Decisions

Details of officer decisions relating to planning applications.

Decisions published

12/02/2020 - Best Council Plan 2020 to 2025 ref: 50565    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 12/02/2020 - Executive Board

Decision published: 14/02/2020

Effective from: 12/02/2020

Decision:

Further to Minute No. 131, 7th January 2020, the Director of Resources and Housing submitted a report presenting the Best Council Plan for 2020 to 2025 for the Board’s consideration and approval that it be recommended for adoption by Council on 26th February 2020.

 

RESOLVED –

(a)  That full Council be recommended to adopt the Best Council Plan 2020 to 2025, as detailed at annexe 1 to the submitted report, at its meeting on 26th February 2020;

 

(b)  That Scrutiny Boards and others be thanked for their comments throughout the development and consultation processes which have informed the proposed Plan;

 

(c)  That, subject to the Best Council Plan being adopted by Council on 26th February 2020, it be noted that further development and graphic design work will take place prior to the publication and launch of the Best Council Plan 2020 to 2025 around 1st April 2020.

 

(The matters referred to within this minute, given that they were decisions being made in accordance with the Budget and Policy Framework Procedure Rules, were not eligible for Call In)

 


12/02/2020 - Financial Health Monitoring 2019/20 – Month 9 (December) ref: 50566    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 12/02/2020 - Executive Board

Decision published: 14/02/2020

Effective from: 22/02/2020

Decision:

The Chief Officer (Financial Services) submitted a report which presented the Council’s projected financial health position for 2019/20 as at Month 9 (December 2019) of the financial year.

 

Responding to a Member’s enquiry, the Board received further information on the causal factors regarding the deficit position in respect of the Business Rates Collection Fund, as at month 9 of the financial year, together with the actions being taken to correct the position in future years.

 

In response to a Member’s enquiry on the Council’s current underspend regarding the Early Years block of the Dedicated School Grant (DSG), the Board received further information on how the underspend occurred, which related to the disparity between how the Government calculated funding and the payments made by the Council. Also, it was noted that given the underspend, consideration was being given to potentially increasing the hourly rate paid in 2020/21 to childcare providers in the city. However, it was also noted that the Council was permitted to use DSG block underspends to offset over-spending blocks, and as such the correct balance needed to be struck.

 

RESOLVED –

(a)  That the projected financial position of the Authority as detailed within the submitted report, as at Month 9 of the 2019/20 financial year, be noted;

 

(b)  That with regard to the risk that the budgeted level of capital receipts may not be receivable in 2019/20, the progress which has been made to date and the fact that work is ongoing to identify budget savings proposals which will contribute towards the delivery of a balanced budget position in 2019/20, be noted.

 


12/02/2020 - North and West Yorkshire Business Rates Pool ref: 50567    Recommendations Approved

Executive Board will be asked to:

·  Note that following the successful application from North and West Yorkshire authorities to form a Levy Pool from 1st April 2020, the existing North and West Yorkshire Pool will be revoked on 31st March 2020;

·  agree to the formation  of a new Joint Committee to oversee the new North and West Yorkshire Business Rates Pool;

and approve the Memorandum of Understanding – Governance Agreement

Decision Maker: Executive Board

Made at meeting: 12/02/2020 - Executive Board

Decision published: 14/02/2020

Effective from: 22/02/2020

Decision:

The Chief Officer (Financial Services) submitted a report which provided an update on the successful application for a new 2020/21 North and West Yorkshire 50% Retention Business Rates Levy Pool and which sought agreement to: the formation of a new Joint Committee to oversee that Pool; the associated governance arrangements and also the Leader’s position on the Joint Committee.

 

RESOLVED –

(a)  That the update on the new 2020/21 North and West Yorkshire Business Rates Pool, as detailed within the submitted report, be noted;

 

(b)  That the revoking of the 2019/20 North and West Yorkshire 75% Retention Business Rates Pool on 31st March 2020 be noted, and that agreement be provided to disband the current North and West Yorkshire Pool Joint Committee on the same date;

 

(c)  That agreement be given to appoint the Leader to a new Joint Committee to oversee the new 2020/21 North and West Yorkshire Business Rates Pool, with such a Joint Committee consisting of the Leaders of the Authorities as specified in paragraph 3.3.3 of the submitted reportand to have the Terms of Reference as set out in Appendix C;

 

(d)  That the Memorandum of Understanding for the 2020/21 North and West Yorkshire Business Rates Pool, as presented at Appendix B to the submitted report, be noted and agreed;

 

(e)  That the Terms of Reference for the 2020/21 North and West Yorkshire Business Rates Pool Joint Committee, as presented at Appendix C to the submitted report, be noted and approved;

 

(f)  That the City Solicitor be delegated with the necessary authority to seek the formal agreement of the other 12 members of the Pool to the new arrangements.

 

Lead officer: Victoria Bradshaw


12/02/2020 - Outcome of consultation and request to approve funding to permanently increase learning places at Allerton Grange School from September 2021 ref: 50561    Recommendations Approved

Outcome of consultation to permanently increase learning places at Allerton Grange School from September 2021.

Decision Maker: Executive Board

Made at meeting: 12/02/2020 - Executive Board

Decision published: 14/02/2020

Effective from: 22/02/2020

Decision:

The Director of Children and Families submitted a report presenting the outcome of a consultation exercise regarding a proposal to expand secondary school provision at Allerton Grange School and which sought a decision to fund the delivery of a scheme to create the additional learning places required.

 

RESOLVED –

(a)  That the publication of a Statutory Notice on a proposal to permanently expand secondary provision at Allerton Grange School from a capacity of 1200 pupils to 1500 pupils in years 7 to 11, with an increase in the admission number from 240 to 300 and with effect from September 2021, be approved;

 

(b)  That provisional approval for Authority to Spend (ATS) of £4.8m (based on a Department for Education (DfE) funding rate of £16,056 per new secondary place) to deliver the proposed permanent expansion of Allerton Grange School, be granted;

 

(c)  That it be noted that the implementation of the proposal is subject to funding being agreed based upon the outcome of further detailed design work and planning applications, as indicated at sections 4.4.1 and 4.4.3 of the submitted report, with it also being noted that the proposal has been brought forward in time for places to be delivered for 2021;

 

(d)  That it be noted that the responsible officer for the implementation of such matters is the Head of Learning Systems.

 

Wards affected: Roundhay;

Lead officer: Vivienne Buckland


12/02/2020 - Outcome of consultation to establish a new specialist free school in Headingley from September 2021 ref: 50562    Recommendations Approved

Outcome of consultation to establish a new specialist free school from September 2021.

 

Decision Maker: Executive Board

Made at meeting: 12/02/2020 - Executive Board

Decision published: 14/02/2020

Effective from: 22/02/2020

Decision:

Further to Minute No. 107, 25th November 2019, the Director of Children and Families submitted a report presenting the outcome of the consultation exercise undertaken regarding a proposal to establish a new 150-place specialist free school for children and young people aged 4-16 at Rose Court, Buckingham Road, Headingley, and which sought permission to launch the competition stage of the free school presumption process in order to identify a preferred sponsor to run the new school.

 

RESOLVED –

(a)  That the outcome of the consultation exercise undertaken on the proposal to establish a new 150-place specialist free school for children and young people aged 4-16 at Rose Court, Buckingham Road, Headingley, be noted;

 

(b)  That the commencement of a free school presumption process under the terms as set out in the Education and Inspections Act 2006 (section 6A), which allows the Local Authority to launch a competition seeking to identify a preferred sponsor to run the new free school, be approved;

 

(c)  That it be noted that the responsible officer for the implementation of such matters is the Head of Learning Systems.

 

Wards affected: Headingley and Hyde Park;

Lead officer: Vivienne Buckland


12/02/2020 - 2020/21 Revenue Budget and Council Tax report, including reports on the Capital Programme and Treasury Management Strategy ref: 50564    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 12/02/2020 - Executive Board

Decision published: 14/02/2020

Effective from: 22/02/2020

Decision:

Further to Minute No. 128,7th January 2020, the Chief Officer, Financial Services, submitted a suite of reports regarding: proposals for the City Council’s Revenue Budget for 2020/21 and the Leeds element of the Council Tax to be levied during the same period; proposals regarding an updated Capital Programme for 2020-2024 and also a proposed updated Treasury Management Strategy for 2020/21.

 

(A)  2020/21 Revenue Budget and Council Tax

 

RESOLVED -

(a)  That Council be recommended to note the recommendation of the Council’s statutory officer (the Chief Officer – Financial Services) that the proposed budget for 2020/21 is robust and that the proposed level of reserves is adequate, as set out at Section 12 of the submitted report;

 

(b)  That Executive Board recommends to Council the adoption of the following:-

(i)  That the revenue budget for 2020/21 totalling £525.7m, be approved. This means that the Leeds element of the Council Tax for 2020/21 will increase by 1.99% plus the Adult Social Care precept of 2%. This excludes the Police and Fire precepts which will be incorporated into the report to be submitted to Council on the 26th February 2020;

(ii)  That approval be given to grants totalling £65.7k to be allocated to parishes;

(iii)  That approval be given to the strategy at Appendix 9 of the submitted report in respect of the flexible use of capital receipts;

(iv)  That in respect of the Housing Revenue Account, Council be recommended to approve the budget with:-

·  An increase of 2.7% (CPI+1%) in dwelling rents;

·  A 2.4% RPI increase in charges for all District Heating schemes;

·  The service charges for low/medium and multi-storey flats being increased by RPI of 2.4%;

·  The charge for tenants who benefit from the sheltered support service being increased to £14.71 per week to reflect full cost recovery. The charge being eligible for Housing Benefit;

·  The subsidy for tenants who are not eligible for benefits but receive the sheltered support service being set at £4.71 per week. Therefore the amount payable by these tenants will increase from £8 per week to £10 per week;

·  Any overall increase to tenants in respect of rents, service and sheltered support being no more than £3.50 per week.

(v)  That in respect of the Schools Budget, approval be given to the High Needs Block budget for 2020/21, as set out in paragraph 5 of the Schools Budget Report as detailed at Appendix 8 of the submitted report;

 

(c)  That Executive Board’s approval be given to authorise officers to grant relief against business rates liability in line with Business Rates Information Letter (1/2020), for which the Council will be fully compensated for any loss of income;

 

(d)  That Executive Board’s thanks be conveyed to Scrutiny Boards for the comments and observations made as part of Scrutiny’s consideration of the Council’s Initial Budget Proposals.

 

(B)  Capital Programme Update 2020 – 2024

 

RESOLVED –

(a)  That Executive Board recommends to Council:

(i) the approval of the Capital Programme for 2020-2024 totalling £2,009.9m, including the revised projected position for 2019/20, as presented in Appendix A to the submitted report;

(ii) the approval of the MRP policy statement for 2020/21 as set out in Appendix C to the submitted report;and

(iii) the approval of the Capital and Investment Strategy as set out in Appendix D to the submitted report;

 

(b)  That Executive Board approval be given to the following injections into the Capital Programme:-

·  £146.0m of annual programme injections as set out in Appendix A(iii) and listed at Appendix A(iv) of the submitted report, to befunded by £129.7m Leeds City Council borrowing and £16.3m of specific resources;

·  £75.9m of major programme injections, as set out in Appendix A(iii) and listed at Appendix A(iv) of the submitted report, to befunded by £54.1m Leeds City Council borrowing and £21.8m of specific resources;

·  £322.2m of other injections, primarily relating to the roll forward of the HRA Programme and annual capital grant allocations, as set out in Appendix A(iii) of the submitted report, to be fully funded by specific resources.

 

(c)   That it be noted that the above resolutions to inject funding of £544.1m will be implemented by the Chief Officer (Financial Services).

 

(C)  Treasury Management Strategy 2020/21

 

Members extended their thanks to finance officers for the work that had been undertaken in the re-profiling of the Authority’s borrowing, with the financial benefits for the Council being noted.

 

Responding to a Member’s request for further information on the London Inter Bank Overnight Rate (LIBOR) dispute as referenced within the submitted report, officers undertook to provide the Member in question with a separate briefing on such matters.

 

RESOLVED - 

(a)  That the Treasury Strategy for 2020/21, as set out in Section 3.3 of the submitted report be approved by the Executive Board, and that the review of the 2019/20 strategy and operations, as set out in Sections 3.1 and 3.2, be noted;

 

(b)  That the proposals for forward funding, as detailed in 3.3.6 to 3.3.9 of the submitted report, be noted by Executive Board;

 

(c)  That full Council be recommended to set the borrowing limits for 2019/20, 2020/21, 2021/22 and 2022/23, as detailed in Section 3.4 of the submitted report and to note the changes to both the Operational Boundary and the Authorised limits;

 

(d)  That full Council be recommended to set the treasury management indicators for 2019/20, 2020/21, 2021/22 and 2022/23, as detailed in Section 3.5 of the submitted report;

 

(e)  That full Council be recommended to set the investment limits for 2019/20, 2020/21, 2021/22 and 2022/23, as detailed in Section 3.6 of the submitted report.

 

(The matters referred to in Minute Nos. 151 (A)(a) – 151(A)(b)(v) (Revenue Budget and Council Tax); 151(B)(a)(i) – 151(B)(a)(iii) (Capital Programme) and 151(C)(c) – 151(C)(e) (Treasury Management Strategy), given that they were decisions being made in accordance with the Budget and Policy Framework Procedure Rules, were not eligible for Call In)

 

(Under the provisions of Council Procedure Rule 16.5, Councillors A Carter and S Golton both required it to be recorded that they respectively abstained from voting on the decisions referred to within this minute)


12/02/2020 - Addressing Food Poverty in Leeds: Ensuring Residents have Access to Affordable, Nutritious Food ref: 50563    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 12/02/2020 - Executive Board

Decision published: 14/02/2020

Effective from: 22/02/2020

Decision:

The Director of Communities and Environment and the Director of Adults and Health submitted a joint report presenting information regarding the current position in respect of food poverty in the city and which outlined a number of areas in which the Council was working with partners in the voluntary, health and private sectors to address this issue.

 

RESOLVED –

(a)  That the work undertaken to tackle food poverty and insecurity, as set out within the submitted report, be noted, and that the partnerships and joint working established to support families out of poverty, be acknowledged;

 

(b)  That the work of the Leeds Food Partnership be endorsed, with it being noted that this group helped Leeds achieve the Bronze Sustainable Food Cities Award in 2019 and is working on an action plan for partners across the city to achieve the Silver Sustainable Food Cities award in 2021;

 

(c)  That the concerns around residents’ ability to access a reliable and sustainable quantity of affordable, nutritious food, as outlined in the submitted report, be noted, together with the ways in which the Council and partners can do more to improve co-ordination, awareness and access to food provision.


12/02/2020 - Determination of School Admissions Arrangements for 2021/22 ref: 50560    Recommendations Approved

Determination of the admission arrangements for all Community and Voluntary Controlled schools in Leeds for Admission from September 2021.

Decision Maker: Executive Board

Made at meeting: 12/02/2020 - Executive Board

Decision published: 14/02/2020

Effective from: 12/02/2020

Decision:

The Director of Children and Families submitted a report which sought approval of the Local Authority Admissions Policy and Admissions arrangements for entry to voluntary controlled and community schools in September 2021.

 

Responding to a Member’s enquiry regarding the high demand for secondary school places in North Leeds, the Board received further information on how such demand was linked to levels of provision in other parts of the city, with details being provided on the actions being taken to manage the situation as a whole.

 

RESOLVED –

(a)  That in determining the school admissions arrangements for 2021, the admissions policies for the Leeds Community and Voluntary Controlled Primaryand Secondary schools, as detailed at Appendices A and B to the submitted report, be approved, with approval also being given to the one yearreduction in the Published Admission Number (PAN) of Roundhay All ThroughSchool (secondary site) to 210 for 2021;

 

(b)  That the following be noted:-

(i) That the Published Admission Number (PAN) of Allerton High School has been permanently increased from 189 to 220;

(ii) That there are no changes to the admission policy for Primary and Junior schools;

(iii) The Co-ordinated schemes for admissions arrangements for entry in September 2021, as detailed at Appendices C and D to the submitted report, and that there are no changes to the 2020 arrangements other than updates to timelines and to some minor wording to ensure procedural accuracy;

 

(c)  That the resolutions of the Board in respect of this submitted report, as detailed within this minute, be exempted from the Call In process, for those reasons as set out in paragraph 4.5.2 of the submitted report;

 

(d)  That it be noted that the officer responsible for the implementation of such matters is the Lead for Admissions and Family Information Service, and that the date for implementation (i.e. determination of the policies) is no later than 28 February 2020, with the policy being published by 15 March 2020.

 

(The Council’s Executive and Decision Making Procedure Rules state that a decision may be declared as being exempt from the Call In process by the decision taker if it is considered that any delay would seriously prejudice the Council’s, or the public’s interests. In line with this, the resolutions contained within this minute were exempted from the Call In process, as per resolution (c) above, and for the reasons as detailed within section 4.5.2 of the submitted report)

Lead officer: Rebecca McCormack


12/02/2020 - Approval to Spend for the Refurbishment of the former Burley Park PRU to Support Early Years Provision and LCC Office Space ref: 50559    Recommendations Approved

Executive Board is requested to approve the refurbishment of the Burley Park PRU (currently void) in order to support the relocation of the existing Burley Park Childrens Centre and the creation additional LCC office space.

Decision Maker: Executive Board

Made at meeting: 12/02/2020 - Executive Board

Decision published: 14/02/2020

Effective from: 22/02/2020

Decision:

The Director of Children and Families and the Director of City Development submitted a joint report presenting the background to, and proposals regarding the refurbishment of the former Burley Park Pupil Referral Unit (PRU), and which sought authority for Capital expenditure to facilitate the construction work and for the associated fees to facilitate the refurbishment.

 

Members welcomed the proposals detailed within the submitted report.

 

RESOLVED –

(a)  That capital expenditure for the sum of £1,800,000 from Capital Scheme number 33043/000/000 for the construction work and associated fees to facilitate the refurbishment of the vacant Burley Park PRU building, be authorised, with it being noted that this sum includes the value for the refurbishment of both the nursery provision and the Leeds City Council office space together with a client held contingency commensurate with a project of this size and complexity;

 

(b)  That it be noted that the Asset Management and Regeneration team will be responsible for the implementation of the works as described in the submitted report;

 

(c)  That approval be given for Shire View to be declared as surplus to the Council’s requirements.

 

Wards affected: Headingley and Hyde Park; Kirkstall;

Lead officer: Edward Staveley


12/02/2020 - Child Friendly Leeds Annual Report ref: 50558    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 12/02/2020 - Executive Board

Decision published: 14/02/2020

Effective from: 22/02/2020

Decision:

The Director of Children and Families submitted a report which provided an update on the key areas of work currently being undertaken by the Child Friendly Leeds team.

 

In presenting the submitted report, the Executive Member for Children and Families provided further detail on a number of the initiatives being undertaken as part of Child Friendly Leeds, highlighted the role of the Child Friendly Ambassadors across the city and referenced the award for Public Services which had been presented to the Council at the National Leadership Forum for the Child Friendly Leeds city centre initiative.

 

Also, it was noted that the Director of Children and Families was scheduled to submit a report to the March 2020 Executive Board presenting statistical information regarding Looked after Children in Leeds.

 

Responding to a Member’s enquiry, the Board was provided with further information regarding the Child Friendly Leeds ethos which, via a cross-directorate and multi-sector approach, aimed to improve outcomes for all children and young people across the city, with additional focus being placed on those who were from disadvantaged backgrounds.

 

In response to a Member’s request, officers undertook to provide Executive Members with further statistical information regarding those children and young people who were benefitting from the range of initiatives delivered as part of Child Friendly Leeds.

 

RESOLVED –

(a)  That the progress which has been made since 2012 on the ambition for Leeds to be a Child Friendly City, be supported;

 

(b)  That the work which has been developed in supporting the role and remit of the Corporate Parenting Board in terms of enriching the lives of children and young people in care and care leavers, be supported;

 

(c)  That the work of the Child Friendly Leeds team and the focus of the team on achieving the Council’s Child Friendly ambitions, be supported;

 

(d)  That the partnership approach being adopted by the Child Friendly Leeds team and its partners to enhance the life experiences of children in care and care leavers through the development of an ‘enrichment offer’, be endorsed;

 

(e)  That the Enrichment Newsletter, as appended to the submitted report, which provides a more in depth understanding of the enrichment offer as it evolves, be noted;

 

(f)  That the broader impact which the development of the ambition has had on the Council’s capacity to make progress in terms of the obsessions and priorities regarding children and families services, as expressed in the Council’s Children and Young People’s Plan, be supported;

 

(g)  That further statistical information regarding those children and young people who are benefitting from the range of initiatives delivered as part of Child Friendly Leeds be provided to Executive Members in due course.

 


12/02/2020 - The Quality of CQC Regulated Services operating in the Leeds City Council boundary ref: 50557    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 12/02/2020 - Executive Board

Decision published: 14/02/2020

Effective from: 22/02/2020

Decision:

The Director of Adults and Health submitted a report detailing the progress which had been made in achieving and sustaining an improved trend in the quality of regulated services operating within the Council boundary. In addition, the report set out the work which was being undertaken within the Adults and Health directorate and with wider partners to ensure improvements in the quality of services were being maintained and provided details of the Care Quality Commission (CQC) inspection outcomes for social care providers since 2017.

 

Members welcomed the content of the submitted report, with emphasis being placed upon the need to continue to promote and embed good practice in such services. A Member also specifically highlighted the positive work being undertaken in respect of Home Care provision.

 

In conclusion, on behalf of the Board, officers undertook to thank those teams who had been involved in the supportive actions taken to improve the quality of care provided in the independent sector.

 

RESOLVED –

(a)  That the steady improvement made in the quality of the regulated care sector as a result of the Council’s focused action, be noted;

 

(b)  That it be noted that the Best Council Plan target of 80% of all CQC regulated care services be rated as ‘Good’ or ‘Outstanding’ has now been met and exceeded;

 

(c)  That it be noted that the Deputy Director of Integrated Commissioning will be responsible for continuing the work throughout the next year, with partners, to raise the quality of regulated adult social care services in the city;

 

(d)  That on behalf of the Board, officers be requested to thank those teams who have been involved in the supportive actions taken to improve the quality of care provided in the independent sector.

 


12/02/2020 - Connecting Leeds: Corn Exchange Gateway ref: 50556    Recommendations Approved

Approval to carry out detail design and construction of the measures to improve public transport and the public realm on the Corn Exchange and surrounding streets. 

Decision Maker: Executive Board

Made at meeting: 12/02/2020 - Executive Board

Decision published: 14/02/2020

Effective from: 22/02/2020

Decision:

The Director of City Development submitted a report which outlined the next steps for delivering the detail design and construction of the Corn Exchange Gateway as part of the ‘Connecting Leeds’ programme, and which sought specific approvals regarding injections into the ‘Connecting Leeds’ programme and the associated authorisation of expenditure.

 

Responding to a Member’s enquiry, it was acknowledged that a level of disruption was being experienced as a result of the work being undertaken in the city centre, however, the multi-agency approach being taken to mitigate such disruption was highlighted. The importance of an effective communications strategy was emphasised, with assurance also being provided that liaison continued to be undertaken with bus operators on such matters.

 

Also in response to a Member’s enquiry, the Board was provided with further information regarding the traditional Department for Transport (DfT) methodologies used when appraising such projects, with it being noted that liaison continued to take place with colleagues in the West Yorkshire Combined Authority appraisal team and also with the DfT. It was highlighted that representations were being made to the DfT regarding the need for appraisal methods to give appropriate recognition to the different modes of transport and active travel provision that cities such as Leeds were aiming for.

 

Emphasis was also placed on the importance of ensuring that robust enforcement mechanisms were put in place to maintain the transport systems which were established in the city centre via schemes such as this in order to maximise the benefit for those using them.

 

In conclusion, the Executive Member for Climate Change, Transport and Sustainable Development highlighted that a number of funding streams affecting projects in the city centre had tight timescales, and although work was ongoing to minimise levels of disruption wherever possible, such timescales did create challenges and meant that it was necessary for some projects to be progressed at the same time.

 

RESOLVED –

(a)  That the progress which has been made since April 2016 in developing the programme of schemes for construction benefiting from the ‘Connecting Leeds’ funding, together with the subsequent public consultation responses, be noted;

 

(b)  That the injection of £6.1m from the City Centre Package programme (funded by the West Yorkshire plus Transport Fund) into the ‘Connecting Leeds’ programme, for the design and delivery of the Meadow Lane aspect of the Corn Exchange Gateway Scheme and its associated linkages into the city centre core, be approved;

 

(c)  That the injections of S106 Developer contributions of £905,564 for the Corn Exchange Gateway scheme, be approved;

 

(d)  That expenditure of £21.5m from the ‘Connecting Leeds’ Capital Programme, which will be used to carry out detail design and construction of the Corn Exchange Gateway, be authorised;

 

(e)  That it be noted, that subject to consultation with the Executive Member for Climate Change, Transport and Sustainable Development, the Chief Officer, Highways and Transportation will approve the final version of the designs for construction;

 

(f)  That it be noted that the public realm proposals for the Corn Exchange will also be subject to further approval when such proposals have been refined and developed.

 

Wards affected: Hunslet and Riverside; Little London and Woodhouse;

Lead officer: John White


12/02/2020 - Delivering the East of Otley Relief Road and Housing Allocation ref: 50555    Recommendations Approved

Authority to Spend on fees that will enable submission of a planning application for the East of Otley Relief Road, supporting development of an allocated mixed use site.

 

Decision Maker: Executive Board

Made at meeting: 12/02/2020 - Executive Board

Decision published: 14/02/2020

Effective from: 22/02/2020

Decision:

Further to the Minute No. 18, 26th June 2019, the Director of City Development submitted a report providing an update on the positive progress which had been made on the various strands of the East of Otley development project. Also, the report sought approval regarding the ‘Authority to Spend’ £2.245m to enable the completion of critical preliminary works, which would enable the full costing of the East of Otley Relief Road (EORR) scheme to take place, the submission of a planning application and the provision of essential information which would inform the Collaboration Agreement.

 

In presenting the submitted report, the Executive Member for Climate Change, Transport and Sustainable Development highlighted the level of affordable / social housing proposed as part of the development, together with details of the wider benefits for Otley town centre.

 

Officers responded to a Member’s enquiries regarding the process for the drawdown of the Housing Infrastructure Fund grant, the associated development viability check and in relation to potential issues arising from the complexity of the project.

 

Responding to a specific enquiry regarding the potential impact upon sports pitches, it was emphasised that any development would require appropriate planning consent and in securing this, any replacement of pitch provision would need to be agreed with Sport England as a statutory consultee and also with the affected sports clubs. 

 

Following the consideration of Appendix 2 to the submitted report, designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the meeting, and which included officers providing further information to the Board in response to Members’ enquiries on the content of the exempt appendix, it was

 

RESOLVED –

(a)  That the continued positive progress which is being made on the East of Otley scheme,including entering into contract with Homes England for the HousingInfrastructure Fund, be noted;

 

(b)  That the proposed environmental measures to be implemented as part of the design and delivery of the EORR and the wider East of Otley development to help towards supporting the reduction of the climate impacts that the scheme may have, be noted;

 

(c)  That the drawdown of £2.245m from the Capital Programme (Scheme 33010) for the provision of funding to cover further fees and additional costs to progress the EORR project up to and through the planning process, be approved;  and that the necessary Authority to Spend be delegated to the Director of City Development in consultation with the Executive Member for Climate Change, Transport and Sustainable Development; with it being noted that these costs will be recovered to the Capital Programme following the first drawdown of the Housing Infrastructure Fund grant in respect of the costs associated with the EORR or from the landowners via the Collaboration Agreement in respect of the costs incurred as part of the wider residential led mixed use scheme;

 

(d)  That the positive progress which has been made towards completing a Collaboration Agreement, as set out in exempt Appendix 2 to the submitted report, be noted, and that approval be given for the necessary authority to be delegated to the Director of City Development to enable the Director to enter into detailed terms with developers of the East of Otley site;

 

(e)  That the detail, as set out in exempt Appendix 2 to the submitted report in terms of potential claims for compensation under Part 1 of the Land Compensation Act 1973 (LCA 1973) and the Agricultural Holdings Act, be noted;

 

(f)  That the positive progress which has been made in relation to the disposal of the Council’s land within the East of Otley allocation, be noted, and that the intention to enter into an Agreement with Persimmon Homes to facilitate the delivery of infrastructure and development at the East of Otley site also be noted;

 

(g)  That it be noted that the Head of Land and Property will be responsible for overseeing the detailed terms of the disposal and the agreement.

Wards affected: Otley and Yeadon;

Lead officer: Adrian Dean


14/02/2020 - Approval to waive Contract Procedure Rules (CPR’s) 8.1 and 8.2 award a 3 month extension to existing contract to BT IT Services Ltd (BT ITS) for the provision of Data Network Hardware, Maintenance and Support ref: 50554    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 14/02/2020

Effective from:

Decision:

In respect of the provision of the Council’s Data Network Hardware provision and support and maintenance, the Chief Digital and Information Officer approved the waiver of Contract Procedure Rules (CPR’s) 8.1 and 8.2 award a new contract to BT IT Services Ltd (BT ITS) for the sum of £27,565.86. The contract shall commence on 1st April 2020 and expire on 30 June 2020 (3 months).

This approval will be utilising Regulation 72 1) (f) para. 5 (a) and (b) of the Public Contracts Regulations 2015 (Modification of contracts during their term) as (a) it is below the PCR threshold (Reg 5) for goods and services awarded by awarded by sub-central contracting authorities; and (b) the variation value is below 10% of the initial contract value for service and supply contracts.

A separate Key Decision, subject to call-in, will be taken to approve the procurement of a new contract in accordance with the Public Contract Regulations 2015, as the total contract value is estimated to be around £3 million pounds over 4 years. The new contract will be for the delivery of Data Network Hardware, maintenance and support from 1st July 2020 to 30th June 2023 with an option to extend for a further 12 months until 30th June 2024.

Wards affected: (All Wards);

Lead officer: Paul Gager


14/02/2020 - Noise Insulation Contract 2020-22 – Award of Contract ref: 50553    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 14/02/2020

Effective from:

Decision:

The Chief Officer Highways and Transportation:

a) approved the recommendation to award the Noise Insulation Contract 2020-22 (Extendable to 2024) to DGB Joinery Ltd in the schedule of rates submitted, with a potential annual value of £200,000; and

b) recognised that Appendix 1 should be designated exempt from publication.

Wards affected: (All Wards);

Lead officer: Anne Sweeting


14/02/2020 - Request to extend the contract with Grandparents Plus for a further two years from 1 April 2020 to 31 March 2022 ref: 50551    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 14/02/2020

Effective from:

Decision:

The Head of Service One Adoption West Yorkshire approved invocation of contract procedure rule 21.1 to extend the contract for a period of 2 years from 1 April 2020 – 31 March 2022 for the provision of the Special Guardians and Kinship Carers support service.

Wards affected: Various;

Lead officer: Michelle Whippey


14/02/2020 - Approval and Authority to Spend - to Acquire & Demolish The George IVth Public House, Grove Road, Hunslet, LS10 ref: 50550    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 14/02/2020

Effective from:

Decision:

The Director of Resources & Housing:

a) Granted approval for the council to declare the tenant’s leasehold interest and the site in its current form as a vacant former public house, surplus to requirements.

b) Granted approval for Resources and Housing to instruct Land & Property (City Development) to negotiate terms for the acquisition of the tenant’s leasehold interest (such terms being approved by the Chief Officer, Asset Management and Regeneration and lease acquisition costs to be funded by the CHGP).

c) Granted approval for the demolition of the existing building following acquisition of the leasehold interest (demolition also to be funded by the CHGP) with a view to redeveloping the site for new build council housing.

d) Granted Authority to Spend in the sum of £270,000 for the associated lease acquisition and demolition costs.

e) Noted that a report is being submitted in parallel with this report to the Chief Officer, Asset Management and Regeneration to approve the lease acquisition terms.
f) Noted that the details of the redevelopment proposals for the site will follow under cover of a further report in due course, along with Authority to Spend for the scheme costs.

Wards affected: Hunslet and Riverside;

Lead officer: Katherine Pack-Jagger


24/02/2020 - Procurement of Data Network Hardware Supply, maintenance and Technical and Professional Services ref: 50552    

Approval to commence a procurement using OJEU open procedure for supply and maintenance of data network hardware and associated technical and professional services.

Decision Maker: Director of Resources and Housing

Decision published: 14/02/2020

Effective from: 03/03/2020

Decision:

The Chief Digital and Information Officer approved the procurement of a new contract for the delivery of Data Network Hardware Maintenance from 1st July 2020 to 30th June 2023 with an option to extend for a further 12 months until 30th June 2024.

Wards affected: (All Wards);

Lead officer: Paul Gager


13/02/2020 - Compensation - Settlements resulting from schemes or from compulsory acquisitions of Land or Property by the Council - East Leeds Orbital Road ref: 50549    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/02/2020

Effective from:

Decision:

The Chief Officer Asset Management and Regeneration has approved terms for crop loss and fees associated with the acquisition of property interests as part of the delivery of East Leeds Orbital Road.

Wards affected: Cross Gates and Whinmoor; Harewood;

Lead officer: Chris Gomersall


12/02/2020 - Approval of a care plan to the value of £300,000 or over per annum ref: 50548    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 12/02/2020

Effective from:

Decision:

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £320, 320.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


19/02/2020 - Approval to procure consultants via the Scape Built Environment Consultancy Services Framework for use on the Council House Growth Programme ref: 50547    

Authority to Procure consultants via the Scape Built Environment Consultancy Services Framework for schemes in the Council House Growth Programme being delivered through the Scape Framework.

Decision Maker: Director of Resources and Housing

Decision published: 11/02/2020

Effective from: 27/02/2020

Decision:

The Director of Resources and Housing:

a)  Approved the proposed procurement option to secure additional external Technical Advisory and Quantity Surveying resources by appointing The Perfect Circle via the Scape Built Environment Consultancy Services framework (BECS) in line with CPR 3.1.6 (a decision to procure should be undertaken at the point the procurement route is chosen).

b)  Noted that further reports will follow for the appointment of Technical Consultants on individual CHGP schemes.

Wards affected: (All Wards);

Lead officer: Ruth Turnbull


10/02/2020 - Resource capacity SEAQ Team ref: 50543    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 10/02/2020

Effective from:

Decision:

The Director of Resources and Housing gave pproval for:
b) x2 JNC 45% posts and x1 PO4 be created on the SEAQ structure.
c) That the current Head of Waste Strategy and Infrastructure is flexibly deployed and re-designated in to one of the created Senior Project Manager post as of 1st April 2020.
d) That the additional Senior Project Manager post is released for internal recruitment and the additional PO4 Senior Project Officer role is released for internal and external advert to run concurrently

Wards affected: (All Wards);

Lead officer: Polly Cook


10/02/2020 - Contract Award for contractors to support Leeds Building Services’ delivery of full or partial electrical upgrades of communal areas in high rise residential properties ref: 50541    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 10/02/2020

Effective from:

Decision:

The Director of Resources and Housing noted the content of this report and approved the award of a contract to two external contractors for full or partial electrical upgrades to communal areas in a number of high rise residential properties in the city for the period of 10th February 2020 to 9th October 2020 with estimated expenditure of £2m, with the option to extend for a further 6 month period. The proposed contractors are:

SSE Contracting Limited
Foster Electrical Contractors Limited

The Director of Resources and Housing noted that the estimated contract value over the term of the contract of 8 months is £2,000,000.

Wards affected: Alwoodley; Armley; Burmantofts and Richmond Hill; Gipton and Harehills; Hunslet and Riverside; Killingbeck and Seacroft; Little London and Woodhouse; Roundhay;

Lead officer: Emma Pickford


10/02/2020 - Ex-council property to be acquired by the Council and returned to council housing stock. Capital scheme no 33103. ref: 50540    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 10/02/2020

Effective from:

Decision:

The Head of Land and Property has approved the repurchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to council housing stock.

Wards affected: Temple Newsam;

Lead officer: Diane McPhee


10/02/2020 - To seek approval to award a Cleaning Materials, Equipment and Framework contract ref: 50539    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 10/02/2020

Effective from:

Decision:

The Director of Resources and Housing approved the commencement of the Framework Contract for the supply of cleaning materials, equipment and washroom goods from the 15th February 2020 for a period of 2 years with 2 x 12 months options to extend. The value of which is £1.8m for the duration.

Wards affected: (All Wards);

Lead officer: Richard Jackson


10/02/2020 - Ex-council property to be acquired by the Council and returned to council housing stock. Capital Scheme no 16692/000/000 ref: 50538    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 10/02/2020

Effective from:

Decision:

The Head of Land and Property has approved the repurchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to the council housing stock.

Wards affected: Pudsey;

Lead officer: Diane McPhee


10/02/2020 - Council Housing Growth Programme – Beeches & Nevilles Authority to Spend ref: 50542    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 10/02/2020

Effective from: 10/02/2020

Decision:

The Director of Resources and Housing noted the detailed breakdown of expected total scheme outturns for each of the Beeches and Nevilles schemes included in Confidential Appendix A, and confirms final Authority to Spend for these revised costs.

Wards affected: Gipton and Harehills; Temple Newsam;

Lead officer: Katherine Pack-Jagger


18/02/2020 - Seeking approval to extend a contract for the supply and delivery of electronic security equipment for up to 12 months ref: 50546    

Seeking approval to extend a contract for the supply and delivery of electronic security equipment for a period of up to 12 months to 3 suppliers – ADI Global Distribution, DVS Limited and Norbain Holdings Limited. This extension is at a value of £800k. 

Decision Maker: Director of Communities and Environment

Decision published: 10/02/2020

Effective from: 26/02/2020

Decision:

The Chief Officer Safer Leeds has approved a 12 months extension of the existing supply contract commencing the 1st February 2020 until 31st January 2021 at an approximate value of £800k, with 3 suppliers; ADI Global Distribution, DVS Limited and Norbain Holdings Limited.

Wards affected: (All Wards);

Lead officer: Martin Clark


18/02/2020 - Design and Cost Report in respect of the 2020/21 Children and Families Planned Maintenance Programme ref: 50545    Recommendations Approved

Key Delegated Decision to approve expenditure over £500k in respect of the 2020/21 Planned Maintenance Programme.

Decision Maker: Director of Children and Families

Decision published: 10/02/2020

Effective from: 26/02/2020

Decision:

The Director of Children and Families agreed to:

 

a)  Approve the proposed programme of Planned Maintenance works in maintained and Foundation (Trust) schools to be delivered during 2020/21 and funded from the available Schools Condition Allocation grant.

 

b)  Authorise expenditure of £5,000,000 of the available Schools Condition Allocation grant on these essential condition works.

 

c)  Approve the proposed procurement strategy, including the use of the internal provider for some work areas and the Constructionline framework for the remaining programme.

 

d)  Note that £1,000,000 of previous year’s School Condition Allocation with pre-existing Authority to Spend is still available to be utilised towards the 2020/21 Capital Maintenance Programme, based on current outturn projections for previous year’s maintenance schemes.

 

Wards affected: (All Wards);

Lead officer: Sally Lowe


07/02/2020 - City of Leeds Tree Preservation Order (No.9) 2019 Commerce House, Wade Lane, LS2 ref: 50537    Recommendations Approved

Decision Maker: Chief Planning Officer

Decision published: 07/02/2020

Effective from:

Decision:

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance).

Wards affected: Little London and Woodhouse;

Lead officer: Kate Stephenson


07/02/2020 - Land at Low Moor adjacent to the A647 ref: 50535    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 07/02/2020

Effective from:

Decision:

The Director of Resources & Housing has approved that land vesting in Resources and Housing is declared surplus to requirements.

The Director of City Development has approved that the full site, as identified in the accompanying report, is appropriated for planning purposes.

Wards affected: Armley;

Lead officer: Mary Stockton


07/02/2020 - Annual procurement of pupil level data sets and analysis tools ref: 50533    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 07/02/2020

Effective from:

Decision:

The Chief Officer – Strategy and Improvement approved the waiver of contract procedure rules in order to facilitate award of the contract to the current providers (waiver of CPR 9.1 & 9.2, as per CPR 27.2). The waiver is requested to run for the 2020-21 financial year, with options to extend for one further period of 12 months

Wards affected: (All Wards);

Lead officer: Elizabeth Wilson


07/02/2020 - Request to waive Contracts Procedure Rules 8.1 and 8.2 to award a new contract to Potato Lane Projects Ltd (PL Projects) for project management training on behalf of Leeds City Council ref: 50532    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 07/02/2020

Effective from:

Decision:

The Chief Officer Strategy and Policy approved the waiver of the following Contracts Procedure Rules: Contracts Procedure Rules No 8.1 and 8.2 – Intermediate value procurements using the authority set out in CPR 1.3 and award a contract to PL Projects without competition in the sum of up to £31,000 for the year, £62,000 over the 2 years should the contract be extended for a further 12 months. The contract shall commence on 27th January 2020 and expire on 26th January 2021 with the option to extend for a period of 12 months, such option not to be taken up more than once.

Wards affected: (All Wards);

Lead officer: Coral Main


07/02/2020 - Council Housing Growth Programme - Property Buybacks ref: 50531    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 07/02/2020

Effective from:

Decision:

The Director of Resources and Housing:
1. Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These acquisitions to be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
2. Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
3. Noted that a report is being submitted in parallel to the Director of City Development to request approval to acquire the properties for Housing & Resources so that they can be returned to Council Housing Stock.

Wards affected: Ardsley and Robin Hood; Kirkstall; Pudsey; Weetwood;

Lead officer: Wendy Myers


07/02/2020 - Contract Award for Full Fibre Network Programme for Leeds ref: 50536    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 07/02/2020

Effective from: 07/02/2020

Decision:

The Director for Resources and Housing:
1. Noted that this decision is a direct consequence of implementing previous Key Decision (D48405, dated 13th February 2019) and was in the contemplation of the decision maker at the time the decision was taken; and
2. Approved the award of contract to BT Plc, commencing in March 2020 for a period of 10 years, and with an estimated total value of £20.3M.

Wards affected: (All Wards);

Lead officer: Andrew Byrom


06/02/2020 - Extension of District Heating Project – Project Manager and Supervisor Services (Contract Ref: DN232987) ref: 50529    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 06/02/2020

Effective from:

Decision:

The Director of Resources and Housing noted the content of this report, and approved the extension of the District Heating Project – Project Manager and Supervisor Services contract which was awarded to Ove Arup and Partners Ltd for a further year from 1 March 2020 until 28 February 2021. The value of the extension is between £150,000 and £200,000.

Wards affected: (All Wards);

Lead officer: George Munson


06/02/2020 - Approval of Director of Communities and Environment Sub-delegation scheme ref: 50528    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 06/02/2020

Effective from:

Decision:

The Director of Communities and Environment has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

Wards affected: (All Wards);

Lead officer: Simon Baker


06/02/2020 - Award of Paper and Cardboard Collection and Recycling contract (DN431207) ref: 50527    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 06/02/2020

Effective from:

Decision:

The Deputy Chief Officer for Waste Management noted the content of this report and agreed to Award the Paper and Cardboard Collection and Recycling contract to Saica Natur Ltd stating from 1st February 2020 until 31st January 2028.

Wards affected: (All Wards);

Lead officer: Ed Walton


05/02/2020 - Farsley Community Hub ref: 50526    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 05/02/2020

Effective from:

Decision:

The Director of Communities and Environment:
• Noted the contents of the report
• Authorised overall expenditure of £290k for the delivery of the Farsley Community Hub works, furniture and ICT.

Wards affected: Calverley and Farsley;

Lead officer: Steve Moore


05/02/2020 - Garden Waste Processing: Extension for 1 month (March 2020) of the Year 4 tonnage allocation Call-Off Contract with Biffa Waste Services Limited under the Recycling and Composting Framework (9KBA – M62F2H) in accordance with Contracts Procedure Rules ref: 50525    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 05/02/2020

Effective from:

Decision:

The Deputy Chief Officer for Waste Management noted the content of this report and approved issuing a one month extension notice for March 2020 to Biffa Waste Services under the Year 4 Call-Off (DN323246) from the Recycling and Composting framework (ref 9KBA-M62F2H) in accordance with decision D50161 and in accordance with CPR 21.1.
The Deputy Chief Officer for Waste Management also approved the waiver of CPR 8.1 and 8.2 to allow a direct appointment to Biffa Waste Services for the processing of garden waste in April 2020 at a value of £56,000.

Wards affected: (All Wards);

Lead officer: Rosie Harvey


05/02/2020 - Approval of the Programme Director, Strengthening Families Protecting Children Sub-delegation Scheme ref: 50524    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 05/02/2020

Effective from:

Decision:

The Programme Director, Strengthening Families Protecting Children approved the sub-delegation scheme set out as Appendix 1 to the attached report. The scheme will be effective for the Programme Director on the 1st February 2020.

Wards affected: (All Wards);

Lead officer: Anne Little


05/02/2020 - Approval of the Director of Children and Families Sub-delegation Scheme ref: 50523    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 05/02/2020

Effective from:

Decision:

The Director of Children & Families approved the sub-delegation scheme set out as Appendix 1 to the attached report. The scheme will be effective for the Director of Children and Families from the 1st February 2020.

Wards affected: (All Wards);

Lead officer: Anne Little


05/02/2020 - Re-designation of the Aireborough Neighbourhood Forum ref: 50522    Recommendations Approved

Decision Maker: Chief Planning Officer

Decision published: 05/02/2020

Effective from:

Decision:

The Chief Planning Officer has authorised the re-designation of Aireborough Neighbourhood Forum, pursuant to Section 61F of the Town and Country Planning Act 1990.

Wards affected: Guiseley and Rawdon; Otley and Yeadon;

Lead officer: Ian Mackay


05/02/2020 - Approval of a care plan to the value of up to £250,000 per annum ref: 50521    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 05/02/2020

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £171,600.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


05/02/2020 - Approval for a 52 week residential placement at an independent specialist provision which caters for children and young people with social, emotional and mental health difficulties. ref: 50520    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 05/02/2020

Effective from:

Decision:

The Deputy Director, Learning approved the contents of the attached business case in respect of a child or young person with complex needs where the individual costs exceed £50,000.

The local authority identified this child requires a specialist setting for pupils with social, emotional, mental health needs. The authority have been unable to secure a setting to meet his needs and he has been accessing 1:1 tuition from the authorities SEN tuition service. Following a large range of consultation, specialist SEMH provisions have confirmed they are unable to meet the needs of the young person. The authority has a statutory duty to make provision for this young person who has an Education, Health and Care Plan.

The cost of this placement is £233,740 per annum.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement 15 hours education.

Wards affected: Various;

Lead officer: Katy Smith


05/02/2020 - Approval of a care plan to the value of up to £250,000 per annum ref: 50519    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 05/02/2020

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £166,400.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


05/02/2020 - Approval of a care plan to the value of up to £250,000 per annum ref: 50518    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 05/02/2020

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £150,800.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


05/02/2020 - To invoke Contract Procedure Rule 21.2 to extend the Youth Inclusion Project DN398681 for a further six months from the 1st April 2020 to the 30th September 2020. ref: 50517    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 05/02/2020

Effective from:

Decision:

The Deputy Director of Children and Families agreed to the extension of the (Barca Leeds) Youth Inclusion Project contract for a period of 1 x 6 months from 1st April 2020 to the 30th September 2020. The total value for six months is £170,000 which will make the total value of this contract £510,000 which was agreed in the original Delegated Decision Notice.

Wards affected: Various;

Lead officer: David Livingston


05/02/2020 - Design & Cost Report for S278 Highway Works Associated With A Student Residential Development At 46 Burley Street, Leeds, LS3 1LB ref: 50516    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 05/02/2020

Effective from:

Decision:

The Chief Officer (Highways and Transportation);

i) noted the principles of the highway works to provide safe pedestrian and vehicular access to the development site;

ii) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council;

iii) gave authority to incur expenditure of £7,500 TRO costs and £5,000 staff checking and inspection costs, all to be fully rechargeable to the developer through the Section 278 agreement;

iv) approved the adoption of new highway construction on land shaded yellow on drawing number P-18-00247-Met-M2-C-006 Rev 6 shown at Appendix 4 of this report so that it can be added to the Council’s maintenance regime; and

v) requested the City Solicitor to advertise a draft Traffic Regulation Order to introduce Time Limited Waiting and Loading restrictions in the new lay-bys along the Burley Street and Park Lane site frontages and the prohibition of motor vehicles on Rutland Mount as shown on drawing S278/RM/TRO-01 shown at Appendix 5; and if no valid objections are received, to make and seal the TRO as advertised.

Wards affected: Little London and Woodhouse;

Lead officer: Michael Norcliffe


05/02/2020 - Leeds City Council Skid Resistance Strategy ref: 50515    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 05/02/2020

Effective from:

Decision:

The Chief Officer (Highways and Transportation) approved the adoption and implementation of the Leeds City Council Skid Resistance Strategy (including the West Yorkshire plus York Common Skid Resistance Policy) to manage skid resistance on the existing Leeds City Council’s road network. The strategy will also apply to any new roads and any works undertaken by developers, to ensure that these works are constructed in accordance with the information contained in the strategy.

Wards affected: (All Wards);

Lead officer: Richard Hobson


05/02/2020 - Street Café Licence in Leeds City Centre – Café 164 – Munro House, Duke Street, Leeds, LS9 8AG ref: 50514    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 05/02/2020

Effective from:

Decision:

The Chief Officer (Highways and Transportation);

i) noted the contents of the report; and

ii) approved the application from Café 164, for a licence to operate a street café on the highway at Duke Street, Leeds, from 08.00 to 17.00pm Mondays to Fridays and 10.00am to 17.00pm Saturdays as shown on the attached unnumbered drawing, to expire on the 31st March 2020 and that future licences be renewed annually, subject to satisfactory operation, and with the approval from The Chief Officer Highways and Transportation.

Wards affected: Little London and Woodhouse;

Lead officer: Andrew Smith


05/02/2020 - Pudsey Parking Places Order ref: 50513    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 05/02/2020

Effective from:

Decision:

The Chief Officer (Highways & Transportation) instructed the City Solicitor to:

a) advertise a draft amendment order to the Leeds City Council (off street parking places) (Consolidation) order 2010 to introduce time limited parking in an area of Pudsey Leisure Centre Car Park, Monday – Friday 8am to 6pm 2 hours no return 2 hours as shown on drawing no. TMW/28/1/761/400A; and

b) incorporate the land at Pudsey Market as an off street car park Monday to Friday 8am to 6pm for permit holders only as shown on drawing no. TM/28/402/01/01 and, if no valid objections are received, to make and seal the order as advertised.

Wards affected: Pudsey;

Lead officer: Mark Jefford


05/02/2020 - Approval of Care Plan over £100k ref: 50512    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 05/02/2020

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £101,156.00 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


05/02/2020 - Approval of Care Plan over £100k ref: 50511    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 05/02/2020

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £101,318.00 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


05/02/2020 - Approval of Care Plan over £100k ref: 50510    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 05/02/2020

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £142,751.96 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.


Wards affected: (All Wards);

Lead officer: Shona McFarlane


12/02/2020 - Authority to procure contract(s) for the supply of freshly made pre-packaged sandwiches and wraps ref: 50509    

To commence the procurement for a new contract for the supply of fresh sandwiches and wraps from 1 August 2020, a period of 3 years, with 1 x 12 month extensions.

Decision Maker: Director of Resources and Housing

Decision published: 04/02/2020

Effective from: 20/02/2020

Decision:

The Chief Officer Civic Enterprise Leeds approved the commencement to  procure contract(s) for the supply of freshly made pre-packaged sandwiches and wraps.

Wards affected: (All Wards);

Lead officer: Mandy Snaith


05/02/2020 - Approval to modify Leeds City Council Permit Scheme for Road Works to include all streets ref: 50507    

To approve the implementation of a modification to the Leeds City Council Permit Scheme for Road Works to include all streets.  Currently the Permit Scheme only operates on the strategic network, approximately 30% of the overall network.

Decision Maker: Director of City Development

Decision published: 28/01/2020

Effective from: 13/02/2020

Decision:

The Chief Officer (Highways and Transportation) authorised the implementation of the modified Leeds City Council Permit Scheme for Road Works on 1st March 2020.

Wards affected: (All Wards);

Lead officer: James Smith


04/02/2020 - Procurement of Gym Equipment ref: 50505    

Procurement and service of fitness equipment.

 

To approve the scheme and progress the scheme to completion.

Decision Maker: Director of City Development

Decision published: 27/01/2020

Effective from: 12/02/2020

Decision:

a)  The Director of City Development approved calling off from the ESPO Framework 345 Fitness Equipment (Supply, Delivery, Installation & Maintenance) for LCC Leisure.

b)  The Director of City Development approved a direct call off from the ESPO Framework 345 Fitness Equipment (Supply, Delivery, Installation & Maintenance) for LCC Leisure Centres and award to Technogym UK Ltd for the period 01/07/2020 to 30/06/2024.

 

Wards affected: (All Wards);

Lead officer: Caroline Semple


03/02/2020 - Windows and Doors framework - Report to seek approval to undertake a call-off in competition from the framework for 2020/21 housing planned works ref: 50503    

Permission to carry out a call off from the housing Windows and Doors framework agreement, in line with the council’s Contracts Procedure Rules 3.1.6, in order to undertake a competition exercise to select and subsequently appoint two contractors to undertake the work programme in 2020/21.

Decision Maker: Director of Resources and Housing

Decision published: 24/01/2020

Effective from: 11/02/2020

Decision:

a)  The Director of Resources and Housing approved the call-off in competition for year 3 works for approximately £2m for the financial year 2020/21 from the Windows and Doors framework agreement established in April 2018 for housing planned works.

b)  The Director of Resources and Housing noted that a separate report on the tender evaluation process resulting in the recommendation on award of contracts for 2020/21 will be brought for approval in February / March 2021.

Wards affected: (All Wards);

Lead officer: Jon Andrews


03/02/2020 - Extension of Leeds Integrated Sexual Health Service contract ref: 50501    

To invoke the full thirty three month contract extension available to Leeds Community Healthcare for the Integrated Sexual Health Service.

 

This is a key decision as the annual contract value is £5,851,315.00.

Decision Maker: Director of Public Health

Decision published: 24/01/2020

Effective from: 11/02/2020

Decision:

The Director of Public Health approved the contract extension of thirty three months to the existing contract with Leeds Community Healthcare NHS Trust for the Integrated Sexual Health Service with effect from 1st July 2020 for a maximum value of £5,851,315 per annum.

 

Wards affected: (All Wards);

Lead officer: Eleanor Clark