the modification of contracts during their term under Regulation 72 (1) (c) of the Public Contracts Regulations 2015 to vary the existing contract with Leeds Community Healthcare NHS Trust for the Integrated Sexual Health Service, to commence on 1st April 2023 at a cost of £8,294,745 for a period of 15 months.

 

Wards affected: (All Wards);

Lead officer: Eleanor Clark


28/09/2022 - New 3 year Server Cloud Enrolment agreement with Microsoft ref: 55613    Recommendations Approved

Request to renew our Microsoft server licensing for another 3 years by taking out a new 3 year Enterprise Agreement

Decision Maker: Director of Resources

Decision published: 20/09/2022

Effective from: 28/09/2022

Decision:

The Director of Resources and The Chief Digital Information Officer approved the request to renew our Microsoft server licensing for another 3 years by taking out a new 3 year Enterprise Agreement

 

Wards affected: (All Wards);

Lead officer: Andrew Byrom


20/09/2022 - Setting up a Trading Company - LMG Exhibitions Ltd - to support the delivery of Leeds Museums & Galleries' new five-year Strategy ref: 55619    Recommendations Approved

To gain approval for setting up a trading company which will allow Leeds Museums & Galleries to claim Museums & Galleries Exhibitions Tax Relief (MGETR). This tax relief was set up by the Government in April 2017 and is designed to support organisations to create and tour public facing exhibitions by helping them to recover some of their production costs. This relief is only claimable by ‘qualifying companies’ who are either a charitable company or a company wholly owned by a charity or a local authority. In order to qualify, Leeds Museums & Galleries needs to set up a trading company which we intend naming LMG Exhibitions Ltd. Once established, LMG can begin reclaiming so it is important to do this as soon as possible since retrospective claims are not valid. The claim would be made following completion of the financial year end, meaning our first claim will be made mid-2023, for the year ended 31st March 2023. Given that the relief is to encourage innovation and change and to improve the visitor experience, 10% of the claim after costs will be retained by Leeds Museums & Galleries for reinvestment in the following financial year.

Decision Maker: Director of City Development

Decision published: 20/09/2022

Effective from: 28/09/2022

Decision:

The Chief Officer, Culture & Economy, has approved:

  Set-up a trading company, LMG Exhibitions Ltd, with immediate effect (before 30th September 2022) to allow for a minimum six-month accounting period in the first year, should the council decide to reclaim tax relief for 2022/23.

 

  Begin claiming tax relief from the end of this financial year (2022-23), and thereafter on any viable claims. These will be considered as part of LCC’s overall tax forecasts and strategy so that the Council does not exceed the 5% VAT exemption. Key stakeholders from Finance will be engaged as part of the claims process.

 

  Appoint company directors.

 

  Consider other ways of utilising the trading company to deliver trading activities, particularly retail, catering and events.

 

  Return the proceeds to the local authority (minus the costs of each claim), reinvesting 25% in new exhibitions through Leeds Museums and Galleries.

Wards affected: (All Wards);

Lead officer: David Hopes


12/09/2022 - Little Owl Fee Increase ref: 55612    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 12/09/2022

Effective from:

Decision:

The Director Children & Families agreed to an increase in childcare fees in Children’s Centre Little Owls to improve financial sustainability of childcare and keep in line with inflation.

Wards affected: (All Wards);

Lead officer: Amanda Ashe


05/09/2022 - Bid to Host the Eurovision Song Contest 2023 ref: 55611    Recommendations Approved

Approval to submit Leeds’ bid to host the Eurovision Song Contest 2023.

Decision Maker: Executive Board

Made at meeting: 05/09/2022 - Executive Board

Decision published: 11/09/2022

Effective from: 05/09/2022

Decision:

The Director of City Development submitted a report which presented the context and the progress made to date regarding the bidding process for the hosting of the 2023 Eurovision Song Contest.  In doing so, the report specifically sought approval to the submission of Leeds’ bid together with the associated financial contribution towards the Song Contest.

 

In presenting the report, the Executive Member for ‘Economy, Culture and Education’ provided an overview of the current position regarding the bidding process, highlighting that it was with deep regret that Ukraine, having won the 2022 Contest, was not in a position to host the event in 2023. However, it was emphasised that Leeds, if selected, would look to deliver an outstanding event on behalf of Ukraine and its people.

 

The range of factors as to why Leeds was in a unique position to successfully host the event were highlighted. These included:-

·  How the proposals were consistent with the supportive work and acts of solidarity which continued to take place with Ukraine, including the large Ukrainian population in West Yorkshire. Specific reference was made to the recent proposals regarding the twinning of Leeds and Kharkiv;

·  How the proposals would complement both the ‘Leeds 2023’ and ‘Bradford 2025’ cultural initiatives and how, with continued liaison with relevant partner organisations, the developing infrastructure for those initiatives would help to successfully deliver this event;

·  Emphasis was placed upon Yorkshire’s wide-ranging musical and cultural heritage, and how this event would look to build upon that, whilst also celebrating the rich cultural heritage of Ukraine;

·  Leeds’ previous experience of hosting major events of national and international significance was highlighted, both in terms of those hosted from within the First Direct Arena and also those which had been delivered on a citywide basis.

 

In discussing such matters, Members endorsed the comments which had been made and confirmed support for the submitted proposals. The Board specifically endorsed the approach being taken by Leeds, in that if the bid was successful, the Contest would be delivered on behalf of Ukraine and its people.

 

Members also highlighted the huge economic impact that the hosting of an event on this scale would have, with specific reference being made to the benefits which would be felt by the hospitality and retail sectors, amongst others. 

 

With regard to the First Direct Arena, Members noted how it had been  designed primarily as a venue for large scale music events such as this, and as such it was felt that the arena would be an excellent venue to deliver the Eurovision Song Contest.

 

Following consideration of Appendices 1 and 2 to the submitted report designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which were considered in private, it was

 

RESOLVED –

(a)  That the submission of Leeds’ bid to host the Eurovision Song Contest 2023, be approved;

 

(b)  That the Councils’ financial contribution to Eurovision, as detailed within the exempt appendices to the submitted report, be approved, with approval also being given to the delegation of the necessary authority to the Director of City Development to enable the Director to agree the final composition of the funding mix, in consultation with the Chief Officer Financial Services and with the Executive Members for ‘Economy, Culture and Education’ and ‘Resources’; 

 

(c)  That approval be given for the decisions taken by the Executive Board from the submitted report, as resolved above, be exempted from the Call In process due to the short timescale of the bidding process and to ensure that the associated submission deadline is met.

 

(The Council’s Executive and Decision Making Procedure Rules state that a decision may be declared as being exempt from the Call In process by the decision taker if it is considered that the matter is urgent and any delay would seriously prejudice the Council’s, or the public’s interests. In line with this, the resolutions contained within this minute were exempted from the Call In process, as per resolution (c) above, and for the reasons as detailed above and as set out within sections 32 - 33 of the submitted report)

Wards affected: (All Wards);

Lead officer: Eve Roodhouse


13/09/2022 - NHS funding for community services ref: 55596    Recommendations Approved

Brief Description

Community services commissioned or provided by adult social care play an important role in supporting system flow. Adult Social Care is also continuing to innovate and transform in order to provide better quality services, improve staff working conditions and improve efficiency in community-based services.

 

There are a number of change programmes:

 

·  Establishment of a Transfer of Care hub

·  Developing an integrated offer between SkILs reablement and Leeds Community Healthcare Trust Neighbourhood Teams

·  An Intermediate Care services strategic review

·  Creation of a Community Health and Well-being Service

Leeds NHS organisations have made available £4m non-recurrent funding to:

 

1.  Support the introduction of a minimum wage of £10.50 per hour for commissioned home care services for 2022-23.

2.  Support the creation of a Community Health and Well-being Service.


The Director of Adults and Health will be asked:-

 

To note that all further decisions taken that these funds are used for will be direct consequences of this key decision and will be either Significant Operational Decisions or Admin Decisions, as per the nature of each decision.

Impact On Wards

All

Financial and procurement implications

Other relating work to continue to innovate and transform adult social care will be from the £2m resource given to the Council by Leeds NHS organisations to support the development of integrated services.

Partnership working

Leeds City Council will take the lead on deciding how the £4m resource will be utilised but this is in discussion with Leeds NHS partners around specific issues such as (a) support to the home care sector and (b) development of the Community Health & Well-being Service.

 

 

Decision Maker: Director of Adults and Health

Decision published: 05/09/2022

Effective from: 22/09/2022

Decision:

The Director of Adults and Health acknowledges the receipt of £4.0m of NHS funding to support community care.

 

The Director of Adults and Health acknowledges that £2.0m of this funding has been utilised to fund an uplift in the core home care rate from £9.50 to £10.50 with effect from April 2022 (applied to home care and home care-type services) (approved February Delegated Decision Panel)

That £2.0m of this funding be utilised to pump prime the Community Wellbeing programme.

 

Wards affected: (All Wards);

Lead officer: Shona McFarlane


13/09/2022 - Procurement of a new Window, Doors and Glazing Contract for LBS ref: 55598    

Seeking approval to procure a new contract to supply windows, doors and glazing for Leeds Building Services. The contract will be for a duration of 2 years with the option to extend for a further 2 years with an anticipated value of £3.4m including extensions

Decision Maker: Director of Resources

Decision published: 05/09/2022

Effective from: 22/09/2022

Decision:

The Director of Resources gave authority to procure a framework contract for the supply and installation of Windows and Doors works to domestic properties and civic estates.  The framework will be for an initial term of 2 years with the option to extend for 2 x 12 month periods.

 

Wards affected: (All Wards);

Lead officer: Craig Simpson