Decisions

In accordance with Outside Body Procedure Rule 4.5 (ii) the Deputy Head of Democratic Services approved the following appointment to Assisted Living Leeds:

• Councillor David Jenkins to replace Councillor Lou Cunningham

The appointment will be reported to the next meeting of the Member Management Committee.

The Chief Officer HR and Chief Officer Strategy and Policy gave approval to create additional capacity and capability on the Human Resource Team and Communcations Structure to support the recruitment and retention agenda for the organisation. This takes the form of creating nine new posts on the structure (two will sit on the Communications Team Structure for professional supervision).

The Chief Digital and Information Officer gave approval to award of a Framework Agreement to Bennett Workplace Solutions Ltd for the provision of Ergonomic and Assistive Technology Products and Services for a period of four (4) years from 1st September 2022 to 31st August 2026, with no further options to extend.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £127,816.00 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

The Chief Officer of Sustainable Energy & Air Quality:
1. Approved the receipt of funding from the Office for low Emission Vehicles and subsequent injection of £202,500 grant funding into the Early Measures Capital Scheme.
2. Authorised the expenditure of the £202,500 ORCS external grant funding to cover the work streams itemised above.
3. Authorised expenditure of up to £47,793.16 from the Early Measures budget to cover capital costs. There is an existing ring fenced budget for public charge point delivery within this scheme.
4. Approved the additional investment of £44,169.39 that will be provided by the charge point operator. This funding will be the operator’s contribution to the overall costs of the scheme and will not be received by the authority. This provides a total expenditure of £294,462.55 for the scheme, of which ?£250,293.16? is from the capital budget secured by SEAQ from external funding.
5. Approved the award of this work directly to EB Charging Ltd in line with the reasoning in 3.3 and 3.4 through the approved KCS framework contract.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £142,223.12 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £113,983.49 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £152,676.16 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £126,554.32 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £197,867.82 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

The Chief Officer Asset Management and Regeneration granted approval to a recommendation that:
1. The subject land be declared surplus to Council requirement and;
2. That the provisionally agreed terms for the sale of the subject land to the existing groundlease holder be approved, as detailed in the confidential appendix to the report.

Approval has been given to a Deed of Release to remove the restrictive covenant relating to 15-21 Cookridge Street, Leeds, LS2 3AG.

The Chief Officer, Highways & Transportation:
a) Noted the contents of this report;
b) Considered and over-ruled the objections to the proposed Section 90c notice placed under the Highways Act 1980; and
c) Requested the City Solicitor to make, seal and implement the above order.

The Chief Officer (Highways and Transportation:
a) Noted the detail of the highway works described in outline in paragraph 3 of the DC Highways Board Report and shown on plan 732695/LCC/HWT/PH1/DR/CH/01_01 attached at Appendix 3;
b) Gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by Leeds City Council, fully funded by the developer.
c) Gave authority to complete the detailed design, tender and implement the works as set out paragraph 3 of the DC Highways Board Report.
d) Gave authority to incur expenditure of £457,800 works costs, statutory undertakers’ costs (if Known) and £148,524 staff costs to be fully funded by the developer through the S278 Agreement.
e) Approved the adoption of new highway construction on land shaded red on drawing number 732695-LCC-HWT-PH1-DR-CH-MI_04 so that it can be added to the Council’s maintenance regime.
f) Authorised the City Solicitor to advertise a Draft Speed Limit Order to extend the speed limit of 30mph from the west of Crabtree Green to the west up to the existing substation and relocate the existing VAS sign, and if no valid objections are received, to make, seal and implement the Orders as advertised;
If objections are received when advertised these will be reported back to the Chief Highways Officer

The Head of Learning Systems agreed to:
- Approve authority to spend and incur expenditure of £490,000 from capital scheme number 33626/000/000 to deliver a replacement modular building at Moortown PS for September 2022.
- Note the programme dates identified in section 7 of this report and the urgency to ensure the build solution is available from September 2022.

The Director of Resources approved a decision to make a direct award for the provision of Blue Badge Digital Services.

The decision was to make two direct awards for the provision of Blue Badge Digital Services:
1. Application and Blue Badge Management awarded to Valtech Ltd (‘Valtech’)

2. Printing and Dispatch of Blue Badges awarded to Allied Publicity Services (Manchester) Ltd (‘APS’) under Contract Procedure Rule 9.5 which states: “Where the relevant Chief Officer considers there is genuinely no competition such that only a particular organisation or provider can meet the Council’s specific requirements … a waiver of CPRs 9.1 and 9.2 need not be obtained”.

Each contract has value of £40k per year and the contract term for each contract is 5.02.2020 to 4.02.2024 (awarded retrospectively).

The Chief Officer for Sustainable Energy and Air Quality approved the authority to spend and award a NEC3 contract to Vital Energi Ltd to undertake the DHN connection to the Leeds Combined and Magistrates’ Courts, to the value of £1,686,306.

This is a significant operational decision and exempt from call-in. It is a direct consequence of a key decision ref D44638 taken by Executive Board on 17/7/2017.

The director of Children & Families agreed to amend the structure of the Adoption National Recruitment Strategy team and create four new positions. The posts are:
• 1 x SO2 RAA Project Support Officer with a salary of £40,055- £42,477 including oncosts
• 1 PO5 Voice and Influence Coordinator with a salary of £55,588- £59,641 including oncosts
• 1 PO6 Project Manager post with a salary of £58,273 - £62,335
• 1 x Dir 45% Programme Manager – National Regional Adoption Agencies Programme with a salary of £69,885- £77,077 including oncosts
To make permanent the existing temporary positions
• 1.5 Project Manager (Position Numbers 50483392 & 50512588)
• 1 National Adoption Strategic Lead (Position Number 5051213
• 1 Business Support Officer ( Position Number 50512589)

The Deputy Director Social Work & Social Care Service, Adults & Health has approved to waive Contract Procedure Rules (CPRs) 8.1 and 8.2 and award a contract to Courtney Thorne for the provision of Telecare Call Systems for Spring

The Director of Communities, Housing and Environment approved the Award of direct contract under CPR 9.5 to GCA Security and Facilities Management Ltd (‘GCA’ Security) for guarding at Supported Accommodation services for the period 1st July 2022 to 30th September 2023 up to a maximum cost of £314,262

The Chief Officer Resources & Strategy gave approval for £404,170.15 of S106 contributions paid by the developers of Station Road, Methley to be allocated towards the costs of the temporary (bulge) expansion project at Brigshaw High School relating to capital scheme number 33178/BGE/BRI.

The Chief Officer Operations and Active Leeds approved a 12 month contract extension with Wilkes Vending Ltd.

Using the delegated authority set out in Article 15.2.3 of the constitution, and the sub-delegation from the City Solicitor, the Head of Legal Services is amending the way in which two functions within the officer delgation scheme are aligned with the remit of the Council’s Scrutiny Boards. The changes reflected in the amended Article 6 at Appendix A (Annex 2) are as below:
a) The functions of the Director of Resources that relate to Civic Enterprise Leeds and Community Infrastructure Levy are to be removed from the remit of the Environment, Housing and Communities Scrutiny Board.
b) The functions of the Director of Resources that relate to Civic Enterprise Leeds are to be included within the remit of the Strategy and Resources Scrutiny Board.
c) The functions of the Director of Resources that relate to the Community Infrastructure Levy are to be included within the remit of the Infrastructure, Investment and Inclusive Growth Scrutiny Board.

The Director of Communities, Housing and Environment:
a) Approved expenditure for an additional £961k to enable delivery of the full project.
b) Approved the contract award to Equans for the sum of £9,960,781.53 to deliver the repair and improvement works to Parkway Towers, Parkway Court, and Parkway Grange

The Chief Digital & Information Officer approved the request for a Microsodt Enterprise Agreement to be setup for WYJS under which subscription licenses will be purchased for them

The Chief Digital and Information Officer gave approval to invoke Contract Procedure Rule 9.5 and award a new contract to Microsoft Ltd for the provision of Enterprise Unified Support for the period
25/07/2022 to 30/09/2023.

The Chief Officer Sustainable Energy and Air Quality noted the contents of this report and:
i. Provided authority to enter into a Heat Sale Agreement with Secretary of State for Justice to supply heat to Leeds Combined and Magistrates’ Courts.
ii. Provided authority to enter into a Connection Agreement and a Heat Sale Agreement with Robertson Construction Group and Arrow Leonardo Limited respectively, to supply heat to Leonardo and Thoresby Buildings.
iii. Provided authority to enter into a Connection Agreement and a Heat Sales Agreement with RISE Homes for the supply of heat to its development on Mabgate.
iv. Provided authority to enter into a Heat Sales Agreement with CRM Students Ltd for the supply of heat to its development on the old College of Technology site.

This is a significant operational decision and exempt from call-in. It is a direct consequence of a key decision ref D44638 taken by Executive Board on 17/7/2017.

In the absence of the Director Children and Families, the Deputy Director agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £339,763.90.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.