Decisions

The Chief Officer, Highways & Transportation approved the
recommendation to use the waiver of CPR 15.2 to enable tenders for the Leeds Public Bike Hire Scheme to be evaluated on a 100% quality basis.

The Chief Officer (Highways & Transportation);
i) noted the detail of the highway works to provide safe pedestrian access to the development site as outlined in section 3 of this report;
ii) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by this Council at the cost of the developer;
iii) gave authority to incur expenditure of £40,000 works costs and £8,000 staff costs to be fully funded by a developer through a Section 278 Agreement;
iv) gave authority to advertise a notice under the provisions of Section 23 of the Road Traffic Regulation Act 1984 in order to inform the public of the new zebra crossing position on Kirk Lane, Yeadon;
v) authorised the City Solicitor to advertise notices under the provisions of Section 23 of the Road Traffic Regulation Act 1984 and Section 90c of the Highways Act 1980 to advertise a Draft Traffic Regulation Order and if no valid objections are received, to make, seal and implement the Orders as advertised; and
vi) gave authority to carry out the detailed design, tender and implement the works as set out in Section 3.2

The Director of Adults & Health agreed to:

• Review the proposed works, consider the benefits that will be achieved in respect of upgrade of the sites, as well as the benefits that the long standing tenants will receive and give approval to go ahead with the refurbishments.
• Approve the expenditure of the works and the release of funds from the Adult Social Care Capital Grant Scheme included within the Council’s approved Capital Programme

The Director of Public Health has approved in accordance with the provisions of Regulation 72 (1) (a) (i and ii) of the Public Contracts Regulations 2015 and Contracts Procedure Rules 21.7 a variation to the contract price for the Home Independence and Warmth service (DN319428) to include an additional £150,000 per annum, (total £340,000) for the period 1st April 2019 to 30th September 2021.

The Head of Land and Property has approved the repurchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to council housing stock.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £166, 400.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £185,900.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £201, 292.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £221, 832.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Head of Land and Property has approved the repurchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to council housing stock.

The Director of City Development approved the award of contract to KPMG for financial consultancy.

The Director of Adults and Health has approved to use the £30k allocated to LCC via the SCDI Programme to appoint Mhabitat at a cost of £21,700 plus VAT to deliver:

I. Context setting and project initiation kick off workshop
II. Discovery which will include interviews, journey mapping, ethnography work and surveys with front line staff
III. Delivery of Ideation workshops, including preparation, analysis, project meetings, support and project management
IV. Prototype design
V. Report writing to support bid to SCDIP implementation phase

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £128,668.80 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £149,989.32 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £204,516.00 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Director of Resources & Housing:
Approved the invocation of CPR 27 in order to waive CPRs 8.1 and 8.2 and,
Gave authority to procure a new contract for the maintenance and servicing of Merrion House’s gas fired generators.
Noted that we are varying the energy contract with Engie to incorporate the optimisation service.

The City Solicitor has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The Director of Resources and Housing:
1. Noted the success of the bid for grant funding of £132,950 from the Ministry for Housing Communities and Local Government (MHCLG) for the project with St Anne’s.
2. Approved the allocation of up to £132,950 grant to St Anne’s Community Services to implement a Somewhere Safe to Stay Hub pilot for women for 12 months.

The Director of Resources and Housing:
1. Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These acquisitions to be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
2. Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
3. Noted that a report is being submitted in parallel to the Director of City Development to request approval to acquire the properties for Housing & Resources so that they can be returned to Council Housing Stock.

The Director of Resources and Housing gave authority to procure a new contract for the supply of biomass pellets, to replace the current contract, where the procurement was to be undertaken via the YPO framework if accepted as compliant, or else otherwise via a full council procurement exercise.

The Director of Children & Families approved the sub-delegation scheme set out as Appendix 1 to this report.

The Director of Resources and Housing noted the contents of this report and approved the award of contracts to Aspect Building Solutions Ltd, and Walter West Builders Ltd Limited to deliver the requirements of the Multi-Trade work for Civic Estate contract. The contracts will run for 12 months with no option to extend commencing 1st September 2019 valued at approximately £1,500,000.00

The Director of Resources and Housing approved, in accordance with Contracts Procedure Rules 21.7, a variation to the Engage Leeds Visiting Housing Related Support contract awarded to GIPSIL Limited to include:
1. Funding from Ministry of Housing, Communities and Local Government of £105,000 to fund two Navigator posts and a trainee Navigator post (up to July 2020).
2. Approve the allocation of up to £80,000 for one year from Housing Revenue Account to fund two Navigator posts under Engage Leeds contract.

That the City Solicitor nominated an additional Deputy Monitoring Officer (DMO).

The Director of Resources and Housing:
a) approved the award of the Design Services Agreement contract for repair and improvement works to the Appletons and Saville Green high rise housing blocks to Kier Services Limited for the sum of £252,998.27. This initial sum will cover the DSA contract stage, where the construction design and costs will be developed.
b) noted that it is estimated construction will start on site July 2020 and last for 14 months. The estimated total contract value is £4million.
c) recognised that Appendix 1 should be designated as exempt from publication

The Director of Resources and Housing, approved the additional staffing resources necessary to enable the effective delivery of the selective licensing schemes:
The staffing structure for Beeston selective licensing team of one Deputy Service Manager (PO4), two Principal Housing Officers (PO2), two Senior Housing Officers (SO2), three Housing Officers (C3) and Housing Assistant post (B3).
The staffing structure for Harehills selective licensing team of one Deputy Service Manager (PO4), two Principal Housing Officers (PO2), three Senior Housing Officers (SO2), four Housing Officers (C3) and one Housing Assistant post (B3).
The additional staffing resources for Legal service of Two Principal Legal Officers (PO6) and 0.5 FTE (C3) Legal Officer.

In accordance with the Council’s Contract Procedure Rule 21.1, the Director of Resources and Housing approved the extension of the existing responsive repairs to controlled door entry/access systems contract with Careline Security t/a Mayfair Security for a period of 6 months commencing from the 18th August 2019 to the 17th February 2020 at a cost of £250,000, bringing the total contract value to £500,000

The Chief Officer (Highways and Transportation) approved the
recommendation to award the Bikeability Cycle Training Contract 2019'
2021 (Extendable to 2023) to Cycle Leeds Ltd T/A Cycle North in the
Schedule of Rates submitted.

The Head of Service for Active Leeds is recommended to approve:
• The report to waiver Contract Procedure Rules no 8.1 and 8.2 – intermediate value procurements, and agree to the awarding of a contract to ‘ShowOff Media’ for the branding of an additional 7 Active Leeds facilities, whilst a subsequent tender process is developed to provide a longer term solution to this issue.

The workload in relation to Monitoring Officer work remains significant given the role covers not only Leeds City Council, but also all the Parish and Town Councils within the Leeds City Council local authority area.
The recent changes to the senior management arrangements of Democratic Services and the nomination of a single Head of Democratic Services has reduced the capacity available to that individual to undertake solely the role of Deputy Monitoring Officer (DMO).
It has therefore become necessary to nominate one additional individual to the role of DMO to increase capacity in order to ensure a consistently high level of service and to increase the resilience of the function.
There are no cost implications and no additional remuneration will be paid as a result of this decision. The role of the DMOs shall be carried out by Heads of Service within Legal and Democratic Services. The current grade of those posts are Dir 60%.
The legal position requires that where two DMOs have been nominated, members and senior officers should have clarity about with whom they should consult in the absence of the Monitoring Officer (MO). There are therefore two options:

• first, designate each DMO responsible in the absence of the MO for different specific functions; or

• second, maintain as much flexibility as possible and simply nominate a ‘lead DMO’ on a rotating basis which can be altered to accommodate leave or other absence. (That would not mean that the DMO who is not the ‘lead’ on a particular day is not a DMO and/or is not undertaking DMO work. It is expected that the DMOs will operate seamlessly with the MO so that the identity of a ‘lead DMO’ on any particular day should have little if any consequence in practice).

Having consulted with the relevant Heads of Service and in order to maximise flexibility and resilience, it is proposed to implement the second option.
Prior to taking this decision, the following people were consulted and all were supportive of the proposal to nominate one additional DMO:
• Cllr James Lewis, Deputy Leader and Executive Member for Resources
• Cllr Elizabeth Nash, Chair of Standards and Conduct Committee
• Gordon Tollefson, Independent Person
• Tom Riordan, Chief Executive
• Neil Evans, Director of Resources and Housing
For the reasons set out above, it is proposed that the MO nominate one additional DMO and that this change is implemented by way of an amendment to the sub-delegation scheme of the City Solicitor and Monitoring Officer, to add Nicole Walker, Head of Service (Legal) as DMO, in addition to the Head of Democratic Services.

The Head of Learning Systems agreed to:
a) Approve the request to award the contract for the sum of £312,335.08 to RH Fullwood & Co Ltd to expand the existing kitchen which will enable the school to prepare meals on site as opposed to having them delivered, build a new bin enclosure which will means that bins will be situated a safe distance away from the school and to increase the height of the existing fence.
b) Authorise the signature of all contractual documentation with RH Fullwood & Co in relation to the tender acceptance.
c) Note that the whole scheme will be completed by end of October 2019.