Decisions

The Chief Officer (Highways & Transportation);
i) noted the Executive Board approval in June 2017 to progress the A647 Bus Priority Corridor to Outline Business Case;

ii) noted the Executive Board approval in February 2019 to progress the A647 Bus Priority Corridor scheme to detail design and construction;

iii) approved the preliminary design of the proposed Bradford to Leeds A647 Bus Priority Corridor scheme; and

iv) requested the City Solicitor to advertise draft Traffic Regulation Orders required to implement the A647 Bus Priority Corridor scheme, and if no valid objections are received, to make, seal and implement the Orders as advertised.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £127, 400.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £180,456.64.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £171,600.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

In respect of provision of the services of School Games Organisers, the Deputy Director, Children & Families Social Work approved the waiver of the following Contract Procedure Rules:

Contract Procedure Rules 8.1 and 8.2 - intermediate value procurement and award contracts to Rodillian Academy and St Mary’s Menston Catholic Voluntary Academy in the sum of £18,000 each. The contracts will be for 12 months, commencing 1st September 2019.

The Chief Officer (Highways & Transportation);
i) noted the Executive Board approval in July 2018 to progress the Holt Lane Signalisation scheme to detail design and construction;
ii) approved the preliminary design of the proposed Holt Lane Signalisation scheme; and
iii) requested the City Solicitor to advertise draft Traffic Regulation Orders to support the Holt Lane Signalisation scheme, and if no valid objections are received, to make, seal and implement the Orders as advertised. The Traffic Regulation Orders are described in the Summary TRO Plan and Summary.

The Director of Communities & Environment has:
Approved the Procurement Strategy as a Direct Call Off project using the YORbuild2 framework in line with CPR 3.1.8; (CPRs 3.1.5 and 3.1.6 not applying as there are no exclusive supplier arrangements or an ISP to undertake this work),
Noted that the design services will be appointed and managed by the successful contractor.
Approved that a Pre-Construction Services Agreement (PCSA) will be required to allow design costs to be reimbursed until contract award at RIBA Stage 4.
Note that a further Design and Cost Report will be submitted at the end of RIBA Stage 4, seeking an additional £2.79million (approx.) of borrowing, the revenue implications of which will be met by the service.
Noted that the Deputy Chief Officer, Waste Management is responsible for programme delivery of the new facilities.

The Director of Resources & Housing approved additional funding of £250,000 as a significant operational decision as a consequence to the original key decision (D50083) for the procurement strategy in relation to Public Adaptations Bathing.

The Chief Officer (Highways & Transportation);
i) noted the Executive Board approval in June 2017 to progress the A58 Bus Priority Corridor to Outline Business Case;

ii) noted the Executive Board approval in July 2018 to progress the A58 York Street Early Interventions to detail design and construction;

iii) approved the detailed design of the proposed York Street Bus Priority scheme; and

iv) requested the City Solicitor to advertise draft Traffic Regulation Orders required to implement the York Street Bus Priority scheme, and if no valid objections are received, to make, seal and implement the Orders as advertised.

The Built Environment Lead gave authority to spend approval of £150,000 in relation to priority maintenance works at Leeds Childrens Centres across a three year period.

The Director of Public Health noted the evaluation process undertaken and approved the award of the contract to Leeds Gypsy and Traveller Exchange (GATE) for the provision of a service to build health and wellbeing capacity within the Gypsy and Traveller communities in Leeds (Lot 1) (DN371851) in the sum of £147,913.55 for the initial three year contract period.

The new service will commence on 1st January 2020 and run for 3 (three) years, with the option to extend the contract for a period up to 24 months in any combination.

The Director of Public Health approved the implementation of the contract award by Procurement and Commercial Services (PACS) to ensure that the mobilisation of the new service can commence as soon as possible and that the new service is in place and operational from 1st January 2020.

That the Chief Officer Housing Management approved the 40 tenant led environmental and community related funding recommendations of the HAPs from 1 July 2019 to 30 September 2019

The Director of Resources and Housing approved the award of specialist and associated vehicle repair contract will be until 31st March 2021 with the option to extend for a further two x 12 months commencing the 1st October 2019 as below:-

Lot 5. Tail Lift repairs 1st Place Neworld Mechanics Ltd
2nd Place Tail Lift Maintenance Ltd

Lot 9. Air Conditioning service and repairs
1st Place Autotec & David Peel Auto Electricians Ltd
2nd Place Neworld Mechanics Ltd

Lot 10. LGV MOT DOE Testing and Tachograph calibration
1st Place Autotec & David Peel Auto Electricians Ltd
2nd Place Neworld Mechanics Ltd

Lot 11. Specialist Gearbox Repairs
1st Place Neworld Mechanics Ltd
2nd Place n/a

In accordance with CPR 3.1.8 the Chief Officer HR approved a tender exercise to procure Executive Search and Selection services under CPR10 ‘Contracts that are subject to the Public Contracts Regulations’.

The Head of Asset Management granted approval to utilise land at Ramshead Approach (Seacroft), Barncroft Close (Seacroft) and Scott Hall Drive (Chapeltown) for the delivery of new Council Housing delivered through the Council Housing Growth Programme.

The Chief Officer (Financial Services) has approved the sub-delegation scheme attached as Appendix 1 to the attached report

The Director of Resources and Housing noted this contract award report and approved the award of a contract to three external contractors for rewiring including both isolated rewires and rewires associated with Kitchen and/or Bathroom installation to domestic properties in and around Leeds for the period 20th October 2019 to 19th October 2022, with the option to extend for a further 12 month period (maximum of 4 years). The proposed contractors are:
• A Coole Electrical Limited
• Palm Yorkshire
• SSE Contracting Limited
The Director of Resources and Housing noted that the estimated contract value over the initial 3 year contract period is £3,150,000 (£1,050,000 per annum) with a maximum of £4,200,000 if the extension period is utilised. The planned works will be allocated to the three external contractors proposed for award on a 60%/20%/20% split per annum basis, subject to satisfactory performance and providing the first placed bidder A Coole Electrical Limited, accepts this increase in work. If the first place bidder is to decline the increase in work, the remaining percentage of the work will be allocated equally to Palm Yorkshire the second and SSE Contracting Limited, third place bidders

The Chief Officer (Highways & Transportation);
i) noted the contents of this report; and
ii) considered and over-ruled the objection to Leeds City Council (Speed Limit) (No.04) Order 2019 – Morley South 20mph speed limit; and
iii) requested the City Solicitor to make, seal and implement Leeds City Council (Speed Limit) (No.04) Order 2019 – Morley South 20mph speed limit; and
iv) requested the City Solicitor to write to the objector informing them of the Chief Officer’s (Highways and Transportation) decision.

The Deputy Chief Officer for Waste Management noted the content of this report and approved the 12 month extension of the contract (DN208342) which deals with textile collection and recycling from council and bring sites in Leeds. Securing arrangements until 5th October 2020.

The Chief Officer (Highways & Transportation);
i) noted the contents of this report and the full text of the objection appended as background documents;
ii) considered and overruled the objection to Leeds City Council (Speed Limit) Order (No 71) 2018; and
iii) requested the City Solicitor to make, seal and implement Leeds City Council (Speed Limit) Order (No 71) 2018 as advertised and inform the objector accordingly of the Chief Officer (Highways and Transportation’s) decision.

The Chief Officer (Highways & Transportation)
i) instructed the City Solicitor to apply to the magistrates’ court for a stopping up order under Section 116 of the Highways Act 1980 for the areas of adopted highway shown in red on drawings SD/217960/Z211/00/C and SD/217960/Z211/00/S.

The Chief Officer (Highways and Transportation);
i) approved the implementation of the proposed study to reduce flood risk at Garforth: and
ii) gave authority to incur capital expenditure of £128,000 on progressing and implementing the proposed study fully funded from Environment Agency Grant in Aid.

The Chief Officer (Highways & Transportation)
i) noted the contents of the report; and
ii) approved the application from Brownhill & Co, for a licence to operate a street café on the highway at 30 Central Road, Leeds, LS1 6DE, from 12.00 Noon to 10.00pm as shown on the attached unnumbered drawing, to expire on the 31st March 2020 and that future licences be renewed annually, subject to satisfactory operation, and with the approval from The Chief Officer Highways and Transportation.

The Head of Democratic Services is requested to give approval to the replacement appointments as set out below:

OUTSIDE BODIES

Leeds and York Partnership NHS Foundation Trust Council of Governors Board – Councillor R Charlwood to be appointed to the position currently designated as ‘Whips Nominee’

Local Access Forum – “Whips Nominee” to replace Councillor B Flynn

The Chief Officer (Highways & Transportation);
i) noted the contents of this report;
ii) considered and overruled the objections to Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.W36) Order 2013 Amendment Order (No.1) 2019 Garforth & Swillington Ward;
iii) agreed to temporarily hold any decision relating to the 3 objections associated with the proposed resident permit parking restrictions in the Ringway area;
iv) authorised further monitoring of the requirement for residents permit parking restrictions on Ringway and associated streets during the school summer holidays and also when the new school term starts to review if permit parking is warranted and justified; and
v) requested the City Solicitor to make, seal and implement Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.W36) Order 2013 Amendment Order (No.1) 2019 Garforth & Swillington Ward, in part; (excluding the proposed residents permit parking restriction in the Ringway area); and inform the remaining objectors accordingly of the Chief Officer’s (Highways and Transportation) decision.

The Director of Resources & Housing approved implementation of the locally agreed pay award of 2.75% to all teacher pay points and allowances for LCC centrally employed teachers and recommend the implementation for all Leeds school teachers. This means implementing Option B as outlined above, at a cost of £373,148

The Director of Resources & Housing approved the extension of BITMO Gas servicing, Maintenance, Installation and Repairs Contract to Sayes Service Limited for a period of 24 months (1 April 2020 to 31 March 2022), with an estimated value of £550,000 per annum.

The Deputy Chief Officer for Waste Management noted the contents of this report and approved the waiver of CPRs 9.1 and 9.2, using authority set out in CPR 1.3, to permit direct contract awards to Sims Metal Management and WEEELink. The interim contracts have zero cost to the Council.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £208, 000.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director of City Development approved the decision to enter into a Development Agreement with a consortia made up of Ashley House Ltd/Morgan Ashley LLP and Home Group Ltd to build 63 extra care individual apartments with communal facilities at Westerton Walk, West Ardsley.

The Director of Resources and Housing:

Approved variation of the contract with St George’s Crypt for delivery of the HUB and Overnight services for additional funding of £483,090.00 for 32 months through the modification of contracts during their term under Regulation 72 (1) (b) (ii) of the Public Contracts Regulations 2015 and under Contract Procedure Rules 21.7.

Noted that funding to be provided from 1st August 2019 to the end of the current contract period at 31st March 2022

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £265, 200.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Chief Officer for Waste Management noted the contents of this report and approved the waiver of CPRs 8.1 and 8.2, using authority set out in CPR 1.3, to permit a direct interim contract award to NYCC for the provision of composting facilities at Esholt for a period of two months (1 October to 30 November 2019). The contract is valued at £60,000.

The Deputy Chief Officer for Waste Management noted the content of this report and approved the issue of an extension notice to Biffa Waste Services under the Year 4 Call-Off (DN323246) from the Recycling and Composting framework (ref 9KBA-M62F2H) for a further period of up to 6 months from 1 October to 30 March 2020, in accordance with CPR 21.1.

a)The Director of Adults and Health approved the extension of the contract ‘Extra Care Housing – Assisi Place’ (contract DN404564) under Contract Procedure Rule 21.1 for a 1 x 6 month period commencing 1st October 2019 to 31st March 2020 with Methodist Homes (MHA). The total value of this decision is £162,757.50.
b)The Director of Adults and Health approved the extension of the contract ‘Extra Care Housing – The Laureates’ (contract DN404629) under Contract Procedure Rule 21.1 for a 1 x 6 month period commencing 1st October 2019 to 31st March 2020 with Anchor Hanover. The total value of this decision is £65,550.00.
c)The Director of Adults and Health approved the extension of the contract ‘Extra Care Housing – Yew Tree and Rosewood’’ (contract DN404600) under Contract Procedure Rule 21.1 for a 1 x 6 month period commencing 1st October 2019 to 31st March 2020 with Methodist Homes (MHA). The total value of this decision is £228,208.00.
For reference, funding for each of these services will be met through existing provision within the Adults and Health budgets.

The Director of Adults and Health:-
•Approved and gave authority to proceed with a procurement process, as outlined in this report and in line with Contracts Procedure Rules (CPRs) 3.1.8.
•Approved and gave authority to use delegated authority to take commissioning decisions which will be a direct consequence of this significant operational decision, for example approval of the detailed specifications for procurement and subsequent contract awards. These will also be significant operational decisions.

The Chief Officer (Highways and Transportation)

i) noted the contents of this report;

ii) considered and over-ruled the objection to Leeds City Councils s90c Traffic Calming notice; and

iii) requested the City Solicitor to write to the objectors informing them of the Chief Officer’s (Highways and Transportation) decision.

The Chief Officer (Highways & Transportation)
i) noted the associated highways works which are shown detailed in section 3 and in principle on drawing 13377 121 Rev.G;

ii) gave authority to spend £7,500 TRO costs and £7,500 staff checking and inspection costs which will be fully funded by a developer through a Section 278 Agreement;

iii) approved the adoption of new highway construction on land shaded deep purple or red hatched on drawing 13377 121 Rev.G so that it can be added to the Council’s maintenance regime;

iv) requested the City Solicitor to:
- advertise a draft Traffic Regulation Order to facilitate the necessary waiting restrictions, as shown on Traffic Regulation Order GA drawing 13377 121 Rev.G, and, if no valid objections are received, to make, seal and implement the order as advertised; and

v) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980.

The Chief Officer (Highways & Transportation)
i) gave authority to incur expenditure of £68,000 for a capital scheme to carry out appraisal and develop an Outline Business Case for a flood alleviation scheme at Potternewton including obtaining the necessary permits and approvals for the scheme, funded from Environment Agency grant £50,000 and LCC capital borrowing £18,000; and

ii) noted that a further report will be submitted for Highways Board review in early 2020 to gain approval to submit the Outline Business Case to the Environment Agency and to give authority to incur expenditure detailed design and construction of the scheme.

The Chief Officer (Highways & Transportation)
i) gave authority to incur expenditure of £68,000 for a capital scheme to carry out appraisal and develop an Outline Business Case for a flood alleviation scheme at Guiseley including obtaining the necessary permits and approvals for the scheme, funded from Environment Agency grant £50,000 and LCC Capital borrowing £18,000; and

ii) noted that a further report will be submitted for Highways Board review in early 2020 to gain approval to submit the Outline Business Case to the Environment Agency and to give authority to incur expenditure detailed design and construction of the scheme.

The Head of Democratic Services has approved the transfer of the records listed in the attached schedule (Appendix A to the attached report) to the West Yorkshire Archive Service. The Head of Democratic Services has the authority to approve the transfer of these documents through the sub-delegation scheme of the City Solicitor. The scheme gives the Head of Democratic Services delegated authority for the management of corporate governance. This function is one of the specific delegations to the City Solicitor under the Executive delegation scheme within Part 3 Section 3E of the Council’s Constitution.

This transfer will take place on 21st October 2019 and is made in accordance with the Governance Services document retention and disposal arrangements.