Decisions

Details of officer decisions relating to planning applications.

Decisions published

15/08/2019 - Nomination of one additional Deputy Monitoring Officer ref: 49987    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 15/08/2019

Effective from:

Decision:

That the City Solicitor nominated an additional Deputy Monitoring Officer (DMO).

Wards affected: (All Wards);

Lead officer: Catherine Witham


15/08/2019 - Tender evaluation results and proposed award of contract for repair and improvement works to the Appletons and Saville Green high rise housing blocks ref: 49986    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 15/08/2019

Effective from:

Decision:

The Director of Resources and Housing:
a) approved the award of the Design Services Agreement contract for repair and improvement works to the Appletons and Saville Green high rise housing blocks to Kier Services Limited for the sum of £252,998.27. This initial sum will cover the DSA contract stage, where the construction design and costs will be developed.
b) noted that it is estimated construction will start on site July 2020 and last for 14 months. The estimated total contract value is £4million.
c) recognised that Appendix 1 should be designated as exempt from publication

Wards affected: Burmantofts and Richmond Hill;

Lead officer: Jon Andrews


15/08/2019 - Changes to the Private Sector Housing and Legal Service structures following the designation of selective licensing in Beeston and Harehills ref: 49985    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 15/08/2019

Effective from:

Decision:

The Director of Resources and Housing, approved the additional staffing resources necessary to enable the effective delivery of the selective licensing schemes:
The staffing structure for Beeston selective licensing team of one Deputy Service Manager (PO4), two Principal Housing Officers (PO2), two Senior Housing Officers (SO2), three Housing Officers (C3) and Housing Assistant post (B3).
The staffing structure for Harehills selective licensing team of one Deputy Service Manager (PO4), two Principal Housing Officers (PO2), three Senior Housing Officers (SO2), four Housing Officers (C3) and one Housing Assistant post (B3).
The additional staffing resources for Legal service of Two Principal Legal Officers (PO6) and 0.5 FTE (C3) Legal Officer.

Wards affected: Beeston and Holbeck; Burmantofts and Richmond Hill; Gipton and Harehills; Hunslet and Riverside;

Lead officer: Mark Ireland


15/08/2019 - Authority to extend contract for responsive repairs to controlled door entry/access systems for Housing Leeds’ properties ref: 49984    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 15/08/2019

Effective from:

Decision:

In accordance with the Council’s Contract Procedure Rule 21.1, the Director of Resources and Housing approved the extension of the existing responsive repairs to controlled door entry/access systems contract with Careline Security t/a Mayfair Security for a period of 6 months commencing from the 18th August 2019 to the 17th February 2020 at a cost of £250,000, bringing the total contract value to £500,000

Wards affected: (All Wards);

Lead officer: Thomas Regan


14/08/2019 - Award of Bikeability Cycle Training Contract 1 September 2019 to 31 August 2021 (Extendable lo 2023) ref: 49983    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 14/08/2019

Effective from:

Decision:

The Chief Officer (Highways and Transportation) approved the
recommendation to award the Bikeability Cycle Training Contract 2019'
2021 (Extendable to 2023) to Cycle Leeds Ltd T/A Cycle North in the
Schedule of Rates submitted.

Wards affected: (All Wards);

Lead officer: Anne Sweeting


13/08/2019 - Promoting the Brand “Active Leeds” Waiver ref: 49981    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/08/2019

Effective from:

Decision:

The Head of Service for Active Leeds is recommended to approve:
• The report to waiver Contract Procedure Rules no 8.1 and 8.2 – intermediate value procurements, and agree to the awarding of a contract to ‘ShowOff Media’ for the branding of an additional 7 Active Leeds facilities, whilst a subsequent tender process is developed to provide a longer term solution to this issue.

Wards affected: (All Wards);

Lead officer: Tim Quirke


13/08/2019 - Nomination of one additional Deputy Monitoring Officer ref: 49980    Recommendations Approved

Decision Maker: City Solicitor

Decision published: 13/08/2019

Effective from:

Decision:

The workload in relation to Monitoring Officer work remains significant given the role covers not only Leeds City Council, but also all the Parish and Town Councils within the Leeds City Council local authority area.
The recent changes to the senior management arrangements of Democratic Services and the nomination of a single Head of Democratic Services has reduced the capacity available to that individual to undertake solely the role of Deputy Monitoring Officer (DMO).
It has therefore become necessary to nominate one additional individual to the role of DMO to increase capacity in order to ensure a consistently high level of service and to increase the resilience of the function.
There are no cost implications and no additional remuneration will be paid as a result of this decision. The role of the DMOs shall be carried out by Heads of Service within Legal and Democratic Services. The current grade of those posts are Dir 60%.
The legal position requires that where two DMOs have been nominated, members and senior officers should have clarity about with whom they should consult in the absence of the Monitoring Officer (MO). There are therefore two options:

• first, designate each DMO responsible in the absence of the MO for different specific functions; or

• second, maintain as much flexibility as possible and simply nominate a ‘lead DMO’ on a rotating basis which can be altered to accommodate leave or other absence. (That would not mean that the DMO who is not the ‘lead’ on a particular day is not a DMO and/or is not undertaking DMO work. It is expected that the DMOs will operate seamlessly with the MO so that the identity of a ‘lead DMO’ on any particular day should have little if any consequence in practice).

Having consulted with the relevant Heads of Service and in order to maximise flexibility and resilience, it is proposed to implement the second option.
Prior to taking this decision, the following people were consulted and all were supportive of the proposal to nominate one additional DMO:
• Cllr James Lewis, Deputy Leader and Executive Member for Resources
• Cllr Elizabeth Nash, Chair of Standards and Conduct Committee
• Gordon Tollefson, Independent Person
• Tom Riordan, Chief Executive
• Neil Evans, Director of Resources and Housing
For the reasons set out above, it is proposed that the MO nominate one additional DMO and that this change is implemented by way of an amendment to the sub-delegation scheme of the City Solicitor and Monitoring Officer, to add Nicole Walker, Head of Service (Legal) as DMO, in addition to the Head of Democratic Services.

Wards affected: Various;

Lead officer: Catherine Witham


21/08/2019 - City-wide Young Carers service - Permission to Procure ref: 49982    Recommendations Approved (subject to call-in)

Permission is sought to undertake a competitive tender exercise to procure a city-wide young carers service. The contract will commence on 2nd December 2019 for a period of 4 years with the option to extend by up to 24 months and will have an annual contract value of up to £305,725.

 

Decision Maker: Director of Children and Families

Decision published: 13/08/2019

Effective from: 30/08/2019

Decision:

The Director of Children and Families agreed to:

 

a)  Approve the procurement of a city-wide young carer support service via competitive tender. The contract will be for four years; commencing on 1st April 2020, expiring on 31st March 2024. There will be one option to extend of 24 months. The maximum contract value will be £305,725k p.a. (£161,473 Children & Families, £104,252 Adults & Health, £40,000 Leeds CCG).

 

b)  Waive contract procedure rule 15.2 and to approve the tender split of 70% quality and 30% price.

 

c)  Award a contract to the highest scoring bidder.

 

Wards affected: (All Wards);

Lead officer: Catherine Henderson


19/08/2019 - Tender Acceptance Report Greenside Primary School Kitchen Expansion Capital Scheme Number - 32450/GRE/000 ref: 49979    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 12/08/2019

Effective from: 19/08/2019

Decision:

The Head of Learning Systems agreed to:
a) Approve the request to award the contract for the sum of £312,335.08 to RH Fullwood & Co Ltd to expand the existing kitchen which will enable the school to prepare meals on site as opposed to having them delivered, build a new bin enclosure which will means that bins will be situated a safe distance away from the school and to increase the height of the existing fence.
b) Authorise the signature of all contractual documentation with RH Fullwood & Co in relation to the tender acceptance.
c) Note that the whole scheme will be completed by end of October 2019.

Wards affected: Pudsey;

Lead officer: Imtiaz Hasan


09/08/2019 - Supply of Precast Concrete Kerbs and Flags Contract 2019-2021 Yorkshire Highways Alliance – Approval to Award ref: 49978    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 09/08/2019

Effective from:

Decision:

a) The Chief Officer (Highways & Transportation) has approved the recommendation to award the Supply of Precast Concrete Kerbs & Flags 2019-21
b) The contract is to be awarded to the following companies Aggregate Industries T/A Charcon Hard Landscaping, Grafton Merchanting GB, Keyline Builders Merchants Limited & Marshall Mono.

Wards affected: (All Wards);

Lead officer: Richard Tinker


09/08/2019 - To approve the award for the supply of Telecare equipment 1/9/2019 – 31/8/2020 ref: 49977    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 09/08/2019

Effective from:

Decision:

The Director of Adults and Health –

Approved the appointment onto a 12 month framework agreement (for the supply of Telecare Equipment listed in appendix 2) the nine suppliers listed in appendix 5,

Noted that –
(a) Implementation discussions will take place with the suppliers once the contract is awarded;

(b) The proposed timescale for implementation is 1st September 2019.

(c) The Service Delivery Manager- Assisted Living Leeds will be the officer responsible for the implementation.

(d) The estimated value of the framework is £500K during the twelve month period.

Wards affected: (All Wards);

Lead officer: Katie Cunningham


08/08/2019 - The award of a 12 month contract extension for the provision of office supplies and equipment to Lyreco UK Ltd. ref: 49976    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 08/08/2019

Effective from:

Decision:

The Chief Officer of Shared Services has approved a report recommending the take up of the option to extend the current contract for office supplies and equipment with Lyreco UK Ltd by a further 12 months, effective from 1 September 2019.

Lead officer: Tony Newbould


08/08/2019 - Council Housing Growth Programme - Property Buybacks. Property Acquisitions ref: 49975    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 08/08/2019

Effective from:

Decision:

The Director of Resources and Housing:
1. Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These acquisitions to be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
2. Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
3. Noted that a report is being submitted in parallel to the Director of City Development to request approval to acquire the properties for Housing & Resources so that they can be returned to Council Housing Stock.

Wards affected: Alwoodley; Beeston and Holbeck; Cross Gates and Whinmoor; Farnley and Wortley; Rothwell;

Lead officer: Wendy Myers


08/08/2019 - Award of the Household Waste Site Recycling Framework (DN370317) ref: 49974    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 08/08/2019

Effective from:

Decision:

The Deputy Chief Officer for Waste Management approved the award of the Household Waste Site Recycling Framework contract to Associated Waste Management Ltd, FCC Environment (UK) Limited, Timberpak Ltd and R Plevin & Sons Ltd.

Wards affected: (All Wards);

Lead officer: Rosie Harvey


08/08/2019 - Approval for a 38 week placement at an out of authority independent specialist setting that caters for children and young people with autism and complex needs ref: 49973    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 08/08/2019

Effective from:

Decision:

The Director of Children & Families approved the contents of the attached business case in respect of a child or young person with complex needs where the individual costs exceed £50,000.

Placement in the Authority’s own SILC Provision, Resourced Provision and Mainstream School Settings has been considered and explored. Following consultation, none of these provisions are able to meet the needs of the young person thus requiring the local authority to seek provision elsewhere. The authority has a statutory duty to make provision for this child who has an Education, Health and Care Plan.

The cost of this placement is approximately £190,308 per academic year.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours education.

Wards affected: Various;

Lead officer: Katy Smith


07/08/2019 - Request to increase capacity in the Housing Disrepair team ref: 49895    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 07/08/2019

Effective from: 07/08/2019

Decision:

The Director of Resources and Housing approved the recommendation to increase capacity in the Housing disrepair team by an additional six FTE posts. This growth in capacity will ensure that Property and Contacts has an appropriate level of resource to deal with all claims within the disrepair protocol timescales and result in a reduction in expenditure pertaining to third party legal fees and damages.

Wards affected: (All Wards);

Lead officer: Tina Markey


15/08/2019 - Authority to procure a single contractor to support Leeds Building Services with the citywide provision for Commercial Gas including installation, maintenance, servicing, and repairs ref: 49972    

Seeking approval for the procurement of a single contractor to support Leeds Building Services with the citywide provision for Commercial Gas including installation, maintenance, servicing, and repairs. Establishing this contract will contribute directly in the support and delivery the LBS Growth Strategy

An existing contract is in place until 30th September 2019, during which time a reprocurement exercise will be undertaken to ensure a new contract is in place for 1st October 2019.

The estimated value of this new contract will be £1.1m per annum, and will run for 2 Years with an option to extend for a further 1 year at the sole discretion of the Council

Decision Maker: Director of Resources and Housing

Decision published: 07/08/2019

Effective from: 23/08/2019

Decision:

The Director of Resources & Housing approved the use of the Fusion 21 framework to make a direct Contract Award to Sayes Service Limited for a term of 2 years at a cost of £1.1m p/a, including an optional extension of 1 x 12 months with a potential maximum term of 3 years and maximum total contract value of £3.3m.

Wards affected: (All Wards);

Lead officer: Richard Nelson


06/08/2019 - Authority to award contract for a number of vehicle types (crew cab tippers) ref: 49971    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 06/08/2019

Effective from:

Decision:

The Director of Resources and Housing:
• Approved up to 20 no. 3.5t crew cab tippers with cage tipper bodies to the value of £670,734.60 to Lookers PLC for the period 19th August 2019 to 31st March 2020.
• Approved up to 40 no. 3.5t crew cab standard body tippers (6t GTW) to the value of £1,182,869.20 to Lookers PLC for the period 19th August 2019 to 31st March 2020.
• Approved up to 5 no. 3.5t crew cab high side tippers with tail lift to the value of £160,733.65 to Lookers PLC for the period 19th August 2019 to 31st March 2020.

Wards affected: (All Wards);

Lead officer: Terry Pycroft


06/08/2019 - Armley Grange, Armley Grange Drive, Armley, Leeds, LS12 3QH ref: 49970    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 06/08/2019

Effective from:

Decision:

The Chief Officer Asset Management and Regeneration has given approval to declare Armley Grange surplus to Council requirements and its sale on the open market by way of auction.

Wards affected: Armley;

Lead officer: James Child


06/08/2019 - Procurement of parking machines ref: 49969    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 06/08/2019

Effective from:

Decision:

The Chief Officer Environmental Services authorised the placing of an order for 30 parking machines with Metric through the ESPO framework. The estimated cost of the contract is an initial £116,010 purchase cost with ongoing maintenance and support costs of £12,000 per year

Lead officer: Mark Jefford


05/08/2019 - Request for the waiver of CPR 8.1 & 8.2 to appoint an Economic Consultant with Transport Specialism. ref: 49968    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 05/08/2019

Effective from:

Decision:

The Director of City Development asked to:
Waive Contract Procedure Rules number 8.1 and 8.2 – Intermediate Value Procurements, and appoint a Volterra who are an Economic Consultant with Transport Specialism. Leeds City Council do not have this expertise in house.
This appointment will support the Station Development team on transport and economic advice. In 2015 Volterra were commissioned to provide a report to set the case for HS2 in Leeds and the City region. The report represents the evidence base for an evolving economic development strategy for the city region to maximise the economic benefits of HS2. Following on from the 2015 report on the economic strategy for a HS2 station in Leeds we require an up to date report taking into account the current economic position and some uncertainties about the prospects for the scheme.
This contract will have a cap of £25,000.

Wards affected: Hunslet and Riverside;

Lead officer: Tracey Piper


05/08/2019 - Write Off of Former Tenants Rent Arrears ref: 49966    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 05/08/2019

Effective from:

Decision:

The Director of Resources and Housing is requested to approve the Write off irrecoverable Former Tenants Arrears in the sum of £98,834.90 represented by 308 accounts in relation to the citywide accounts

Wards affected: (All Wards);

Lead officer: Jo-Anne Arnett


05/08/2019 - Constitutional Amendments ref: 49965    Recommendations Approved

Decision Maker: City Solicitor

Decision published: 05/08/2019

Effective from: 05/08/2019

Decision:

The Head of Democratic Services has approved amendments to the Constitution as detailed in the attached report.

Lead officer: Harriet Speight


05/08/2019 - Report requesting authority to commence a procurement exercise for Data Centre Facilities Management ref: 49964    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 05/08/2019

Effective from:

Decision:

The Chief Digital and Information Officer approved the procurement exercise for the provision of facilities management for Council Data Centres

Wards affected: (All Wards);

Lead officer: Dylan Roberts


01/08/2019 - Kirkgate Market blockshops strip out & intrusive investigation – authority to spend and contract award. ref: 49963    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 01/08/2019

Effective from:

Decision:

The Chief Officer Resources & Strategy has approved the authority to spend £400,000 already identified in the capital programme for the scheme and has approved the appointment of Stone Edge Ltd to undertake the soft strip of the contemporary fixtures within blockshops A and D at Kirkgate Market.

Wards affected: Little London and Woodhouse;

Lead officer: Stacey Walton


01/08/2019 - Appointments to Outside Bodies ref: 49962    Recommendations Approved

Decision Maker: City Solicitor

Decision published: 01/08/2019

Effective from:

Decision:

The Head of Democratic Services is requested to approve the replacement appointments as set out below:

OUTSIDE BODIES

Airport Consultative Committee – Councillor P Grahame replace “Whips nominee”

Wards affected: Various;

Lead officer: Helen Gray


08/08/2019 - Authority to Procure in line with CPR 3.1.6 - Contractors to support Leeds Building Services' delivery of full or partial electrical upgrades of communal areas in high rise residential properties ref: 49958    

Seeking approval for the procurement of a contract to support Leeds Building Services with the Electrical Rewiring of Communal Areas and upgrading of CCTV, to Housing Properties in the east region of the city. The initial contract will be for up to 12 months, with the option to extend for a further 6 months. The total value of the contract is £3m.

Decision Maker: Director of Resources and Housing

Decision published: 31/07/2019

Effective from: 16/08/2019

Decision:

In accordance with the Council’s Contract Procedure Rules 3.1.6, the Director of Resources & Housing approved the use of the restricted competitive non-OJEU tendering process using Construction Line approved contractors as the procurement route to establish a contract with up to 4 contractors for a term of 8 months with the option to extend for a further 6 months, with an estimated total contract value of £2m

Wards affected: Alwoodley; Armley; Burmantofts and Richmond Hill; Gipton and Harehills; Hunslet and Riverside; Killingbeck and Seacroft; Little London and Woodhouse; Roundhay;

Lead officer: Emma Pickford


02/08/2019 - Procurement of the Digital Knowledge Exchange Service ref: 49920    Recommendations Approved

To gain approval to permit the commencement of the procurement process to procure a sub-contractor to deliver the Digital Knowledge Exchange, which forms a key component of the Digital Enterprise business support programme.

Decision Maker: Director of City Development

Decision published: 25/07/2019

Effective from: 10/08/2019

Decision:

Decision to approve the commencement of the procurement of a supplier to deliver the Digital Knowledge Exchange service which is delivered on behalf of the Digital Enterprise business support programme.

 

Wards affected: (All Wards);

Lead officer: Muz Mumtaz


02/08/2019 - Extension of contract 9J7C-MX60Q2 for the collection and treatment of street arisings and gully emptyings ref: 49919    

The Deputy Chief Officer for Waste Management is recommended to approve the extension of the Contract which deals with the council’s street arisings and gully emptyings. The decision is a key decision due to the value >£250k.

Decision Maker: Director of Communities and Environment

Decision published: 25/07/2019

Effective from: 10/08/2019

Decision:

The Deputy Chief Officer for Waste Management noted the content of this report and approved the full 2 year extension of the Contract which deals with the council’s street arisings and gully emptyings, securing the arrangements to 30th March 2021.

Lead officer: Ed Walton


01/08/2019 - Authority to undertake a procurement exercise in line with CPR 3.1.6 for the appointment of contractors to carry out Tarmac and Groundworks to Domestic Properties and Civic Estate ref: 49915    

Value of contract will be £760k per annum and this is to carry out Tarmac and Groundwork on domestic property and civic property.

Decision Maker: Director of Resources and Housing

Decision published: 24/07/2019

Effective from: 09/08/2019

Decision:

The Director of Resources and Housing approved, in line with Contract Procedure Rules 3.1.6, a competitive tender process to procure and award contracts for the provision of Tarmac and Groundworks covering Civic (Non-Housing) and Housing works in order to support Leeds Building Service deliver its works programme for a 3 year period with the option to extend for a further 12 months with an estimated sum of £780k per annum.

Wards affected: (All Wards);

Lead officer: Graham Ollerenshaw