Decisions

a) The Chief Officer Civic Enterprise Leeds approved the award of
contracts to the following suppliers:

• ADI-Gardiner Limited – Lots 1A, 1B, 1C, 1D, 1E, 1F, 1G, 2, 3, 4, 5, & 6.
• Future Network Distribution Limited – Lot 6.
• Norbain Holdings Limited – Lots 1A, 1B, 1C, 1D, 1G, 2, 3, 4, & 5.

For the period 1st October 2021 to 30th September 2024 with the
option to extend for a further 12 months, with an estimated total
expenditure of £4,000,000 (annual value of £1,000,000) across all
lots.

b) Appendix 1 should be designated exempt from publication in
accordance with information procedure rule 10.4(3).

) The Chief Officer Civic Enterprise Leeds approved the appointment of the following contractors:

RIM Scaffolding (Leeds) Limited- Repairs Management Areas - Lot
1, Lot 2, Lot 3, Lot 4, Lot 5 & all Non-Housing in the West area of
the City.
County Scaffolding Services Ltd - 4 Lots Repairs Management
Areas - Lot 6, Lot 7, Lot 8, Lot 9 Housing and Non-Housing

b) The contract is for a period of 4 years commencing 1st October
2021, with 4 x 12 months possible extensions with an estimated
value of £450,000 per annum

The Chief Officer, Culture & Economy has approved the procurement of the acquisition in line with CPR 9.5.
The grant is claimed from the Leeds Art Fund by the Head of Collections & Programmes.
The purchase order will be raised accordingly by the Head of Collections & Programmes.

The Director of Public Health notes –

Leeds City Council received £10.4 million from the Government to support the public health response to the COVID-19 pandemic. This funding supports proactive and preventative evidence-based measures informed by the Leeds Outbreak Plan. A local contact tracing service was developed and launched in December 2020 with funding until the end of November 2021 (Significant Operational Decision dated 25th January 2021 - D52672). Funding from the Council’s Contain Outbreak Management Fund will be used to continue funding two elements of the Leeds COVID-19 Local Contact Tracing Service from the 1st December 2021 until the 31st March 2022 as part of the public health response to COVID-19.

The Local Contact Tracing Service in Leeds is an important part of reducing and then limiting the spread of COVID-19. The two elements of the service (Leeds City Council Contact Centre and Connect and Support Community Outreach facilitated by the third sector, led by Better Together) are integral to reaching positive cases and reducing transmission. The contact centre will try to contact people who have not been contacted by the national track and trace service. People not contacted by the contact centre will be referred to the Connect and Support Community Outreach Service.
It is anticipated that the total cost to continue to fund the Local Contract Tracing Service for an additional 4 months from December 2021 – March 2022 will be approximately £230,000. The two elements of the Local Contact Tracing Service which need to continue to be delivered are detailed below.

Staffing for the Local Contact Tracing Service - £180,000

Number Role Duration Approx. cost per month
20 x FTE (B3)


1 x FTE (S02) Customer Service Officers


Team Leader 1st December 2021 to 31st March 2022

1st December 2021 to 31st March 2022 £41,777



£3,223


Total Cost from 1st December 2021 to 31st March 2022 £180,000

The approximate total cost for staffing for the Leeds Contract Tracing Service from 1st December 2021 to 31st March 2022 is £180,000. Funding will be transferred through internal recharges based on actual costs on a quarterly basis.

Connect and Support Community Outreach - £50,000

A further grant will be awarded to existing providers of the Better Together programme detailed below in order to enhance capacity to provide community outreach from 1st January to 31st March 2022:
• £15,807.50 grant to Health for All (Leeds) Ltd (working in partnership with Asha and Hamara)
• £9,927 grant to Barca - Leeds
• £24,265.50 grant to Feel Good Factor (Leeds) (working in partnership with Shantona, Space 2, Touchstone and Zest)
The Connect and Support Community Outreach Service will work with local people, community networks and community-based services to develop effective approaches to connect and support people with COVID-19 in the community and reduce the risk of COVID-19 transmission.

The Chief Officer Civic Enterprise Leeds approved:

a) the request to commence a procurement exercise for a contract for the
provision of Driver CPC training.

b) For a maximum period of 5yrs (3yrs plus 2 x 12 month extension). The
overall estimated value of the contract is £184.937.5 if all extension
options are exercised.

What decision has been taken?


The Director of Public Health has approved (due to the global Public Health emergency COVID-19 pandemic) to continue to temporarily increase the capacity of the Education, Health and Safety function within the Children and Families Directorate, including, the Leeds Learning for Life Service to support the prevention and management of COVID-19 in Leeds educational establishments at a total approx. cost of £215,903 from 1st September 2021 to 31st March 2022.

Further to the previous Significant Operation Decisions dated 28th October 2020 (D52423) & 29th January 2021 (D52689), funding from the Council’s Contain Outbreak Management Fund will be used to continue to fund additional capacity within the Education, Health and Safety function within the Children and Families Directorate, including the Leeds Learning for Life Service given the steep increase in numbers of Covid cases (3rd Wave) among children and young people and the subsequent continued need to prevent, monitor and manage Covid 19 in Education settings. These services will continue to implement and deliver on prevention and outbreak management including supporting establishing testing in education settings.

The approximate total cost to extend these posts from 1st September 2021 until 31st March 2022 is £215,903 and will be funded from the Council’s Contain Outbreak Management Fund provided by the Government to locally manage the COVID-19 pandemic. The funding will be transferred based on actual costs on a quarterly basis.

The plan to maintain this increased capacity consists of retaining the following posts:
• 1 fte qualified H&S Adviser, Environmental Health Officer or Public Health Practitioner to promote best Health and Safety practice and respond to Leeds Schools and FE College’s queries in order to prevent and manage the spread of COVID-19 (S02). Approximate cost £13,026 (7th December 2021 to 31st March 2022).
• 1 fte Qualified Occupational Health Adviser to support staff in educational settings who have individual risk factors, conduct risk assessments, and ensure staff can safely be in the workplace. Thus reducing transmission of COVID-19 and enabling nurseries, schools and Further Education settings to continue to operate safely (PO4). Approximate cost £26,138 (30th November 2021 to 31st March 2022).
• 1 fte Health and Safety administrator/co-ordinator role to manage an effective process to respond to schools in a timely and prioritised way, communicate and archive the guidance effectively, and triage enquiries (C3). Approximate cost £8,208 (1st January 2022 to 31st March 2022).
To continue to temporarily increase the capacity of the LCC Business Administration service by seconding:
• 1 fte COVID Response administrator role (SO1) to Children and Family Services at SO1 to manage the collation and communication of the DCS alert Covid 19 notifications from educational establishments. Approximate cost £18,608 (1st October 2021 to 31st March 2022).
To continue to temporarily second:
• 3 fte Support and Prevention team members (SO1) to undertake proactive audit work, infection prevention control session planning and social media work with Early Years, Schools and FE settings. Approximate cost £37,258 (1st December 2021 to 31st March 2022).
To continue to temporarily second:
• 1 fte COVID Champion post (PO1) (1st March 2022 to 31st March 2022) and 1 fte administrator post (B3) (7th December 2021 to 31st March 2022) from Leeds Learning for Life team to support and manage the process to enable Early Years settings to effectively manage COVID-19 incidents and outbreaks. Approximate cost for 1 month extension to Champion post is £3,560 and 4 month extension to administrator post is £8,309.
• 1 fte COVID Champion post (SO2) within early years learning improvement team to support and manage the process to enable Private and Voluntary Nursery sector to effectively manage COVID-19 incidents and outbreaks. Approximate cost £16,903 (1st November 2021 to 31st March 2022).
• COVID-19 Coordinator roles Children Residential Care Settings (LCC). Approximate cost £83,893 (1st September 2021 to 31st March 2022) to include the following posts:
- Registered Home Manager 8 x 0.20wte P05 to update and amend individual homes staffing Rotas for each community home, submit CF50 notices, liaise with advisors (H&S, Occ. Health, PHE, Ofsted Etc.) in response to managing COVID-19 related pressure. Approximate cost £53,323.

- Project Support Officer 1 x 0.80wte SO1 – SCP 25 to manage the reports related staffing levels across the community homes, organising & running ongoing recruitment for staffing and causals for critical cover, pre. Planning for induction of new staff. Approximate cost £17,387.

- Administration assistant 1 x 0.60wte (B1 SCP 5) at Adel Beck Secure Children’s homes coordinated staffing resource to redeploy to homes, provide returns to regulators required by the secure estate. Approximate cost £8,370.

- Youth worker senior support 1 x 0.10wte 52.5%DIR to undertake weekly check ins to discuss and respond to residential pressures related to COVID19. Approximate cost £4,813.

- All of the above are existing posts that have been redesigned to enable the service to respond to COVID.
Where secondments are agreed for fixed terms, arrangements for backfilling will also be considered where necessary and appropriate. In addition, all those that are seconded for this purpose on a temporary basis will have the right to return to their substantive post.
To increase the capacity to effectively manage COVID-19 in education settings as detailed above, the approximate cost of £215,903 will be achieved through LCC internal transfer processes based on actual costs recharged on a quarterly basis from 1st September 2021 to 31st March 2022. .

What decision has been taken?
(Set out all necessary decisions to be taken by the decision taker including decisions in relation to exempt information, exemption from call in etc.)

The Director of Public Health has approved to implement a 9-month extension under variation 2 of the existing Co-operation agreement (DN384500) held with Leeds Community Healthcare Trust by 9 months from the 1st July 2022 to 31st March 2023. This will enable enhanced and increased capacity and capability of the existing Infection Prevention and Control Service to continue under the existing agreement.

The Director of Public Health has noted this service is commissioned by Public Health to Leeds Community Healthcare NHS Trust (LCH) and is required to continue with the scaling up of this service to continue to deliver on outbreak management and the COVID-19 NHS Test and Trace programme.

The Director of Public Health has approved and noted the cost of this extension for 9-months is £396,900 and this will enable LCH to continue the increased capacity of the existing Leeds Infection Control and Prevention service. The rationale for this time period is due to the requirement to continue to effectively manage the ongoing requirement for infection prevention and management of COVID-19 and the need to have a robust agreement with flexibility with this existing Provider. This will be achieved by formally extending the variation agreement with Leeds Community Healthcare NHS Trust to deliver this vitally important service. This will be reviewed annually.

The Director of Public Health has approved to change the extension provision from the 12 months in the original contract variation to 9 months. This will be confirmed by letter to LCH and both parties will sign this agreement
The value of this extension is for a 9-month period (1st July 2022 to 31st March 2023) is £396,900. The funding for this extension will be accounted for in the management of the non-recurrent Public Health budget which includes the Health Inequalities Fund.

The Director of Adults and Health is recommended approved the additional funding for the Care Home Trusted Assessors of £45K to cover the reconciliation of previous invoicing errors and the remaining costs to fund the posts until 31st January 2022.
Note the Head of Commissioning will oversee the implementation of this decision.

The Director of Adults and Health approved the direct award of a 12 month contract, with the option to extend for a further period of up to 6 months in any combination, in accordance with CPR 9.5 to Creative Support Ltd for the provision of extra care services at Hampton Crescent. This contract is for the period 1 November 2021 to 31st October 2022 in the sum of £ 307,787 the value increases to £461,680 when including the 6 month extension (subject to variation for uplifts as set out in the ‘Resource Implications’ section). The decision to utilise the extension period will be subject to a separate decision at the appropriate time.
Officers on behalf of Adults and Health Integrated Commissioning and Procurement and Commercial Services will complete all the actions necessary to ensure this contract is in place for the 1st November 2021. Commissioning officers with support from the transformation team will continue to finalise work that will see Hampton Crescent brought in line with the Leeds Model for Extra Care

The Chief Officer, Asset Management and Regeneration is requested to approve and grant authority to:
a) the spend of Right to Buy Replacement Programme funds up to the amount set out in the Exempt Appendix to support Turning Lives Around’s proposal to acquire 4 properties and to refurbish them into affordable homes for vulnerable and homeless people; and
b) for the Council to enter into a grant agreement and nominations agreement with Turning Lives Around to facilitate the above spend, on the terms set out in this report.

The Chief Officer Asset Management and Regeneration:
a) Approves entering into an Agreement for Lease as detailed in the report between LCC and CX (Leeds) Limited (part of Rushbond PLC) for the construction of a pavilion building.

b) Approves granting a Ground Lease ending on 27 November 2267 (coterminous with the Corn Exchange lease) between LCC and CX (Leeds) Limited (part of Rushbond PLC) upon satisfactory completion of the pavilion building within the public space.

c) Approves entering into a user agreement as detailed in the report between LCC and CX (Leeds) Limited to facilitate use of the public space by CX (Leeds) Limited for an approved programme of trading and events.

d) Notes that an overview of the terms of the agreements is provided at confidential appendix C.

The Chief Officer for Culture and Economy has approved the waiver of the following Contracts Procedure Rule to allow the appointment of Gagarin Studios and Festival & Events International for the completion of a viability study to determine if Trinity St. David’s Church is a suitable venue for the National Poetry Centre.

a. CPR 8.1 Where no appropriate ISP, existing provider or Third-Party
Framework Agreement exists, competition is required for procurements
valued at or over £25k but at or below £100k.
b. CPR 8.2 Where there are sufficient numbers of providers at least three
written tenders will be invited.

And approved the contract award to Gagarin Studios and Festival & Events International Ltd. in the sum of £89,508. The contract shall commence on the 1 October 2021 and expire on the 31 March 2022. With the option to extend for a period of 6 months such option not to be taken up more than once.

The Director of Communities, Housing and Environment approved to add the Deputy Statutory Review Manager to the area under section 14, in the sub-delegation scheme set out at Appendix 1.

The Chief Officer (Highways & Transportation) approved the recommendation to extend the Winter Road Weather Forecast Service 2019/2021 Contract for an additional 12 months to 30th September 2022 with MeteoGroup UK.

The Director of City Development has approved the terms for the transfer of the land and has approved the Authority to Spend from within the existing Capital Programme, Capital Scheme No. 32875/000/000 on the land transaction costs between the City Council and Leeds Building Society..

The Director of City Development has approved the terms for the transfer of the land and approved the Authority to Spend from within the existing Capital Programme, Capital Scheme No. 32875/000/000 on the land transaction costs between the City Council and Asda.

The Director of City Development:
i) approved the instruction for BMM jv Limited to order the steelwork and
continue progressing the remaining detailed design of the bridge structure as part of the Sovereign Square Footbridge scheme.
This decision sits under a previous key decision which was approved at
Executive Board.

Director of City Development has approved terms for the acquisition of property at Kingsdale Court, Leeds.
Director of Housing Communities & Environment has approved expenditure for the acquisition from the Housing Revenue Account and that the property be added to the Council’s social housing stock.

The Deputy Director for Learning agreed to receive the section 31 grant of £126k on 5th October 2021 and to enable the Virtual School to deliver the work as set out in the bid.

The Chief Officer, Highways & Transportation:
a) Approved the highways proposals for the Leeds Station Sustainable Travel Gateway Project as documented in Appendix A.
b) Approved the procurement, via the Leeds Minor Works Contractor Framework Agreement (MWCFA), of a contractor to undertake statutory diversion works in late 2021 to facilitate demolition works. This will be done as part of the Boar Lane delivery works.
c) Approved the design and arrangement of proposed traffic restrictions which will be implemented by way of draft Traffic Regulation Orders (TRO) for the Leeds Station Sustainable Travel Gateway project. The required TROs will be secured using the powers contained within the Road Traffic Regulation Act 1984, the Highways Act 1980 and pedestrian and cycle facilities are constructed under the powers contained under the provisions of section 65(1) of the Highways Act 1980 for segregated or shared joint use by pedal cyclists and pedestrians.
d) Authorised the City Solicitor to advertise a notice under the provision of Section 23 of the Road Traffic Regulation Act 1984 (amended) associated with the provision of a pedestrian crossing and if no valid objections are received, to implement the pedestrian crossing as advertised; and
e) To advertise the draft TROs as shown in Appendix B, and if no valid objections are received, to make, seal and implement the Orders as advertised.

a) The Chief Officer Civic Enterprise Leeds agreed to note the contents of this report and approve the award of contracts to the following contractors;
• City West Works Limited t/a Liberty Group
• Houston Group of Companies Limited
For the period of 20th September 2021 to 31st March 2022, with an estimated total expenditure of £600,000.
b) Recognise that Appendix 1 should be designated exempt from publication in accordance with information procedure rule 10.4(3).

Approve the acceptance of the grant offer from the Department for Transport to support delivery of E-Cargo bikes for the sum of £160,000.

Approve acceptance of the tender submitted via the Leeds Local Education Partnership in the sum of £1,604,447.53 inclusive of all professional design fees incurred by the appointed contractor, development costs and surveys incurred by the contractor. The overall cost is split into £1,179,814.99 of capital spend and £424,632.54 of revenue spend.

Approve entering into a contractual agreement with Leeds D&B One Ltd to deliver the bulge works at Allerton High for September 2021. This will take the form of a JCT 2016 head contract between the authority and Leeds D&B One Ltd for the sum of £1,604,447.53.

Note that the officer responsible for implementation is the Head of Service Learning Systems and the Head of Projects and Programmes, Asset Management & Regeneration and authorise them as a signatory of all other contract related documentation that is required to deliver the project

The Director of Communities, Housing and Environment approves to authorise the release of the draft Safer, Stronger Communities: City Plan (2021-2024) as part of a 6-week public consultation exercise.

After Leeds Executive (the city’s community safety partnership) has a statutory requirement to produce an annual ‘Joint Strategic Assessment’ to assess the scale and nature of crime and disorder in the city and to identify medium to long term issues affecting community safety. This consultation extends that requirement and seeks to consult with the public in relation to the strategic focus and shared priorities, as set out in the City Plan.

The consultation will take place to inform the City Plan in advance of approval of the Executive Board and full Council in line the Budgetary and Policy Framework.

The Chief Officer, Resources and Strategy approved the extension of contract reference DN317731 Children and Families Bereavement Service with Child Bereavement UK for a period of 12 months from 1st March 2022 to 28th February 2023 at a value of £124,490.