Decisions

Details of officer decisions relating to planning applications.

Decisions published

25/11/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55842    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 25/11/2022

Effective from:

Decision:

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £208,571.95.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Ruth Terry


25/11/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55841    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 25/11/2022

Effective from:

Decision:

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £253,937.80.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Ben Finley


25/11/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55840    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 25/11/2022

Effective from:

Decision:

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £244,064.55.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Joel Hanna


25/11/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55839    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 25/11/2022

Effective from:

Decision:

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £284,178.05.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Ben Finley


25/11/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55838    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 25/11/2022

Effective from:

Decision:

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £312,943.70.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Ruth Terry


25/11/2022 - School Streets Evaluation of Phases 1 and 2 and Recommendations for Future Phases ref: 55837    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 25/11/2022

Effective from:

Decision:

The Chief Officer (Highways & Transportation);

a) Noted the contents of this report
b) Approved the School Streets Evaluation Report and its recommendations provided as Appendix 1.
c) Reconfirmed the objectives of School Streets in Leeds as:
d) Set up a School Streets Steering Group to make to make key decisions about the selection and prioritisation of future School Street sites (note that it is recommended that Leeds City Council’s Highways Board will remain the final decision-making body for policy decisions relating to School Streets including annual monitoring).
e) Approved the proposed three-stage selection and prioritisation process for future School Streets in Leeds. This can then be applied fully to the selection of Phase 3 School Streets in Leeds.
f) Considered an annual funding programme and source of funding for future implementation of School Streets. Options may include:
a. Schools self-funded (as per school crossing patrol process)
b. Planning contributions – estimated costs could be included in the annual publication of H&T fees and charges)
g) Considered and agree the need for additional (dedicated) staffing resource to oversee the implementation of future School Streets. School Travel Plan review fees could fund an SO2 FTE post.
h) Confirmed the preferred legal Traffic Regulation Order instrument to be used for future School Streets in Leeds: Experimental Traffic Regulation Order ((E)TRO), then full Traffic Regulation Order or straight into full TROs.
i) Approved a recommendation to source and trial folding School Streets signs to overcome the need for and expense of ‘sign-bagging’ during school holidays as the TRO applies all year round.
j) Acknowledged the current limitations on enforcing School Streets restrictions. Instruct further work to agree how School Streets will be enforced in Leeds with and without potential additional Section 6 powers.
k) Confirmed Leeds City Councils’ intention to apply to the Secretary of State for Transport, DfT for a Designation Order under Part 6 of the Traffic Management Act 2004. This would designate Leeds City Council as an enforcement authority with moving traffic enforcement powers in Leeds, so that civil enforcement of moving traffic contraventions, including prescribed traffic signs for use at School Street schemes can be undertaken.
l) Agreed an ongoing evaluation and monitoring programme for School Streets installed in Leeds and the resourcing of it.

Wards affected: (All Wards);

Lead officer: Lynsey McGarvey


25/11/2022 - Design Cost Report – Early Works (2) Associated with Coop Academy Nightingale SEN partnership provision for September 2023 ref: 55836    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 25/11/2022

Effective from:

Decision:

The Chief Officer, Resources & Strategy agreed to:

• Approve authority to spend and incur expenditure of £450,000 from capital scheme number 33471/NTG/000 to allow the contractor to place key orders to ensure the accommodation associated with the SEN provision is delivered for September 2023.

• Note the programme dates identified in section 8 of this report and the urgency to ensure the build solution is available from September 2023.

• Note that the officer responsible for implementation is the Head of Learning Systems in Children’s and Families Directorate.


Wards affected: Gipton and Harehills;

Lead officer: Adele Robinson


25/11/2022 - Authority to procure and appoint a market development partner for the Home Care transformation programme ref: 55833    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 25/11/2022

Effective from:

Decision:

The Director, Adults and Heath has approved the award of a twelve month contract through a direct award via the ESPO 664_1 Framework for Consultancy Services to ARCC HR Ltd to support the home care transformation programme from 28th November 2022 (with an extension provision of up to a further 12 months) with a total potential value of £150,000.

Wards affected: (All Wards);

Lead officer: Kate Sibson


25/11/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55831    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 25/11/2022

Effective from:

Decision:

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £450,775.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment

Wards affected: Various;

Lead officer: Ruth Terry


25/11/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55830    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 25/11/2022

Effective from:

Decision:

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £194,753.05.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Julie Longworth


25/11/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55829    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 25/11/2022

Effective from:

Decision:

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £196,056.10.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Ruth Terry


25/11/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55828    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 25/11/2022

Effective from:

Decision:

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £193,450.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Farah Husain


25/11/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55827    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 25/11/2022

Effective from:

Decision:

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £339,450.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Ruth Terry


28/11/2022 - Approval to Extend the Bridges Maintenance & Masonry Repairs 2019 – 2021 contract to 2023 ref: 55835    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 25/11/2022

Effective from: 28/11/2022

Decision:

The Chief Officer (Highways and Transportation) approved the recommendation to extend the Bridges Maintenance and Masonry Repairs 2019 – 2021 Contract for a further 12 months to 30th November 2022 with Hinko Construction Ltd, Coating Services Ltd, RAM Services Ltd and Route One Infrastructure Ltd. The estimated cost of the 12-month extension for Leeds City Council is approximately £550,000.00.

Wards affected: (All Wards);

Lead officer: Megan Chamberlain


30/11/2022 - Approval to vary the existing contract with Leeds Community Healthcare NHS Trust (LCHT) to implement additional funding for the Integrated Sexual Health Service in order to respond to the monkeypox outbreak ref: 55834    Recommendations Approved

Decision Maker: Director of Public Health

Decision published: 25/11/2022

Effective from: 30/11/2022

Decision:

The Director of Public Health has:-

Approved one off non recurrent funding of £129,734 to Leeds Sexual Health Service to respond to the unprecedented monkeypox outbreak whilst managing increased demand on sexual health services. This activity and funding is for the period of November 2022 to March 2023.

Approved the variation of the current contract with LCHT in accordance with Contract Procedure Rule (CPR) 21.6 and 21.7 for the implementation of this one off funding.

Noted that this funding will be spent by the 31st of March 2023, any unused funding that cannot be used for this purpose will be returned to the Public Health Team at the Council.

Wards affected: (All Wards);

Lead officer: Sharon Foster


05/12/2022 - Decision to receive 'Supporting Families' (formerly Troubled Families) grant funding income of £8.6m from Department for Levelling Up, Housing and Communities (DLUHC) across a 2 year period commencing on 1st April 2023 ref: 55832    Recommendations Approved (subject to call-in)

Decision to receive ‘Supporting Families’ (formerly Troubled Families) grant funding income of £8.6m from Department for Levelling Up, Housing and Communities (DLUHC). This is for the period of 2023 to 2025 and is broken down as follows:

2023/24: £4.1m

2024/25: £4.5m

The figures are only indicative at this stage and formal confirmation of the figure will be notified by DLUHC nearer to the beginning of each financial year.

Decision Maker: Director of Children and Families

Decision published: 25/11/2022

Effective from: 13/12/2022

Decision:

The Director of Children & Families approves the receipt of grant income from DLUHC for £8.6m to commence on 1st April 2023. The Director of Children & Families approves the proposed use of the grant funding.

 

The grant commences on 1st April 2023 for a period of 24 months. The grant income is £8.6m. This is broken down to £4.1m for 2023/24 and £4.5 2024/25.

 

Wards affected: (All Wards);

Lead officer: Lyndsey Mortimer


24/11/2022 - Tender Evaluation report seeking approval to award Steeplejack and Roofing Surveys including Minor Repairs of Multi Storey Flats. ref: 55826    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 24/11/2022

Effective from:

Decision:

The Director of Communities, Housing and Environment noted the tender evaluation process and approved the award of the contract to Stroma Specialist Access Ltd, for the Steeplejack and Roofing Surveys Including Minor Repairs of Multi Storey Flats for a period of three years with the option to extend for up to 12 months. The start date for this contract will be the 12th December 2022 with and initial end date of 11th December 2025 with the option to extend for up to 12 months for an estimated value of £200,000 per annum.

This is a Significant Operational Decision and a direct consequence of a key decision taken on 21/6/22 ref D55358 and therefore is not eligible for call in

Wards affected: (All Wards);

Lead officer: Adam Crampton


24/11/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55825    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 24/11/2022

Effective from:

Decision:

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £200,750.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Farah Husain


24/11/2022 - To provide a total of £240,000 from the Household Support Fund to six advice charities in Leeds. ref: 55823    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 24/11/2022

Effective from:

Decision:

The Chief Officer Community Hubs, Welfare and Business Support gave approval for funding of £240,000 to six advice charities in Leeds who will receive up to £40,000 each to provide clients on low incomes and in need with support for food, fuel and essential items. The organisations are;
o Citizens Advice Leeds
o Chapeltown Citizens Advice Bureau
o Burmantoft Community Projects
o Gipsil
o Better Leeds Communities
o St Vincents Support Centre

• Leeds City Council has been allocated £7,098,648.16 to spend between 1st October 2022 and 31st March 2022.

• This is a significant operational decision as a direct consequence of a key decision taken on 26.5.22 regarding the Household Support Fund for Leeds ref D55289. For more information please see the report relating to the key decision.

Wards affected: (All Wards);

Lead officer: Joanna Rowlands


24/11/2022 - Approval to accept Government Winter Pressures Homelessness grant funding ref: 55821    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 24/11/2022

Effective from:

Decision:

a. The Director of Communities, Housing and Environment approved the acceptance of the Government Winter Pressures funding of £183,680 for 2022/23 and its use for activities as described in this report including block booked beds, additional accommodation and a personalised budget.

b. Approved an allocation of up to £12,698 as grant to St Anne’s Community Services to fund weekend opening at the Resource Centre.

c. Approved an allocation of up to £7,982 as grant to Change Grow Live to fund additional weekend outreach sessions.

Wards affected: (All Wards);

Lead officer: Simon Pickering


24/11/2022 - Accept Multiply Funding Agreement 2022-25 ref: 55820    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 24/11/2022

Effective from:

Decision:

The Director of City Development agreed to:
a) Accept the Multiply Funding Agreement from WYCA for a local authority grant allocation of £1,274,399 over Years 2022 – 2025.
b) Authorise the Council to, sign, seal and return the agreement to the WYCA legal team.

Wards affected: (All Wards);

Lead officer: Martyn Long


24/11/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55824    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 24/11/2022

Effective from:

Decision:

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £170,487.85.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Ben Finley


02/12/2022 - Contract for the supply and maintenance of Fire Fighting Equipment and evacuation requirements ref: 55822    

To seek approval of the Director of Communities, Housing & Environment for the authority to procure a contract for the supply and maintenance of Fire Fighting Equipment and evacuation requirements. for Leeds City Council to commence 1stApril 2023.

The contract will be for a three year period with an option to extend for up to a further 2 years to commence on 1st April 2023, with an estimated annual cost of approximately £300k per year.

Decision Maker: Director of Communities, Housing & Environment

Decision published: 24/11/2022

Effective from: 10/12/2022

Decision:

The Chief Housing Officer gave approval to procure a new contract to replace the existing arrangements. The new contract will be for a three-year period with an option to extend by 2 x 12 months.  The contract will start on 1st April 2023 and will have an annual cost of approximately £420k giving a total contract value of £2,200,000 including extensions.  This figure includes provision to increase as additional assets are added to the service contract.

 

Wards affected: (All Wards);

Lead officer: Adam Crampton


23/11/2022 - Safer Streets Fund 4 – Addressing violence against women and girls in public places ref: 55819    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 23/11/2022

Effective from:

Decision:

The Director of Communities, Housing and Environment has taken the decision:
• To approve the spend of £208,095 of Home Office grant funding as per the funding application submitted by the West Yorkshire Combined Mayoral Authority of behalf of Leeds City Council.

Wards affected: (All Wards);

Lead officer: Simon Hodgson


23/11/2022 - Award Report Lindsey Road Community Garden ref: 55816    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 23/11/2022

Effective from:

Decision:


The Director of Communities, Housing and Environment has:-

a) Approved the award of a contract to Horticon Limited to the value of £125,530 to deliver a community garden in Lincoln Green.

b) Recognised that Appendix 1 – Tender Analysis Report – should be designated exempt from publication in accordance with information procedure rule 10.4(3).

Wards affected: Burmantofts and Richmond Hill;

Lead officer: Marie Pierre Dupont


23/11/2022 - Authority to extend current Fire Equipment Contract for 3 months to enable a procurement process to be undertaken for a new contract. ref: 55817    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 23/11/2022

Effective from: 23/11/2022

Decision:

The Chief Officer of Housing gave his approval to extend the current Fire Equipment Contract for 3 months to enable a procurement process to be undertaken. The extension will be for 3 months. This will ensure we do not encounter a gap in service delivery. The new contract will be for a three-year period with an option to extend by 2 x 12 months to start on the 1st April. This extension bridges the gap between Jan and March 2023.

This extension of 3 months is within the procedural rules that allow sufficient time to manage a new procurement. The governance for the new contract is already in place and the procurement project has started and is on target to deliver within the timescales of this extension.

Wards affected: (All Wards);

Lead officer: Adam Crampton


01/12/2022 - Procurement of a contract for roofing refurbishment works at Halliday Court, Garforth ref: 55818    

The Director of Communities, Housing and Environment is asked to approve the procurement and implementation of a new contract to undertake re-roofing works for a sheltered housing complex in Garforth, Halliday Court.

 

Decision Maker: Director of Communities, Housing & Environment

Decision published: 23/11/2022

Effective from: 09/12/2022

Decision:

The Director of Communities, Housing and Environment

a)  Approved the Authority to Procure the proposed procurement strategy in line with CPR 3.1.7 to source an external contractor to deliver the re-roofing works following competitive procedure utilising and inviting specialist roofing contractors from Constructionline following an expression of interest which provided a list of 9 interested contractors. It should be noted that all contractors invited to tender will be fully vetted by the Council prior to contract award in order for it to satisfy itself that the contractors demonstrate their technical and financial ability and capacity to deliver this scheme.

b)  Approved the Authority to Spend of £650,000 for construction to undertake and complete the required re-roofing works at Halliday Court, as referred to in paragraph 13 of the report.

 

Wards affected: Garforth and Swillington;

Lead officer: Paul Rounding


21/11/2022 - Contract Award Report M1) LBS Responsive Van Stocks, Void Materials & Counter Collection and M2) General Building Materials Counter Collection ref: 55814    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 21/11/2022

Effective from:

Decision:

The Chief Officer, Civic Enterprise Leeds has approved the following contract awards:
55986 – LBS Responsive Van Stocks, Void Materials & Counter Collection to Jewson Partnership Solutions, commencing 1st April 2023 for a period of 4 years, with the option to extend for up to a further 4x12months. The estimated annual value for this contract will be
£1,650,000.

55985 – LBS General Building Materials Counter Services to Jewson Partnership Solutions and Wolseley UK Limited, commencing 1st April 2023 for a period of 4 years, with the option to extend for up to a further 4x12months. The estimated annual value for this contract will be £1,400,000.

Wards affected: (All Wards);

Lead officer: Craig Simpson


29/11/2022 - Leeds Arena Hire for Culture and Economy Events ref: 55815    

To award a five year zero value contract to ASM Global Ltd for the hire of Leeds Arena to facilitate call-off orders to book various Culture and Economy events as and when they occur.

Decision Maker: Director of City Development

Decision published: 21/11/2022

Effective from: 07/12/2022

Decision:

The Chief Officer Culture and Economy authorised the direct award of a 5 year £0 value contract to ASM Global Ltd for the hire of the Arena to facilitate call-off orders totalling up to a maximum of £500,000 over the period of the Contract. The contract award is in the best interest of the Council relying on public contracts regulation 32 (2) (b) where the works, supplies, or services can be supplied only by a particular economic operator as the competition is absent for technical reasons. The technical reason is the Arena is the only indoor venue in the City that has capacity for 5000 to 10,000 attendees.

 

The overall contract will be self-funding from income generated by exhibitors at the events.

 

Wards affected: (All Wards);

Lead officer: Martyn Long


18/11/2022 - Hackney carriage fares review November 2022 ref: 55813    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 18/11/2022

Effective from:

Decision:

The council has been approached by the Leeds Hackney carriage Joint Trade Council to increase the fares for hackney carriage journeys in the city.

The council has decided to consult on the requested fare increase. Depending on the results of the advertisement/engagement/consultation, the council will implement a second delegated decision to implement the revised fares.

Wards affected: (All Wards);

Lead officer: Andrew White


18/11/2022 - Design and Cost Report, Leeds Playhouse, Proposed Roof Replacement/Repair Works ref: 55812    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 18/11/2022

Effective from:

Decision:

The Director of City Development authorised

1. A fully funded injection of £268,631 into the Capital Scheme No. 32019/ROO/000 and Authority to Spend on the proposed replacement/repair of areas of the roof of the Leeds Playhouse building.
2. A revised works area plan be attached to the Site Access Licence Agreement completed between the City Council and Leeds Theatre Trust Ltd in recognition of the extended works area required to carry out the additional replacement/repair works to the roof of the Playhouse building.

Wards affected: Little London and Woodhouse;

Lead officer: Chris Coulson


18/11/2022 - To approve a procurement by using the TPPL framework for the replacement of 6 vehicles ref: 55811    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 18/11/2022

Effective from:

Decision:

The Chief Officer Civic Enterprise Leeds approved the procurement, by using the TPPL Framework, to replace 6 vehicles under the Vehicle Replacement Programme at an estimated cost of £423.6K

Wards affected: (All Wards);

Lead officer: Mandy Snaith


18/11/2022 - Supply of Vehicle Lubricating Oils, Greases and Anti-Freeze ref: 55810    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 18/11/2022

Effective from:

Decision:

The Chief Officer Civic Enterprise Leeds approved the award of a contract to Fuchs Lubrication (UK) Plc Response Ltd, by accessing ESPO framework 106_19,for a period of four years from 1 December 2022, with estimated value of £45,000 per annum (£180,00 in total)

Wards affected: (All Wards);

Lead officer: Mandy Snaith


18/11/2022 - Traded Childrens Commissioning posts ref: 55809    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 18/11/2022

Effective from:

Decision:

The Director of Children and Families approved the creation of position IDs for two new PO4 Commissioning Managers and one new PO2 Commissioning Officer to sit within the Childrens Commissioning Team to undertake commissioning for One Adoption West Yorkshire and the National Adoption Strategic Project Team and increase capacity across the Learning & Early Help area of the Commissioning Team to support the functions of the Commissioning Lead role for the Leeds SAFE Taskforce.

Wards affected: Various;

Lead officer: Catherine Henderson


18/11/2022 - Payment of a one-off lump sum to support staff with the cost of fuel ref: 55806    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 18/11/2022

Effective from:

Decision:

The Chief Officer HR gave approval for a one-off lump sum to be paid to casual and essential car users to enable staff to continue to use their vehicle for work for the effective delivery of services.

Wards affected: (All Wards);

Lead officer: Claire Matson


18/11/2022 - Authority to Procure a Contractor through a direct award procedure and incur expenditure for construction works for the Kirklands autism project ref: 55808    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 18/11/2022

Effective from:

Decision:

The Director of Adults and Health has –


Approved the Procurement Strategy enabling the appointment of Kier Construction Limited using the YORbuild3 Medium Works framework Lot 1 through a direct award procedure and enter into a PCSA to complete the RIBA Stage 4 design for the Kirkland Autism Project. The estimated value of the PCSA is between £120,000 and £150,000 and will be developed once the procurement strategy is approved. The proposed PCSA is anticipated to commence November 2022 and end February 2023.


Noted that a further Design and Cost Report will follow in early 2023 to seek Director approval to award a Construction contract and incur costs related to it currently estimated at £6m. The Design and Cost Report will form a Key Decision and will therefore be subject to call-in procedure.

Wards affected: Guiseley and Rawdon;

Lead officer: James Anderson


28/11/2022 - Decision to inject Supporting Families funding into to 3 x contracts to enable Specialist Coordinator Roles in Early Help ref: 55807    Recommendations Approved

Request to vary the contracts with Humankind (DN210921), Touchstone (DN325642) & Women’s Aid (DN194503 - CONTRACT-9Y9N-Z2LOII) to enable continuation of Specialist Coordinator Roles in Early Help.

This provision has been in place since 2019 via delegated decisions: D48705, D52901 & D55039.

The variation would be from 1st April 2023 to 31st March 2025.

The total cost for the decision is: £772,454 and is fully funded via the Supporting Families grant.

It is considered that continuing with these roles supports the outcomes of the Leeds Early Help Review and is in line with the recommendations of the McAllister review. 

Decision Maker: Director of Children and Families

Decision published: 18/11/2022

Effective from: 06/12/2022

Decision:

The Director of Children & Families approved the following:

 

1)  An injection to the contract for the Community Drug and Alcohol Prevention, Treatment and Recovery Service (currently held with Humankind and known as Forward Leeds DN210921). The injection of funds is Supporting Families - Earned Autonomy funding of up to £250,262.00 to commence on 1st April 2023 for 24 months for the purposes of 3 x specialist coordinators for substance misuse. A new contract for the Community Drug and Alcohol Prevention, Treatment and Recovery Service is to be awarded to commence on 1st April 2023 and a separate decision has been sought for this (D55671).

 

2)  An injection to the contract for the Community Based Mental Health Service (currently held with Touchstone and known as Live Well Leeds DN325642). The injection of funds is Supporting Families - Earned Autonomy funding of up to £277,793.00 to commence on 1st April 2023 for 24 months for the purposes of 3 x specialist coordinators for mental health. The current contract with Touchstone is due to expire on 31st March 2024. A variation in respect of this injection will be made for 12 months (1st April 2023 to 31st March 2024) in accordance with Contract Procedure Rule 21.7 and under the Public Contracts Regulations 2015 via Regulation 72 (1) (b) Modification of contracts during their terms. The tender for the new Community Based Mental Health Service for a new contract commencing on 1st March 2024 will include an injection of supporting Families funding for 12 months.

 

3)  An injection to the contract for the Domestic Violence and Abuse Services (currently held with Leeds Women’s Aid and known as Leeds Domestic Violence Service DN194503 - CONTRACT-9Y9N-Z2LOII). The injection of funds is Supporting Families - Earned Autonomy funding of up to £244,400.00 to commence on 1st April 2023 for 24  months for the purposes of 3 x specialist coordinators for domestic violence. This will be done via a variation to the contract in accordance with Contract Procedure Rule 21.7 and under the Public Contracts Regulations 2015 via Regulation 72 (1) (b) Modification of contracts during their terms.

 

Wards affected: (All Wards);

Lead officer: Helen Stevens


16/11/2022 - Authority to extend the existing postal services contract with Whistl UK Ltd for 12 months. ref: 55805    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 16/11/2022

Effective from:

Decision:

The Director of Resources has approved the extension of the existing contract with Whistl UK Ltd for 12 months from 1.2.2023 as detailed in the report ‘Approval to extend the existing contract for the provision of postal goods and services’, and in accordance with the ‘Approval to award a new contract for the provision of postal goods and services’ report dated 23 November 2021. This is a Significant Operational Decision following on from a Key Decision granting authority to procure which was taken on 3 December 2021(ref D54673).

Wards affected: (All Wards);

Lead officer: Claudine Dawson


16/11/2022 - Household Support Fund (HSF) 3 ref: 55804    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 16/11/2022

Effective from:

Decision:

Leeds City Council will receive £7,098,648.16 from the Department for Work and Pensions Household Support Fund (HSF) to support vulnerable residents with the costs of food, fuel and essential items until the end of March 2023.

Authorities are asked to prioritise supporting households with the cost of energy; however, the fund can also be used to provide support with food, essentials linked to energy and water, wider essentials, and housing costs in exceptional cases of genuine emergency.

The enclosed report outlines the proposal for distributing the HSF across the city to support vulnerable households. These proposals aim to ensure residents most in need receive support directly and quickly.

The Chief Officer Community Hubs, Welfare and Business Support:

a) Accepted the allocation of £7,098,648.16 HSF from the Department for Work and Pensions (DWP), to be used between 1st October 2022 and the end of March 2023.
b) Accepted the proposed levels of expenditure as outlined in the enclosed report to ensure that the funding meets the grant criteria to support vulnerable pensioners, families and individuals.
c) Agreed that the amounts per expenditure type may be varied to ensure that the funding is appropriately utilised and spent within the allowable grant criteria provided by Government.

Wards affected: (All Wards);

Lead officer: David Fryer


23/11/2022 - Starship Technologies - trial use of personal delivery devises (autonomous droids) to provide a last mile home delivery service in a selected area of Leeds ref: 55803    

The company ‘Starship Technologies’ offers an innovative, last-mile solution that reduces carbon emissions, helps drive sales for businesses in the area and provides a cost-effective, convenient (and fun!) service to local residents

Approval required for Starship Technologies to trial the use of personal delivery devise (autonomous droids) in the Adel / Tinshill residential areas of Leeds to make home deliveries on behalf of two local participating CO-OP stores. Initial trial will be for 3 months but could be extended if successful.

Decision Maker: Director of City Development

Decision published: 15/11/2022

Effective from: 01/12/2022

Decision:

 

The Chief Officer for Highways and Transportation has:

a)  Given authority for Starship Technologies to conduct a trial in the use of Personal Delivery Droids (PDDs) to provide an innovative home delivery grocery service in the Northwest area of Leeds. Initial trial will be for three months with an option to extend the trial period if successful with further approval from Highways Board. Any decision to expand the trial area(s) would need to be brought back to Highways board for further approval and recommendation.

 

b)  Recognised that there is currently no national legislation which specifically governs the operation of robotic Personal Delivery Devices (PDDs) within the UK. In particular, the legal position on the use of PDDs on the public footpath is unclear.

 

c)  Accepted that PDDs will share the residential footpaths with pedestrians and that the necessary amount of consultation and engagement with key accessibility / disability groups has taken place. Accordingly, routes and operations during the trial can be amended in real-time if required to respond to local feedback.

 

Wards affected: Adel and Wharfedale; Weetwood;

Lead officer: Rupert Oldfield


14/11/2022 - Community Health and Wellbeing Service Delivery Partner ref: 55802    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 14/11/2022

Effective from:

Decision:

The Director of Adults and Health has:-
Approved a procurement exercise to appoint a Community Health and Wellbeing Service Delivery Partner on a 24 month contract up to the total potential value of £400,000 by competitive tender through the Crown Commercial Service Framework RM6187 Management Consultancy 3
Approved the contract award via significant operational decision to the winning bidder following the tender evaluation.

Wards affected: (All Wards);

Lead officer: Kate Sibson


11/11/2022 - Co-operation Agreement with Leeds Culture Trust to deliver the Hibiscus Rising Artwork as part of LEEDS 2023 Year of Culture ref: 55801    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 11/11/2022

Effective from:

Decision:

The Chief Officer for Culture and Economy has agreed the content of a co-operation agreement with the Trust which sets out the respective roles and responsibilities to deliver the artwork by Yinka Shonibare as part of the LEEDS 2023 Year of Culture.

Wards affected: Hunslet and Riverside;

Lead officer: Karen Murgatroyd


11/11/2022 - International Recruitment of Social Workers ref: 55798    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 11/11/2022

Effective from:

Decision:

The Deputy Director of Social Work and Social Care Services has approved the expenditure of up to £235,200 to support recruitment of 15 experienced social workers from overseas.


The Deputy Director of Social Work and Social Care Services has approved the direct award of contract to Sanctuary Personnel Limited under Lot 1c of the CCS RM6162 ‘International Healthcare Professionals Recruitment and Associated Services’ Framework for £67,200k commencing on 17 November 2022 and ending on 31st March 2023 (with provision to extend for a further six months).

Wards affected: (All Wards);

Lead officer: Shona McFarlane


21/11/2022 - Establish a 100% nominations agreement with Preferred Homes covering 63 extra care apartments in the Hunslet and Riverside Ward ref: 55799    Recommendations Approved

Brief Description

The decision will see commissioning officers enter into direct discussion with Preferred Homes Ltd around Leeds City Council (LCC) holding 100% nomination rights to all 63 apartments that will make up a newly proposed Extra Care Scheme to be developed in the Hunslet and Riverside Ward.

 

The outcome of this will be a nominations agreement issued by Leeds City Council and signed by both Leeds City Council and Preferred Homes Ltd.

Impact On Wards

Citywide.

 

The extra care scheme itself will be based in the Hunslet & Riverside Ward.

 

Financial and procurement implications

There are no direct financial implications of putting in place the nominations agreement, however there will be indirect financial implications through the future purchase of planned care and support from the care partner identified to cover the scheme. As this is an independently developed scheme, that care partner will be identified and established by Preferred Homes Ltd. The incurred care and support expenditure is expenditure that would otherwise have taken place as home care within the community.

Partnership working

Leeds City Council only.

 

Decision Maker: Director of Adults and Health

Decision published: 11/11/2022

Effective from: 29/11/2022

Decision:

The Director of Adults and Health has approved the request for commissioning officers to complete all necessary work to establish a 100% nominations agreement to all 63 apartments at the Preferred Homes Ltd extra care scheme in development in the Riverside and Hunslet Ward in Leeds. This nominations agreement would be with the landlord Preferred Homes Ltd.

 

In entering into a nominations agreement with Preferred Homes Ltd the Director of Adults and Health has noted and approved the ensuing work of establishing a contract with the onsite care provider, currently expected to be Westward Care, for the delivery of extra care services. Entering such contract will be completed using the provision under Regulation 32 of the Public Contracts Regulations 2015 - the negotiated procedure without prior publication of a notice.

 

The Director of Adults and Health has noted that Commissioning officers on behalf of Adults and Health Integrated Commissioning and colleagues in the General Property Team, Legal Services will be responsible for completing all of the actions covered within this report.

 

Wards affected: (All Wards);

Lead officer: David Peel


21/11/2022 - Authority to procure contractors to deliver External and Internal Communal Painting, including Prior to Painting Repair Works, to Housing Properties ref: 55800    

Seeking approval to procure contractors to support Leeds Building Services with external painting works to housing properties located throughout the City. The contract is proposed to be for a duration of up to 4 years, with an anticipated contract value of £4.5m over 4 years

Decision Maker: Director of Resources

Decision published: 11/11/2022

Effective from: 29/11/2022

Decision:

 

a)  In accordance with the Council’s Contract Procedure Rule 3.1.7, the Director of Resources approved a procurement strategy based on an estimated annual contract spend of £780,000 to appoint up to 3 contractors via the use of the Efficiency North framework for the delivery of external and internal communal painting works, including prior to painting repair works, to the Council’s housing stock located throughout the city.

b)  The Director of Resources noted that approval to evaluate tenders using the price-quality separated approach in accordance with Contract Procedure Rule 15.2(a) will be sought from the Head of Leeds Building Services as required under Contract Procedure Rule 15.1.

c)  Approval will be given to award the contract for an initial 2-year period, with the option to extend for up to 24 months, with an estimated total contract value of up to £3,120,000.

 

Wards affected: (All Wards);

Lead officer: Craig Simpson


16/11/2022 - Contract for the supply of Frozen Foods to Leeds City Council ref: 55784    

To procure a new contract for the supply of frozen food to Leeds City Council establishments.

 

 

Decision Maker: Director of Resources

Decision published: 08/11/2022

Effective from: 24/11/2022

Decision:

The Director of Resources approved the authority to procure a contract for the supply of frozen foods, The contract is due to commence on 1 April 2023 for a period of 3 years, with the option of 2 x 12 month extensions.

The estimated annual value of the contract is £1.3milliom (£6.5million including potential extensions)

Wards affected: (All Wards);

Lead officer: Mandy Snaith


16/11/2022 - To seek authority to procure a contract for the supply, delivery of Office Furniture ref: 55785    

Authority to procure and to appoint a single contractor to supply, deliver office furniture and related design and installation services effective from December 2022

Decision Maker: Director of Resources

Decision published: 08/11/2022

Effective from: 24/11/2022

Decision:

The Director of Resources approved an authority to procure a corporate contract for the supply and delivery of office furniture and related design and installation services, effective from 3rd January 2023 for a 4 year period with an opportunity to extend for a further year with an estimated value of £600k per annum. The contract will be procured through competition using the YPO 1074 Framework (Office Furniture Solutions). If the extension option was exercised the total estimated value of the contract is £3 million.

 

Wards affected: (All Wards);

Lead officer: Richard Jackson


14/11/2022 - Social Care Funding Reforms - The Market Sustainability & Fair Price for Care Fund ref: 55779    For Determination

Brief Description

As part of the Social Care Funding Reforms, DHSC is making available the Market Sustainability and Fair Cost of Care Fund over a 3-year period.  The fund is aimed at supporting the financial sustainability of older persons’ care homes and domiciliary care (home care) providers, as informed by the outcome of two cost of care exercises currently being undertaken with those providers.

Impact On Wards

This affects independent sector care home and home care providers operating across all wards of the city.

Financial and procurement implications

The first tranche of the Market Sustainability and Fair Cost of Care Fund is anticipated to be received in October 2022 and amounts to £2.235m for Leeds.  A  minimum of 75% of the fund expected to be allocated to the independent sector providers.

Partnership working

The A&H Directorate has engaged ARCC and C. Co to work with and support the providers in their cost of care submissions.  Leeds Care Association has also been an active partner in this programme.

 

Decision Maker: Director of Adults and Health

Decision published: 04/11/2022

Effective from: 22/11/2022

Decision:

 

The Director of Adults and Health has approved the proposal to distribute £1.676m of the Market Sustainability and Fair Cost of Care Fund for 2022/23 to 65+ residential dementia, nursing, and nursing dementia care homes in Leeds, backdated to April 2022.

Wards affected: (All Wards);

Lead officer: Caroline Baria