Forthcoming Key Decisions

This page lists the key decisions due to be taken within Leeds City Council over the next few months. Details of each key decision will be published below at least 28 clear days before the decision is due to be taken

What is a 'Key Decision'?

A key decision is an executive decision which is likely to:

  • result in the Authority incurring expenditure or making savings over £250,000 per annum, or
  • have a significant effect on communites living or working in an area comprising one or more wards.
  • Article 13 of the Council's Constitution provides more details about which decisions will be treated as key decisions.

    How to get more information about a particular key decision

    The agenda papers for Executive Board meetings, and the documents being considered by officers taking key decisions, are available five working days before the decision will be made through the Council's website.

    The contact details of a lead officer are provided for each key decision listed below. Please contact the lead officer directly if you wish to obtain copies or extracts of any other listed documents, or if you wish to receive details of further documents as they become available. Sometimes the papers you request may contain exempt of confidential information. If this is the case, the lead officer will explain why it will not be possible to make copies available.



    Forthcoming Key Decisions

    15/03/2019 - Authority to procure 2 x contractors for the Manufacture, supply, Installation and Refurbishment of City Wide Passenger & Goods Lifts

    Seeking approval using the OJEU process for procurement of 2 x contractors for deliver, manufacture, supply, install and refurbishment of City wide Passenger & Goods Lifts from April 2020 for a total of 5 years on a 3+1+1 Contract.

    All planned work against the previous approved Key Decision for City Wide Goods & Passenger Lifts will be completed on 30th March 2020 and this procurement is required to carry out the next five year phase of the capital plan.

    Decision Maker: Director of Resources and Housing

    Decision due date: Not before 13/04/2019

    Wards affected: Various;

    Lead officer: Philip Scott

    Notice of decision: 15/03/2019


    14/03/2019 - Civic Hall Refurbishment to Third Floor South and Second Floor Southwest, ICT Drop In and External Bike Storage

    To give Authority to Spend a further £321,458.00  from existing budget provision (Capital Scheme no. 16256) for the refurbishment of the Second Floor Southwest, Third floor South ICT Drop and External Bike Storage which will enable 41 workstations to be accommodated as part of the Changing the Workplace Programme. External Bike Storage will enhance the Sustainable Travel Options

    Decision Maker: Director of Resources and Housing

    Decision due date: Not before 12/04/2019

    Lead officer: David Sparling

    Notice of decision: 14/03/2019


    14/03/2019 - DIS Digital Developments Scheme

    The scheme is to fund a series of digital developments which are required to keep the council’s systems complaint with legislation (PSN, GDPR, PCI).  This will include remediation planning to bring our systems in line with legislation, where this is not possible, replacing non-compliant systems and / or provide an opportunity to implement digital technologies and capabilities to enable efficiencies and improve the customer experience with council services.

    More specifically, for 2019/20 work involves the replacement of all systems developed in Access, upgrade of the Council’s Payments and Income Management systems, replacement of the legacy corporate reporting solution, implementation of a corporate mobile platform to support mobile working, upgrade / replacement of a number of legacy web applications, develop roadmap for management of the council’s estate of 500+ systems to ensure compliance and reuse wherever possible to reduce overall costs to the council.  Failure to undertake the necessary compliance work on our systems could result in high financial penalties and reputational damage.

    Decision Maker: Director of Resources and Housing

    Decision due date: Not before 12/04/2019

    Wards affected: Various;

    Lead officer: Claire Grundy

    Notice of decision: 14/03/2019


    13/03/2019 - Development of Willows Autism Units Project

    The Director of Adults and Health is asked to give authority to spend up to £300,000 to cover development costs up to the point of requesting and receiving tenders for the construction work on the Willows Autism Units Project.

     

    Decision Maker: Director of Adults and Health

    Decision due date: 04/2019

    Wards affected: Little London and Woodhouse;

    Lead officer: Steve Hume

    Notice of decision: 13/03/2019


    08/03/2019 - Authority to procure multiple contractors to provide ongoing support to the LBS Housing Roofing Programme when existing contracts expire in November 2019

    Seeking approval for the procurement of multiple contractors to provide ongoing to the LBS Housing Roofing Programme to include Tile, Slate (including gutter cleaning), Felt & sheeting inclusive of any ad hoc specialist roofing materials.

     

    This Procurement will be a consolidation of two single existing contracts (Tile & Slate, and Felt & Sheeting) into one single contract for all materials.

    Existing contracts are in place until 30th November 2019, with a provision to extend for a further period of up to 3 months, to allow this reprocurement to be undertaken.

    The estimated value of the combined new contract will be £800,000.00 per annum.

    This new contract will run for 3 Years with an option to extend for a further 12 months at the sole discretion of the Council.

    Decision Maker: Director of Resources and Housing

    Decision due date: Not before 06/04/2019

    Wards affected: Various;

    Lead officer: Paul Reeves

    Notice of decision: 08/03/2019


    08/03/2019 - Authority to procure multiple contractors to provide ongoing support to the LBS Housing Electrical Work, Repairs and Services programme once existing contracts expire in September 2019

    Seeking approval for the procurement of multiple contractors to provide ongoing support to the LBS Housing Electrical Work, Repairs and Services programme once existing contracts expire in September 2019.

    Existing contracts are in place until 30th September 2019, with a provision to extend for a further period of up to 3 months, to allow this reprocurement to be undertaken.

    The estimated value of this contract will be £600,000.00 per annum.

    This new contract will run for 3 Years with an option to extend for a further 2 periods of 12 months each at the sole discretion of the Council.

    Decision Maker: Director of Resources and Housing

    Decision due date: Not before 06/04/2019

    Wards affected: Various;

    Lead officer: Paul Reeves

    Notice of decision: 08/03/2019


    08/03/2019 - Invoke the three year extension period to Humankind for the Community Drug and Alcohol Prevention, Treatment and Recovery Service

    To invoke the full three years contract extension available to Humankind for the Community Drug and Alcohol Prevention, Treatment and Recovery Service.

     

    This is a key decision as the annual contract value is £7,864,730

    Decision Maker: Director of Public Health

    Decision due date: 06/2019

    Wards affected: (All Wards);

    Lead officer: Ian Street

    Notice of decision: 08/03/2019


    08/03/2019 - The Highways high rise housing blocks - suspension of lettings, Priority Status award and approval of Home Loss & Disturbance Payment

    The council owns and manages two Highways high rise housing blocks in the Killingbeck area of east Leeds and has been working on proposals to improve their condition and undertake structural strengthening.  No workable solution has been found to be possible with the residents in situ.  As a result the following decisions are planned:

    1.  The suspension of new lettings, and the removal of voids from charge as and when properties become vacant;

    2.  Home Loss and Disturbance payments and reasonable expenses to be made to qualifying residents, funded by the Housing Revenue Account (HRA) Capital Programme;

    3.  The commencement of re-housing and the award of priority status for Highways residents

    There will be a separate decision at a later date about the future of the blocks following an options appraisal.

    Decision Maker: Director of Resources and Housing

    Decision due date: Not before 06/04/2019

    Wards affected: Killingbeck and Seacroft;

    Lead officer: Jon Andrews

    Notice of decision: 08/03/2019


    07/03/2019 - GovTech Catalyst funding arrangement

    Agreement is required to enable the council to pay SMEs who will be working on the GovTech Catalyst project using HM Government funding.

    The GovTech Catalyst is a government-funded project that aims to identify SMEs who can pitch for funding to research and develop technological solutions to public sector challenges.  Leeds City Council with its partner City of York Council, was successful in being one of the final five organisations selected in round 3 of the Catalyst.

    Our challenge is “How might we use technology to monitor the condition and quality of the council’s housing stock to proactively identify and prevent adverse environmental issues that might impact on the tenant’s health?”

    The council will work with SMEs over an 18-month period to co-design innovative solutions that could lead to the improved management of its housing stock (and in the process saving money) and result in improved health outcomes.  Research/testing will be carried out with a council tenants in various wards and in a variety of different house/flat types.

    Phase 1 August 2019 – November 2019
    Following an application and independent marking process led by Innovate UK (through the Small Business Research Initiative process), five successful SMEs will be chosen to receive £50,000 each to carry out research into the council’s challenge and design innovative solutions. 

    Phase 2 January 2020 – December 2020 (dates tbc)
    Successful prototypes from phase 1 could go through to phase 2, where £500,000 will be awarded to up to two of the SMEs to continue their work to produce marketable products from their prototypes.

    SME funding in both phases is financed from HM Government’s £20m GovTech fund.  Funding will be forwarded to the council by the Cabinet Office who in turn will then distribute to the SME’s to work on their solutions. 

    In both phases, funding will be paid at various intervals, for example a tranche at the beginning of the phase, part way through, and on successful completion of the project.

    There is no direct cost to the council.

    Following phase 2, if it is deemed that any of the resulting solutions are worthy of procuring to roll out across the district, the council’s normal procurement process and rules would apply

    Decision Maker: Director of Resources and Housing

    Decision due date: Not before 01/06/2019

    Lead officer: Stephen Blackburn

    Notice of decision: 07/03/2019


    07/03/2019 - Swarcliffe Gas Mains Extension Scheme

    Key decision for the capital injection of grant funding and authority to spend on the installation of first time central heating systems in Swarcliffe, subject to a successful funding bid. The overall project is estimated to be of the value of £2.6m, with £1.85m from external grant funding, £730k from the Housing Leeds capital budget, and £20k from private landlord contributions. The project will improve 740 properties with gas central heating.

    Decision Maker: Director of Resources and Housing

    Decision due date: Not before 05/04/2019

    Wards affected: Cross Gates and Whinmoor;

    Lead officer: Robert Curtis

    Notice of decision: 07/03/2019


    05/03/2019 - Authority to procure 2 Multi Trade Contractors to support the LBS Civic Maintenance programme as a direct result of contractor liquidation on the existing Civic Multi Trade contract

    Authority to procure 2 Contractors for the Multi Trades Civic Contract.

     

    Due to 2 of the 4 Contractors on the existing Multi-Trade Contract ceasing to trade, 2 x contractors are urgently required under a new secondary contract to support LBS on the Multi Trades Civic programme of work. This procurement will cover for the loss of the 2 x suppliers for a period of one year from 1st July 2019.

    This contract will be an independent, secondary contract running alongside the existing Multi Trades Contract.

    The contract value will £1,500,000 per annum with no extension 

    A full procurement exercise will be undertaken for a new Multi Trades Civic single contract to commence on 1st July 2020.

    It is likely that a call off from this Framework may be over £250K

    Decision Maker: Director of Resources and Housing

    Decision due date: Not before 03/04/2019

    Wards affected: (All Wards);

    Lead officer: Paul Reeves

    Notice of decision: 05/03/2019


    05/03/2019 - DIS Essential Services Programme (ESP) - Corporate Hardware and Software Upgrades / IT Investments

    To approve annual essential corporate ICT hardware and software upgrades programme for 2019/20. For 2019/20 this primarily involves the development of a new shared platform to replace end of life server and infrastructure, replace end of life laptops/PCs, the implementation of cyber/security solutions and the modernisation of our information storage platforms.

    Decision Maker: Director of Resources and Housing

    Decision due date: Not before 03/04/2019

    Wards affected: (All Wards);

    Lead officer: Dave Pearson

    Notice of decision: 05/03/2019


    05/03/2019 - Outcome of consultation to increase learning places at Micklefield Church of England (Voluntary Controlled) Primary School

    Outcome of consultation to increase learning places at Micklefield Church of England (Voluntary Controlled) Primary School.

     

    Decision Maker: Executive Board

    Decision due date: 17/04/2019

    Wards affected: Kippax and Methley;

    Lead officer: Vivienne Buckland

    Notice of decision: 05/03/2019


    04/03/2019 - Fees for externally commissioned care and support services for adults

    Approval to apply fee increases for 2019/20 to some externally commissioned care and support services for adults

     

    Decision Maker: Director of Adults and Health

    Decision due date: 04/2019

    Wards affected: (All Wards);

    Lead officer: Caroline Baria

    Notice of decision: 04/03/2019