Details of officer decisions relating to planning applications.
Decision Maker: City Solicitor
Decision published: 31/03/2023
Effective from:
Decision:
Pursuant to Part 2 Article 15.2.3 of the
Council’s constitution the City Solicitor has delegated
authority to make amendments to the Constitution for the purposes
of clarification.
To amend the Procedure for considering complaints alleging a
failure to comply with the Members’ Code of Conduct. Amended
procedure is attached to this Decision Notice.
Lead officer: Nicole Walker
Decision Maker: Director of Resources
Decision published: 31/03/2023
Effective from:
Decision:
The Chief Officer Financial Services approved
the award of a contract for insurance cover for Leasehold Flats to
Protector Forsikring ASA (Protector Insurance). The contract is to
commence on 1st April 2023 for a period of five years at a value of
£338,106 plus insurance premium tax for the first year of
cover.
Wards affected: (All Wards);
Lead officer: Louise Booth
Decision Maker: Director of City Development
Decision published: 31/03/2023
Effective from:
Decision:
The Chief Officer (Highways and
Transportation) was requested to approve the revised level of
charges to be applied from 1 April 2023 and until further
notice.
The increase is a direct result of applying general income
inflation at 4%, to the 2022/2023 charges of October 2022 in line
with corporate guidelines as recommended in the Initial Budget
Proposals for 2023/2024 Executive Board Report and rounded to the
nearest ten pence.
The commuted sum schedule has had rates rise by 4% in line with
general income inflation. The fees for S278 agreements are also
proposed to rise by 4% from the October 2022/2023 values in line
with general income inflation, rounded to the nearest pound.
Site Development have confirmed that the charge for stopping up
orders is unchanged and likely to be reviewed in the 2024/25
report.
Traffic Engineering have confirmed a 3% increase for repeat, small
scale, local community events as this charge is applied to charity
and non-profit making events only.
Wards affected: (All Wards);
Lead officer: Thomas Wragg
Decision Maker: Director of Adults and Health
Decision published: 31/03/2023
Effective from:
Decision:
The Interim Director of Adults and Health gave
approval for Leeds City Council to make a direct grant award of
£37,000 per annum to Leeds Older People’s Forum for Age
Friendly coordination capacity within the Friendly Communities
team. The grant agreement will commence from 1st April 2023 for
three years (overall value is £111,000).
Officers from Adults & Health Integrated Commissioning Team
will work with colleagues from Procurement & Commercial
Services and the Public Health Older People’s team to
implement the decision
Wards affected: (All Wards);
Lead officer: Kate Daly
Decision Maker: Director of Adults and Health
Decision published: 31/03/2023
Effective from:
Decision:
The Director of Adults and Health gave
approval to award a contract to BID Services with effect from 1st
October 2023 until 30th September 2028, with an option to extend
for up to a further 36 months (to be taken in any combination). The
maximum value of this decision is (£797,273.69 per annum),
£6,378,189.52 for the 8-year duration
To Note: In awarding this contract the utilisation of the extension
of 6 months on the existing contract DN193937, with BID services as
per delegated decision LSSIS D54426 dated 27/8/2021 will be taken
for provider mobilisation of the new service specification at a
maximum cost of £429,525.
Wards affected: (All Wards);
Lead officer: Iris Berkeley
Decision Maker: Director of Communities, Housing & Environment
Decision published: 31/03/2023
Effective from:
Decision:
The Chief Officer for Environmental Services, using authority under
CPR 1.3 and CPR 27, gave approval to waive CPRs 9.1 and 9.2
requiring competition for high value procurements, allowing the
appointment of a compositional analysis contract to Alfred H Knight
Energy Services Ltd.
The contract will commence on 1st April 2023 and will run until
31st December 2027. The contract has an estimated total value
of
Wards affected: (All Wards);
Lead officer: Rosie Harvey
Decision Maker: Director of City Development
Decision published: 31/03/2023
Effective from:
Decision:
The Chief Officer (Financial Services) was
requested to:
a) Inject £6,840,330 of additional roof tax envelope funding
for ELOR phase 3, Scholes Lane Junction and M1 Junction 46,
elements of the ELOR programme.
The Chief Officer (Highways and Transportation) was requested
to:
b) Approve the design and implementation of the Scholes Lane
scheme. Details are shown on drawing,
2021CAP01-LCC-HWT-XX-M2-CH-MaConsult-02, In Appendix A
c) Approve the implementation of the National Highways Jct 46
scheme, under licence via Sections 6 and 8 of the Highways Act,
1980.
d) Approve with reference to the powers contained in Section 66 (1)
of the Highways Act 1980 to construct pedestrian footway as shown
on drawing, 2021CAP01-LCC-HWT-XX-M2-CH-MaConsult-02
e) Approve with reference to the powers contained in Section 62 (1)
of the Highways Act 1980 to improve the highway as shown on drawing
2021CAP01-LCC-HWT-XX-M2-CH-MaConsult-02.
f) Authorise spend of £6,840,330 which is made up of
£2,826,000 for the ELOR phase 3 final settlement payment and
retention together with the sum of £1,292,160 for the Scholes
Lane junction scheme and £2,722,170 for the M1 junction 46
scheme.
g) Note that further reports will be brought forward at the
appropriate time to address the items in Paragraph 5.5.
Wards affected: Cross Gates and Whinmoor; Harewood;
Lead officer: James Gray
Decision Maker: Director of Children and Families
Decision published: 31/03/2023
Effective from:
Decision:
The Director of Children & Families is
asked to approve the award of new cooperation agreements to Area
Inclusion Partnerships to commence on 1st April 2023 for a period
of 12 months with the option to extend for 3 x 12 months.
The total value of the agreements is determined annually and is
approximately £5.06m per annum. The budget for this year
(2022/23) is £5,056,000.
Wards affected: Various;
Lead officer: Catherine Henderson
Decision Maker: Director of Children and Families
Decision published: 31/03/2023
Effective from:
Decision:
The Director of Children & Families
approve the receipt of grant income from DLUHC for £112,268
to commence in March 2023 and run until October 2024. This is
broken down to £3,500 for 2022/23, £72,512 for 2023/24
and £36,256 for 2024/25.
The Director of Children & Families approved the proposed use
of the grant funding.
Wards affected: Various;
Lead officer: Lyndsey Mortimer
Decision Maker: Director of Communities, Housing & Environment
Decision published: 31/03/2023
Effective from: 31/03/2023
Decision:
The Director of Communities, Housing
& Environments is requested to:
a) Approve the award of a contract to McHale Contracts and Plant
Environmental LLP t/a MCP Environmental in the value of £1.5m
(approximately £375,000 per annum) exclusive of VAT for a
contract period of 3 years with the option to extend for a further
12 months on 24 April 2023 to deliver services associated with
asbestos surveys citywide
b) Recognise that Appendix 1 – tender Analysis Report should
be designated exempt from publication in accordance with
information procedure rule 10.4(3).
Wards affected: (All Wards);
Lead officer: Mick Field
Decision Maker: Director of Communities, Housing & Environment
Decision published: 31/03/2023
Effective from: 31/03/2023
Decision:
The Director of Communities, Housing and Environment approved
1) The use of the most up to date
2019 IMD and general population datasets, and ward based population
data issued by the ONS in February 2023 (2021 Census) for young
people aged 8-17 years, to determine the individual allocations for
Well being and Youth Activity Funds
(YAF) for each of the 10 Community Committees for the financial
year 2023/24.
2) The new 2023/24 Wellbeing and YAF allocations for each of the 10
Community Committees, incorporating an approved budget reduction of
£133,000.
Wards affected: (All Wards);
Lead officer: Liz Jarmin
|
Brief Description |
Under Section 31 of the Local Government Act 2003, the Secretary of State for Department of Levelling Up, Housing and Communities (DLUHC) has awarded a total grant of £3,812,144 to Leeds City Council. The grant period is 1st April 2023 to 31st March 2025 and is split as follows: 1st April 2023 – 31st March 2024: £1,888,259 1st April 2024 – 31st March 2025: £1,923,885 The grant covers revenue expenditure relating to the functions set out in the statutory duty (within the Domestic Abuse Bill) on Tier 1 Local Authorities, relating to the provision of support to victims of domestic abuse and their children residing within safe accommodation and to work associated with servicing the multi-agency Local Partnership Board (LPB) to support the Council in performing certain specified functions. Approval is being sought to: · accept the grant allocation from DLUHC · award funding to a number of organisations to enhance the support to victim-survivors of domestic abuse · allocate an element of the grant to the Council in order to fund the administrative burden associated with the new Statutory Duty |
|
Impact On Wards |
All wards |
|
Financial and procurement implications |
This is a key decision as expenditure is over £500,000. The funding will be received as a grant from DLUHC and will be distributed as either variations to existing contracts or grants. |
|
Partnership working |
All decisions relating to the allocation of this funding will be made in consultation with the Domestic Abuse Local Partnership Board – a multi-agency group which was established as part of the requirements of the Statutory Duty. The Domestic Abuse Voice and Accountability (DAVA) forum will also be consulted on funding allocations. The DAVA is made up of a wide range of organisations from the third sector.
|
Decision Maker: Director of Communities, Housing & Environment
Decision published: 31/03/2023
Effective from: 19/04/2023
Decision:
The Director of Communities, Housing and Environment approved:
i) Receipt of the grant allocation of £3,812,144 from DLUCH for the period 1st April 2023 – 31st March 2025 (£1,888,259 for 2023/24 and £1,923,885 for 2024/25)
ii) In accordance with PCR Regulation 72(1)(c):
· DN194503 (Lot 1): £839,788 to Leeds Women’s Aid for the Leeds Domestic Violence Service
· DN194503 (Lot 2): £734,076 to Leeds Women’s Aid for the Leeds Domestic Violence Service
· DN199026: £124,689 to Turning Lives Around for the Beacon Service
iii) In accordance with PCR Regulations 72(1)(f) and Regulation 72(5):
· DN421340: £344,182 to Gipsil Limited for the Our Way Leeds Service
· DN415655: £87,274 to Basis Yorkshire
iv) Grant allocations to the following organisations
· Up to £490,020 to Leeds Women’s Aid to provide additional support to people living in the independent LWA refuge
· Up to £510,874 to Leeds Women’s Aid to continue developing, managing and funding the Sanctuary Support Team which includes workers from a number of community based organisations
· Up to £106,191 to St Anne’s Community Services to provide domestic abuse support to the people they support through their accommodation based housing services
v) An allocation of £673,426 to Leeds City Council (Safer Stronger Communities and Leeds Housing Options (LHO)) to fund the staff resource required to undertake the administrative function of the Statutory Duty and to continue the specialist domestic abuse team within LHO
vi) that the remaining funding relating to this decision will be allocated via Significant Operational or Administrative Decisions as appropriate
Wards affected: (All Wards);
Lead officer: Alison Ferguson
Key Delegated Decision to approve expenditure over £500k in respect of the 2023/24 Planned Maintenance Programme.
Decision Maker: Director of Children and Families
Decision published: 31/03/2023
Effective from: 20/04/2023
Decision:
The Director of Children and Families agreed to:
a) Approve the proposed programme of Planned Maintenance works in maintained and Foundation (Trust) schools to be delivered during 2023/24 and funded from the available Schools Condition Allocation grant provided by the DfE.
b) Authorise expenditure of £4,500,000 of the available Schools Condition Allocation grant on these essential condition works.
c) Approve the proposed procurement strategy, using the in-house Procurement Team, and the use of the internal provider for some work areas and Yortender portal to contractors from Constructionline framework for the remaining programme.
d) Noted that £500,000 of previous year’s School Condition Allocation with pre-existing Authority to Spend is still available to be utilised towards the 2023/24 Capital Maintenance Programme, based on current outturn projections for previous year’s maintenance schemes.
Wards affected: (All Wards);
Lead officer: Sally Lowe
It is proposed to consult on staffing reductions within City Development as part of the Council’s overall savings programme for 2023/24 onwards.
Decision Maker: Director of City Development
Decision published: 31/03/2023
Effective from: 12/04/2023
Decision:
The Director of City Development agreed:
• the permanent removal of eleven vacant posts across the Directorate as detailed in 4.1 and table 1 in the attached DDR.
• the temporary substitution of external funding to support four posts within Culture and Environment as detailed in 4.3 and table 2 in the attached DDR.
• the extended temporary non-filling of posts within Culture and Economy specifically related to the existing temporary closure of Leeds Town Hall as detailed in 4.5 and table 3 in the attached DDR.
• that detailed work be undertaken in areas of the Directorate where permanent deletions of posts (as detailed in 4.1) will occur to ensure that the impact of the reductions is understood and mitigated, as far as possible, on a team-by-team basis.
Wards affected: (All Wards);
Lead officer: Phil Evans
Decision Maker: Director of Adults and Health
Decision published: 30/03/2023
Effective from:
Decision:
The Interim Director of Adults & Health
noted the contents of this report and approved the extension of the
current Grant Arrangements, (approved on the 16/8/2018 under
Decision Number D47879), with the Neighbourhood Networks for a
further 2 years from 1st October 2023. This decision is a direct
consequence of the approval made by Executive Board at their
meeting on 20th September 2017. Details of the individual grant
arrangements are included in appendix 1. The total value of the
extension is £6,003,406.
The Interim Director of Adults & Health noted that the Older
People’s Commissioning Team will work with Procurement and
Commercial Services to implement the 2 year extension to the
current grant agreements.
Wards affected: (All Wards);
Lead officer: Lisa Hanson
Decision Maker: Director of Resources
Decision published: 30/03/2023
Effective from:
Decision:
The Director of Resources approved the procurement of up to five
contractors through an open competitive procedure, to deliver Fire
Stopping and Passive Fire Protection Works (Civic Estate) for one
year in 2023/24 for an estimated value of £2m with an option
to extend by two further periods of 12 months each.
Wards affected: (All Wards);
Lead officer: Michael Flegg
Decision Maker: Director of Communities, Housing & Environment
Decision published: 30/03/2023
Effective from:
Decision:
The Chief Officer, Elections and Regulatory
Services approved the LPSS Fees for 2023-24
Wards affected: (All Wards);
Lead officer: Gareth Moore
To give the authority to utilise Regulation 72(1)(e) of the Public Contracts Regulations 2015 to vary the Casualty, Property, Motor fleet, and Engineering Inspection contract to modify the end date by one year.
Decision Maker: Director of Resources
Decision published: 30/03/2023
Effective from: 18/04/2023
Decision:
The Director of Resources gives authority to utilise Regulation 72(1)(e) of the Public Contracts Regulations 2015, which states Contracts and may be modified without a new procurement procedure “where the modifications, irrespective of their value, are not substantial …” and to vary the contracts for Casualty, Property, Motor Fleet, Engineering Inspection, Terrorism and Sabotage to modify the end dates by one year to 31st March 2025.
Wards affected: (All Wards);
Lead officer: Louise Booth
|
Brief Description |
To approve the permission to go out to tender for the supply of Telecare equipment and award of the contract following the procurement process. |
|
Impact On Wards |
All |
|
Financial and procurement implications |
The annual expenditure on Tele Care equipment is around £600,000.00. |
|
Partnership working |
None |
Decision Maker: Director of Adults and Health
Decision published: 30/03/2023
Effective from: 19/04/2023
Decision:
The Interim Director of Adults and Health:
Approved the authority to undertake a procurement exercise to procure a two year framework contract for the supply of telecare equipment with the option to extend for a further period of up to 24 months in any combination.
Approved the proposed timescale for implementation from 1st September 2023.
Noted that the Service Delivery Manager- Assisted Living Leeds will be the officer responsible for the implementation
Wards affected: (All Wards);
Lead officer: Heather Barden
|
Brief Description |
Approval will be sought for authority to procure an integrated sexual health service, to take effect from 1st July 2024 on the expiry of the current contract. |
|
Impact On Wards |
The service will be available for residents of all wards. |
|
Financial and procurement implications |
New procurement of a contract of up to a maximum of £67,374,880 for the period of 1st July 2024 to 31st March 2034 including extensions. |
|
Partnership working |
LCC only. |
Decision Maker: Director of Public Health
Decision published: 30/03/2023
Effective from: 19/04/2023
Decision:
Approved authority to proceed with a competitive procurement process, as outlined in this report and in line with Contract Procedure Rules (CPRs) 3.1.7, to procure a suitable provider/consortium to deliver a new sexual health service, for a period of 5 years and 9 months commencing 1st July 2024 (with an option to extend for a period of up to 48 months in any combination, which if utilised would be subject to a separate decision at the appropriate time) with a budget of up to a maximum of £6,858,962 per annum (£67,374,880 for the full contract period including extensions and non-recurring mobilisation budget).
Noted that a report will be submitted for approval at the end of the procurement process to approve the contract award, which will be a direct consequence of this key decision and will therefore be a significant operational decision at most, which will not be subject to call in.
Wards affected: (All Wards);
Lead officer: Eleanor Clark
1 This decision is to enter into a grant agreement with WYCA for gainshare funding for LEEDS 2023’s WOW Barn project. The funds will cover the development costs for the WOW Barn project to be delivered by Leeds Culture Trust (LCT) as a signature event in the LEEDS 2023 Year of Culture. The funds will be channelled in full to Leeds Culture Trust to deliver the project and manage expenditure.
2 It is proposed that the £551,672 WYCA funding is managed through the Leeds City Council grant agreement. The grant agreement requires robust reporting on the impact of LEEDS 2023 and is being refreshed to ensure specific outcomes from the WOW Barn project are reported whilst also capturing the wider benefits of the funding commitment to the year of culture. The refreshed grant agreement will be signed by the end of March 2023.
3 This current grant agreement will be followed by a further grant agreement between WYCA and LCC for the remaining sum of £ 948,328 which was approved by WYCA Culture Committee on 26.1.23 for the WOW Barn project. This will bring total funding from WYCA’s Gainshare fund to be channelled to LCT for the WOW Barn to £1.5m.
4 The authority to enter into a grant agreement for this second tranche of funding for the WOW Barn also sits under this key decision.
Decision Maker: Director of City Development
Decision published: 30/03/2023
Effective from: 11/04/2023
Decision:
a) The Chief Officer Culture and Economy has authorised the City Council to enter into grant agreement with West Yorkshire Combined Authority for a sum of £551,672 from WYCA’s Gainshare fund. This funding will then be channelled in full to Leeds Culture Trust who will deliver the WOW Barn project and who will manage all WOW Barn expenditure.
b) The decision has been exempted from call in. The reasons for this exemption are set out in section 19 of this report under legal implications.
Wards affected: Headingley and Hyde Park; Little London and Woodhouse;
Lead officer: Karen Murgatroyd
|
Brief Description |
Approval will be sought for authority to procure the NHS Health Checks service which will replace the existing provision |
|
Impact On Wards |
The NHS Health Check contract is an established city wide service. |
|
Financial and procurement implications |
To put in place a new contract with an annual value of approximately £520,000 per annum. Public Health reserves of a potential maximum of £550,000 will be available over the first two years of the new contract to assist with the NHS Health Checks catch up programme post Covid. |
|
Partnership working |
The Council is the single commissioner of the NHS Health Check contract. |
Decision Maker: Director of Public Health
Decision published: 30/03/2023
Effective from: 19/04/2023
Decision:
The Director of Public Health:
Approved authority to put an offer, in principle, to the Leeds GP Confederation, as outlined in this report under Regulation 32 (2) (b) (ii) of the Public Contracts Regulations 2015, to enter into negotiations to establish a new contract for the provision of a new NHS Health Check contract for a period of 5 years commencing 1st April 2024 (with an option to extend for a period of up to 36 months in any combination) with a maximum budget of £520,000 per annum plus up to a potential maximum of £550,000 of Public Health Reserves will be available over the first two years. (The budget is £4,710,000 for the overall contract period if all extensions are used).
Approved the use of 100% quality tender evaluation criteria, in accordance with Contract Procedure Rules (CPRs) 15.2 (b).
Noted that a further report to approve the contract award which will be a direct consequence of this key decision will be submitted for approval at the end of the procurement process and will therefore be a significant operational decision at most which will not be subject to call in.
Wards affected: (All Wards);
Lead officer: Carl Mackie
|
Brief Description |
The Enhance Programme is designed to support safe and sustainable discharge from hospital and Leeds Community Healthcare’s (LCHT) neighbourhood teams by providing grant funding to third sector organisations for increased support capacity and enable closer working with the neighbourhood teams. Leeds Older People Forum (LOPF) will administer the grant programme to allocate the funding to successful third sector organisations. The decisions required are: · LCC extends for 12 months from 1st April the existing NHS Act Section 256 agreement with LCHT to receive £800,000 for the 23/24 grant programme · LCC enters into a new grant agreement with LOPF to facilitate the grant programme (for a total of £898,000) for 12 months from 1st April 2023 with an option to extend for a further 2 x 12 months subject to funding still being available. (Overall value should the extension be taken £2,694,000). |
|
Impact On Wards |
The Enhance Programme aims to improve outcomes for people living in all wards of the city (it is a city-wide scheme) |
|
Financial and procurement implications |
This grant programme is being funded via £800,000 provided by LCHT and £98,000 from an allocation of funding given to Leeds City Council by Central Government’s Department of Housing, Communities and Local Government for “Clinically Extremely Vulnerable (CEV) Support. |
|
Partnership working |
This proposal has been developed through partnership working with LCHT and LOPF. |
Decision Maker: Director of Adults and Health
Decision published: 30/03/2023
Effective from: 19/04/2023
Decision:
The Interim Director of Adults and Health agreed to:
Extend the existing NHS Act Section 256 agreement for 12 months from 1st April 23 to the transfer the £800,000 funding from Leeds Community Healthcare Trust to Leeds City Council
That LCC will contibutr the sum of £98,000 to the Enhance programme using funding received through the Health Partnerships Team from the Department of Communities and Local Government for “Clinically Extremely Vulnerable Support” as part of the Covid-19 response.
Awarded the grant agreement of £898,000 to Leeds Older People’s Forum who will administrate and distribute the funding to third sector organisations who currently deliver the Enhance Programme. The grant agreement will commence from 1st April 2023 for 12 months with an option to extend for a further 2 x 12 months subject to funding still being available. (Overall value should the extension be taken £2,694,000).
Officers from Adults & Health Integrated Commissioning Team will work with colleagues from Procurement & Commercial Services to implement the decision.
Wards affected: (All Wards);
Lead officer: Kate Daly
Decision Maker: Director of City Development
Decision published: 29/03/2023
Effective from:
Decision:
The Director of City Development has
a) approved the proposed procurement option to use Perfect Circle
for
Project Management, Technical Advisory and Quantity Surveying
services for the Hough Top Court scheme (RIBA Stages 1 – 4)
via the
Scape Consultancy Built Environment framework. The fee proposal
for
this stage is £533,850.31 excluding VAT.
This sits under a previous key decision.
Wards affected: Pudsey;
Lead officer: Kate Stanford
Decision Maker: Director of Children and Families
Decision published: 29/03/2023
Effective from:
Decision:
The Director of Children and Families agreed
to accept £1,000,000 from the Household Support Fund to be
used to support Foster Carers in their care of Children Looked
After on behalf of LCC.
Wards affected: (All Wards);
Lead officer: Ben Finley
The Chief Officer Community Hubs, Welfare and Business Support gave approval for funding of £129,604 to FareShare Yorkshire to continue to support organisations in Leeds, as well as supporting the local welfare offer in the city.
Leeds City Council has been allocated £7,098,648.16 to spend between 1st October 2022 and 31st March 2023
This is a significant operational decision, linked to an approved Key Decision – Household Support Fund for Leeds D55289 and Significant Operation Decision D55804.
Please see original key decision report for further information. Council and democracy (leeds.gov.uk)
Decision Maker: Director of Communities, Housing & Environment
Decision published: 27/03/2023
Effective from: 27/03/2023
Decision:
The Chief Officer Community Hubs, Welfare and Business Support gave
approval to allocate funding of £129,604 to FareShare
Yorkshire to continue to support organisations in Leeds, as well as
supporting the local welfare offer in the city.
Leeds City Council has been allocated £7,098,648.16 to spend
between 1st October 2022 and 31st March 2022
This is a significant operational decision, linked to an approved
Key Decision – Household Support Fund for Leeds D55289 and
Significant Operation Decision D55804.
Please see original key decision report for further
information.
Wards affected: (All Wards);
Lead officer: Joanna Rowlands
Decision Maker: Director of City Development
Decision published: 24/03/2023
Effective from:
Decision:
1. Chief Officer approved the proposal to
proceed to making grant funding offers to two of the projects
considered in Round Two – Leeds Studio Cooperative
(£125k) and Leeds Media Centre (£80k)
2. Granted retrospective Approval to Spend against a payment of
£393,500 made to Duke Studios during the Tech Hub Round Two
funding round
3. Agreed the timeline proposed for the remainder of the
process
Wards affected: Chapel Allerton; Headingley and Hyde Park;
Lead officer: Katie Dunlevey
Decision Maker: Chief Officer (Financial Services)
Decision published: 24/03/2023
Effective from:
Decision:
The Chief Officer, Financial Services gave
approval to use Regulation 72 (1) (b) of the Public Contract
Regulations 2015 to modify the current Bill Payment Services
contract with AllPay Limited with a contract value of circa
£227,500 per annum by lengthening the contract term under the
same terms and conditions for a period of twelve months with the
option to extend for a further twelve months. The total contract
value for two years would be approximately £455,000. The
estimate is calculated using the proposed rates from AllPay from
1st April 2023.
Wards affected: (All Wards);
Lead officer: Robin Thornton
Decision Maker: Director of City Development
Decision published: 24/03/2023
Effective from:
Decision:
The Head of Asset Management has given
approval to the leasehold transfer of this site to the Owlcotes
Multi Academy Trust on the terms outlined in the report.
Wards affected: Moortown;
Lead officer: Karen Hocker
Decision Maker: Director of Children and Families
Decision published: 24/03/2023
Effective from:
Decision:
The Chief Officer Resources & Strategy
agreed to:
• Approve the receipt of the DfE grant funding and acceptance
of terms for the grant.
• Directly award a contract to Social Finance Limited
(“Social Finance”) to support work and undertake key
background and research aspects of this work under Regulation
32(2)(b)(ii) of the Public Contracts Regulations 2015.
Wards affected: Various;
Lead officer: Peter Storrie
Decision Maker: Director of Children and Families
Decision published: 24/03/2023
Effective from:
Decision:
The Director of Children and Families approved
the decision to extend 12 x grant agreements for delivery of
Enhanced Youth Work projects with a total value of
£174,456.00.
The grants are to be extended for the period 1 April 2023 to 31
March 2024.
Grants are between £5,000 and £20,000 per annum and
have been allocated through a robust evaluation, which considered
the quality of the applications, fair distribution of funds across
the localities and the provision of a varied offer in each
war.
The providers are: -
Barca Leeds; BHI Black Health Initiative; CFYDC (Chance); Getaway
Girls; Hamara HLC; Health for All; LS14 Trust; New Wortley
Community Centre; Reestablish; Shantona; St Luke’s Community
and Regeneration; and The Youth Association.
Wards affected: Various;
Lead officer: Vera Claxton
To give authority to spend and to procure in relation to the development of the Children’s residential estate to establish eight new residential care homes in four small group living hubs of two houses each; to incur revenue expenditure necessary to the operation of children’s residential homes; and to establish and recruit to necessary associated staffing structures.
Decision Maker: Director of Children and Families
Decision published: 24/03/2023
Effective from: 13/04/2023
Decision:
The Director of Children & Families has agreed to:
a) Note the content of the report and invest to save proposition for new capacity within the children’s residential portfolio;
b) Approve the overall business case as described in this report;
c) Approve the revenue expenditure necessary for the operation of the proposed new homes;
d) Approve the establishment of new posts, as detailed, to support the proposed new homes;
e) Note the financial implications and give authority to spend budgets (revenue and capital) as identified in this report; and
f) Note, as per the Scheme of Delegation, that the Chief Officer, Asset Management & Regeneration, will be required to approve the acquisitions, as and when properties are identified.
The Chief Officer, Financial Services has agreed to:
g) Note the content of the report and invest to save proposition for new capacity with the children’s residential portfolio; and
h) Approve the necessary injection into the capital programme to enable property acquisitions.
Wards affected: (All Wards);
Lead officer: Ben Finley
Decision Maker: Director of City Development
Decision published: 23/03/2023
Effective from:
Decision:
The Director of City Development authorised
the appointment of Town Centre Securities Plc as the
Council’s Development manager for the delivery of the George
Street regeneration project on terms detailed in the report.
Wards affected: Little London and Woodhouse;
Lead officer: Chris Coulson
Decision Maker: Director of Children and Families
Decision published: 23/03/2023
Effective from:
Decision:
The Director of Children and Families gave
approval for the points listed below:
a) The decision to continue to deliver a Portage Service.
b) Confirmed it remains the preferred option to bring the Portage
Service in-house.
c) Authorised the TUPE of appropriate Portage Service staff from
Barnardo’s, the current commissioned portage provider, to
Leeds City Council Learning Inclusion Services for completion by
the end of the contract period on the 1 May 2023.
d) The end of the Portage Service Contract with Barnardos on 30th
April 2023 and TUPE the Portage Service into Leeds City Council on
1st May 2023.
Wards affected: (All Wards);
Lead officer: Val Waite
Decision Maker: Director of City Development
Decision published: 23/03/2023
Effective from:
Decision:
• The Director of City Development has
approved the terms contained in the confidential appendix for a
purchase by the Council of the leasehold interests in the
properties detailed, and
• The Director of Communities Housing and Environment has
approved the incurring of the expenditure as outlined in the
confidential appendix to enable completion of the purchases.
Wards affected: Killingbeck and Seacroft;
Lead officer: Martin Blackett
Decision Maker: Director of Resources
Decision published: 23/03/2023
Effective from:
Decision:
The Chief Finance Officer gave approval to
amend the Council’s Contract Procedure Rules to include
reference to the Subsidy Control Act 2022
Wards affected: (All Wards);
Lead officer: Dean Backhouse
Decision Maker: Director of Resources
Decision published: 23/03/2023
Effective from:
Decision:
The Director of Resources gave approval
• to procure a consultant who can undertake a review of the
Council’s existing contracts above £1million in value,
with a view to identifying opportunities for material financial
recoveries/savings and then proceeding to realise the
recoveries/savings identified.
• The Crown Commercial Services Management Consultancy
Framework Three (RM6187), Lot 6 Procurement & Supply Chain,
will be used to undertake a further competition and award a
contract to a consultant.
• The value of the contract is anticipated to be in the region
of £420k and the length will be 15 months.
Wards affected: (All Wards);
Lead officer: Luke Kitchen
The ‘Homes for Ukraine’ Scheme was launched in March 2022. As part of the Scheme local authorities are required to deliver integration services to Ukrainian refugees who arrive through the scheme.
Doncaster, East Riding and Rotherham Councils requested to vary their existing Partnership Agreements with Leeds City Council (Migration Yorkshire) to add the provision of a ‘wraparound integration service’ for Ukrainian refugees who have arrived through Homes for Ukraine. A variation to the existing Grant Agreement with the British Refugee Council is required to deliver this service.
Decision Maker: Director of Communities, Housing & Environment
Decision published: 23/03/2023
Effective from: 12/04/2023
Decision:
The Director of Communities Housing and Environment :-
a) Approved a variation to the existing Partnership Agreement between Leeds City Council (Migration Yorkshire) and City of Doncaster Council to provide for 12 months of integration support for Ukrainian refugees who have arrived in the UK through Homes for Ukraine from 1st April 2022 to 28th February 2023. This means the variation agreement has a retrospective commencement date based on when the service commenced of 1st May 2022 and end date of 29th February 2024.
b) Approved a variation to the existing Partnership Agreement between Leeds City Council (Migration Yorkshire) and East Riding of Yorkshire Council to provide for 12 months of integration support to Ukrainian refugees who have arrived in the UK through Homes for Ukraine from 1st April 2022 to 28th February 2023. This means the variation agreement has a retrospective commencement date based on when the service commenced of 1st May 2022 and end date of 29th February 2024.
c) Approved a variation to the existing Partnership Agreement between Leeds City Council (Migration Yorkshire) and Rotherham Metropolitan Borough Council to provide for 12 months of integration support to Ukrainian refugees who have arrived in the UK through Homes for Ukraine from 1st April 2022 to 31st December 2022. This means the variation agreement has a retrospective commencement date based on when the service commenced of 1st September 2022 and end date of 31st December 2023.
d) Approved a variation to the existing Grant Agreement between Leeds City Council (Migration Yorkshire) and the British Refugee Council to deliver the above services in Doncaster, East Riding and Rotherham. This means the variation agreement has a retrospective commencement date depending on when the service commenced of 1st May 2022 and end date of 29th February 2024.
e) Approved a variation in the payment flow in the above agreements which will permit Leeds City Council (Migration Yorkshire) to receive Department for Levelling up, Housing and Communities (DLUHC) grant funding via City of Doncaster Council, East Riding of Yorkshire Council and Rotherham Metropolitan Borough Council, and allow the onward payment of such funds to the British Refugee Council. The British Refugee Council will directly invoice Leeds City Council (Migration Yorkshire) for work done; subsequently Leeds City Council (Migration Yorkshire) will invoice the relevant partner local authority (partner LA) for the work at the same cost.
f) Approved the entry into such other agreements that the Head of Migration Yorkshire believes are needed to enable the delivery of a wraparound integration service to Ukrainian refugees in the ‘Homes for Ukraine’ Sponsorship Scheme.
Wards affected: (All Wards);
Lead officer: David Brown
Decision Maker: Director of Children and Families
Decision published: 22/03/2023
Effective from:
Decision:
The Director, Children & Families agreed
the recommendation of a report relating to the placement of a
child/young person. The individual costs of the place are
£273,750.00.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable child or young person of the City and the actions being
taken to enable that person to live in a safe environment.
Wards affected: Various;
Lead officer: Ruth Terry
Decision Maker: Director of Children and Families
Decision published: 22/03/2023
Effective from:
Decision:
The Director, Children & Families agreed
the recommendation of a report relating to the placement of a
child/young person. The individual costs of the place are
£355,615.85.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable child or young person of the City and the actions being
taken to enable that person to live in a safe environment.
Wards affected: Various;
Lead officer: Ruth Terry
Decision Maker: Director of Children and Families
Decision published: 22/03/2023
Effective from:
Decision:
The Director, Children & Families agreed
the recommendation of a report relating to the placement of a
child/young person. The individual costs of the place are
£198,998.00.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable child or young person of the City and the actions being
taken to enable that person to live in a safe environment.
Wards affected: Various;
Lead officer: Julie Longworth
Decision Maker: Director of Children and Families
Decision published: 22/03/2023
Effective from:
Decision:
The Director, Children & Families agreed
the recommendation of a report relating to the placement of a
child/young person. The individual costs of the place are
£282,093.90.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable child or young person of the City and the actions being
taken to enable that person to live in a safe environment.
Lead officer: Ruth Terry
Decision Maker: Director of Children and Families
Decision published: 22/03/2023
Effective from:
Decision:
The Director, Children & Families agreed
the recommendation of a report relating to the placement of a
child/young person. The individual costs of the place are
£256,131.45.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable child or young person of the City and the actions being
taken to enable that person to live in a safe environment.
Wards affected: Various;
Lead officer: Ruth Terry
Decision Maker: Director of Children and Families
Decision published: 22/03/2023
Effective from:
Decision:
The Director, Children & Families agreed
the recommendation of a report relating to the placement of a
child/young person. The individual costs of the place are
£474,500.00.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable child or young person of the City and the actions being
taken to enable that person to live in a safe environment
Wards affected: Various;
Lead officer: Ruth Terry
Decision Maker: Director of Children and Families
Decision published: 22/03/2023
Effective from:
Decision:
The Director, Children & Families agreed
the recommendation of a report relating to the placement of a
child/young person. The individual costs of the place are
£646,571.95.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable child or young person of the City and the actions being
taken to enable that person to live in a safe environment.
Wards affected: Various;
Lead officer: Ruth Terry
Decision Maker: Director of Children and Families
Decision published: 22/03/2023
Effective from:
Decision:
The Director, Children & Families agreed
the recommendation of a report relating to the placement of a
child/young person. The individual costs of the place are
£604,531.25.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable child or young person of the City and the actions being
taken to enable that person to live in a safe environment.
Wards affected: Various;
Lead officer: Ruth Terry
Decision Maker: Director of Children and Families
Decision published: 22/03/2023
Effective from:
Decision:
The Director, Children & Families agreed
the recommendation of a report relating to the placement of a
child/young person. The individual costs of the place are
£246,115.85.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable child or young person of the City and the actions being
taken to enable that person to live in a safe environment
Wards affected: Various;
Lead officer: Ruth Terry
Decision Maker: Director of Children and Families
Decision published: 22/03/2023
Effective from:
Decision:
The Director, Children & Families agreed
the recommendation of a report relating to the placement of a
child/young person. The individual costs of the place are
£312,943.70.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable child or young person of the City and the actions being
taken to enable that person to live in a safe environment.
Wards affected: Various;
Lead officer: Ruth Terry
Decision Maker: Director of Resources
Decision published: 21/03/2023
Effective from:
Decision:
The Chief Digital and Information Officer gave
approval to renew the Adobe subscription licenses under a new 3
year Adobe Enterprise Term License Agreement (ETLA) via an
aggregation under Crown Commercial Services. Total cost over 3
years £295,000 at current numbers.
Wards affected: (All Wards);
Lead officer: Bob Walker
Decision Maker: Director of Children and Families
Decision published: 21/03/2023
Effective from:
Decision:
The Director of Children and Families approved
the award of a contract to the University of Salford for delivery
of Step Up to Social Work. The value of the contract will be
£370,000 in total and will be for the period 1 April 2023
until 31 March 2025.
Wards affected: (All Wards);
Lead officer: Julie Devonald
Decision Maker: Director of Children and Families
Decision published: 21/03/2023
Effective from:
Decision:
The Director of Children & Families
approved the decision to award 7 grant agreements to Regional
Adoption Agencies to support the development of Centres of
Excellence for Adoption Support from 1st April 2023 for a period of
two years at a total value of £3,896,201.
Wards affected: (All Wards);
Lead officer: Helen Thomas
Decision Maker: Director of Children and Families
Decision published: 21/03/2023
Effective from:
Decision:
The Director of Children & Families agreed
to:
• Approve entering into a grant funding agreement with the
Co-op Academies Trust to deliver the new specialist provision at
Co-op Academy Nightingale, including design and contract management
fees, to the maximum sum of £3,270,000 as part of the overall
expenditure. Note that the maximum sum includes a client
contingency of £400,000 for dealing with unknown project risk
and where not required will be retained by the Council.
• Note that the officers responsible for implementation are
the Head of Service, Learning Systems, Children and Families
Directorate.
Wards affected: Gipton and Harehills;
Lead officer: Rachael Davison
Decision Maker: Director of Children and Families
Decision published: 21/03/2023
Effective from:
Decision:
The Director, Children & Families agreed
the recommendation of a report relating to the placement of a
child/young person. The individual costs of the place are
£197,293.45.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable child or young person of the City and the actions being
taken to enable that person to live in a safe environment.
Wards affected: Various;
Lead officer: Ruth Terry
Decision Maker: Director of City Development
Decision published: 21/03/2023
Effective from:
Decision:
The Chief Officer (Highways and
Transportation) was requested to:
a. Note the detail of the highway works described in outline in
paragraph 4 of this report and shown on plan p14743 -520,521 and
522 attached at Appendix 3;
b. Give authority to negotiate the terms of and enter into an
agreement with the developer under the provisions of Section 278 of
the Highways Act 1980; whereby the works associated with the
development are carried out by the developer and overseen by the
Council; and
c. Give authority to incur expenditure of £5,000 staff
checking and inspection fees to be fully funded by a developer
through a Section 278 Agreement.
d. Authorise the City Solicitor to advertise a notice under the
provisions of Section 90c of the Highways Act 1980 in order to
inform the public of the new raised speed table on Westminster
Crescent and if no valid objections are received, to continue with
the works as advertised.
If amendments are require through objection when advertised any
major changes will go back to board.
Wards affected: Temple Newsam;
Lead officer: Andrew Fosbueary
Decision Maker: Director of City Development
Decision published: 21/03/2023
Effective from:
Decision:
The Director of City Development agreed
to:
a) Accept the March 2023 WYCA Deed of Variation to the original
November 2022 Multiply Conditions of Funding agreement for an extra
allocation of £236,005 additional to the original grant
allocation of £1,274,399.
b) Authorise the Council to sign and seal and return the Deed of
Variation agreement to WYCA.
Wards affected: (All Wards);
Lead officer: Martyn Long
Decision Maker: Director of Communities, Housing & Environment
Decision published: 21/03/2023
Effective from:
Decision:
The Chief Officer for Parks and Countryside
approved to waive Contract Procedure Rules 9.1 and 9.2 to directly
award a contract for a main Event Production Contractor for the
Black Music Festival to Grace & Tailor Ltd with a contract
value not exceeding £150,000 between 1st April 2023 and 30th
November 2023
Wards affected: Chapel Allerton;
Lead officer: Samantha Sole
Decision Maker: Director of Communities, Housing & Environment
Decision published: 21/03/2023
Effective from:
Decision:
The Chief Officer for Parks and Countryside
approved to waive Contract Procedure Rules 9.1 and 9.2 to directly
award a contract for a main Event Production Contractor for the
Leeds West Indian Carnival to Grace & Tailor Ltd with a
contract value not exceeding £170,000 between 1st April 2023
and 30th November 2023
Wards affected: Chapel Allerton;
Lead officer: Samantha Sole
Decision Maker: Director of Adults and Health
Decision published: 20/03/2023
Effective from:
Decision:
The Deputy Director approved the contents of a
report regarding a care plan in respect of a person with complex
needs, the individual cost of which is £141,986.00 per annum.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable citizen of the City and the actions and the actions
being taken to enable that person to live independently in a safe
environment. No other contributors towards the placement. Awaiting
CHC decision - £165.68 client contribution.
Wards affected: (All Wards);
Lead officer: Shona McFarlane
Decision Maker: Director of Adults and Health
Decision published: 20/03/2023
Effective from:
Decision:
The Deputy Director approved the contents of a
report regarding a care plan in respect of a person with complex
needs, the individual cost of which is £105,396.72 per annum.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable citizen of the City and the actions and the actions
being taken to enable that person to live independently in a safe
environment. No other contributors towards the placement. Client is
assessed to contribute £51.10 p/w and further financial
assessments are taking place to see if eligible for additional
contributions towards the cost of this support plan.
Wards affected: (All Wards);
Lead officer: Shona McFarlane
Decision Maker: Director of Adults and Health
Decision published: 20/03/2023
Effective from:
Decision:
The Deputy Director approved the contents of a
report regarding a care plan in respect of a person with complex
needs, the individual cost of which is £1,255,852.00 per
annum. It is considered in the public interest that information
contained in the report is exempt from publication as it relates to
a vulnerable citizen of the City and the actions and the actions
being taken to enable that person to live independently in a safe
environment. No other contributors towards the placement. This
Support plan is CHC funded.
Wards affected: (All Wards);
Lead officer: Shona McFarlane
Decision Maker: Director of Communities, Housing & Environment
Decision published: 20/03/2023
Effective from:
Decision:
The Director of Communities, Housing and
Environment approved the extension of 24 months under Contracts
Procedure Rules (CPR) 21.1 to the existing contract with CGL for
the IOM Support Service, with effect from 1st April 2023. The value
of the extension is £1,439,460.
Wards affected: (All Wards);
Lead officer: Simon Pickering
|
Brief Description |
The original intention of the Reassessment Team was to address the issue whereby 700 plus individuals in Adults and Health were not being billed for services commissioned, this presented inequality in terms of the charging policy along with £3million in lost income. The Team have worked effectively and efficiently since its inception in 2019 and has achieved substantial income generation and several million of pounds worth of cashable Value for Money reassessments. Approval is sought to extend the Team for a further two years on the basis of its success to date and its impact upon driving up quality standards in commissioned services. |
|
Impact On Wards |
This work will ensure that people with health and care needs across all communities will benefit from a regular reviewing programme in order to tailor support plans to maximise independence and to address any quality of care matters that may arise. |
|
Financial and procurement implications |
The Team has to date funded itself via the cashable savings generated and it is envisaged that they will continue to generate significant savings and continue its work with regards to income generation. |
|
Partnership working |
The programme of work which will be undertaken by the Team will also involve people who are subject to Section 117 aftercare and any generated efficiencies will also benefit the ICB. The ICB have demonstrated an interest in also wanting to invest in nurses to enhance a dual discipline / review process. |
Decision Maker: Director of Adults and Health
Decision published: 17/03/2023
Effective from: 04/04/2023
Decision:
The Interim Director of Adults and Health has approved:-
· A 24-month extension for the Reassessment Team on the delivery of Value for Money (VfM) work and discreet commissioning programmes of work which will result in both cashable and non-cashable savings. The focus will primarily be reassessments and reviews and there are a significant number of individuals across learning disability and mental health who have not had reviews since 2021 back to 2009. In addition there are 107 individuals in the learning disability service with no recorded review on CIS.
The Interim Director of Adults and Health has noted:-
· That the work is overseen by the Head of Service for Specialist Services and the relevant Service Delivery Managers within those areas.
Wards affected: (All Wards);
Lead officer: Shona McFarlane
Approval to tender the Bikeability Cycle Training Contract 2023
Decision Maker: Director of City Development
Decision published: 16/03/2023
Effective from: 01/04/2023
Decision:
The Chief Officer (Highways and Transportation) has approved the tender of and evaluation of subsequent submissions for the Bikeability Cycle Training Contract (the Contract) from 1st September 2023 to 31st August 2025 with the option to extend the contract for a further 2 years to 31st August 2027.
Wards affected: (All Wards);
Lead officer: James Hirst
Tail Spend Solution is a digital purchasing system which the Buyer and Supplier willuse. These are products that are often low volume and low value which we buy to meet a specific, short term need and are unlikely to buy again or in the near future. The tail spend solution will enable the council to capture this expenditure and re-brand as on contract spend that delivers social value based on local spend with local (Leeds) suppliers.
Decision Maker: Director of Resources
Decision published: 14/03/2023
Effective from: 29/03/2023
Decision:
The Director of Resources gave authority to procure a Tail Spend Solution from 1st April 2023 to 31st March 2027 (subject to the successful trial of up to 6 months with CEL).
The estimated contract value is £500,000 per annum.
Wards affected: (All Wards);
Lead officer: Tony Bailey