Decisions

Details of officer decisions relating to planning applications.

Decisions published

08/01/2020 - Request to waive CPR’s 8.1 and 8.2 and award a new contract to Northgate Public Services (UK) Ltd for the support and maintenance of ICLipse EDRMS for the period 1 April 2020 to 31 March 2021. ref: 50485    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 22/01/2020

Effective from: 08/01/2020

Decision:

The Chief Officer WBS approved a waiver of CPR’s 8.1 and 8.2 using the authority set out in CPR 1.3 to award a new contract to Northgate Public Services (UK) Ltd Public Services (UK) Ltd for the support and maintenance of ICLipse EDRMS for the period 1 April 2020 to 31 March 2021 at a cost of approximately £79k.

Wards affected: (All Wards);

Lead officer: Andrew Cameron


14/01/2020 - Procurement of a Design and Build Contract to deliver new build Council Housing at Ramshead Approach (Seacroft), Barncroft Close (Seacroft) and Scott Hall Drive (Chapeltown) ref: 50451    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 14/01/2020

Effective from:

Decision:

The Director of Resources and Housing:
a) Approved the decision to procure a contractor to deliver new build council housing on Ramshead Approach, Barncroft Close, and Scott Hall Drive through the YORbuild2 Framework (Direct Selection Process)
b) Noted that a further report will follow seeking Director Approval to award a Design Agreement.

Wards affected: Chapel Allerton; Killingbeck and Seacroft;

Lead officer: Liz Milne


14/01/2020 - Grant agreement for phase 2 of Leeds PIPES district heating network ref: 50450    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 14/01/2020

Effective from:

Decision:

The Director of Resources and Housing approved further spend of up to £500,000 for early works to phase 2 of the Leeds PIPES DHN through issuing instructions via the phase 1 design and build contract with Vital Energi Utilities, and provides authority to accept the HNIP grant offer of £2.439m and to enter into the grant agreement with The Secretary of State for Business, Energy and Industrial Strategy.

Wards affected: Little London and Woodhouse;

Lead officer: George Munson


22/01/2020 - Public Spaces Protection Order- North West Leeds ref: 50452    For Determination

The Director of Communities and Environment is recommended to approve the ‘sign off’ of Public Spaces Protection Orders within Leeds City Council.

Decision Maker: Director of Communities and Environment

Decision published: 14/01/2020

Effective from: 30/01/2020

Decision:

 

 

The Director of Communities and Environments approved this request for the PSPO as part of his delegated decision authority.

The Director of Communities and Environments is advised that it is anticipated that PSPO will come into force not before 28 January 2020.

That the Head of Operational Delivery ASB, Hate Crime & Security Services is the Officer responsible for implementation.

 

Wards affected: (All Wards);

Lead officer: Harvinder Saimbhi


13/01/2020 - Variation to Loan Facility Agreement Relating to the Council’s Brownfield Land Programme ref: 50449    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/01/2020

Effective from:

Decision:

The Chief Officer of Asset Management and Regeneration is asked to authorise entering into a revised loan agreement with WYCA to substitute the previous eight Brownfield sites with four other Brownfield sites in the Council’s BLP to facilitate the delivery of the bus link.

Wards affected: Killingbeck and Seacroft;

Lead officer: Jason Green


13/01/2020 - Waiver of Contract Procedure Rules 8.1 and 8.2 Intermediate Value for the Procurement of a Remote Controlled Pedestrian Valla Crane ref: 50448    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 13/01/2020

Effective from:

Decision:

The Chief Officer Parks & Countryside used the authority set out in Contract Procedure Rule (CPR) 1.3 to waive Contracts Procedure Rule No 8.1 and 8.2 – Intermediate Value Procurement – to enter into a contract for the procurement of a valla 20D TRX remote controlled pedestrian crane from the Hird Group.

Wards affected: (All Wards);

Lead officer: John Stevens


13/01/2020 - Approval to award a contract to CDW Ltd for the Supply and Delivery of ICT Hardware ref: 50447    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 13/01/2020

Effective from:

Decision:

The Chief Digital and Information Officer approved the award of a contract to CDW Ltd for Lot 1 Supply and Delivery of ICT Hardware - LCCITS200291a ICT Goods Supply, Maintenance and Services Framework Agreement. The contract will start in January 2020 for a period of 48 months to January 2024 and the total contract value will be between £10m and £20m.

Wards affected: (All Wards);

Lead officer: Stephanie Gledhill


13/01/2020 - Ex-council property to be acquired by the Council and returned to council housing stock. Capital scheme 33103 ref: 50446    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/01/2020

Effective from:

Decision:

the Head of Land and Property has approved the repurchase of property on the terms detailed in the confidential appendix for Resources and Housing to return to council housing stock.

Wards affected: Ardsley and Robin Hood;

Lead officer: Diane McPhee


13/01/2020 - Authority to undertake a procurement exercise in line with CPR 3.1.6 for the appointment of contractors to carry out external window cleaning to multi storey blocks of flats across the city ref: 50441    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 13/01/2020

Effective from:

Decision:

The Chief Officer of Housing approved, in line with Contract Procedure Rules 3.1.6, a competitive tender process to procure and award a contract for the provision of Window Cleaning in Multi Storey flats across the city (non PFI blocks only). A contract length of three years with two twelve month extensions is recommended at an estimated sum of £47k per annum (with a full contract value estimated at £235k)

Wards affected: (All Wards);

Lead officer: Mick Field


13/01/2020 - Hunslet St Mary's C of E Primary School, Church Street, Hunslet, Leeds ref: 50445    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/01/2020

Effective from:

Decision:

The Chief Officer Asset Management and Regeneration has given approval to the freehold transfer of parts of the site noted above to the Leeds Diocesan Board of Finance in line with legislation and on the terms outlined in the report.

Wards affected: Hunslet and Riverside;

Lead officer: Darren Wilding


13/01/2020 - Hunslet St Mary's C of E Primary School, Church St, Hunslet, Leeds ref: 50444    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/01/2020

Effective from:

Decision:

The Chief Officer Asset Management and Regeneration has given approval to the leasehold transfer of parts of the site noted above to the Collaborative Learning Trust to enable it to run the school as an academy school in line with legislation and on the terms outlined in the report.

Wards affected: Hunslet and Riverside;

Lead officer: Darren Wilding


10/01/2020 - Request to waive Contracts Procedure Rules 8.1 and 8.2 to award a new contract to Potato Lane Projects Ltd (PL Projects) for project management training on behalf of Leeds City Council ref: 50442    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 10/01/2020

Effective from:

Decision:

The Chief Officer Strategy and Policy approved the waiver of the following Contracts Procedure Rules: Contracts Procedure Rules No 8.1 and 8.2 – Intermediate value procurements using the authority set out in CPR 1.3 and award a contract to PL Projects without competition in the sum of up to £31,000 for the year, £62,000 over the 2 years should the contract be extended for a further 12 months. The contract shall commence on 27th January 2020 and expire on 26th January 2021 with the option to extend for a period of 12 months, such option not to be taken up more than once.

Wards affected: (All Wards);

Lead officer: Coral Main


10/01/2020 - Record of Decisions – Elections and Regulatory – June to December 2019 ref: 50440    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 10/01/2020

Effective from:

Decision:

The Chief Officer (Elections & Regulatory), under delegated powers, published the attached record of decisions made between June and December 2019.

Wards affected: (All Wards);

Lead officer: Andrew White, Nicola Raper


10/01/2020 - Waiver of CPR rules 8.1 and 8.2 to award direct contract to Professional Forums Limited to support the embedding of a cultural change programme in the Contact Centre ref: 50439    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 10/01/2020

Effective from:

Decision:

Waived CPR numbers 8.1 and 8.2 – Intermediate Value Procurements, using the authority set out in CPR 1.3, directly awarded to Professional Forums Limited as per the proposal in the linked report to help move forward the cultural change in the contact centre, at a cost of £35,000 for a period of 4-6 months. The anticipated start date is 1 February 2020

Wards affected: (All Wards);

Lead officer: Adam Quesne


10/01/2020 - Approval of a care plan to the value of up to £250,000 per annum ref: 50438    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 10/01/2020

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £139,880.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


10/01/2020 - Approval of a care plan to the value of up to £250,000 per annum ref: 50437    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 10/01/2020

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £153,400.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


10/01/2020 - Approval of a care plan to the value of up to £250,000 per annum ref: 50436    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 10/01/2020

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £151, 060.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


10/01/2020 - Approval of a care plan to the value of up to £250,000 per annum ref: 50435    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 10/01/2020

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £221, 000.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


10/01/2020 - Proposed demolition – Waiver of CPR 9.1 and 9.2 to seek to agree to the joint demolition of Artemis Warehouse 45/47 Marshall Street 38 Sweet Street, Holbeck Leeds LS11 9RZ in conjunction with the adjoining building ownder by Oakapple Group Ltd using ref: 50434    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 10/01/2020

Effective from:

Decision:

The Head of Responsive Repairs, Voids, Disrepair and Corporate Property Management:
a) Apporoved the waiver contracts procedure rule 9.1 and 9.2 – high value procurements and award a contarct to SunConcept Oakapple Renewable Energy Ltd in order to complete the demolition of these two buildings under one contract. The following contracts procedure rule :-
Contracts procedure rules no 9.1 and 9.2 – high value procurements.
b) Awarded a contract to SunConcept Oakapple Renewable Energy Ltd in the sum of £212,152.00. The contract shall commence on the 31st May 2019 and expire on the 2nd September 2019.

Wards affected: (All Wards);

Lead officer: Jayne Beasley


10/01/2020 - Approval of a care plan to the value of up to £299,999.99 per annum ref: 50433    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 10/01/2020

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £259,740.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


10/01/2020 - Approval of a care plan to the value of up to £299,999.99 per annum ref: 50432    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 10/01/2020

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £283, 920.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


10/01/2020 - Commercial Transfer Agreement – Hunslet St Mary’s C of E Primary School from Leeds City Council to the Collaborative Learning Trust ref: 50431    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 10/01/2020

Effective from:

Decision:

The Deputy Director, Learning agreed to:

• Note the negotiations held with the Solicitors acting on behalf of the Governing Body of Hunslet St Mary’s C of E Primary School and The Collaborative Learning Trust; and

• Give authority for the Commercial Transfer Agreement between Leeds City Council, the Governing Body of Hunslet St Mary’s C of E Primary School and The Collaborative Learning Trust to be executed and completed to enable Hunslet St Mary’s C of E Primary School to open as an academy on 1st February 2020 or such later date advised by the DfE.

Wards affected: Hunslet and Riverside;

Lead officer: Sally Lowe


20/01/2020 - Variation to Streetscene Grounds Maintenance Contract ref: 50443    

To vary the contract term to 31st December 2024.

Decision Maker: Director of Communities and Environment

Decision published: 10/01/2020

Effective from: 28/01/2020

Decision:

The Director of Communities and Environment approved the following:

To vary the existing contract with Continental Landscapes Ltd under Public Contracts Regulations 2015 72 (1) (b) forthwith to extend the contract term for a three year period from the end of the existing contract until 31st December 2024.

Wards affected: (All Wards);

Lead officer: Simon Frosdick


09/01/2020 - Write Off of Former Tenants Rent Arrears ref: 50430    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 09/01/2020

Effective from:

Decision:

The Director of Resources and Housing approved the Write off irrecoverable Former Tenants Arrears in the sum of £97,846.21 represented by 250 accounts in relation to the citywide accounts.

Wards affected: (All Wards);

Lead officer: Jo-Anne Arnett


08/01/2020 - To seek approval of the grants allocation for targeted short breaks for disabled children and young people for a period of twenty four months from 01/04/20 to 31/03/22 ref: 50429    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 08/01/2020

Effective from:

Decision:

The Deputy Director of Children and Families agreed to the allocation of the targeted short breaks grants worth a total of £317,500 per annum, (up to £635,000 for the two years) for service delivery from 1st April 2020 to 31st March 2022.

The Deputy Director of Children and Families agreed payment in advance for the successful providers.

Wards affected: Various;

Lead officer: Helen Thomas


08/01/2020 - Skill Mill Social Impact Bond ref: 50428    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 08/01/2020

Effective from:

Decision:

The Deputy Director of Children and Families noted the contractual arrangements under the Social Impact Bond (SIB) and approved the proposed contract award to Social Prime Limited and Social Finance Limited within the SIB.

Wards affected: Various;

Lead officer: Andy Peaden


07/01/2020 - Tender Evaluation report - Approval to award contracts to Contractors to support the delivery of Non-Housing Maintenance works to stock managed by Corporate Property Management ref: 50427    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 07/01/2020

Effective from:

Decision:

The Director of Resources & Housing approved the proposed contract award to the 7 providers listed below for a period of 24 months commencing on 13th January 2020 with no further option to extend. The total estimated value of the works is £4.3m over the two year period and work will be allocated to providers on a rotational basis as documented in the tender documents commencing with the contractor identified as ranked first as a result of the price only evaluation.
Rank 1 – FSH
Rank 2 – Main-Pro
Rank 3 – Walter West Builders
Rank 4 – Excell (UK) Limited
Rank 5 – Neo Property Solutions
Rank 6 – Aspect Building Solutions
Rank 7 – Cornel Building Services.

Wards affected: (All Wards);

Lead officer: Emma Pickford


07/01/2020 - Record of Decisions – Housing Advisory Panels – 1 October 2019 to 31 December 2019 ref: 50425    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 07/01/2020

Effective from:

Decision:

The Chief Officer Housing approved the 51 tenant led environmental and community related funding recommendations of the HAPs from 1 October 2019 to 31 December 2019.

Wards affected: (All Wards);

Lead officer: Ian Montgomery


07/01/2020 - Procure a design and build contractor via the Scape Framework to deliver new build Council Housing at Oldfield Lane ref: 50423    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 07/01/2020

Effective from:

Decision:

The Director of Resources and Housing:

a) Granted approval to appoint Wilmott Dixon via direct call off from the Scape Framework to undertake the feasibility exercise in relation to Oldfield Lane, noting that this is at no cost to the council with the exception of any survey costs or other third party consultancy costs incurred with our prior agreement.
b) Delegated approval to Head of Council Housing Growth Programme, as per the scheme of delegation, to approve any costs incurred through the feasibility stage for surveys or third party consultancy costs.
c) Noted that a further report will follow to outline the results of the feasibility phase and to seek Director Approval to award a Pre-Construction Services Agreement, if appropriate with a further subsequent report for approval to spend and to enter into a NEC 3 Construction Contract.
d) Noted that a further report will follow to seek Director approval to complete on the site acquisition, subject to satisfactory surveys and planning approval being obtained].

Wards affected: Farnley and Wortley;

Lead officer: Katherine Pack-Jagger


07/01/2020 - Request to waive contract procedures rules 9.1 and 9.2 to award a contract, without competition, to Leeds Weekend Care Association for delivery of a weekend, targeted short breaks service. ref: 50422    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 07/01/2020

Effective from:

Decision:

The Deputy Director of Children & Families approved the waiver of contract procedures rules 9.1 and 9.2 (high value procurements) to award a contract to the current provider of a targeted weekend activity scheme, Leeds Weekend Care Association (LWCA). The contract will commence on 1st April 2020 and will expire on 31st March 2021 with 1 option to extend for 12 months. The overall contract value will be £280,000 (£140,000 per annum).

Wards affected: Various;

Lead officer: Helen Thomas


07/01/2020 - Council Housing Growth Programme - Property Buybacks. Property Acquisitions ref: 50426    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 07/01/2020

Effective from: 07/01/2020

Decision:

The Director of Resources and Housing:

1. Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These acquisitions to be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
2. Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
3. Noted that a report is being submitted in parallel to the Director of City Development to request approval to acquire the properties for Housing & Resources so that they can be returned to Council Housing Stock.

Wards affected: Ardsley and Robin Hood; Hunslet and Riverside; Moortown;

Lead officer: Wendy Myers


07/01/2020 - Request to approve contract award for supply of biomass pellets call-off from YPO framework for solid fuels (ref. 737/lot 3) ref: 50424    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 07/01/2020

Effective from: 07/01/2020

Decision:

In line with contract procedure rules (CPRs) 15.3 and 18, the Director of Resources & Housing accepted the evaluation outcome and approved the award of a contract to AMP Biomass Fuel Ltd for a period of 3 years from the 1st of February 2019 with the possibility of 2 potential 12 month extensions after the initial term.

Lead officer: Peter Leighton-Jones


13/01/2020 - Approval to procure a corporate contract for producing and publishing the Council's statutory public notices in the local press ref: 50421    

Authority to tender for the supply of local advertisement and publication services of all Statutory Notices.

Decision Maker: Director of City Development

Decision published: 03/01/2020

Effective from: 21/01/2020

Decision:

The Chief Officer of Highways and Transportation approved the recommendation to tender for the supply of local advertisement and publication services of all Statutory Notices.

 

Wards affected: (All Wards);

Lead officer: Michael Murphy


07/01/2020 - Leeds Transport Model 2020 Update - Approval to Spend ref: 50407    

To approve the expenditure of £0.6M capital funding towards an update to the Leeds Transport Model. This is to cover the first phase (data collection) of a two phase contract. An application for £0.6M WYCA funding for phase 2 (model development) is being progressed in parallel to the contract procurement.

 

The existing Leeds Transport Model will be five years old in 2020 and beyond that point there are likely to be issues with model compliance because of the age of the underlying data.

 

It is therefore essential that data collection is undertaken in the spring 2020 survey window prior to the start of major roadworks on the M621 and Leeds Inner Ring Road at Regent Street Bridge and Armley Gyratory. Failure to achieve this survey window would delay surveys until 2024.

Decision Maker: Director of City Development

Decision published: 20/12/2019

Effective from: 15/01/2020

Decision:

The Chief Officer (Highways & Transportation);

i)  noted the contents of the report; and

ii)  gave authority to incur expenditure of £600,000 which will be funded from Leeds City Council Highways and Transportation budgets. 

Wards affected: (All Wards);

Lead officer: Tim Harvey


06/01/2020 - West Yorkshire Traffic Signal Maintenance Contract ref: 50396    

Authority to procure a new Traffic Signals Maintenance Contract

Decision Maker: Director of City Development

Decision published: 19/12/2019

Effective from: 14/01/2020

Decision:

The Chief Officer (Highways and Transportation) approved the recommendation to tender the Traffic Signal Maintenance Contract 2020/2024 using the evaluation criteria within the contract documents to assess submitted tenders.

Wards affected: (All Wards);

Lead officer: Joel Dodsworth