Decisions

Details of officer decisions relating to planning applications.

Decisions published

05/08/2022 - Appointment to Outside Bodies – Assisted Living Leeds ref: 55539    Recommendations Approved

Decision Maker: City Solicitor

Decision published: 05/08/2022

Effective from:

Decision:

In accordance with Outside Body Procedure Rule 4.5 (ii) the Deputy Head of Democratic Services approved the following appointment to Assisted Living Leeds:

• Councillor David Jenkins to replace Councillor Lou Cunningham

The appointment will be reported to the next meeting of the Member Management Committee.

Lead officer: Helen Gray


05/08/2022 - Adding additional capacity and capability to support the recruitment and retention agenda for the organisation ref: 55538    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 05/08/2022

Effective from:

Decision:

The Chief Officer HR and Chief Officer Strategy and Policy gave approval to create additional capacity and capability on the Human Resource Team and Communcations Structure to support the recruitment and retention agenda for the organisation. This takes the form of creating nine new posts on the structure (two will sit on the Communications Team Structure for professional supervision).

Wards affected: (All Wards);

Lead officer: Claire Matson


05/08/2022 - Purchase of a Nursery Business Management system for the Little Owls Childcare business ref: 55537    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 05/08/2022

Effective from:

Decision:

The Deputy Director, Children & Families Social Care Service approved the procurement and implementation of an appropriate nursery business management system.



Wards affected: (All Wards);

Lead officer: Vicky Fuggles


04/08/2022 - Awarding a Framework Agreement: 49143 - ITS190129 Ergonomic and Assistive Technology Products and Services Framework. ref: 55535    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 04/08/2022

Effective from:

Decision:

The Chief Digital and Information Officer gave approval to award of a Framework Agreement to Bennett Workplace Solutions Ltd for the provision of Ergonomic and Assistive Technology Products and Services for a period of four (4) years from 1st September 2022 to 31st August 2026, with no further options to extend.

Wards affected: (All Wards);

Lead officer: Michal Kokot


04/08/2022 - DDP Support Plans Over 100k ref: 55533    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 04/08/2022

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £127,816.00 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


04/08/2022 - EV On-Street Residential Charge point Scheme – Bid 2 ref: 55536    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 04/08/2022

Effective from: 04/08/2022

Decision:

The Chief Officer of Sustainable Energy & Air Quality:
1. Approved the receipt of funding from the Office for low Emission Vehicles and subsequent injection of £202,500 grant funding into the Early Measures Capital Scheme.
2. Authorised the expenditure of the £202,500 ORCS external grant funding to cover the work streams itemised above.
3. Authorised expenditure of up to £47,793.16 from the Early Measures budget to cover capital costs. There is an existing ring fenced budget for public charge point delivery within this scheme.
4. Approved the additional investment of £44,169.39 that will be provided by the charge point operator. This funding will be the operator’s contribution to the overall costs of the scheme and will not be received by the authority. This provides a total expenditure of £294,462.55 for the scheme, of which ?£250,293.16? is from the capital budget secured by SEAQ from external funding.
5. Approved the award of this work directly to EB Charging Ltd in line with the reasoning in 3.3 and 3.4 through the approved KCS framework contract.

Wards affected: Various;

Lead officer: James Hulme


04/08/2022 - Variation to contract DN554040 to discharge Public Sector Decarbonisation Scheme Round 3 (PSDS) funding. ref: 55534    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 04/08/2022

Effective from: 04/08/2022

Decision:

The Chief Officer Sustainable Energy & Air Quality:

a)  approved the variation of the Solar for Schools Community Benefit Society Limited contract to include six additional sites increasing the value by £326,770.60 and therefore requiring a contract extension to 31 March 2023.

b)  Noted that immediately orders will be placed for the first four sites in the delivery programme, in line with the ‘Ordering of Services’ processes detailed in the contract, to enable project timescales to be achieved. 

 

Wards affected: (All Wards);

Lead officer: James Hulme


03/08/2022 - DDP Support Plans Over 100k ref: 55532    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 03/08/2022

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £142,223.12 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.


Wards affected: (All Wards);

Lead officer: Shona McFarlane


03/08/2022 - DDP Support Plans Over 100k ref: 55529    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 03/08/2022

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £113,983.49 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


03/08/2022 - DDP Support Plans Over 100k ref: 55524    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 03/08/2022

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £152,676.16 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.


Wards affected: (All Wards);

Lead officer: Shona McFarlane


03/08/2022 - DDP Support Plans Over 100k ref: 55522    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 03/08/2022

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £126,554.32 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.


Wards affected: (All Wards);

Lead officer: Shona McFarlane


03/08/2022 - DDP Support Plans Over 100k ref: 55521    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 03/08/2022

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £197,867.82 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


03/08/2022 - Land at Enfield Avenue, Sheepscar, LS8 ref: 55520    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 03/08/2022

Effective from:

Decision:

The Chief Officer Asset Management and Regeneration granted approval to a recommendation that:
1. The subject land be declared surplus to Council requirement and;
2. That the provisionally agreed terms for the sale of the subject land to the existing groundlease holder be approved, as detailed in the confidential appendix to the report.


Wards affected: Little London and Woodhouse;

Lead officer: Andrew Gledhill


03/08/2022 - 15-21 Cookridge Street, Leeds, LS2 3AG ref: 55519    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 03/08/2022

Effective from:

Decision:

Approval has been given to a Deed of Release to remove the restrictive covenant relating to 15-21 Cookridge Street, Leeds, LS2 3AG.

Wards affected: Little London and Woodhouse;

Lead officer: Annabel Phipps


11/08/2022 - To approve the waiver of CPR 9.1 and 9.2 to enter into a new contract with the Yorkshire Purchasing Organisation (YPO) without seeking further competition, for a period of seven months from 1 September 2022 ref: 55518    Recommendations Approved (subject to call-in)

To give approval to procure a contract, framework or arrangement for the supply of groceries and provisions

Decision Maker: Director of Resources

Decision published: 03/08/2022

Effective from: 19/08/2022

Decision:

The Director of Resources approved the waiver of CPR’s 9.1 and 9.2 to award a seven month contract to the YPO from 1 September 2022 at an estimated value of £700,000.

Wards affected: (All Wards);

Lead officer: Mandy Snaith


11/08/2022 - Approval to Proceed with the Armley Gyratory Improvement Scheme ref: 55531    

To gain approval to proceed with the Armley Gyratory improvement scheme with the implementation of Highway Works on Armley Gyratory to increase capacity on the network to facilitate the planned closure of City Square.

Decision Maker: Director of City Development

Decision published: 03/08/2022

Effective from: 19/08/2022

Decision:

The Chief Officer Highways & Transportation;

a) Noted the previously approved injection and authority to spend of £3.58m in May 2020 for the development of Armley Gyratory Highways Phase

b) Injected the remaining funding of £27.93m and authorise the expenditure £27.93m for the delivery of Highways phase and development of the Structures design ahead of a second approval to proceed process in January 2023.

c) Injected the phase 2, £10.46m, funded from WY+TF (West Yorkshire + Transport Fund) and seek authority to spend subject to approval of the FBC which will be submitted in October 2022

d) Approved the award of Armley Gyratory Highway Phase Scheme to  Balfour Beatty Group Ltd T/A Balfour Beatty Civil Engineering, through the SCAPE2 Civil Engineering Framework, with a contract value of £19,400,000.  This also includes £542k to develop the design of the Armley Gyratory Phase 2 Structures.

Wards affected: Armley; Beeston and Holbeck; Hunslet and Riverside; Little London and Woodhouse;

Lead officer: Paul Russell


01/08/2022 - Benton Park School Expansion Scheme – Objection Report ref: 55516    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 01/08/2022

Effective from:

Decision:

The Chief Officer, Highways & Transportation:
a) Noted the contents of this report;
b) Considered and over-ruled the objections to the proposed Section 90c notice placed under the Highways Act 1980; and
c) Requested the City Solicitor to make, seal and implement the above order.

Wards affected: Guiseley and Rawdon;

Lead officer: Andrew Richardson


01/08/2022 - Design and Cost Report for S278 Highway Works Associated With Land At Leeds Road, Collingham, Wetherby, LS22 ref: 55515    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 01/08/2022

Effective from:

Decision:

The Chief Officer (Highways and Transportation:
a) Noted the detail of the highway works described in outline in paragraph 3 of the DC Highways Board Report and shown on plan 732695/LCC/HWT/PH1/DR/CH/01_01 attached at Appendix 3;
b) Gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by Leeds City Council, fully funded by the developer.
c) Gave authority to complete the detailed design, tender and implement the works as set out paragraph 3 of the DC Highways Board Report.
d) Gave authority to incur expenditure of £457,800 works costs, statutory undertakers’ costs (if Known) and £148,524 staff costs to be fully funded by the developer through the S278 Agreement.
e) Approved the adoption of new highway construction on land shaded red on drawing number 732695-LCC-HWT-PH1-DR-CH-MI_04 so that it can be added to the Council’s maintenance regime.
f) Authorised the City Solicitor to advertise a Draft Speed Limit Order to extend the speed limit of 30mph from the west of Crabtree Green to the west up to the existing substation and relocate the existing VAS sign, and if no valid objections are received, to make, seal and implement the Orders as advertised;
If objections are received when advertised these will be reported back to the Chief Highways Officer


Wards affected: Harewood;

Lead officer: Gema Garcia


29/07/2022 - Design Cost Report – Moortown PS modular replacement ref: 55514    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 29/07/2022

Effective from:

Decision:

The Head of Learning Systems agreed to:
- Approve authority to spend and incur expenditure of £490,000 from capital scheme number 33626/000/000 to deliver a replacement modular building at Moortown PS for September 2022.
- Note the programme dates identified in section 7 of this report and the urgency to ensure the build solution is available from September 2022.

Wards affected: Moortown;

Lead officer: Adele Robinson


29/07/2022 - Establishment of fixed term post: Head of Service – Integration ref: 55513    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 29/07/2022

Effective from: 29/07/2022

Decision:

The Director of Adults and Health has:-



Approved the creation of a Head of Service Integration role at Dir 60 for a fixed period of 2 years for 3 days per week.


Noted that the role will report to the Deputy Director, Social Work and Social Care Services.


Noted that the funding for the temporary post will be met from within existing resources.

 

Wards affected: (All Wards);

Lead officer: Shona McFarlane


28/07/2022 - Authority to make two direct awards for the provision of Blue Badge Digital Services: ref: 55512    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 28/07/2022

Effective from:

Decision:

The Director of Resources approved a decision to make a direct award for the provision of Blue Badge Digital Services.

The decision was to make two direct awards for the provision of Blue Badge Digital Services:
1. Application and Blue Badge Management awarded to Valtech Ltd (‘Valtech’)

2. Printing and Dispatch of Blue Badges awarded to Allied Publicity Services (Manchester) Ltd (‘APS’) under Contract Procedure Rule 9.5 which states: “Where the relevant Chief Officer considers there is genuinely no competition such that only a particular organisation or provider can meet the Council’s specific requirements … a waiver of CPRs 9.1 and 9.2 need not be obtained”.

Each contract has value of £40k per year and the contract term for each contract is 5.02.2020 to 4.02.2024 (awarded retrospectively).

Wards affected: (All Wards);

Lead officer: Sonya McDonald


28/07/2022 - District Heating Network – Contract award for building connections at Leeds Combined and Magistrates’ Courts ref: 55511    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 28/07/2022

Effective from:

Decision:

The Chief Officer for Sustainable Energy and Air Quality approved the authority to spend and award a NEC3 contract to Vital Energi Ltd to undertake the DHN connection to the Leeds Combined and Magistrates’ Courts, to the value of £1,686,306.

This is a significant operational decision and exempt from call-in. It is a direct consequence of a key decision ref D44638 taken by Executive Board on 17/7/2017.

Wards affected: Little London and Woodhouse;

Lead officer: Joe Callin


28/07/2022 - Adoption National Recruitment Strategy Establishment ref: 55510    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 28/07/2022

Effective from:

Decision:

The director of Children & Families agreed to amend the structure of the Adoption National Recruitment Strategy team and create four new positions. The posts are:
• 1 x SO2 RAA Project Support Officer with a salary of £40,055- £42,477 including oncosts
• 1 PO5 Voice and Influence Coordinator with a salary of £55,588- £59,641 including oncosts
• 1 PO6 Project Manager post with a salary of £58,273 - £62,335
• 1 x Dir 45% Programme Manager – National Regional Adoption Agencies Programme with a salary of £69,885- £77,077 including oncosts
To make permanent the existing temporary positions
• 1.5 Project Manager (Position Numbers 50483392 & 50512588)
• 1 National Adoption Strategic Lead (Position Number 5051213
• 1 Business Support Officer ( Position Number 50512589)

Wards affected: Various;

Lead officer: Sarah Johal


28/07/2022 - Purchase 3x new Telecare Call Systems for Spring Gardens, Dolphin Manor and Knowle Manor Residential Homes. ref: 55509    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 28/07/2022

Effective from:

Decision:

The Deputy Director Social Work & Social Care Service, Adults & Health has approved to waive Contract Procedure Rules (CPRs) 8.1 and 8.2 and award a contract to Courtney Thorne for the provision of Telecare Call Systems for Spring

Wards affected: Various;

Lead officer: Karla Gallon


28/07/2022 - Approval to make a direct award under CPR 9.5 to enter contract with GCA Security and Facilities Management Ltd for ongoing security guarding at Supported Accommodation services. ref: 55507    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 28/07/2022

Effective from:

Decision:

The Director of Communities, Housing and Environment approved the Award of direct contract under CPR 9.5 to GCA Security and Facilities Management Ltd (‘GCA’ Security) for guarding at Supported Accommodation services for the period 1st July 2022 to 30th September 2023 up to a maximum cost of £314,262

Wards affected: (All Wards);

Lead officer: Simon Pickering


05/08/2022 - To approve the extension of call off contracts for Temporary Integrated Digital Service Contractors. ref: 55506    

Integrated Digital Service (IDS) currently has a Framework Agreement in place Temporary ICT Staff Framework – for the supply of ICT resource, which came into effect on 14/01/2020 and will run until 13/01/2024. There are 6 approved recruitment agencies on the Framework.

A number of legacy contractors continue to be supplied through agencies on a previous framework (DN189804)and we request approval to continue with these contractors until their skills are no longer required.

Also, if required, source suitably qualified and experienced ICT resource where these cannot be provided by the suppliers on the Temporary ICT Staff Framework.

Decision Maker: Director of Resources

Decision published: 28/07/2022

Effective from: 13/08/2022

Decision:

The Director of Resources gave approval to waive Contract Procedure Rules (CPR’s) and enter into contracts for the retaiment of legacy contractors and recruitment of specialist ICT resource outside of the Digital and Information Service Temporary ICT Staff Framework Agreement

 

Lead officer: Karen Brocklesby


05/08/2022 - Design and Cost Report in respect of the 2022/23 Health and Safety Programme ref: 55508    Recommendations Approved

Key Delegated Decision to approve expenditure over £500k in respect of the 2022/23 Health and Safety Programme.

Decision Maker: Director of Children and Families

Decision published: 28/07/2022

Effective from: 13/08/2022

Decision:

The Director of Children and Families agreed to:

a)  Authorise expenditure of £1,000,000 of the available School condition Allocation Grant to spend on these essential condition works.

b)  Approve the proposal to carry out Asbestos Works, Electrical testing, Condition Survey Works and unforeseen urgent Reactive Works at Leeds Schools..

 

Wards affected: (All Wards);

Lead officer: Sally Lowe


27/07/2022 - Allocation of Section (S) 106 contributions towards a temporary school expansion scheme at Brigshaw High School ref: 55503    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 27/07/2022

Effective from:

Decision:

The Chief Officer Resources & Strategy gave approval for £404,170.15 of S106 contributions paid by the developers of Station Road, Methley to be allocated towards the costs of the temporary (bulge) expansion project at Brigshaw High School relating to capital scheme number 33178/BGE/BRI.

Wards affected: Kippax and Methley;

Lead officer: Tracy Waud


04/08/2022 - Request to proceed with a procurement exercise in line with CPR 3.1.7 to appoint a provider to deliver Sensory Support Services in Leeds ref: 55505    Recommendations Approved

Brief Description

A report will be presented to the Director of Adults and Health in April 2022 requesting authority to undertake a procurement process in line with CPR 3.1.7 to appoint a suitable provider(s) to deliver a Sensory Support Service for people in Leeds.

The successful provider will be awarded a 5+ up to 3-year contract at a maximum cost of £6,868,000 for this period.  The annual contract value is £858.500

Impact On Wards

The service to be procured will provide services to Leeds residents who are: young people in transition services aged 16+ and individuals aged 18+ who are deaf, blind, deafblind, hearing or sight impaired, individuals with dual sensory impairment.

Financial and procurement implications

The funding will be contained within the A&H base budget.  The allocated funding takes into account a 10% financial saving which was implemented from October 2021 in relation to the current service provision

A request is being made for authority to undertake a full tender exercise for this provision, and to subsequently award a 5+ up to 3-year contract to the successful provider.

The successful provider(s) to be awarded a 5+ up to3 year contract at a maximum cost of £6,868.000 for this period.  The annual contract price is £585.500

Partnership working

The contract which will be awarded following the tender process will be commissioned and funded by LCC.  The current provider is also commissioned to deliver complementary provision by the NHS Leeds CCG, and they will be consulted on the tender documentation including the service specification.

 

Decision Maker: Director of Adults and Health

Decision published: 27/07/2022

Effective from: 12/08/2022

Decision:

The Director of Adults and Health approved the request in line with CPR 3.1.7 for authority to commence a procurement exercise for a Leeds Sensory Impairment Support Service.

 

The Director of Adults and Health approved the award of a contract for  five years with an option to extend for up to 36 months  (to be  taken in any combination) to the successful Provider following the procurement exercise at a maximum cost of £6,587,200 (£823,400.00 per annum).

 

The Director of Adults and Health agreed to also utilise the extension of up to 6 months (if required) on the existing contract ref DN193937 to allow contingency for tender slippage and new provider mobilisation period, at a maximum cost of £429,525.

Wards affected: (All Wards);

Lead officer: Aidan Smith


04/08/2022 - Day services for younger people living with dementia - contract extension ref: 55504    

Brief Description

To take up the option to extend the contract with Community Links to provide day services for younger people living with dementia, for a period of up to three years.

The current contract with Community Links commenced on 1st January 2018, and is due to end at 30th September 2022.  The decision to be made concerns whether to take up the option to extend the contract by up to three years.

The original authority to procure dates from March 2017, and the decision was for a five year contract with options to extend by up to three years:  https://democracy.leeds.gov.uk/ieDecisionDetails.aspx?ID=44158 

The contract award to Community Links, along with minor adjustments to the contract period to facilitate a move of premises and co-working with the Alzheimers Society as the previous provider, was agreed in August 2017.

https://democracy.leeds.gov.uk/ieDecisionDetails.aspx?ID=44715

Impact On Wards

The ‘community of interest’ served is younger people living with dementia in Leeds.  The definition of “younger” is needs-led but broadly refers to people aged under 65.  There are c. 180 people living in Leeds, aged under 65 with a dementia diagnosis. 

Financial and procurement implications

A decision to extend the current contract would lead to the service provision continuing, without going out to competition, for a period of up to three years. 

The funding for this service is shared between the Council (£180Kpa) and NHS Leeds CCG (£112.5Kpa).  It is committed recurrently from both organisations based on a long-standing recognition of the specific needs of this group of people, families & carers. 

Partnership working

Community Links is seeking an uplift in contract value, reflecting that the funding has remained the same over the contract period.  This will be explored in preparing the decision report, including exploring an increase in the NHS contribution.

 

Decision Maker: Director of Adults and Health

Decision published: 27/07/2022

Effective from: 12/08/2022

Decision:

What decision has been taken?

(Set out all necessary decisions to be taken by the decision taker including decisions in relation to exempt information, exemption from call in etc.)

 

The Director of Adults and Health gave approval for the Council to offer Community Links a three-year extension to the contract ‘Day Services For Younger People With Dementia’ ref: DN252936, to run from 1st October 2022 to 30th September 2025 for the value of £885,564 (total value for three years).

 

That a variation is applied to the original terms of the contract, for the offer of a contract extension.  This will cover the following provision for inflationary uplift: 

The annual NHS England tariff uplift will apply to the NHS share of the pooled funding, for the duration of the contract extension. For 2022-23, this uplift is 2.4%, and will be applied from 1st April 2022.  This will add £2,688pa. to the previous level of contract funding, as follows, with zero net impact on Council expenditure:

 

2021-22

2022-23

NHS funding contribution, paid to the Council

£112,000

£114,688

Leeds City Council contribution

£180,500

£180,500

Total contract funding, paid to Community Links

£292,500

£295,188

 

Leeds City Council will not apply uplift within the current financial year to its share of the pooled funding. 

Day services for people with dementia will be included in the Directorate’s annual decision-making process to determine any uplifts to fees and contracts. 

The Commissioning Programme Lead, Dementia will be responsible for the above actions.

 

 

Wards affected: (All Wards);

Lead officer: Tim Sanders


26/07/2022 - The Supply of fully managed and serviced vending machines DN411576 ref: 55502    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 26/07/2022

Effective from:

Decision:

The Chief Officer Operations and Active Leeds approved a 12 month contract extension with Wilkes Vending Ltd.

Wards affected: (All Wards);

Lead officer: Aidan McKay


26/07/2022 - Alignment of functions of the officer delegation to the remit of the Council’s Scrutiny Boards ref: 55501    Recommendations Approved

Decision Maker: City Solicitor

Decision published: 26/07/2022

Effective from:

Decision:

Using the delegated authority set out in Article 15.2.3 of the constitution, and the sub-delegation from the City Solicitor, the Head of Legal Services is amending the way in which two functions within the officer delgation scheme are aligned with the remit of the Council’s Scrutiny Boards. The changes reflected in the amended Article 6 at Appendix A (Annex 2) are as below:
a) The functions of the Director of Resources that relate to Civic Enterprise Leeds and Community Infrastructure Levy are to be removed from the remit of the Environment, Housing and Communities Scrutiny Board.
b) The functions of the Director of Resources that relate to Civic Enterprise Leeds are to be included within the remit of the Strategy and Resources Scrutiny Board.
c) The functions of the Director of Resources that relate to the Community Infrastructure Levy are to be included within the remit of the Infrastructure, Investment and Inclusive Growth Scrutiny Board.

Wards affected: (All Wards);

Lead officer: Nicole Walker


26/07/2022 - Contract Award for High Rise Improvement Works to Parkway Grange, Parkway Court and Parkway Towers ref: 55500    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 26/07/2022

Effective from:

Decision:

The Director of Communities, Housing and Environment:
a) Approved expenditure for an additional £961k to enable delivery of the full project.
b) Approved the contract award to Equans for the sum of £9,960,781.53 to deliver the repair and improvement works to Parkway Towers, Parkway Court, and Parkway Grange

Wards affected: (All Wards);

Lead officer: Paul Rounding


26/07/2022 - Purchase of Microsoft subscription licenses for West Yorkshire Joint Services ref: 55499    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 26/07/2022

Effective from:

Decision:

The Chief Digital & Information Officer approved the request for a Microsodt Enterprise Agreement to be setup for WYJS under which subscription licenses will be purchased for them

Wards affected: (All Wards);

Lead officer: Bob Walker


25/07/2022 - Award a new contract to Microsoft Ltd for the provision of Enterprise Unified Support. ref: 55497    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 25/07/2022

Effective from:

Decision:

The Chief Digital and Information Officer gave approval to invoke Contract Procedure Rule 9.5 and award a new contract to Microsoft Ltd for the provision of Enterprise Unified Support for the period
25/07/2022 to 30/09/2023.

Wards affected: (All Wards);

Lead officer: Andrew Byrom


25/07/2022 - Leeds Pipes DHN Customer Connection Agreements ref: 55496    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 25/07/2022

Effective from:

Decision:


The Chief Officer Sustainable Energy and Air Quality noted the contents of this report and:
i. Provided authority to enter into a Heat Sale Agreement with Secretary of State for Justice to supply heat to Leeds Combined and Magistrates’ Courts.
ii. Provided authority to enter into a Connection Agreement and a Heat Sale Agreement with Robertson Construction Group and Arrow Leonardo Limited respectively, to supply heat to Leonardo and Thoresby Buildings.
iii. Provided authority to enter into a Connection Agreement and a Heat Sales Agreement with RISE Homes for the supply of heat to its development on Mabgate.
iv. Provided authority to enter into a Heat Sales Agreement with CRM Students Ltd for the supply of heat to its development on the old College of Technology site.

This is a significant operational decision and exempt from call-in. It is a direct consequence of a key decision ref D44638 taken by Executive Board on 17/7/2017.

Wards affected: (All Wards);

Lead officer: Joe Callin


25/07/2022 - Queens Park, Pudsey – Football Pitch and ancillary facility improvements ref: 55498    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 25/07/2022

Effective from: 25/07/2022

Decision:

The Chief Officer Parks and Countryside gave approval for the injection and authority to spend £192,901.80 for the football pitch improvements and ancillary facilities to include:
• Regrading of football pitches
• Club modular unit (kitchen area and toilet)
• 2 storage containers
• Post and rail fence
• New portable goalposts

The total amount of £192,901.80 is broken down as follows:
• Football Foundation – £182.527.00
• Pudsey Juniors Football Club - £10,374.80
The total amount includes a 10% contingency for any unforeseen works.

The Chief Officer Parks and Countryside gave approval to award a contract to Cleveland Land Services, for the pitch improvement works and 12 month maintenance programme at Queens Park, Pudsey.



Wards affected: Pudsey;

Lead officer: Paul Senior


02/08/2022 - Procurement of services to support the reduction in serious youth violence through improved attendance and engagement at school ref: 55495    Recommendations Approved

The DfE has made available grant funding to establish SAFE Taskforces in 10 local authority areas across the country, as part of the cross-government Beating Crime Plan published in July 2021, which announced investment in specialist support in schools in serious violence hotspots to support young people at risk of involvement in violence to re-engage with education.

 

The primary intervention to be funded through this grant in Leeds is Educational Inclusion Mentoring, which will be delivered predominantly by the East Area Inclusion Partnership (AIP). This provision will run from October 2022 to March 2025. Alongside and in support of this intervention, the Leeds SAFE Taskforce wants to commission a pro social skills training offer for schools and young people; a bespoke package of training and support for the Educational Inclusion Mentors; and some targeted after-school provision.

Decision Maker: Director of Children and Families

Decision published: 25/07/2022

Effective from: 10/08/2022

Decision:

The Director of Children & Families gave permission to undertake a competitive tender process for services to support the reduction in serious youth violence through improved attendance and engagement at school. The contract will commence as soon as practicable (October/November 2022) and will expire on 31st March 2025. The maximum contract value will be £620k.

Wards affected: (All Wards);

Lead officer: Helen Stevens


01/08/2022 - Commercial Gas including installation, maintenance, servicing, and repairs (reference number 25157/DN434771 ref: 55494    

Seeking approval to call off from a third-party framework to direct award to a single contractor for a contract commencing 22/09/22. This will be for the provision of Commercial Gas services including installation, maintenance, servicing, and repairs.

This will replace the current contract (DN434771) which is due to expire on 21/09/22. The value will be approx. £1.1 million per annum. The contract length will be 18 months plus 1 x optional 6 months extension to align with the current Servicing contracts.

Decision Maker: Director of Resources

Decision published: 22/07/2022

Effective from: 09/08/2022

Decision:

a)  The Director of Resources noted the contents of this report and approved the recommended procurement route of a direct call-off to Sayes using Lot 3 and 4 of the Fusion 21 Heating and Renewables framework and to award a contract to them for the provision of installation, maintenance, and repairs to commercial gas services managed by LBS.

b)  The term contract is anticipated to spend £500,000 per annum and is proposed to be awarded on the basis of 18 months with the option to extend for a further 6 months, leading to a potential total value of £1,000,000 if the extension is utilised.

c)  The contract is due to commence on the 22 September 2022.

 

Wards affected: (All Wards);

Lead officer: Craig Simpson


01/08/2022 - Receipt of DfE Grant Funding for SAFE Taskforce Delivery Phase ref: 55493    Recommendations Approved

The DfE has made available grant funding to establish SAFE Taskforces in 10 local authority areas across the country, as part of the cross-government Beating Crime Plan published in July 2021, which announced investment in specialist support in schools in serious violence hotspots to support young people at risk of involvement in violence to re-engage with education.

 

Leeds will receive total grant funding of £3.7 million over three years (2022/23 – 2024/25). This will be in two phases, the set up phase and the delivery phase.

This key decision relates to the delivery phase, where Leeds will receive £3,377,550 over three years.

Decision Maker: Director of Children and Families

Decision published: 22/07/2022

Effective from: 09/08/2022

Decision:

The Director of Children & Families agreed to enter into an agreement with and accept grant funding from the Department for Education (DfE) for the Leeds SAFE Taskforce valued at £3,377,550.

Wards affected: (All Wards);

Lead officer: Kelly Newby


25/07/2022 - Approval of a care plan to the value between £100,000 and £500,000 per annum ref: 55491    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 20/07/2022

Effective from: 25/07/2022

Decision:

In the absence of the Director Children and Families, the Deputy Director agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £339,763.90.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Ruth Terry


28/07/2022 - Award of cooperation agreements to Area Inclusion Partnerships for provision of Mentoring services to support young people at risk of involvement in violence to re-engage with education ref: 55487    Recommendations Approved (subject to call-in)

The DfE has made available grant funding to establish SAFE Taskforces in 10 local authority areas across the country, as part of the cross-government Beating Crime Plan published in July 2021, which announced investment in specialist support in schools in serious violence hotspots to support young people at risk of involvement in violence to re-engage with education.

 

The primary intervention to be funded through this grant is Educational Inclusion Mentoring, which will be delivered predominantly by the East Area Inclusion Partnership (AIP). This provision will run from September 2022 to March 2025, with an agreement start date in June 2022 to allow for recruitment of Mentors. Some provision will also be delivered by way of cooperation agreements with the other four AIPs.

Decision Maker: Director of Children and Families

Decision published: 20/07/2022

Effective from: 05/07/2022

Decision:

In the absence of the Director of Children and Families and the Deputy Director, Learning, the Deputy Director, Children & Families Social Work Service approved the award of cooperation agreements as below for provision of Mentoring services to support young people at risk of involvement in violence to re-engage with education.

The commencement date of the cooperation agreements is subject to the timescales in which the DfE can arrange for release of funds for this element of the programme: it is hoped this will be July/August but could be September. The cooperation agreements will expire on 31/03/2025:

a)  The East AIP for the value of £1,180,583

b)  The North-East AIP for the value of £191,167

c)  The North-West AIP for the value of £191,167

d)  The South AIP for the value of £191,167

e)  The West AIP for the value of £191,167

Wards affected: (All Wards);

Lead officer: Kelly Newby


26/07/2022 - Contract for the Insurance of Leasehold Flats (2023-2028) ref: 55478    

The terms of the lease between the Council and Leaseholders provides that the Council will arrange insurance of the fabric of the leased flat including fixtures and fittings and that the cost of such insurance will then be recharged by the Council to individual leaseholders proportionate to the value of the leased flat.

If no contract is awarded, leaseholders will be left with no insurance cover on the fabric, fixtures and fittings of leasehold flats and the Council will be in breach of its obligations under the terms of the lease.

Decision Maker: Director of Resources

Decision published: 18/07/2022

Effective from: 03/08/2022

Decision:

In accordance with the Council’s Contract Procedure Rules, the Director of Resources gave authority to undertake a procurement of a contract for the Insurance of Leasehold Flats

Wards affected: (All Wards);

Lead officer: Matthew Southwell


28/07/2022 - Report seeking approval to utilise the second 12-month extension on the existing contract with Aspire Community Benefit Society Ltd (Aspire) ref: 55107    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 28/03/2022

Effective from: 28/07/2022

Decision:

Original - The Director of Adults and Health gave authority to utilise the 12-month extension on the existing contract with Aspire in accordance with Contracts Procedure Rules (CPRs) 21, at a maximum cost of £21,038,000 per annum. The extension period will run from 1st August 2022 to 31st July 2023.

 

Amended D55107 on 27/7/22 - to:-

The Director of Adults and Health has approved to extend the existing contract with Aspire up to 12-months in accordance with Contracts Procedure Rules (CPRs) 21, at a maximum cost of £21,038,000 per annum.  The extension period is dependent on the implementation of the individualisation process. The contract will be automatic terminated once the new approach has been implemented.

Wards affected: (All Wards);

Lead officer: Eleanor Hastwell