Decisions

Details of officer decisions relating to planning applications.

Decisions published

13/02/2024 - Approval for a placement at an independent special school ref: 57173    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 13/02/2024

Effective from:

Decision:

The Chief Officer, Resources & Strategy approved an educational placement at Pivot Academy at a cost of £205,186.36.
This cost is for the lifespan of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

Lead officer: Christine Higgins


21/02/2024 - Procurement exercise to support LBS’ delivery of civic and commercial roofing responsive repairs and planned schemes ref: 57174    

Seeking approval to carry out a procurement exercise to appoint up to 3 contractors to support LBS with the delivery of civic and commercial roofing responsive repairs and planned schemes. The framework will be for a 4-year period. The total contract value is approximately £2,400,000.

Decision Maker: Director of Strategy and Resources

Decision published: 13/02/2024

Effective from: 28/02/2024

Decision:

a)  In accordance with the Council’s Contract Procedure Rule (CPR) 3.1.7, the Director of Strategy & Resources approved a procurement strategy based on an estimated annual contract spend of £600,000 to appoint up to 3 contractors for the delivery of responsive roofing repairs and low value planned schemes to the Council’s civic and commercial property portfolio located throughout the city, for an initial 2-year period with an option to extend for up to 24 months, and with an estimated total contract value of up to £2,400,000.

b)  The Director of Strategy & Resources noted that the approval of the selection and award criteria will be sought from the Head of Leeds Building Services as required under CPR 15.1.

 

Wards affected: (All Wards);

Lead officer: Craig Simpson


21/02/2024 - Procurement of an Interim Home Care Framework Contract ref: 57175    

Brief Description

To commission an interim home care services contract to start on expiry of the current community home care contract, whilst the Community Health and Wellbeing Service pilot is ongoing. 

Impact On Wards

n/a – this is a city wide service.

Financial and procurement implications

Home Care is a statutory service that the Council is required to provide by law. The annual value is dictated by demand but is approximately £47m based on current demand and prices.

Partnership working

None

 

Decision Maker: Director of Adults and Health

Decision published: 13/02/2024

Effective from: 29/02/2024

Decision:

The Director of Adults and Health approved the procurement of a new Interim Home Care Contract, the value of this will be approximately £43.5m annually based on current demand. The agreement will be for the period of 1st April 2024 to 31st March 2027 b. The Director of Adults and Health noted that the Head of Commissioning, Contracts and Business Development, Older Adults, will oversee the implementation of this decision

Wards affected: (All Wards);

Lead officer: Mark Phillott


12/02/2024 - Approval for the disposal of ANPR cameras. ref: 57172    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 12/02/2024

Effective from:

Decision:

The Chief Officer Climate, Energy & Green Space
1. Gave approval to sell those Automatic Number Plate Recognition (ANPR) cameras not in use by Council to Yunex Limited, up to a total of 160 cameras. The value of this decision is referred to in the Confidential Appendix.
2. Acknowledged and accept the risks outlined in the report regarding the potential implications of this decision.

Wards affected: (All Wards);

Lead officer: James Hulme


12/02/2024 - Council Housing Growth - Conversion of former family resource centre into a large bespoke family home ref: 57171    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 12/02/2024

Effective from:

Decision:

The Chief Officer Asset Management & Regeneration approved the required expenditure detailed in Confidential Appendix A, to enable the conversion of the former family resource centre into a large bespoke family home.

Wards affected: Killingbeck and Seacroft;

Lead officer: Ian Frobisher


12/02/2024 - Contract Award for the Replacement of Heat Interface Units in connection with District Heating and Hot Water at Cottingleys and Saxton Gardens. ref: 57170    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 12/02/2024

Effective from:

Decision:

The Director of Communities, Housing and Environment has approved the award of a contract to Sayes Service Limited for the sum of £2,569,012.10 to deliver the replacement of 542 Heat Interface Units (HIUs) and associated works at two sites, Cottingley High Rise blocks and Saxton Gardens.

Wards affected: Various;

Lead officer: Michael Field


12/02/2024 - Direct appointment of Womble Bond Dickinson to provide Legal Support from the Leeds City Council Legal Services Framework to respond to the Network Rail Transpennine Route Upgrade (TRU) Transport and Works Act Order (TWAO). ref: 57169    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 12/02/2024

Effective from:

Decision:

The Chief Officer Asset Management and Regeneration: Authorised the appointment of Womble Bond Dickinson following a mini tender under the legal services framework for 1 year starting on 17th August 2023 to provide legal advice to enable the Council to formally respond to the Leeds to Micklefield TWAO. The value of the contract will be up to £100,000 with a current estimate of £93,376.

Wards affected: (All Wards);

Lead officer: Tracey Piper


07/02/2024 - Capital Receipts Programme Update ref: 57167    Recommendations Approved

Seeking approval to the latest capital receipt programme and inclusion of additional properties identified through the Estate Rationalisation Programme.  Also seeking approval to create a list of properties for which Community Asset Transfer Proposals will be sought. 

Decision Maker: Executive Board

Made at meeting: 07/02/2024 - Executive Board

Decision published: 09/02/2024

Effective from: 17/02/2024

Decision:

Further to Minute No. 107, 8th February 2023, the Director of City Development submitted a report presenting an update and overview of the Council’s Capital Receipts Programme and which recommended to the Board a number of related approvals in relation to the programme.

 

The Board noted that further to the submitted report, ‘Pudsey Bolton Royd Primary School - Caretaker's Property, Moorland Grove, Pudsey, LS28 8EP’ was to be withdrawn from Table 2 (properties proposed for inclusion in the Capital Receipts Programme) due to further discussions to be undertaken with the school.

 

In introducing the report, the Executive Member provided an overview of the actions which were ongoing in relation to the Capital Receipts Programme, which given the financial challenge being faced by the Council was with the aim of having a smaller estate that was more fit for purpose. It was also noted that further reports were expected to be submitted to Executive Board on such matters, as and when appropriate.

 

Following consideration of Appendix B to the submitted report designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the public part of the meeting, it was

 

RESOLVED –

(a)  That, subject to the removal of ‘Pudsey Bolton Royd Primary School - Caretaker's Property’ from properties proposed for inclusion in the Capital Receipts Programme, the contents of the submitted report and its appendices be noted, together with the previous Key Decisions which have been taken in relation to the disposal of assets, as set out at paragraph 16 of the submitted report;

 

(b)  That the progress made and achieved since Executive Board considered the last report on 8 February 2023, be noted;

 

(c)  That, subject to the removal of ‘Pudsey Bolton Royd Primary School - Caretaker's Property’ from properties proposed for inclusion in the Capital Receipts Programme, those assets identified in Appendix A and exempt Appendix B of the submitted report as “Proposed for Inclusion” be declared surplus and that approval be given to their disposal. Also, agreement be given to their addition to the Council’s Capital Receipts Programme of surplus properties for disposal;

 

(d)  That, subject to the removal of ‘Pudsey Bolton Royd Primary School - Caretaker's Property’ from properties proposed for inclusion in the Capital Receipts Programme, the withdrawal of properties from the Capital Receipts Programme, as set out in Appendix A and exempt Appendix B to the submitted report, be approved, which will be implemented by the Director of City Development;

 

(e)  That the approach being taken in relation to the review of Locality buildings across the city, be supported, with support also being given to how this approach will be informed by the review of locality service delivery.

 

(Under the provisions of Council Procedure Rule 16.5, Councillor A Lamb required it to be recorded that he abstained from voting on the decisions referred to within this minute)

 

Lead officer: Mark Mills


07/02/2024 - Financial Reporting 2023/24 – Month 9 (December 2023) ref: 57166    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 07/02/2024 - Executive Board

Decision published: 09/02/2024

Effective from: 17/02/2024

Decision:

The Chief Officer Financial Services submitted a report which presented the Council’s financial position as at the end of the first 9 months of the 2023/24 financial year. Specifically, the report reviewed the current position against the 2023/24 Budget, provided an update on the use of other funding resources and also updated the Board on the current position regarding the Housing Revenue Account (HRA) and the Council Tax and Business Rates Collection Fund.

 

In presenting the report the Executive Member provided an overview of the key points which included the current forecasting of an overspend of £39.0m for the General Fund as at month 9 of the financial year. The measures being taken to manage this position were highlighted, but with it being noted that the use of the Council’s reserves to achieve a balanced position for 2023/24 would be necessary, which would have an impact upon the resources available for 2024/25 and beyond. 

 

Members further discussed the Council’s current financial position and the financial outlook for the coming year, noted the range of actions being taken to manage that position and also considered the financial challenges being faced by Local Authorities nationally. The increasing pressures arising from key areas of demand such as children’s social care were highlighted, with Members also referencing the national funding model for such areas.

 

RESOLVED –

(a)  That it be noted that at Month 9 of the financial year (December 2023), the Authority’s General Fund revenue budget is forecasting an overspend of £39.0m for 2023/24 (6.8% of the approved net revenue budget) within a challenging national context, with it also being noted that a range of actions are being undertaken to address this position;

 

(b)  That it be noted that at Month 9 of the financial year (December 2023) the Authority’s Housing Revenue Account is forecasting an overspend of £1.4m for 2023/24 (0.5% of the approved gross budget);

 

(c)  That it be noted that known inflationary increases, including demand and demographic pressures in Social Care, known impacts of the rising cost of living, including the NJC pay settlement of £1,925 and the JNC pay settlement of 3.5%, have been incorporated into this reported financial position, as submitted. That it also be noted that these pressures will continue to be reviewed during the year and reported to future Executive Board meetings as more information becomes available, and that proposals would need to be identified to absorb any additional pressures;

 

(d)  That it be noted that where an overspend is projected, directorates, including the Housing Revenue Account, are required to present action plans to mitigate their reported pressures and those of the Council’s wider financial challenge where possible, in line with the Revenue Principles agreed by Executive Board in February 2023 through the annual Revenue Budget report;

 

(e)  That the Month 9 positions regarding the use of Invest to Save, Covid Backlog and Flexible Capital Receipt resources be noted, and that the additional planned use of £0.3m of Capital Receipts in 2023/24 also be noted, which is to support transformation projects and deliver savings in addition to the budgeted use approved by the Board to date.

 


07/02/2024 - Health, Safety and Wellbeing Performance and Assurance Report ref: 57168    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 07/02/2024 - Executive Board

Decision published: 09/02/2024

Effective from: 17/02/2024

Decision:

The Director of Strategy and Resources submitted a report which presented an update on the current position and provided assurance to the Board in respect of health, safety and wellbeing matters for the period 1st April 2022 to 31st March 2023. The report summarised the Council’s performance and main achievements, as well as looking ahead at any challenges and identified priorities for the next two years.

 

By way of introduction to the report, the Executive Member provided an update on some of the key points arising.

 

Responding to a Member’s specific enquiries, the Board was advised that health, safety and wellbeing performance data was shared with Scrutiny for consideration. In terms of the timeliness of the data presented, it was noted that whilst the submission of the report to Executive Board was slightly later than it would normally be, given the availability of the data, the period that it covered was as timely as possible.

 

Members also noted that Corporate Leadership Team considered such matters regularly, with specific reference being made to the issue of violence, abuse and aggression against staff, which was a specific area of focus.

 

Thanks was extended to all officers involved for their role in this important area and for the work that would continue with the aim of delivering further progress and improvement.

 

RESOLVED –

(a)  That the contents of the submitted report and appendices, be noted;

 

(b)  That it be recognised that a robust, yet proportionate approach to health, safety and wellbeing risk management continues to be applied within the Council, in order to enable the Council do the best it can with the resources and information available.

 

(Councillor J Pryor left the meeting during the consideration of this item)


07/02/2024 - Best City Ambition - 2024 Update - Final Proposals ref: 57165    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 07/02/2024 - Executive Board

Decision published: 09/02/2024

Effective from: 07/02/2024

Decision:

Further to Minute No. 80, 13th December 2023, the Director of Strategy and Resources submitted a report which presented the final proposals for the 2024 update of the Leeds Best City Ambition. The report sought the Board’s endorsement of the Leeds Best City Ambition update and that the Board recommends to Full Council that the updated version is adopted.

 

Responding to a specific enquiry, the Board noted that the Council’s Communications team would undertake the graphic design work referenced within the report, which would be consistent with the approach previously taken in relation to the Council’s other strategy documents.

 

RESOLVED –

(a)  That the Best City Ambition update final proposals, as presented within Appendix 1 to the submitted report, together with the Strategy and Resources Scrutiny Board response, as detailed at Appendix 4, be noted;

 

(b)  That it be noted that graphic design work will continue to be developed prior to the publication of the updated Best City Ambition around 1st April 2024, which may include some amendments to wording;

 

(c)  That the Best City Ambition update, as presented in the submitted report, be endorsed, and that Full Council be recommended to adopt the updated Leeds Best City Ambition;

 

(d)  That it be noted that the Director of Strategy and Resources is responsible for the next steps, as outlined in paragraphs 10-14 of the submitted report, including bringing forward an update of the ‘Being Our Best’ organisational plan to Executive Board in March 2024.

 

(The matters referred to within this minute, given that they were decisions being made in accordance with the Budget and Policy Framework Procedure Rules, were not eligible for Call In, as Executive and Decision Making Procedure Rule 5.1.2 states that the power to Call In decisions does not extend to those decisions being made in accordance with the Budget and Policy Framework Procedure Rules)

 

(Under the provisions of Council Procedure Rule 16.5, Councillor A Lamb required it to be recorded that he abstained from voting on the decisions referred to within this minute)

 


07/02/2024 - Recommendation to increase levels of Fee and Maintenance payments to Leeds Foster Carers and agree ongoing process for annual review ref: 57164    Recommendations Approved

Uplift to payments made aligned with Fostering Fees’ and Allowances as part of an annual review of the Fostering Finance Policy for 2023/24.

 

Delegation of regular review of fostering payment levels to the Director of Children and Families in consultation with the relevant Executive Member for 2024/25 and subsequent years.

Decision Maker: Executive Board

Made at meeting: 07/02/2024 - Executive Board

Decision published: 09/02/2024

Effective from: 17/02/2024

Decision:

The Director of Children and Families submitted a report which sought approval to recommendations for providing an uplift in the weekly fees and maintenance allowances paid to Leeds foster carers with the aim of ensuring that cost-of-living increases do not disadvantage and impact negatively on Leeds foster carers. The report also presented a proposal for a process to be established for future years regarding the approval of an annual uplift being delegated to the Director of Children and Families.

 

In introducing the report, the Executive Member highlighted the importance of the role undertaken by foster carers, and how this proposed uplift was something that the Council ‘could not afford not to do’, as it was vitally important to continue to recruit and retain foster carers. The significant demand for foster carers being experienced nationally was noted. It was highlighted that whilst foster carers provided the best outcomes for Looked After Children, foster care was also the most financially sustainable way of caring for those children.

 

Members welcomed the proposals and extended their thanks to foster carer community in Leeds for the vital role that they played.

 

Whilst supporting the proposals, a Member made enquiries regarding what further actions could be taken to provide greater support and incentives to foster carers, with an offer to work on a cross-party basis, as appropriate. In response, the Board received further detail on the actions being taken in this area, which included ‘invest to save’ initiatives such as the proposed establishment of an additional level of foster carer for adolescents. Members also noted that work continued to build upon Leeds’ positive performance regarding in-house foster carer levels when compared to other Core Cities and statistical neighbours. Further detail was also given on the wider support and enrichment package being provided to foster carers in Leeds, and also the work being undertaken which aimed to enhance the provision for children’s social care more generally.

 

RESOLVED –

(a)  That a 5% increase for the fee element paid to Leeds foster carers, to be implemented retrospectively from the 1st April 2023, be agreed;

 

(b)  That a 7% increase for the maintenance allowance element paid to Leeds foster carers, to be implemented retrospectively from the 1st April 2023, be agreed;

 

(c)  That given the need to annually review foster carer fees and allowances, it be agreed that the approval of changes in fee levels in subsequent years be delegated to the Director of Children and Families, in consultation with the Executive Member for Children’s Social Care and Health Partnerships, the Deputy Leader and Executive Member for Resources and the Chief Officer, Financial Services.

Lead officer: Ben Finley


07/02/2024 - Care Experience as a Protected Characteristic ref: 57163    Recommendations Approved

The report recommends that the Executive Board agrees that Leeds City Council join 57 other Councils in amending its Equality, Diversity and Inclusion Policy to include care experience as a Locally Protected Characteristic in recognition of the lifelong impact of having been in care for those individuals, particularly, but not exclusively, in relation to housing, health, education, relationships, employment and in the criminal justice system.  This demonstrates our commitment as a Corporate Parent to ending the disparity and inequality faced by care experienced young people by going beyond our statutory requirements and ensuring that the needs of care experienced young people are at the heart of all our decision-making alongside other groups who formally share a Protected Characteristic. The report outlines the rationale for the proposal, legal implications and range of actions and duties this will require the Council to adopt and adhere to.

Decision Maker: Executive Board

Made at meeting: 07/02/2024 - Executive Board

Decision published: 09/02/2024

Effective from: 17/02/2024

Decision:

The Director of Children and Families submitted a report which sought agreement to ‘care experience’ being recognised as a locally protected characteristic by Leeds City Council and which presented the reasons for this proposal. Further to this, the report also recommended a series of actions arising from that proposed designation.

 

By way of introduction to the report, the Executive Member highlighted the significance of the proposals, which followed the deputation presented to Full Council by care leavers on 17th January 2024. It was noted that the designation of care experience as a locally protected characteristic was part of a national campaign, and if adopted Leeds would be the 77th Local Authority to do so. It was also noted that the report recommended the establishment of an implementation group to develop and deliver this work, with an undertaking being given that care leavers would be invited to play a key role in that process.

 

Members welcomed the proposals within the report and reiterated their thanks to the care leavers who presented their deputation to Full Council. 

 

Responding to an enquiry, it was confirmed that provision would be made to enable cross-party representation on the implementation group.

 

RESOLVED –

(a)  That it be recognised that care experienced people are a group likely to face discrimination;

 

(b)  That ‘care experience’ be enshrined as a locally protected characteristic, and that all other local organisations and partners be called upon to treat ‘care experience’ as a locally protected characteristic to be adopted with the Corporate Parenting Principles;

 

(c)  That it be agreed that the Council will amend its Equality and Diversity Policy to include ‘care experience’ as a Locally Protected Characteristic;

 

(d)  That it be agreed that the Council will amend its Equality Impact Assessment (EIA) process and associated guidance, to include ‘care experience’ as an additional category to be considered for any changes or improvements to future services and policy;

 

(e)  That it be agreed that the Council will include ‘care experience’ in the publication and review of Equality Objectives and annual information relating to protected characteristics;

 

(f)  That agreement be given to delegate responsibility to the Director of Children and Families, in consultation with the Executive Member for ‘Children’s Social Care and Health Partnerships’, to set up a time limited implementation group which will develop an action plan, co-produced with care experienced individuals, to support Council services to embed the amended Equality and Diversity Policy and EIA guidance and establish a cross-Council approach to creating opportunities for care experienced people.

Lead officer: Patsy Burrows


07/02/2024 - A Habitat Banking Vehicle for Leeds City Council ref: 57162    Recommendations Approved

Approve the establishment of a Leeds City Council Habitat Bank, involving the sale of Biodiversity Units to developers, in line with the Environment Act 2021.

Decision Maker: Executive Board

Made at meeting: 07/02/2024 - Executive Board

Decision published: 09/02/2024

Effective from: 17/02/2024

Decision:

The Director of City Development and the Director of Communities, Housing and Environment submitted a joint report presenting details to the Board on how the Council could respond to new approaches to protecting and enhancing biodiversity in Leeds which have been brought about by the Environment Act 2021. The report proposed the principle of establishing a Habitat Banking Vehicle (HBV) for the Council, which would enable direct investment in strategic nature recovery.

 

By way of introduction to the report, the Board received details of the relevant requirements arising from the Environment Act 2021 and how the proposals within the report responded to those requirements.

 

Responding to an enquiry raised, assurance was provided that in line with Government guidance and the Council’s draft Local Plan Update the delivery of the biodiversity net-gain would be onsite wherever possible. Regarding sites where this was not possible and off-site biodiversity was delivered, it was noted that the Council’s draft Local Plan Update emphasised that this should be within the locality where possible.

 

Emphasis was placed upon the importance of this issue and Members extended their thanks to officers for the proactive work which had been undertaken in developing such proposals.

 

In response to a further enquiry regarding the potential involvement of Parish and Town Councils, it was noted that there was the opportunity of working in partnership with other stakeholders so that their land could potentially be included within the HBV process.

 

RESOLVED –

(a)  That the principle of establishing a Special Purpose Vehicle (a Habitat Banking Vehicle (HBV)) be approved so that the sale of habitat units can be undertaken by the HBV in line with the Environment Act 2021;

 

(b)  That approval be given to delegate the necessary authority to the Director of City Development and the Director of Communities, Housing and Environment regarding the establishment and operation of the HBV, in consultation with the City Solicitor, Section 151 officer and the Executive Members for ‘Sustainable Development & Infrastructure’ and ‘Climate, Energy, Environment and Green Space’;

 

(c)  That it be noted by Executive Board that an annual report will be provided which details the performance of the HBV for the previous financial year and which presents the future plans for the next financial year.

Lead officer: Martin Elliot


07/02/2024 - Determination of School Admission Arrangements for 2025/26 ref: 57160    Recommendations Approved

Annual determination of the school admission arrangements for the school year 2025/26 which apply to all Leeds community and voluntary controlled schools.

Decision Maker: Executive Board

Made at meeting: 07/02/2024 - Executive Board

Decision published: 09/02/2024

Effective from: 07/02/2024

Decision:

The Director of Children and Families submitted a report which sought approval of the Leeds City Council admission arrangements (admission policy) for September 2025.

 

In introducing the report, the Executive Member specifically highlighted that these arrangements applied to all Leeds community and voluntary controlled maintained schools, and not to schools that are an academy, voluntary aided, foundation trust or free schools, as these schools must set their own arrangements annually. The Board’s attention was also drawn to the proposals regarding reductions in the published admission numbers (PAN) for some specific schools as identified within the report, which had been incorporated into the proposed admission arrangements for 2025/26.

 

RESOLVED –

(a)  That in determining the school admissions arrangements for the academic year 2025/26, the admissions policies for the Leeds Community and Voluntary Controlled maintained Primary and Secondary schools (as detailed at Appendices A, B, and C to the submitted report), be approved;

 

(b)  That the resolutions within this minute be exempted from Call In for the reasons as set out within paragraphs 48 and 49 of the submitted report;

 

(c)  That any necessary authority be delegated to the Lead for Admissions and Family Information Service, to enable that officer to take any actions should there be a need to revise these arrangements after they have been determined, where this revision is necessary to give effect to a mandatory requirement of the School Admission Code 2021, admissions law, a determination of the Schools Adjudicator or any misprint in the admission arrangements, under regulation 19 of the School Admissions Regulations 2012;

 

(d)  That the following be noted:-

(i)  The Coordinated scheme for admissions arrangements for entry in September 2025 (as detailed in Appendix D to the submitted report) has been set;

(ii)  That the officer responsible for this work is the Lead for Admissions and Family Information Service;

(iii)  That the statutory date for implementation (i.e. determination of the policies) is no later than 28 February 2024, with the arrangements published by 15 March 2024.

 

(The Council’s Executive and Decision Making Procedure Rules state that a decision may be declared as being exempt from the Call In process by the decision taker if it is considered that the matter is urgent and any delay would seriously prejudice the Council’s, or the public’s interests. In line with this, the resolutions contained within this minute were exempted from the Call In process, as per resolution (b) above, and for the reasons as detailed above and as set out within sections 48 - 49 of the submitted report)

Lead officer: Chris Sutton


07/02/2024 - Ofsted Inspection: Employment and Skills Service, Adult Learning and Employer Provider Apprenticeships ref: 57159    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 07/02/2024 - Executive Board

Decision published: 09/02/2024

Effective from: 17/02/2024

Decision:

The Director of City Development submitted a report which presented to the Board the key judgements and full report of the recent full Ofsted inspection of the Employment and Skills Service, Adult Learning and Employer Provider Apprenticeship programmes.

 

By way of introduction to the report, the Executive Member advised the Board that the Council had been found to be ‘Outstanding’ in all areas, following the recent Ofsted inspection of the Employment and Skills Service, Adult Learning and Employer Provider Apprenticeship programmes. It was noted that Leeds was the first Local Authority to achieve this ‘Outstanding’ judgement since the new Inspection Framework commenced in September 2019.

 

Members welcomed the report and congratulated all involved in achieving this ‘Outstanding’ outcome, which it was highlighted was in such a key service area. The Board extended its thanks to all who had contributed to this achievement. 

 

RESOLVED –

(a)  That the contents of the submitted report be noted, with the fact that Leeds City Council is the first Local Authority to achieve the ‘Outstanding’ judgement since the new Education Inspection Framework (EIF) commenced in September 2019, being celebrated;

 

(b)  That it be noted that the Employment and Skills Service has improved from its previous inspection and judgement of ‘Good’ to ‘Outstanding’;

 

(c)  That it be noted that there are no areas identified for improvement;

 

(d)  That Executive Board’s appreciation and congratulations be formally recorded and extended to all those involved in the inspection.


07/02/2024 - Parks and Green Spaces Overview ref: 57161    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 07/02/2024 - Executive Board

Decision published: 09/02/2024

Effective from: 17/02/2024

Decision:

The Director of Communities, Housing and Environment submitted a report which presented an update on the progress being made by the Green Spaces Service and which provided a response to a statement of the Scrutiny Board (Environment, Housing and Communities) entitled, ‘Plans for Community Parks’ and its associated recommendations.

 

In introducing the report, the Executive Member drew the Board’s attention to the key points within it and the actions for the service which were proposed to be undertaken in response to the Scrutiny Board’s recommendations.  Details of proposed changes to the Leeds Quality Park Assessment process were also highlighted.

 

The Board welcomed Councillor Stewart Golton to the meeting, as Chair of the Scrutiny Board (Environment, Housing and Communities), who was in attendance to introduce the Scrutiny Board statement and its recommendations, as referenced at Appendix 1 to the submitted report.

 

Members welcomed the report and extended their thanks to the Scrutiny Board (Environment, Housing and Communities) for the work undertaken and the statement produced on this issue. Thanks was also extended to the team of Council officers delivering the Green Spaces service.

 

RESOLVED –

(a)  That the Statement of the Scrutiny Board (Environment, Housing and Communities), as presented at Appendix 1 to the submitted report, be noted, and that the response provided, as detailed in section 17 of the submitted report, be approved;

 

(b)  That approval be given to the reduction in frequency of the Leeds Quality Park Assessment to once every three years, which is more in line with how Green Flag assessments are undertaken;

 

(c)  That the Board’s continued support for community food growing in areas of land managed by the Green Spaces Service, which builds upon the approach as set out in paragraph 14 of the submitted report, be confirmed;

 

(d)  That it be noted that the Director of Communities, Housing and Environment is responsible for the implementation of the resolutions above.


19/02/2024 - Local School Funding Formula 2024/25 for mainstream maintained schools and academies. ref: 57155    Recommendations Approved (subject to call-in)

Funding formula to be applied for mainstream maintained schools and academies for 2024/25.

Decision Maker: Director of Children and Families

Decision published: 09/02/2024

Effective from: 27/02/2024

Decision:

The Director of Children and Families approved the schools funding formula for 2024/25.

 

Wards affected: (All Wards);

Lead officer: Lucie McAulay


09/02/2024 - Extension of contract with Community Links (Northern) Limited for the Maltings and Rose Villa Service. ref: 57156    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 09/02/2024

Effective from:

Decision:


The Director of Communities, Housing and Environment:

a) Approved an extension of 12 months under CPR 21.2 to the existing contract with Community Links (Northern) Limited ('Community Links’) for the Maltings service, with effect from 1st April 2024 to 31st March 2025 for a maximum value of £139,678 per annum.

b) Approved an extension of 12 months under CPR 21.2 to the existing contract with Community Links for the Rose Villa service, with effect from 1st April 2024 to 31st March 2025 for a maximum value of £71,868 per annum.

Wards affected: (All Wards);

Lead officer: Simon Pickering


09/02/2024 - Approval to Establish a Dynamic Approved List - Minor Improvement Works ref: 57154    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 09/02/2024

Effective from:

Decision:

The Director of Communities, Housing and Environment has approved the use of CPR 25 to enable Housing Leeds to establish and maintain an approved list for minor improvement works to housing properties from February 2024 for a 1-year period with an annual estimated spend of £450,000.

Wards affected: Alwoodley; Ardsley and Robin Hood; Beeston and Holbeck; Burmantofts and Richmond Hill; Chapel Allerton; Cross Gates and Whinmoor; Garforth and Swillington; Gipton and Harehills; Harewood; Hunslet and Riverside; Killingbeck and Seacroft; Kippax and Methley; Middleton Park; Moortown; Morley North; Morley South; Rothwell; Roundhay; Temple Newsam; Wetherby;

Lead officer: Adam Crampton


09/02/2024 - Awarding of contract to Family Action (PAC-UK) in support of the National Adoption Commissioning Programme 2023/24 and 2024/25 using Contract Procedure Rule 9.5 ref: 57150    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 09/02/2024

Effective from:

Decision:

The Director of Children and Families approved the proposals in this report for the Council to retrospectively award a contract to Family Action (PAC-UK) to deliver an innovation project in support of the National Adoption Commissioning Programme 2023/24 and 2024/25. The contract will run from 01/02/2024 to 30/09/2025 with a total contract value of £325,000.

Wards affected: Various;

Lead officer: Catherine Henderson


09/02/2024 - Contract extension: DN428474 Young Carers Support ref: 57149    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 09/02/2024

Effective from:

Decision:

The Director of Children & Families gave approval to take up the full contract extension period permissible under the original contract terms for Young Carers Support, DN428474, with Family Action. This will run from 1st April 2024 to 31st March 2026. The value of the extension is £546,498.

Wards affected: (All Wards);

Lead officer: Howard Smith


09/02/2024 - RSAP grant funding 2023/4 and 2024/25 from Department for Levelling Up Housing and Communities (DLUHC) ref: 57158    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 09/02/2024

Effective from: 09/02/2024

Decision:

a) The Director of Communities, Housing and Environment has approved the recommendation to accept the grant funding of £270,853 from DLUHC for the RSAP Programme Round 2 and 4 for 2024-25.

b) The Director of Communities, Housing and Environment has approved an award of up to £145,819 as a grant to St George’s Crypt for 3 Housing Support Workers for 2024-25 across the Clarion Service and Don Robbins House (RSAP 2).

c) The Director of Communities, Housing and Environment has approved an award of up to £125,034 as a grant to Together Women for 2024-2025 for 2 Support Workers and operating costs at the Somewhere Safe to Live service (RSAP 4)

d) The Director of Communities, Housing and Environment has approved an award of up to £80,000 Rough Sleeping Initiative (RSI) Funding for a Specialist Psychologist input to Leeds and York Partnership NHS Foundation Trust for the period 1st July 2023 to 31st March 2025. The decision to accept this grant from DLUHC by Leeds City Council was taken in July 2023 (D56567).

Wards affected: (All Wards);

Lead officer: Jane Murphy


09/02/2024 - To receive funding from the Department of Levelling Up, Housing and Communities (DLUHC) and award grants up to a total value of £344,508 ref: 57157    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 09/02/2024

Effective from: 09/02/2024

Decision:

a) The Director of Communities, Housing and Environment accepted the grant funding of £251,728 from DLUHC for the RSAP Programme for 2023-25.
b) The Director of Communities, Housing and Environment approved the award of up to £118,811 RSAP funding (formerly known as Next Steps Accommodation Programme (NSAP) to Barca-Leeds for 3 Navigator posts for 2024-25.

c) The Director of Communities, Housing and Environment approved an award of up to £92,780 Homeless Prevention Grant Funding as a grant to Barca-Leeds for 2 Navigator posts for 2024-25

d) The Director of Communities, Housing and Environment approved an award of up to £40,000 for 2023-24 and up to £44,000 for 2024-25 as a grant to Barca-Leeds for 1 Navigator post to support with the LCC Purchase and Repair/Conversion Programme (RSAP Round 3)

Wards affected: (All Wards);

Lead officer: Jane Murphy


19/02/2024 - Family Action - Integrated Family Support offer contract - exercise break clause ref: 57151    Recommendations Approved (subject to call-in)

As part of the financial efficiency savings to be realised during 23/24 within the Children and Families directorate, the decision would seek to exercise a break clause in the existing arrangements for the delivery of Integrated Family Support, which is currently delivered by a third party. Any decision to utilise the break clause and terminate the contract would be subject to further consultation, the key decision notice is however required to allow for decision making arising after the completion of the consultation process.

The contract is due to terminate on the 30th June 2025 but a request to terminate this contract by exercising the 3 month break clause can be made in advance of this date.

Decision Maker: Director of Children and Families

Decision published: 09/02/2024

Effective from: 27/02/2024

Decision:

The Director of Children & Families approved exercising a contract break close and to terminate the contract with Family Action for the delivery of the Integrated Family Support service.

Wards affected: (All Wards);

Lead officer: Phil Evans


08/02/2024 - Approval of Care Plans over 100k ref: 57148    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 08/02/2024

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £441,688.00 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

This is an increase of previous support plan with no further financial contribution.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


08/02/2024 - Approval of Care Plans over 100k ref: 57147    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 08/02/2024

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £106,904.20 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

This is an increase of previous support plan with client contribution.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


08/02/2024 - Approval of Care Plans over 100k ref: 57146    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 08/02/2024

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £148,240.20 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

This is an increase of previous support plan with financial contribution.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


08/02/2024 - Approval of Care Plans over 100k ref: 57145    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 08/02/2024

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £112,729.00 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

This is an increase of previous support plan with no further financial contribution.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


08/02/2024 - Procurement strategy to procure a contract for the provision of Vehicle bodywork repairs ref: 57144    Recommendations Approved

Decision Maker: Director of Strategy and Resources

Decision published: 08/02/2024

Effective from:

Decision:

The Chief Officer Civic Enterprise Leeds approved a procurement strategy in line with CPR 3.1.7 to Procure a contract for the provision of vehicle bodywork repairs for a period of two years following a competitive procedure, 1st June 2024 to 31st May 2026. Estimated annual value £225,000 total value of £450,000 for the 2 years

Wards affected: (All Wards);

Lead officer: Mandy Snaith


08/02/2024 - Authority to Procure, Establish a Dynamic Suspended Ceilings & Demountable Partitioning Walls Contractor List ref: 57142    Recommendations Approved

Decision Maker: Director of Strategy and Resources

Decision published: 08/02/2024

Effective from:

Decision:

The Chief Officer of Civic Enterprise Leeds approved the use of CPR25 to enable Leeds Building Services to establish and maintain an approved list for the suspended ceilings trade commencing April 2024 for a one-year period with a one year extension option annual estimated spend of £65K per annum and total estimated spend of £130k.

Wards affected: (All Wards);

Lead officer: Craig Simpson


08/02/2024 - Approval to Establish a Dynamic Approved List - Minor Improvement Works ref: 57141    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 08/02/2024

Effective from:

Decision:

The Director of Communities, Housing and Environment has approved the use of CPR 25 to enable Housing Leeds to establish and maintain an approved list for minor improvement works to housing properties from February 2024 for a 1-year period with an annual estimated spend of £450,000.

Wards affected: Alwoodley; Ardsley and Robin Hood; Beeston and Holbeck; Burmantofts and Richmond Hill; Chapel Allerton; Cross Gates and Whinmoor; Garforth and Swillington; Gipton and Harehills; Harewood; Hunslet and Riverside; Killingbeck and Seacroft; Kippax and Methley; Middleton Park; Moortown; Morley North; Morley South; Rothwell; Roundhay; Temple Newsam; Wetherby;

Lead officer: Adam Crampton


16/02/2024 - Meadow Lane & Great Wilson Street - Junction Improvements ref: 57143    

To approve junction improvements at Meadow Lane and Great Wilson Street providing the missing linkage between the Neville Street, Dewsbury Road, and A61 Stourton Park & Ride cycle schemes.

 

The project which seeks to improve and introduce new facilities for pedestrians, cyclists and motorists heading inbound and outbound of Leeds City Centre.

Decision Maker: Director of City Development

Decision published: 08/02/2024

Effective from: 24/02/2024

Decision:

The Chief Officer Highways & Transportation:

 

Noted and approved the proposed layout of the project show in drawing 1020/LCC/00/XX/DR/TM/01_06.

Gave authority to undertake the detailed design and subsequent implementation of the overall project;

Noted the required expenditure of £480,000 compromising £430,000 works, £50,000 legal and staff fees, to be funded through Section 106 contribution and UTMC CRSTS fund.

Requested the City Solicitor to advertise Traffic Regulation Waiting Restriction Orders as required to introduce waiting and stopping restrictions upon the cycle track on Great Wilson Street, subject to no objections being received, make and seal the Orders as advertised;

Gave authority to display notices on site under the provision of Section 23 of the Road Traffic Regulation Act 1984 in order to inform the public of the proposed formal pedestrian crossings;

Wards affected: Beeston and Holbeck; Hunslet and Riverside;

Lead officer: Ben Grime


07/02/2024 - Approval of Care Plans over 100k ref: 57140    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 07/02/2024

Effective from:

Decision:

The Deputy Director approved the contents of a report/checklists regarding care plans in respect of a persons with complex needs. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

A – £160,360.20, with S117 funding.
B – £249,793.97, with CHC funding.
C – £252,870.8?0, with CHC funding.
H – £233,553.52, with CHC funding.
D – £356,368.48, with client contribution. New financial assessment and CHC referral will be made.
W – £166,920.88, with client contribution.
S – £293,451.51, with no other financial contributions.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


07/02/2024 - Approval of Care Plans over 100k ref: 57139    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 07/02/2024

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £117,752.44 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

This is a new support plan with client contribution.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


07/02/2024 - Approval of Care Plans over 100k ref: 57138    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 07/02/2024

Effective from:

Decision:

The Deputy Director approved the contents of a report regarding a care plan in respect of a person with complex needs, the individual cost of which is £127,349.575 per annum. It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions and the actions being taken to enable that person to live independently in a safe environment.

This is a new support plan with no other financial contributions.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


07/02/2024 - Land at Mistress Lane, Armley, LS12 ref: 57137    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 07/02/2024

Effective from:

Decision:

The Chief Officer Asset Management and Regeneration has declared the subject site surplus to Council requirements (save as to the operational requirement to retain control of the identified garages by way of leaseback) and approved the terms for the disposal of the subject site on the basis detailed in the confidential appendix to this report.

Wards affected: Armley;

Lead officer: Martin Blackett


07/02/2024 - Design & Cost Report for S278 Highway Works Associated with the Construction of Three Distribution Warehouses with Ancillary Offices at Former Container Base Site, Valley Farm Way, Stourton, Leeds, LS10 1SE ref: 57136    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 07/02/2024

Effective from:

Decision:

The Chief Officer (Highways and Transportation) was requested to:

a) Note the detail of the highway works described in outline in paragraph 4 of this report and shown on the General Arrangement Plan ref: 21090-BGL-XX-XX-DR-C-00100 P7 attached at Appendix 3;

b) Give authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council;

c) Give authority to incur expenditure of £5000 staff checking and inspection fees to be fully funded by a developer through a Section 278 Agreement.

d) Approve the adoption of new highway construction on land shaded red on drawing number 21090-BGL-XX-XX-DR-C-00113 P1 attached at Appendix 4 so that it can be added to the Council’s maintenance regime.

e) Approve with reference to the powers contained in Section 65(1) of the Highways Act 1980, that the relevant lengths of footway on Leodis Way (shown on the General Arrangement Plan ref: 21090-BGL-XX-XX-DR-C-00100 P7) are constructed for shared joint use by pedal cyclists and pedestrians.

Wards affected: Hunslet and Riverside;

Lead officer: Daniel Riley


07/02/2024 - The Former Crossgates Library building Farm Road, Leeds LS15 7LB – Declaring Surplus to council corporate requirements and Disposal ref: 57135    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 07/02/2024

Effective from:

Decision:

The Chief Officer Asset Management & Regeneration has approved that Crossgates Library is declared surplus to council corporate requirements and disposed on the open market by auction, at a reserve price to be approved in accordance with the sub-delegation scheme.

Wards affected: Killingbeck and Seacroft;

Lead officer: Adam Dent-Leitch


07/02/2024 - Design Cost Report for fees associated with the expansion of Leeds City Academy ref: 57134    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 07/02/2024

Effective from:

Decision:

The Head of Learning Systems agreed to:
• Incur costs of £228,949.13 associated with the Pre-Construction Services Agreement from capital scheme number 33471/LCA/000.
• Incur costs of £78,789 associated with RIBA stage 4 fees.
• Note the programme dates identified at point 9 of this report require a decision at the earliest opportunity to enable detailed design work to continue and for the project to remain on programme.

Wards affected: Headingley and Hyde Park;

Lead officer: Adele Robinson


07/02/2024 - 45 Garnet Terrace, Beeston, LS11 5JX ref: 57133    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 07/02/2024

Effective from:

Decision:

The Chief Officer Asset Management & Regeneration has approved that 45 Garnet Terrace be declared surplus to Council requirements and sold by way of public auction.

Wards affected: Hunslet and Riverside;

Lead officer: Peter Toothill


07/02/2024 - Sale of Broom Hill Family Centre, Nowell Court, Harehills, LS9 6TW ref: 57132    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 07/02/2024

Effective from:

Decision:

The Chief Officer Asset Management and Regeneration has approved the decision to:
a) Declare Broom Hill Family Centre surplus to Council requirements.
b) Dispose by one to one negotiation with the adjoining land owner (a registered Provider) as detailed in the confidential appendix.
c) If a disposal by one to one negotiation cannot be reached by the agreed deadline the property is to be sold on the open market by way of auction.

Wards affected: Burmantofts and Richmond Hill;

Lead officer: Dan Patton


06/02/2024 - Council Housing Growth Programme - Property Acquisition for Local Authority Housing Scheme (LAHF), Tranche 17 ref: 57131    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 06/02/2024

Effective from:

Decision:

The Chief Officer Asset Management & Regeneration has:
a) Granted Approval to purchase the properties detailed in Confidential Appendix A at market value, as determined by Land & Property, and authorised them to be added to council housing stock and to be allocated to tenants within the Ukraine and Afghan household groups.
b) Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These property acquisitions will be funded as follows:
· Ukraine scheme: 40% of capital costs plus £20,000 funded by LAHF grant. Remaining balance funded by Homes For Ukraines tariff grant.
· Afghan scheme (bridging scheme): 50% of capital costs plus £20,000 funded by LAHF grant. Remaining balance funded by HRA borrowing.
c) Noted that the Director of Communities, Housing & Environment approved the injection of funds from the LAHF grant and Homes for Ukraine’s tariff grant along with the Authority to Spend for a total of £7.521m into the Council Housing Growth capital programme on 28th April 2023. Decision ref D56295.
d) Noted that written approval to bring the properties detailed in Confidential Appendix A into council housing stock was provided by the Chief Officer Housing on 1st February 2024.

Wards affected: Beeston and Holbeck; Pudsey;

Lead officer: Rebecca Storey


06/02/2024 - Council Housing Growth Programme - Property Acquisition for Local Authority Housing Scheme (LAHF), Tranche 16 ref: 57130    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 06/02/2024

Effective from:

Decision:

The Chief Officer Asset Management & Regeneration has:
a) Granted Approval to purchase the properties detailed in Confidential Appendix A at market value, as determined by Land & Property, and authorised them to be added to council housing stock and to be allocated to tenants within the Ukraine and Afghan household groups.
b) Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These property acquisitions will be funded as follows:
· Ukraine scheme: 40% of capital costs plus £20,000 funded by LAHF grant. Remaining balance funded by Homes For Ukraines tariff grant.
· Afghan scheme (bridging scheme): 50% of capital costs plus £20,000 funded by LAHF grant. Remaining balance funded by HRA borrowing.
c) Noted that the Director of Communities, Housing & Environment approved the injection of funds from the LAHF grant and Homes for Ukraine’s tariff grant along with the Authority to Spend for a total of £7.521m into the Council Housing Growth capital programme on 28th April 2023. Decision ref D56295.
d) Noted that written approval to bring the properties detailed in Confidential Appendix A into council housing stock was provided by the Chief Officer Housing on 1st February 2024.

Wards affected: Cross Gates and Whinmoor;

Lead officer: Rebecca Storey


06/02/2024 - Council Housing Growth Programme - Property Acquisition for Local Authority Housing Scheme (LAHF), Tranche 15 ref: 57129    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 06/02/2024

Effective from:

Decision:

The Chief Officer Asset Management & Regeneration has:
a) Granted Approval to purchase the properties detailed in Confidential Appendix A at market value, as determined by Land & Property, and authorised them to be added to council housing stock and to be allocated to tenants within the Ukraine and Afghan household groups.
b) Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These property acquisitions will be funded as follows:
· Ukraine scheme: 40% of capital costs plus £20,000 funded by LAHF grant. Remaining balance funded by Homes For Ukraines tariff grant.
· Afghan scheme (bridging scheme): 50% of capital costs plus £20,000 funded by LAHF grant. Remaining balance funded by HRA borrowing.
c) Noted that the Director of Communities, Housing & Environment approved the injection of funds from the LAHF grant and Homes for Ukraine’s tariff grant along with the Authority to Spend for a total of £7.521m into the Council Housing Growth capital programme on 28th April 2023. Decision ref D56295.
d) Noted that written approval to bring the properties detailed in Confidential Appendix A into council housing stock was provided by the Chief Officer Housing on 1st February 2024.

Wards affected: Beeston and Holbeck; Weetwood;

Lead officer: Rebecca Storey


06/02/2024 - Barwick in Elmet Church of England Primary School, Chapel Lane LS15 4HL ref: 57128    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 06/02/2024

Effective from:

Decision:

The Head of Asset Management and Regeneration has given approval to the freehold disposal of Barwick in Elmet CofE Primary School (excluding the playing fields) to the Diocese of Leeds at nil consideration in line with the Acts and Regulations on the terms outlined in this report.
b) And given approval to the leasehold disposal of the playing fields at the school site to the Leeds Diocesan Learning Trust enabling it to run the school as an academy school on a 125 year lease at nil consideration in line with legislation and on the terms outlined within this report.

Wards affected: Harewood;

Lead officer: Karen Hocker


06/02/2024 - City Square Traffic Regulation Orders ref: 57127    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 06/02/2024

Effective from:

Decision:

The Chief Officer (Highways & Transportation) was requested to:

a) Note that in April 2022 the Chief Officer (Highways & Transportation) approved the advertisement and introduction of a package of traffic regulation orders to support the closure of City Square to through traffic; and

b) Note that since advertisement of parts of that package some minor design changes have taken place on site such that amendments to the previous approval are required; and

c) Approve the revised package detailed on attached drawing 999/LCC/22/XX/DR/TM/02; and

d) Instruct the City Solicitor to advertise Traffic Regulation Orders (TROs) as detailed on attached drawing 999/LCC/22/XX/DR/TM/02 and subject to no objections being received to make and seal the Order as advertised.

Wards affected: Little London and Woodhouse;

Lead officer: Christopher Way


06/02/2024 - Lower Kirkgate Townscape Heritage Initiative (THI): 96 and 97 Kirkgate Grant Awards ref: 57126    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 06/02/2024

Effective from:

Decision:

The Chief Officer Asset Management and Regeneration has agreed to give authority:

a) for the Council to enter into Grant Funding Agreements with the owners of 96 and 97 Kirkgate on the basis of offering up to £110,000 grant per property

b) to spend the grant from Capital Programme Number 16275/GNT/000

c) To note the risks and issues set out in Appendix 4 (Confidential)

Wards affected: Little London and Woodhouse;

Lead officer: Wyn Jones


06/02/2024 - Declare the Farm Rd site (LS15 8DT) surplus to the requirements of the service. ref: 57125    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 06/02/2024

Effective from:

Decision:

The Director of Communities Housing & Environment has:

a) Noted the findings of Community Hub & Libraries Service ‘Needs Assessment’ which will inform the future direction of the library provision in the Crossgates area of Leeds.

b) Instructed City Development to negotiate and enter into an extended lease for space within Crossgates Shopping Centre, and further develop the existing library provision to support a Community Hub facility.

c) Declared the Farm Rd site (LS15 8DT) surplus to the requirements of the service.

Wards affected: Cross Gates and Whinmoor;

Lead officer: Lee Hemsworth


06/02/2024 - Approval to Award the Noise Insulation Contract 2024 ref: 57124    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 06/02/2024

Effective from:

Decision:

The Chief Officer (Highways and Transportation) approved the recommendation to award the Noise Insulation Contract 2024 from 06th February 2024 to 5th February 2026 to DGB Joinery Ltd with a potential annual value of £200,000 with the option to extend until 2028 subject to satisfactory performance.

Wards affected: (All Wards);

Lead officer: James Hirst


05/02/2024 - Council Housing Growth Programme - Property Acquisitions Batch 80 ref: 57123    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 05/02/2024

Effective from:

Decision:

The Head of Asset Management has:
• Granted approval to purchase the properties detailed in Confidential Appendix A, at market value as determined by Land & Property, and authorise their return to council housing stock.
• Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These property acquisitions will be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
• Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
• Noted that written approval to bring the properties back into council housing stock was provided by the Chief Officer Housing on 18th January 2024.

Wards affected: Burmantofts and Richmond Hill; Cross Gates and Whinmoor; Killingbeck and Seacroft;

Lead officer: Rebecca Storey


05/02/2024 - Council Housing Growth Programme - Property Acquisitions Batch 79 ref: 57122    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 05/02/2024

Effective from:

Decision:

The Head of Asset Management has:
• Granted approval to purchase the properties detailed in Confidential Appendix A, at market value as determined by Land & Property, and authorise their return to council housing stock.
• Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These property acquisitions will be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
• Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
• Noted that written approval to bring the properties back into council housing stock was provided by the Chief Officer (Housing) of Communities, Housing & Environment on 18th January 2024.

Wards affected: Chapel Allerton; Farnley and Wortley; Middleton Park;

Lead officer: Rebecca Storey


05/02/2024 - Council Housing Growth Programme (CHGP): Delivery of housing on Tarnside and Mardale, Seacroft – Approval of the Final Account with Wates Construction Limited and Total Scheme Costs ref: 57121    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 05/02/2024

Effective from:

Decision:

The Chief Officer Asset Management & Regeneration has:
a) Approved the terms of the Final Account within Confidential Appendix 1 of this report for the NEC 4 contract in relation to the delivery of new council housing on sites located on Tarnside and Mardale, Seacroft.
b) Granted the adjusted authorisation to spend due to the variations to Total Scheme Costs as detailed within the Confidential Appendix 1.

Wards affected: Killingbeck and Seacroft;

Lead officer: Daniel Callaghan


05/02/2024 - Council Housing Growth Programme: Authority to spend and approval to appoint NPS Leeds Ltd to design new council homes at the Queenswood Drive site in the Kirkstall ward ref: 57120    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 05/02/2024

Effective from:

Decision:

The Chief Officer of Asset Management & Regeneration:
a) Approved Authority to Spend of up to £419,146 for the design of new council homes at the Queenswood Drive site in the Kirkstall ward to enable a planning application to be submitted. Design development is subject to successfully meeting viability gateways through RIBA stages.
b) Approved the appointment of NPS Leeds Ltd via the Joint Venture Agreement already in place with the Council to undertake the design.

Wards affected: Kirkstall;

Lead officer: Liz Milne


05/02/2024 - 6 Bridge Street, Otley, LS21 3AZ ref: 57119    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 05/02/2024

Effective from:

Decision:

The Chief Officer Asset Management & Regeneration has declared 6 Bridge Street surplus to Council requirements and approved its sale on the open market by way of public auction.

Wards affected: Otley and Yeadon;

Lead officer: Peter Toothill


05/02/2024 - Proposed Lease Surrender and Re-Grant: Welcome In Community Centre and Café, Bedford Drive Leeds, LS16 6DJ ref: 57118    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 05/02/2024

Effective from:

Decision:

The Chief Officer, Asset Management and Regeneration has approved the provisionally agreed terms for the surrender and regrant of a lease, which are considered to be on the basis of less than best consideration.

Wards affected: Weetwood;

Lead officer: Mark Pearson


05/02/2024 - Approval to vary the Integrated Sexual Health Service contract (DN206607) ref: 57117    Recommendations Approved

Decision Maker: Director of Public Health

Decision published: 05/02/2024

Effective from:

Decision:

The Director of Public Health has approved the removal of the 2023-24
Agenda for Change uplift sum of £239,000 from the 2023-24 Integrated
Sexual Health Service budget.

Wards affected: (All Wards);

Lead officer: Eleanor Clark


12/02/2024 - Authority to procure a contractor to carry out cyclical maintenance and repairs to swimming pool plant equipment. ref: 57116    

The Director of Communities, Housing and Environment has given authority to procure a contractor to carry out cyclical maintenance and repairs to swimming pool plant equipment for a value of £400,000 per annum over a period of 2 years with the option to extend the contract up to 3 x 12 months. The total spend over the full term of the contract including extensions is estimated to be £2 million

Decision Maker: Director of Communities, Housing & Environment

Decision published: 02/02/2024

Effective from: 20/02/2024

Decision:

Wards affected: (All Wards);

Lead officer: Stephen Callery


01/02/2024 - Transpennine Route Upgrade – Transport and Works Act Order (TWAO) Objection Update ref: 57115    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 01/02/2024

Effective from:

Decision:

In accordance with the Full Council resolution of 15th November 2023 the Director of City Development approved:

a) The withdrawal of the formal objection on the agreed matters in the Statement of Common Ground (as per Appendix A)
b) noted the issues that have not been resolved, held within the Council's Statement of Common Ground (Appendix A) and may be identified as ‘matters’ by the Inspector to be determined at the public inquiry scheduled to commence on 27th February 2024.
c) endorsed the Statement of Common Ground.
d) approved entering into the Environmental Agreement (appendix C) and Highways Agreement (appendix B) on the terms set out in the report.
e) approved the revised Deemed Planning Conditions (appendix D)
f) approved entering into a Funding Agreement with Network Rail to meet the cost of officers supporting the implementation of the TWAO.

Wards affected: Burmantofts and Richmond Hill; Cross Gates and Whinmoor; Garforth and Swillington; Harewood; Hunslet and Riverside; Kippax and Methley; Little London and Woodhouse; Temple Newsam;

Lead officer: Lauren Browne


31/01/2024 - Council Housing Growth Programme: Approval to procure an alternative contractor to deliver an Extra Care housing scheme at Middlecross, Armley via the SCAPE procurement framework ref: 57114    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 31/01/2024

Effective from:

Decision:

The Chief Officer Asset Management & Regeneration has
a) Approved issuing an appointment letter and entering into a due diligence review with Morgan Sindall Construction Limited under the SCAPE procurement framework; and
b) Noted that subject to a successful review of the project, a request to enter into a contract to deliver services of Pre-construction, Design and other Professional Services to complete RIBA 4 via the SCAPE framework for the Middlecross project will follow subject to a separate report; and
c) Approved a contingency budget to enable any surveys or other necessary costs to be met as part of the initial due diligence review as detailed in confidential appendix A.

Wards affected: Armley;

Lead officer: Liam Brook


31/01/2024 - Proposed New Lease at St George House, Great George Street, LS1 3DL ref: 57113    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 31/01/2024

Effective from:

Decision:

The Chief Officer Asset Management & Regeneration has given the approval to the following:-

a) Entering into a deed of surrender for the Lease of St George House as detailed on the terms within the confidential appendix.
b) Granting of a new lease of St George House including the retail units as detailed on the heads of terms within the confidential appendix.

Wards affected: Little London and Woodhouse;

Lead officer: Luke Rayner


30/01/2024 - Approval of an educational placement for a young person in accordance with an EHC (Education, Health and Care) Plan ref: 57112    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 30/01/2024

Effective from:

Decision:

The Chief Officer, Resources & Strategy approved an educational placement at Breckenbrough at a cost of £143,190.00.
This cost is for the lifespan of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

Lead officer: Laura PeŇ°ic-Smith


30/01/2024 - Approval for a placement at an independent special school ref: 57111    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 30/01/2024

Effective from:

Decision:

The Chief Officer, Resources & Strategy approved an educational placement at Pivot Academy at a cost of £123,003.94.
This cost is for the lifespan of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education

Lead officer: Christine Higgins


30/01/2024 - Approval for a placement at an independent special school ref: 57110    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 30/01/2024

Effective from:

Decision:

The Chief Officer, Resources & Strategy approved an educational placement at Pivot Academy at a cost of £123,003.94
This cost is for the lifespan of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education

Lead officer: Christine Higgins


30/01/2024 - Agreed Placement at Non- Maintained Special School ref: 57109    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 30/01/2024

Effective from:

Decision:

The Chief Officer, Resources & Strategy approved an educational placement at St Johns Catholic School at a cost of £152.823.00
This cost is for the lifespan of the placement.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

Lead officer: Kate Dawson